1 Welcome To the Pre-Proposal Conference for the Astronaut Quarantine Facility.
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Transcript of 1 Welcome To the Pre-Proposal Conference for the Astronaut Quarantine Facility.
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WelcomeTo the
Pre-Proposal Conference
for the
Astronaut Quarantine Facility
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WelcomeJoel Walker
Director
Of
Center Operations Directorate
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Agenda Overview
Safety Labor Relations Environmental Technical Specifications &
Requirements Request For Offer & Proposal
Package Questions & Answers
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Agenda Overview
Site Visit – Bus will leave “Gilruth Parking Lot” at 11:30 a.m.
Note: If needed, conference will continue after site visit and lunch break.
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Points of Interest
Emergency Exit and Rest Room Locations
These slides are NOT to be interpreted as a comprehensive description of all requirements of the solicitation.
To the extent there are any inconsistencies between this briefing and the solicitation, the solicitation governs.
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Points of Interest
The “Pre-Proposal Attendee List” will be posted on the web within 2 working days.
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Who’s Who
Contracting Officer: Delene Sedillo
(281) 483-9730 Contract Specialist: Robert L. Derr
(281) 483-2916
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Who’s Who
Contracting Officer Technical Representatives:
* William A. Parkan
(281) 483-3176
* Larry Shelmire
(281) 483-3168
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Safety and Health
Larry Shelmire
Contracting Officer’s Technical Representative
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Safety and Health
Construction Employee Safety and Health Briefing
Everyone is responsible for Safety!
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Safety and Health
Introduction: The way we do business around here.
What do we value?
We value everyone and the quality of their life. Doesn’t matter whether you’re an astronaut or a construction worker, whether you’re in space or on a roof, no project is worth a life, no injury acceptable.
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Safety and Health
We believe that: All mishaps can be prevented Everyone at all levels should think
of safety first We need to not only watch out for
ourselves, but we need to watch out for others around us.
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Safety and Health General: What we are
JSC is an OSHA Voluntary Protection Program (VPP) Star site.
What does that mean? It means that our safety and health program,
meets or exceeds OSHA requirements. That we continue to improve our program
beyond minimum standards. That we want you to join with us on making
this site a safe place to work. What you have done other places may not
be acceptable here.
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Safety and HealthJSC Safety Policy
Your behavior is important to a safe work site.
You must remove or control hazards at work.
Your company management will help you maintain a safe workplace
Your training to work safely is essential Your continued access to this site depends
on working safely and watching out for others Working safely will result in the best possible
performance
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Safety and Health
Anyone can STOP work if they believe it is unsafe (JSC has an internet based close call warning system).
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Contract Labor Relations
Wage and Hour Regulations
Connie Pritchard
Contract Labor Relations Officer
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Wage and Hour Regulations
Federal Acquisition Regulations (FAR): Contract Work Hours and Safety Standards
Act – Overtime Compensation (FAR 52.222-4)
Davis Bacon Act (FAR 52.222-6) Payrolls and Basic Records (FAR 52.222-8) Apprentices and Trainees (FAR 52.222-9)
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Wage and Hour RegulationsFederal Acquisition Regulations (FAR):
Compliance with Copeland Act Requirements (FAR 52.222-10)
Subcontractors (Labor Standards) (FAR 52.222-11)
Contract Termination – Debarment (FAR 52.222-12)
Compliance with Davis-Bacon & Related Act Regulations (FAR 52.222-13)
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Wage and Hour Regulations
Davis Bacon Act is incorporated into this solicitation.
Davis Bacon Act requires the payment of wages and bona fide fringe benefits (or cash equivalents thereof) in accordance with the wage determination that is issued by the Secretary of Labor
Current wage determination for Harris County, Texas, is General Wage Decision TX030010 (Building Construction) dated 06/13/03
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Wage and Hour Regulations A copy of General Wage Decision
TX030010, dated 06/13/03, is included in the RFP, Section J
Any revision to this wage determination issued by the Department of Labor prior to award will be incorporated into the solicitation.
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Wage and Hour Regulations Davis-Bacon Act states that employees
must be paid not less often than once a week
Payrolls and Statement of Compliance must be submitted weekly to the Contracting Officer
Overtime must be paid at a rate of 1 ½ times the employees basic hourly rate of pay for hours worked in excess of 40 hours per week in accordance with the Contract Work Hours & Safety Standards Act.
