IHC, INC.

SAFETY

PERFORMANCE

MANUAL

Corporate Safety andAccident Prevention Program

This book belongs to:

JANUARY 2006

IHC Corporate Safety and Accident Prevention Program

IHC Corporate Safety and Accident Prevention Program

1.0 IHC Safety Philosophy.....................................................................................................1-11.1 Zero Accidents.............................................................................................................1-11.2 Zero Tolerance.............................................................................................................1-11.3 Safety Contributes........................................................................................................1-1

2.0 Objectives.........................................................................................................................2-12.1 Asset Protection............................................................................................................2-1

2.1.1 Worker Safety and Well Being............................................................................2-12.1.2 Preventing and Controlling Losses.......................................................................2-12.1.3 Equipment, Property and Manuals.......................................................................2-12.1.4 End Product..........................................................................................................2-12.1.5 Business Viability.................................................................................................2-1

3.0 Roles and Responsibilities................................................................................................3-13.1 Overview......................................................................................................................3-13.2 Corporate Safety Director (CSD).................................................................................3-13.3 Division Manager (DM)...............................................................................................3-23.4 Project Manager (PM)..................................................................................................3-2

3.4.1 Project Safety Officer (PSO)................................................................................3-33.5 Job Superintendent (JS)................................................................................................3-33.6 Job Foreman (JF)..........................................................................................................3-33.7 All Employees..............................................................................................................3-43.8 Accountability..............................................................................................................3-5

4.0 Involvement and Participation..........................................................................................4-14.1 Annual Corporate Safety Meeting................................................................................4-14.2 Pre-Job / Mass Safety Meetings...................................................................................4-14.3 Weekly Toolbox / Safety Meetings..............................................................................4-1

5.0 Worker Competency and Training...................................................................................5-15.1 Safety Program – Instruction and Training..................................................................5-15.2 Red Cross Certification................................................................................................5-15.3 OSHA 10 hour Training...............................................................................................5-15.4 Competent Person Training..........................................................................................5-15.5 Personal Protection Equipment (PPE)..........................................................................5-2

6.0 Performance Monitoring..................................................................................................6-16.1 Inspections....................................................................................................................6-1

6.1.1 Corporate Safety Inspections................................................................................6-16.1.2 Self-Inspections....................................................................................................6-16.1.3 Traffic Control Inspections..................................................................................6-1

6.2 Documentation and Reporting......................................................................................6-16.3 Corrective Actions........................................................................................................6-2

7.0 Incident, Accident and Injury Management.....................................................................7-17.1 Planning........................................................................................................................7-17.2 Accident Reporting.......................................................................................................7-17.3 Injury Management......................................................................................................7-1

7.3.1 Treatment..............................................................................................................7-17.3.2 Controlling Costs..................................................................................................7-27.3.3 Return to Work Program......................................................................................7-2

7.4 Accidents......................................................................................................................7-3

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IHC Corporate Safety and Accident Prevention Program

7.4.1 Accident Investigation Procedures.......................................................................7-37.4.2 How to Investigate................................................................................................7-4

7.5 Claims Reporting..........................................................................................................7-57.5.1 Who Completes the Accident Report?.................................................................7-57.5.2 Documentation.....................................................................................................7-57.5.3 Claims Reporting for Worker’s Compensation....................................................7-57.5.4 Claims Reporting for all Other Accidents............................................................7-57.5.5 Maintaining Claims Files.....................................................................................7-5

8.0 Project Safety Concerns, Policies and Practices..............................................................8-18.1 Batch Plant Operations Safety......................................................................................8-18.2 Cell Phone Use.............................................................................................................8-18.3 Compressed Gas Cylinder Use.....................................................................................8-28.4 Confined Space Entry...................................................................................................8-28.5 Emergency Planning.....................................................................................................8-38.6 Environmental Protection.............................................................................................8-48.7 Excavation Safety.........................................................................................................8-48.8 Fall Protection – Working at Heights (HA Required)..................................................8-48.9 Fire Protection and Prevention.....................................................................................8-58.10 Hazard Recognition, Awareness, Coaching and Attitude............................................8-6

8.10.1 Job Hazard Analysis Tool....................................................................................8-68.10.2 Recognize, Report, and Remove Safety Hazards.................................................8-6

8.11 HAZCOM – Hazard Communication..........................................................................8-78.12 Housekeeping...............................................................................................................8-78.13 Inspections – Safety......................................................................................................8-88.14 Lockout / Tagout (HA Required).................................................................................8-88.15 Material Handling.........................................................................................................8-9

8.15.1 Hoisting / Cranes..................................................................................................8-98.15.2 Rigging...............................................................................................................8-108.15.3 Chain Use...........................................................................................................8-10

8.16 New Hires...................................................................................................................8-118.17 Office / Outbuildings..................................................................................................8-118.18 OSHA / Regulatory Agencies....................................................................................8-11

