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Welcome to Teach for America New

Recruitment Team Members!

7/2/14

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Your Presenters: Carrie Love , Rebekka Sullender and Kim Pierce

Carrie LoveDirector, HA Generalist

Rebekka SullenderDirector, HA Knowledge Management

Kim PierceManaging Director, Benefits

Krista PotterAssociate, HA Knowledge

Management

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The Human Assets (HA) Team and You

Contact Description

HA Generalist Will be your one point of contact for all HA needs. You can reach out to your Generalist for any HA question.

Launching September 1! Until then reach out to benefits@ for benefits specific questions or HAservice@ for anything else

Ombudsperson Confidential, informal resource for staff seeking additional perspective, coaching or connection to resources to address issues or questions.

Currently in the hiring process for this person. Until then, you can reach out to Talitha Green Ling.

HA People Partner

Partners with the recruitment team on overarching HA strategy to empower, develop, and sustain people to do great work and lead with our core values

Jessica Berg and Alicia Reyna are the Recruitment Team’s HA People Partners

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WebEx Stuff

Enter chat messages

Feedback tools

Annotation tools

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Objectives

• Understand how to work with HA to get your personal questions and needs meet

• Understand how to utilize TFAHub as a resource during on-boarding and beyond

• Understand how to use Workday to get information and documents you need

• Understand your compensation package and how to fill out the appropriate forms and paperwork

• Understand your paid time off and how to actively plan to utilize those days

• Understand what benefits are available to you and how to access them (including healthcare and retirement plans)

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Tour of TFAHUB

Bookmark it!

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Workday Demo

All of the information about YOU is managed in Workday. Everything from contact information to salary. It also has links to other HA systems. This is what you will see when you first log-in.

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Workday Demo

One thing you should do ASAP is verify that your home and work contact information is correct. Outlook pulls your work contact information directly from workday so make sure this is up-to-date so people can reach you!

Check out your contact information

You can find others’ information in their outlook properties

Click edit if you need to make changes

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Workday Demo

You will also do things like sign-up for benefits and complete your performance review. When it’s time to do those things a “task” will show up in your workday inbox. More on benefits later!

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Compensation Reminders

Pay Lag

Relocation Reimbursement

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Onboarding Paperwork

PLACEHOLDER FOR CARRIE TO ADD CHECKLIST HERE

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Paid Time Off, Holidays, and Sick time

• Three types: Paid Time Off (or PTO), Holidays , and Sick time.

• Granted sick time, but accrue PTO with each pay period

• You must request vacation ahead of time in Kronos

• Also have paid jury duty and bereavement leave

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Kronos – Request Time Off

My Actions

Time Off Request

Select the type of request, enter the

dates that you would like to take off, record the hours per day (4 or

8 hours), then click next to send it to your

manager.

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Kronos – Check Your Vacation Balances

My reports

Select Accruals and Balances and enter a date and then hit view report

You’ll see a report with your vacation, sick time and other

balances(hint: the 2nd column: Period

Ending Balance is the one that matters)

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The Benefits Team…

The Benefits TeamKim Pierce– Managing Director, BenefitsCarolina Williams – Specialist, BenefitsNatasha Ruffin – Specialist, Benefits

Contacting the team before the Generalist launchesbenefits@teachforamerica.org

Starting September 1st you will go to your Generalist for Benefits Questions

A team of Benefits professionals dedicated to ensuring Teach For America’s benefit plans, programs and services are designed and administered so as to be flexible enough to meet the diverse needs of staff within ever present fiscal and regulatory realities.

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Benefits Teach For America Offers

•Protecting You and Your Family

•Healthcare – Medical, Dental, Pharmacy

•Flexible Spending Accounts – Medical, Dependent Care

•Wellness Programs

•Short and Long-Term Disability Coverage

•Life & AD&D Insurance

•Planning for Your Future

•Retirement Savings Plan

•Financial Advisor Services

•Managing Your Life

•Back-up Dependent Care Program

•Employee Assistance/Resource & Referral Program

•Transit Benefit (in limited locations)

•Paid Adoption and Caregiver Leaves

•Adoption Assistance (Reimbursement)

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Protecting You & Your Family – Choosing HealthCare/Medical Coverage

• Two types of plans offered through Cigna: Basic and Premium

• Can choose to cover just you, you and a spouse/domestic partner, or you and a family

• You must sign-up for medical coverage to receive dental and vision coverage

• You must have completed and submitted all required new hire paperwork before you will be able to enroll.

You MUST sign up for healthcare benefits within your first 30 days on staff

Benefits information on TFAHUB

Teach For America offers staff members a choice of medical plans. Both plans are very generous based on what is offered by the plans and the cost to staff members.

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2014 DEDUCTIBLES AND OUT-OF-POCKET MAXIMUMS

  OPEN ACCESS PLUS – BASIC PLANOPEN ACCESS PLUS – PREMIUM

PLAN

Overall Deductible(What you pay before the plan pays for covered services you use)

In-network providers $600 person / $1,200 family

Out-of-network providers $1,500 person / $4,500 family

Does not apply to in-network office visits, co-payments, home health care or prescription drugs

In-network providers $250 person / $500 family

Out-of-network providers $750 person / $2,250 family

Does not apply to in-network office visits, co-payments, home health care or prescription drugs

Specific Deductibles

(What you pay before the plan begins to pay for these services) 

$250 per admission for in-network hospital stay

$500 per admission for out-of-network hospital stay

$50 Home Health Care annual deductible

There are no other specific deductibles

$100 per admission for in-network hospital stay

$200 per admission for out-of-network hospital stay

$50 Home Health Care annual deductible

There are no other specific deductibles

Out-of-Pocket Maximum

(The most you could pay during a coverage period (usually one year) for your share of the cost of covered services)

In-network providers $1,200 person / $2,400 family

Out-of-network providers $4,500 person / $13,500 family

In-network providers $1,000 person / $2,000 family

Out-of-network providers $2,500 person / $7,500 family

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Choosing the Right Healthcare Plan and Retirement Saving Resouces for You

Benefits information on TFAHUB

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Workday - Inbox

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Workday – Enrolling In Benefits

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Workday – FSA?

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Workday – Automatically Enrolled

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Workday – 403(b) Retirement Savings Plan?

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Workday – This Is What You Elected

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Questions and Reminders

• Submit your new hire paperwork ASAP if you haven’t done so• Sign up for benefits within your first 30 days• Verify your contact information in Workday• Reach out to HA with any questions – we are here to help!