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Wage and Hour Regulations Use of apprentices and trainees is
permissible only if they are individually registered in a bona fide apprenticeship program with the U.S. Department of Labor, Bureau of Apprenticeship and Training, or with a recognized State Apprenticeship Agency.
Helper rates may not be paid unless specifically shown on the General Wage Decision.
Prime Contractors are responsible for the submission and accuracy of all Subcontractor data
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EnvironmentalTerri Bradshaw
Lead Environmental Specialist
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Affirmative Procurement Requirements:Mandates, Policy & Specifications
Federal Executive Order 13101,
“Greening the Government through Waste Prevention, Recycling, and Federal Acquisition”
Section 6002 of the Resource Conservation & Recovery Act
Federal Acquisition Regulations 52.223-4, 52.223-9, & 52.223-10
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Affirmative Procurement Requirements:Mandates, Policy & Specifications
Agency NASA Affirmative Procurement
Plan for Environmentally Preferable Purchasing (NPG 8830.1)
Specifications Section 01019 (Project
Description)/Part 1.3 (EPA Designated Items Incorporated in the Work)
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Affirmative Procurement Requirements:Mandates, Policy & Specifications
Specifications(continued) Section 01220 (Special
Requirements)/ Part 1.18 (Use of Recycled Materials)
Other applicable sections (reference summary table) throughout specifications
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Affirmative Procurement Requirements:Submittals
AP Tracking & Reporting Form Tracking & Reporting Form has
been included with each applicable section of the specifications
Complete, sign, and submit the form to the Contracting Officer once EPA designated recycled materials have been purchased
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Affirmative Procurement Requirements:Submittals
AP Tracking & Reporting Form (Continued) If designated products within the
specification cannot be purchased due to one of four “exemptions,” complete the “EXEMPTED” column on the form and attach supporting documentation that justifies the reason for not procuring such items
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Storm Water Requirements:Texas Commission on Environmental Quality (TCEQ) Projects - 1 acre but less than 5 acres:
Develop Storm Water Pollution Prevention Plan (SWPP)
Complete & sign construction site notice
Post signed notice at construction site Send signed & certified notice to any
Municipal Separate Storm Water Systems (MS4s) receiving discharges
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Storm Water Requirements:Texas Commission on Environmental Quality (TCEQ) JSC CWI JA 131-8
(Management of Storm Water Pollution)
Construction Specification Section 01220 (Special
Requirements)/ Part 1.17 (Sediment & Erosion Control)
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Technical Specifications & Requirements
William A. Parkan
&
Larry Shelmire
Contracting Officer’s Technical Representatives
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General Description
12000 square foot facility Located just north of Building 28 Site work includes extension of utilities
Chilled water Potable water Sanitary sewer Storm sewer Power Communications
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Functions in the Building 12 bedrooms Kitchen Dining Room Lounge Large conference room Room for computer work stations Exercise room Whirlpool Medical exam room Associated spaces for laundry Janitorial and Utilities
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Special Features
Circadian Lighting in 6 rooms (Dining room, Lounge, Conference room, Computer room, Exercise room, and Whirlpool room)
Special landscaping to minimize runoff Permeable paving Retention ponds Trees and shrubs
Highly reflective roofing Maximized use of recycled materials Sound Isolation of bedrooms,
Conference room and others.
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Special Emphasis
Total Building Commissioning Requires special documentation
Certification as a LEED facility Requires special design and compliance
with documentation and testing. Requires qualified personnel to assure
compliance (Spec. 1352) Some areas of clarification will be
covered with answers to questions
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Separately Bid Items
Wood Deck, Walk way and associated items.
14 inch underground Chilled water line extension
New permanent generator and associated equipment and enclosure
Sound Masking System
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Site Plan
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Building Rendering
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Looking Northwest
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Looking Northeast
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Looking Southeast
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Looking Southwest
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Solicitation Highlights
Robert Derr
Contract Specialist
Delene Sedillo
Contracting Officer
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Solicitation HighlightsHave a question?