8.18.1 IHC OSHA Inspection Guidelines.....................................................................8-128.19 Owner / Contract Issues.............................................................................................8-128.20 Participation................................................................................................................8-128.21 Pedestrian Access.......................................................................................................8-128.22 Personal Protective Equipment (PPE)........................................................................8-138.23 Planning for Safety.....................................................................................................8-138.24 Promoting Safety on the Job site................................................................................8-138.25 Public Safety...............................................................................................................8-148.26 Respiratory Protection................................................................................................8-148.27 Rewards and Recognition...........................................................................................8-158.28 Security / Theft...........................................................................................................8-158.29 Stop Work Authority..................................................................................................8-168.30 Subcontractors............................................................................................................8-168.31 Traffic Control............................................................................................................8-16

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IHC Corporate Safety and Accident Prevention Program

8.31.1 Flaggers..............................................................................................................8-168.31.2 Temporary Traffic Control Daily Checklist.......................................................8-17

8.32 Total Quality Management and Safety.........................................................................8-18.33 Training and Education................................................................................................8-1

8.33.1 Common IHC Work Requiring Specialized Training & AHA............................8-18.34 IHC Vehicle Operation and Travel..............................................................................8-18.35 Vendors / Visitors.........................................................................................................8-28.36 Welding, Cutting, and Brazing.....................................................................................8-28.37 Working Alone Policy..................................................................................................8-38.38 Worksite Access...........................................................................................................8-38.39 Yards and Materials Storage........................................................................................8-4

9.0 Continuous Improvement and Lessons Learned..............................................................9-19.1 Site Safety Visits..........................................................................................................9-19.2 Site Safety Reports.......................................................................................................9-19.3 Site Safety Recommendations......................................................................................9-19.4 Assistance.....................................................................................................................9-19.5 Use................................................................................................................................9-1

10.0 Supplemental Materials and Resources..........................................................................10-110.1 Employee Accident / Injury Report............................................................................10-210.2 Supervisor’s Work Injury Progress Report................................................................10-310.3 Auto / Liability / Equipment Accident Report...........................................................10-410.4 Theft / Vandalism Report...........................................................................................10-510.5 Motorist Incident Report............................................................................................10-610.6 Drug Free Workplace with Testing Provisions..........................................................10-710.7 IHC Hourly Worker Guidelines.................................................................................10-710.8 Job Hazard Analysis Worksheet.................................................................................10-910.9 New Hire Orientation...............................................................................................10-17

10.9.1 In Person...........................................................................................................10-1710.9.2 Video................................................................................................................10-17

10.10 Safety Program Guidelines (Including All Subcontractors).................................10-1710.11 Spanish Speaking Worker Guidelines..................................................................10-1910.12 OSHA Inspections................................................................................................10-2010.13 Utility Strike Protocol..........................................................................................10-24

10.13.1 IHC Utility Damage Report (09/04).............................................................10-2510.14 Winter Protection Planning..................................................................................10-2610.15 Weekly Safety Meeting Checklist........................................................................10-2910.16 Weekly Safety Meeting Sign Up Sheet................................................................10-3010.17 IHC Hazard Communication Program.................................................................10-3110.18 Mantras for Safety Excellence.............................................................................10-3610.19 Silica Respiratory Hazard Summary....................................................................10-3610.20 Project Safety Inspection Checklist......................................................................10-3710.21 Trench Inspection Entry Authorization Form......................................................10-4010.22 Pre-Job/Mass Meeting Safety Checklist...............................................................10-4110.23 Project Safety Analysis........................................................................................10-42

11.0 IHC Activity Hazard Analysis.......................................................................................11-1

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IHC Corporate Safety and Accident Prevention Program

Policy – Commitment to Safety

STATEMENT: Interstate Highway Construction, Inc., (IHC) is committed to the reduction of personal injuries, occupational illnesses and damage to equipment, property, and product, in all of its operations; to the protection of the general public whenever it comes in contact with IHC’s work; and to the prevention of pollution and environmental degradation.

IHC management and field supervision plan safety into every project and work task in order to avoid preventable occupational injuries or illnesses. Although the ultimate success of IHC’s programs for realizing its project and worker safety goals depends upon the full cooperation of each individual employee, management is responsible for seeing that applicable rules and procedures are established and enforced and that effective training programs are employed to the best advantage.

Safety, health, and environment should never be sacrificed for production. In addition, commitment to compliance with federal, state, local, and company regulations and industry or internally recognized Best Practices is expected. IHC recognizes and strives to integrate these two propositions institutionally and culturally, into its quality control, cost reduction, and job efficiency. Each supervisor and hourly worker must be concerned with helping to maintain and improve IHC’s business viability. IHC has an excellent history and record of commitment to safety and it is a company-held belief that additional work is gained from maximizing this advantage.

IHC management and workers at every level are responsible for translating this Company objective into positive productive actions through the following stated safety philosophy:

IHC Corporate Safety and Accident Prevention Program

1.0 IHC Safety Philosophy

1.1 Zero AccidentsAll accidents, injuries, and environmental events are preventable. The elimination of human suffering, due to disabling injury or loss of life, is a worthwhile goal in itself and a company held belief.

1.2 Zero ToleranceNo IHC employee will walk past a recognized or questionable unsafe act or condition without taking some positive step to correct or bring proper attention to it.

1.3 Safety ContributesDemonstrated excellence in safety, health and environmental protection, manifested in performance and experience, indicates superior management, workforce, and product; which promotes business and contributes to the continuing growth and success of IHC.

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IHC Corporate Safety and Accident Prevention Program

2.0 Objectives

2.1 Asset Protection

2.1.1 Worker Safety and Well BeingTo protect IHC’s most valuable asset, its employees, by creating the environment leading to the prevention of personal injuries and accidents.

2.1.2 Preventing and Controlling LossesTo reduce production and operating costs resulting from lost time and increased insurance rates resulting from accidents.

2.1.3 Equipment, Property and ManualsTo protect company assets from waste, damage, abuse, theft, or improper maintenance and management; and the subsequent unnecessary associated costs.

2.1.4 End ProductDemonstrating commitment to quality is important in that whenever additional and/or re-work is required to repair damage or for quality purposes, this work potentially exposes employees to accidents/injuries that had previously been avoided.

2.1.5 Business ViabilityPerforming safely makes sense, is normally a contractual requirement, and maintains and improves IHC as a business entity.

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3.0 Roles and Responsibilities

3.1 OverviewSafety activities, like any other phase of our business, must have leadership and guidance from management personnel. It is of paramount importance, therefore, that each level of management accepts the responsibility of directing the Safety Performance of individuals under their direction. The responsibilities for each level of management and/or efforts are outlined below and should be coordinated in accordance with the job responsibility level of each employee.

3.2 Corporate Safety Director (CSD)The responsibility for coordination and promotion of the IHC Safety Program lies with the Corporate Safety Director (CSD). The CSD is responsible for providing support and information on safety matters and for monitoring and communicating the effectiveness of the Safety Performance Program. The CSD reports to the Corporate Safety Officer (CSO) and will be expected to provide input on safety performance so that accountability can be established. The CSD is also responsible for assisting corporate management in complying with all aspects of OSHA and the Construction Safety Act.

To ensure compliance and a successful safety program the CSD:a. Assists in developing the Company’s safety expectations, standards, and

corporate safety and loss prevention policies.b. Advises Division Managers in all matters relating to the Program at each job site.

The CSD should be available to assist with safety at the job site as necessary.c. Prepares and helps present safety instruction and safety programs, including drug

testing certification, for management personnel.d. Should conduct a periodic review of all accidents and the corrective actions taken

to prevent future occurrences; including any accountability actions taken for unsafe acts.

e. Compiles company accident and health reports from available statistics in accordance with the established IHC requirements and other government agencies. These should be used to advise corporate management and all Division Managers of the Company’s injury experience, trends, and safety and loss prevention activity.

f. May conduct unannounced safety inspections and perform random drug testing at each job site.

g. Shall review that all subcontractors have signed the subcontract, including their safety rules and standards.

h. Coordinates any IHC Safety Incentive Program in effect.i. Shall develop and maintain the IHC Safety Performance Manual and a set of basic

work rules for all employees. j. The CSD should be responsible for instructing all project management personnel

concerning the program and routinely audit for compliance and improvement opportunities.

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k. May provide safety training programs and/or materials for all employees/job sites including weekly toolbox meetings, and other general safety meeting information.

3.3 Division Manager (DM)The prevention of accidents and implementation of corrective actions to eliminate accidents is one of the primary responsibilities of the Division Manager. S/he is also accountable for safety performance and for maintaining a safe working environment on each job site. In order to ensure compliance with all safety requirements on the job, the DM:

a. Will familiarize himself with this program.b. Should analyze, in conjunction with the Project Manager and CSD, the plans and

specifications and work areas on each project and develop a safety program for each project including a traffic control plan where required.

c. Should review all accident reports and corrective actions for accidents occurring on his/her projects. The CSD should follow up to see that the recommended actions have been implemented as needed.

d. Should review all inspection reports by the insurance carrier, inspection team, the CSD, and the project self-inspection team to evaluate problem areas, assist in the formulation of corporate safety and loss prevention policies, and give direction to the company Safety Program at each of his/her job sites.

e. Should ensure that initial and ongoing safety training is adequate, effective and progressing at each job site and that the self-inspection program is being enforced.