Offerors may submit written questions to the Contract Specialist
Responses to written questions will be posted on the web site.
Offerors are solely responsible for ensuring the Contract Specialist acknowledges receipt of all written questions (e.g. reply via email).
No verbal questions will receive an official response from the Government.
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Solicitation Highlights
8/21/03 - Receipt deadline for questions
9/18/03 – Proposals Due
10/7/03 – Competitive Range or Selection
10/17/03 – Discussions with Successful Finalists (if needed)
11/10/03 – Contract Award
TBD – Start Date
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Solicitation Highlights
Read solicitation very carefully
Important agreements are contained in the numerous clauses and provisions that have been incorporated, via full text or reference, throughout the document.
Clauses incorporated by reference have the same force and effect as if they were included in full text.
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Solicitation Highlights
Section B – The Schedule
Five CLINS - Base Bid + four additives
Pricing must be provided for all line items. Please note: CLIN 2 provides alternate landscaping. Pricing for this item should reflect the Delta price between the cost in the Base bid and the additive work. Any items with alternate methods should reflect the new cost minus credit for original work.
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Solicitation Highlights
Section F – Deliveries or Performance
Performance Period (F.2) - 365 calendar days after Notice to Proceed
Liquidated Damages (F.3) - $811/day
Delays (F.4) – 30 days built in for Unusually severe weather/shuttle schedule/Government delays.
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Solicitation Highlights
Section G – Contract Administration Data
Badging Requirements (G.2 and G.5)
Payments and Correspondence (G.4)
Section H – Special Contract Requirements
Small Business Subcontracting Goals (H.2)
Not applicable to Small Businesses
Climatological Data (H.3)
Extended Warranties (H.8)
Equitable Adjustments (H.9) To be completed by offeror.
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Solicitation HighlightsSection H – cont’d
Plans and documentation (H.10)
Safety and Health Plan must be received with offer.
Quality Plan/ Labor Relations - Davis Bacon compliance may be required at any time.
Section I – Contract Clauses
Small Disadvantaged Business Price Evaluation Adjustment (I.2)
10% price increase added to all non-SDB concerns unless waived by SDB
Order of Precedence (I.10)
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Solicitation HighlightsSection J – List of Attachments
Quality Plan/ Safety & Health Plan (Both plans to be added to contract upon award)/ COD Mission Update/ Wage Determination
Section K – Reps and Certs
Must be submitted with offer
Section LI – Instructions, Conditions, and Notices to Offerors
Bid Acceptance period (LI.5) 120 days
Preparation of Bids (LI.6)
Competitive Acquisition (LI.7)
Type of Contract (LI.8) Firm – Fixed Price
Questions – All questions to be received in writing by COB Aug 21, 03.
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Solicitation HighlightsSection LII – Best Value Instructions
Technical Evaluation
Baseline Requirements (Meets/Does not Meet Rating)
Corporate Capability(Bonding, Safety and Health, quality, labor relations and subcontract management)
Good Past Performance
LEED
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Solicitation Highlights
Value Characteristics (No value added/ moderate value added/ high value added)
Relevant experience with very good past performance
Risk Mitigation (Safety and Health, etc)
Constructability Analysis
Subcontracting
LEED
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Solicitation Highlights
Required content of offers (Page LII-3, Paragraph 6)
SF 33 with original signatures (Completed Blocks 12-17)(3 copies)
Price Proposal (Section B)(3 copies)
Price Breakdown Forms (Attach 1)(3 copies)
Supplementary Pricing Information (3 copies)
Not to Exceed ceiling rates for Equitable adjustments (H.9)(3 copies)
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Solicitation Highlights
Required content of offers (Page LII-3, Paragraph 6)
Reps and Certs (1 copy)
Fax # and Email address, if available
Hazmat Material (FAR 52.223-3) (I.3)(1 copy)
Bid Bond (20% of bid price) Original with raised seals(1copy)
Attachment Form 2 (Past Performance)(Three copies)
Alternate Proposals
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Questions and Answers
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THANK YOU FOR ATTENDING
THE JOHNSON SPACE CENTER
PRE-PROPOSAL CONFERENCE
FOR CONSTRUCTION OF THE
ASTRONAUT QUARANTINE FACILITY.