3.4 Project Manager (PM)All Project Managers will consider administration of the Corporate Safety and Accident Prevention Program as an equal part of their duties. Work performance on a job site will include not only the evaluation of production and quality control, but also of the effectiveness of safety activities conducted on each job site. Accident costs by job site will be provided to each PM to provide feedback to management personnel on the effectiveness of their safety efforts. Because an efficient operation can be achieved only with sufficient control of accidents, corporate management expects PMs to be responsible for the prevention of accidents on an equal basis with production. Accordingly, each PM:

a. Should complete, or have the PSO complete, a Project Safety Analysis (See 10.23) prior to project start-up. The CSD is available upon request to assist with this analysis. The original completed form should be sent to the CSD and a copy should be kept on-site in the job files.

b. Should implement this program on his/her job site.c. Should properly inform job foremen, through the start-up safety meeting, the

weekly toolbox meetings, and the printed materials such as bulletins, posters, etc., to train and instruct employees regarding each operation, the hazards of their work, safe work practices, etc.

d. Should ensure that all new employees receive training regarding the IHC corporate safety policy and that each has an orientation with his/her foreman concerning the commitment of IHC to safe work practices. Each employee should understand that the Company operates under a safety program and that

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disciplinary action appropriate to the severity of the offense, up to and including termination, may be expected if these rules are broken.

e. Should conduct a periodic review of all accidents and the corrective action that was taken.

f. Should assist the DM and the CSD in developing the project safety plan and should be responsible for effective implementation of that plan.

g. Should instruct and ensure that all foremen on the project understand their safety responsibilities, i.e., ensuring that all employees follow the safety rules, report unsafe conditions, file timely accident reports, complete accident investigations, and implement corrective actions.

h. Should ensure that all salaried supervisors have current Red Cross Certification.

i. Should make available all necessary specialized personal protective equipment, job safety materials, and first-aid equipment for the job site in conjunction with the CSD.

j. Should review subcontractor work habits, conditions, and accidents with the CSD to ensure no unsafe conditions or acts will affect IHC employees, work product, property, or the public.

k. Should monitor all weekly toolbox meetings and ensure they are being held in a quality manner and on a regular basis.

l. Should develop a return-to-work program for all persons experiencing restricted duty and/or lost time accidents.

m. Should attend an OSHA 10-hour class or other training specified by the CSD as necessary.

3.4.1 Project Safety Officer (PSO)The PSO is assigned by the PM and provides assistance and/or assumes responsibilities and accountability as delegated.

3.5 Job Superintendent (JS)Job Superintendents exist where appropriate. They maintain all IHC duties and responsibilities, including:

a. All responsibilities of a Job Foreman; in addition, they maintain oversight responsibilities for their assigned foremen.

b. All responsibilities that ensure IHC work meets and/or exceeds Project Owner’s or the Prime Contractor’s requirements.

c. Should attend an OSHA 10-hour class or other training specified by the CSD as necessary.

3.6 Job Foreman (JF)All Job Foremen will consider administration of this program as an integral part of their duties, just the same as DM and PMs. IHC management recognizes that the JF is a key, front-lines representative and leader of the IHC Safety Program. To the hourly employee, the JF is management and they look to the JF for example, motivation, and direction in this important program.

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As noted earlier, the JF are to be responsible for the anticipation, planning, and prevention of accidents on an equal basis with production. The JF:

a. Should see that the entire Safety and Accident Prevention Program is implemented at the work level.

b. Should properly train and instruct all employees about the hazards in their work areas and about safe work practices.

c. Should teach, and coach new employees in, the IHC safety rules and program and should review general safety guidelines on a regular basis with all employees.

d. Should commit employees under their direction to develop safe work practices and to recognize, report, and remove unsafe conditions existing in their work areas.

e. Shall issue the necessary protective and safety equipment to each employee and ensure that these are used properly when situations and/or hazards require.

f. Should conduct documented toolbox meetings covering the assigned and/or relevant subjects and may use the Weekly Safety Meeting Checklist (See 10.15) S/he should review any accidents, which have occurred and discuss any close calls or any safety topics brought to his/her attention by employees.

g. Should see that all injuries are cared for properly and immediately.h. Must report all accidents by phone to the CSD immediately and investigate the

causes of that accident and/or assist the CSD in investigations on request. (See 7.4)

i. Should file the complete and honest accident reports (See 10.1) with the PM and the CSD, including the corrective actions taken.

j. Should be on the alert for unsafe actions and conditions and correct them immediately. Remember that 96% of accidents are caused by unsafe acts and not conditions.

k. Should conduct and document periodic self-inspections and may choose to use the Project Safety Inspection Checklist (See 10.20) to ensure safe working conditions exist.

l. Should assist PM and the CSD in developing return-to-work (RTW) programs for previously injured employees including limited work assignments, different jobs, etc.

m. Should carry an approved first-aid kit and fire extinguisher in his/her pickup truck.

n. Should make employees available for drug testing after an injury/accident, or at random when requested.

o. Should attend OSHA 10-hour class or other training specified by the CSD as necessary.

3.7 All EmployeesAll IHC employees are expected to live and breathe the following:

a. Do not knowingly participate in any activity for which you are not qualified or for which you have not been properly instructed on how to perform safely.

b. Never walk past an unsafe act or condition without taking corrective and/or notification action.

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c. Immediately report all injuries, accidents, or near-misses to your supervisor immediately no matter how slight.

d. Follow all rules and regulations.e. Properly wear and maintain company issued Personal Protective

Equipment (PPE).f. Respect management, fellow workers, vendors and visitors.g. Do not perform work if under the influence of drugs, alcohol, prescription

medication, or other impairment.h. Protect company-owned equipment and materials; including work product.i. Actively learn in all company provided training.j. Participate in employee feedback opportunities like the weekly toolbox

meeting.k. If uncertain about any of the above: Ask questions!

3.8 AccountabilityNo program can be successful without holding people accountable for their actions, bad and/or good. Accountability should be applied consistently across all levels of workers and supervision. Be careful that management hasn’t set up the offender to fail and that they had every means available to help them avoid any negative result. This can and should be done by both disciplinary (stick) and reward (carrot) means. This is compatible with IHC’s zero tolerance policy and that correcting unsafe acts and/or conditions may include disciplinary actions for the offender. Remember first and always that the ultimate goal of accountability is to make better workers and prevent accidents and injuries, and not merely to exercise authority.

Disciplinary Actionsa. IHC is an employment at will company.b. Warning notices are a useful tool.c. Safety violations may warrant disciplinary action up to and including

termination.d. Sound fair judgment should be exercised when determining a disciplinary

action.

Rewards and Recognition: It is important to balance activities between discipline and rewards. Use mass safety meetings or toolbox meetings to formally recognize individually, crew or project good behavior/success with praise. Spot-awards for observations of safe work are excellent and cost beneficial.

Lessons Learned: In either case above the benefits from the actions are not beneficial to IHC as a whole if they are not shared. In just the case of the disciplinary actions, remove any

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You catch more bees with honey

than with vinegar.

FIRM > FAST > FAIRRemember this key to any successful accountability program.

If you’re going to be stupid, you

have to be tough.

personal information such as worker name from the incident, create a job site bulletin for general communications, and forward to company offices.

Note: It is important to document all enforcement actions on the IHC form as it demonstrates due diligence and creates a path to track repeat offenders.

White copy – Worker fileYellow copy – Job filePink copy - Worker

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4.0 Involvement and Participation

4.1 Annual Corporate Safety MeetingThis meeting is held annually with all executive management, salaried and other supervisory and support persons. Normally this intensive meeting reviews the prior year’s experience, the coming year’s goals and expectations, and any other safety management skills and/or hazard awareness training/information.

4.2 Pre-Job / Mass Safety MeetingsThese meetings are held at the project site and are various in size and scope at the discretion of project management. Normally they are held at the beginning of work, sometimes along with the EEO and Sexual Harassment meetings; when significant project phases change; or if there’s been a serious near miss or accident. It is important to document these efforts in some fashion. A Pre-Job /Mass Safety Meeting Report Form (See 10.22) with a sign in sheet is available for your convenience. The original form and sign in sheet should be sent to the CSD and a copy should be kept on site. The CSD should be given advance notice as to the time and place of the meeting so the CSD may attend if it is deemed necessary.

4.3 Weekly Toolbox / Safety MeetingsThese meetings, too, are discretionary in timing and scope, and are determined by the size and nature of the project. At a minimum, at the foreman level - discuss the topics at hand; actively solicit feedback from attendees, and document. Higher-level management shall attend meetings on a rotating basis. Subcontractors should be included as appropriate. It is recommended that you use the Weekly Safety Meeting Checklist (See 10.15). The form should be completed for every meeting held. There should also be a sign up sheet for each meeting (See 10.16). Please note that the sign-up sheet is numbered 1-5 repeating. After everyone has signed the sheet periodically choose a number between 1-5 and have all those employees whose number was selected take a random drug test. The original weekly meeting safety meeting checklist form, sign in sheet and drug test forms should be sent to the CSD. A copy of the weekly safety meeting checklist and the sign-up sheet should also be kept on site. The CSD should be given advance notice as to the time and place of the meeting so the CSD may attend if it is deemed necessary.

Note: Ensure that any non-English speaking workers get adequate translation.

Note: Do not pencil-whip this exercise. This documentation is important during incident investigations and accountability efforts on who knew what, when.

Tricks of the Trade: “The best way to learn something is to teach it.” Assign each worker to a

topic of his/her choice.

What’s measured and rewarded

gets done.

“If you want to help people be safe at work help them be safe at home.” Don’t limit topics to only work related. Boat trailer hitches are strikingly similar to gen-set hitches but hold attendees interest more in some cases.

Ask workers at the end of the shift and/or week what the topic discussed was and reward correct answers with donuts, lunch, praise, etc.

5.0 Worker Competency and Training

5.1 Safety Program – Instruction and TrainingThe primary goal of this Program is to prevent accidents and injuries. The following safety instruction program is designed to train and coach all managers, foremen, and employees to work safely in any aspect of our endeavors. Because safety instruction and training is an on-going program, this procedure requires regular review of techniques, procedures, re-training, and field monitoring for effectiveness and compliance.

Job Foreman ResponsibilityThe key person in training and coaching employees is the JF. The JF is responsible for carrying out the Safety Program at the worker level and it is essential that the JF receive proper training in safety and the presentation of this Safety Program. The training program is intended to increase understanding and use of safety techniques, improve accident prevention, review accident investigation procedures, and improve self-inspection techniques.

The Occupational Safety and Health Standards for the Construction Industry, 29CFR, Part 1926.21(B) Safety Training and Education, states, “The employer shall instruct each employee in the recognition and work environment to control or eliminate any hazards or other exposure to illness or injury.” You may use the Pre-job/Mass Safety Meeting Checklist (See 10.22) or any other suitable form to ensure proper training of all new and continuing employees. It involves the initial review of safety rules and procedures.

Trained vs. QualifiedA worker can be trained but not necessarily qualified to perform work activities; for example, a confined space worker who is afraid of closed-in spaces or a scaffold/structure worker who is afraid of heights may both be trained, but their attitudes would disqualify them. Workers must be trained but they must also be continually observed for the proper skills and attitude for performing the activity.

Tricks of the Trade: You may assign established workers as trainers for new workers. This

frees up the foreman and the new worker is assimilated into the working group faster.

Note: It is recommended that you do not remove the trainer until his / her supervisor feels the individual is duly indoctrinated into the safety culture.

5.2 Red Cross CertificationShould be provided to all field managers at the company meetings.

5.3 OSHA 10 hour TrainingTo be taken by all field supervision as needed.

5.4 Competent Person TrainingExperience plus OSHA 10-hour should suffice for new safety specifications and for IHC goals.

5.5 Personal Protection Equipment (PPE)Pre-planning, identification, availability, lead time, proper care and use are critical.

It’s not what you expect, it’s what

you inspect.

6.0 Performance Monitoring

6.1 InspectionsAlthough accident investigation is an important tool, it cannot take effect until after an accident has occurred. The IHC performance monitoring/inspection program has been established to recognize, report and document, communicate, and remove hazardous conditions and unsafe acts.

Note: Inspections help employees recognize IHC’s commitment to safety and accident prevention. Complete them regularly and honestly. They shall be performed at the discretion/direction of senior and field management as work warrants.

6.1.1 Corporate Safety InspectionsDuring the ‘yearly life’ of any large project, the CSD or a designee should make at least one detailed safety inspection. The CSD or the designee may choose to use the Project Safety Inspection Checklist (see 10.20) or any other method of documentation. Prior inspections, accident investigation corrective actions, JF Self-Inspections, lessons learned, or any insurance/regulatory visit concerns should also be reviewed and corrective actions ensured. Appropriate recommendations will be made on the inspection form.

The CSD should file a copy of his or her report at the project site and in the corporate project safety file. All safety inspection observations should be discussed with the PM or other highest ranking on-site IHC supervisor at the end of the inspection.

6.1.2 Self-InspectionsThe PSO or other project supervisor should conduct a periodic walk-around inspection of all job site areas to determine whether the project is being operated in compliance with IHC, Insurance Company, Owner, and OSHA requirements. The PSO may use the Project Safety Inspection Checklist (See 10.20) or any other method of documentation. These should be filed in the project office for follow-up purposes and documentation. A copy should be sent to the CSD upon completion. Recommended changes and hazard eliminations should also be noted.

6.1.3 Traffic Control InspectionsSee Section 8.31.

6.2 Documentation and ReportingDocumenting routine and non-routine safety inspections is important. There’s an old OSHA adage that says, “If it wasn’t written, it wasn’t done.” This demonstrates due diligence. Checklists are helpful to keep the inspection focused, fair between sites, and consistent. Reports should be filed in job files and forwarded to CSD.

6.3 Corrective ActionsNote: If a discrepancy or other observation is made and documented, any recommended corrective action should be documented and implemented as soon as possible.

7.0 Incident, Accident and Injury Management

7.1 PlanningIt is important to plan for managing accidents, injuries, and claims prior to the job starting. Make sure that Supervision, workers, and subcontractors know how critical it is to report all accidents and injuries no matter how small. Everyone on the job site should know how to summon emergency response and/or where to get treatment. Post this information on the jobsite bulletin board and remind everyone on occasion.

7.2 Accident ReportingPrompt and proper accident reporting is the key to obtaining the appropriate benefit for all employees and the company when accidents occur. The CSD should be called immediately any time there is an accident. Because they serve as the basis for the filing of claims, it is important to provide corporate headquarters with all details of accidents within the three-day period noted on the accident form. The insurance company uses the data to conduct an investigation similar to the one conducted by IHC Foremen. The insurance company will also utilize these report forms to determine what coverage applies and to whom payment should be made. In order to expedite claim payments it is important that the insurance company be notified promptly. The insurance clerk at corporate headquarters will submit all notifications. The following procedures should be followed in reporting all accidents:

a. The job site should call the corporate office and report any accidents involving a fatality, near fatality, serious accident requiring ambulance transportation, or an apparent lost time accident. Also, call the office immediately when an accident involves a corporate vehicle or person other than an IHC employee. Corporate headquarters will then notify OSHA in cases involving OSHA involvement, i.e., fatalities and the insurance company.

b. Call the health care provider where the employee or individual will be transported to inform them that they are coming.

c. Complete the Employee Accident/Injury Report (See 10.1) for all accidents involving an employee or other individual on the job site. Complete the Auto/Liability/Equipment/Accident Report form (See 10.3) for accidents involving any IHC equipment or for accidents involving any IHC vehicle. The CSD should be called immediately. These reports are to be submitted within three working days to the corporate office.

d. The CSD will notify all health providers to submit bills to the corporate office.

e. When an accident involves lost time, notify corporate office when the employee returns to work or when any other pertinent data is available to the field office.

7.3 Injury Management

7.3.1 TreatmentAvailability of proper First Aid immediately upon an accident is critical. Being prepared can save the employee more serious injury and help avert undue risk to the company.

People heal faster at work.

7.3.2 Controlling CostsEvery effort should be made at every level to control the cost of every injury and accident.

7.3.3 Return to Work ProgramRecent reviews of industrial company management personnel, insurance company personnel, and union personnel show that it is in the best interest of all three groups to endeavor to provide temporary light work for employees who are unable to do their regular job for medical reasons. By employing these individuals in "light work" capacities the employee not only maintains his self-respect, but the company is able to get many people, who may ultimately end up being permanently disabled, back on the job without undue delay and without incurring the long term disability costs As a result, it is the policy of IHC to develop "light work" opportunities and insist that all employees return to the job as soon as possible. It should be the responsibility of the Project Safety Officer to work with the "injured employee", the employee's physician, the insurance company, and project management personnel to develop light work assignments appropriate for each employee. This program should help:

a. Maintain our experienced work forceb. Reduce insurance costsc. Promote employee securityd. Accelerate the injured worker's recovery

The PSO or CSD should be in regular contact with the employee's physician to ensure that a proper job is being developed for that employee's work restrictions.. To further enhance early return to work, the PSO or designee should do the following:

a. Contact the injured person as soon as possible: On the job site. In the hospital. At home.

b. Keep in regular weekly contact with the employee to determine attitudes and to encourage proper medical follow-up, rehabilitation, and potential return to work.

c. Review with the employee the medical attention he/she is receiving.d. Seek input from the injured employee on methods to prevent a similar

accident from recurring.e. Visit the employee personally and encourage fellow employees to do

likewise.f. Reassure employee that the project crew needs him/her.

When the employee returns to work, the PSO should:a. Make the returning employee feel welcome and glad to be back.b. Explain "temporary light duties" clearly and emphasize the importance

of this "temporary" job.c. If the employee is on “temporary light duty” the doctors work

restrictions must be strictly followed. At no time for any reason is it acceptable for

any “light duty” worker be directed or allowed to exceed the doctor’s restrictions. No exceptions!

d. Point out any new safety precautions or old ones the employee may have forgotten, especially those that have been developed as a result of his/her accident and note his contribution to this additional safety effort.

e. Demonstrate in detail the returning employee's actual duties.f. Let the employee know you are interested in their returning to work.

7.4 Accidents

7.4.1 Accident Investigation ProceduresThe detection and elimination of accident hazards through investigation is one of the most effective methods of improving IHC’s safety record. It is also one of the most effective ways of increasing employee awareness of the need to improve overall job safety.

a. Accident investigation is based upon the assumption that: All accidents have causes and to eliminate the causes will help to

eliminate future accidents. The causes of accidents can be determined. Corrective actions, which eliminate the causes and prevent similar

accidents can be developed and applied.b. Investigation of accidents should focus on the following areas:

How was the injury or damage incurred? (Exactly what happened, where and when?)

Under what circumstances did the accidents occur? (Why?) Once the details have been reconstructed, how can we reduce the potential

of a similar accident? Remember, recognizing, reporting and removing hazards and unsafe acts is the most effective way to prevent future accidents, and the resulting pain and suffering.

c. Which accidents to investigate. All accidents, especially those involving lost time injuries to IHC

employees, should be investigated to some extend and causal factors determined and corrected.

d. Who to investigate. The investigative officer will normally be the employee’s immediate

foreman who:o Knows most about the employee(s) in the situationo Has a personal interest in identifying the accident causeso Is able to take immediate action to prevent the accident from

recurringo Can communicate most effectively with the employee(s) involved

Further, the direct involvement of the immediate foreman will:o Help demonstrate concern for the supervisor’s employees.o Make employees feel the supervisor is in control and concerned

about their welfare. Employees will tend to take pride in working for someone who is concerned about them.

7.4.2 How to InvestigateA normal accident investigation should start with an interview of the employee(s) involved and should be conducted as soon after the occurrence as possible.

a. Investigate all accidents immediatelyb. Determine the key facts from the employee and any witnesses who saw the

accident happen. Determine the following: Who was injured? Where did the accident take place? What happened (have employee give a step-by-step review of accident)? What part of the body was injured? How serious was the injury? What medical treatment was given and where? What changes could be made in methods, equipment, or layout to reduce

the potential of a recurrence?c. Communicate the importance of safety during investigations when an employee’s

awareness is heightened.d. Follow these steps:

i. Begin investigation as soon as practical after the accident.ii. Conduct the interview at the scene of the accident.iii. Put the employee at east. Indicate your goal is to improve prevention and

not find fault.iv. Seek the employee’s version of the accident. Let the employee tell the

“whole” story without interruption.v. Repeat the employee’s story back to them as you understand it. This

assures that the investigator understands and that the employee knows the investigator has the correction story.

vi. Seek the employee’s suggestions on ways to prevent the recurrence of a similar accident.

vii. Repeat the process with any witnesses and participants who may have details concerning the accident.

viii. Be careful of reenactment. Do not ask for actions to be repeated.ix. Record all the facts gathered.x. Develop your conclusions and solicit prevention ideas from all

interviewees.xi. Make corrections immediately to reconfirm IHC’s commitment to safety

and removal of hazards.

No investigation should be conducted with an individual who is outwardly upset or who has just sustained a significant injury or emotional shock. Wait until the person calms down or the doctor and/or nurse says it is okay to proceed.

The Employee Accident Report, found in Section 10.1, or the Auto/Liability/Equipment Accident Report, found in Section 10.3, should be completed subsequent to the investigation interview and is a form, which summarizes the accident investigation findings. Filling out this report is not an investigation. It should merely serve as a guide for determining what the investigation should reveal. Additional data should be supplied where necessary.

The accident investigation form should be filed with; (1) one copy held at the job site and reviewed at the next Accident Review and Loss Prevention Committee Meeting, (2) one copy sent to the corporate office to be reviewed by the CSD, and (3) one copy to be sent to the insurance company by the Corporate Office.

This report must be completed and filed with the corporate office within three (3) working days of the accident.

7.5 Claims Reporting

7.5.1 Who Completes the Accident Report?The original and one copy of the report of injuries, automobile accident reports, and accidents involving property damage should be prepared by the job supervisor and mailed to the corporate office no later than three days after the occurrence. If an accident involves serious personal injury or extensive property damage, as noted above, the supervisor should report the accident immediately by telephone.

An accident report should be prepared no matter how insignificant the injury might appear to ensure that necessary data is accumulated. (Many insignificant accidents could develop into long-term worker's compensation claims because of lack of information and follow up on the part of IHC personnel.)

7.5.2 DocumentationThe corporate office and CSD will handle all claims reporting based upon information obtained from accident reports, i.e., telephone and/or written reports.

7.5.3 Claims Reporting for Worker’s CompensationThe CSD should complete the first report of injury form and distribute it. The CSD will follow up with the insurance company on all workers’ compensation related claims to ensure adequate data is provided.

7.5.4 Claims Reporting for all Other AccidentsThe CSD will utilize the material provided from the equipment and accident and damage report to provide data to the insurance carrier on all auto, property, and liability claims that may occur.

7.5.5 Maintaining Claims FilesCopies of all claims and reports should be maintained at the job site for follow-up purposes. The corporate office should maintain a copy of the claim and all reports to ensure that they can be followed and reviewed. The file should include a copy of the internal investigation report form, a copy of the accident report form, copies of invoices and/or correspondence sent to the insurance adjuster, notices of payments made by the insurer and any other pertinent information.

8.0 Project Safety Concerns, Policies and Practices

8.1 Batch Plant Operations SafetyConcern: Only a handful of persons directly work in and around the batch plant operations daily but there are serious ever-present hazards that should be watched for. The primary phases are set-up, operations, and teardown. This chapter is not intended to address all of these concerns. There are separate Activity Hazard Analysis (AHA) for each one and should be available in the Batch Plant office and in the AHA section of this manual.

Policy: Batch Plant personnel should take a direct involvement with the development, implementation, and maintenance of the individual Batch Plant AHA (see Activity Hazard Analysis section). Operators and visitors will adhere to IHC policies and practices relative to the common hazards.

Common Hazards: Access/Ladders (See 8.8 and 8.38) Confined space (See 8.4)

Dust (See 8.26)

Fall Prevention and Protection (See 8.8)

High Voltage

Housekeeping (See 8.12)

Lockout/Tagout (See 8.14) Noise (See 8.22)

Rotating parts and equipment

Traffic (See 8.31)

8.2 Cell Phone UseConcern: Workers using cell phones while actively working, near live traffic, operating equipment, or when traveling in vehicles may pose a hazard to themselves and others.

Policy: No employee should use a cell phone when working near live traffic, when operating construction equipment, and kept at an absolute minimum when traveling by car for business.

Practice: Get to know your phone and its features When available, use a hands-free device Position your phone within easy reach

Suspend calls in heavy traffic or hazardous weather conditions Should not take notes or look up phone numbers while driving If possible, place calls when you are not moving or merging Should not engage in stressful or emotional conversations that may divert

your attention from the road

8.3 Compressed Gas Cylinder UseConcern: Improper handling and/or storage of compressed gas cylinders could cause serious injury and/or structure damage and/or work interruption.

Policy: Compressed Gas Handling and Storage will be performed in compliance with OSHA 1926.350 Gas Welding and Cutting.

Practice: The following are minimum standard IHC practices:

Handling Valve protection caps should be in place and secured. When cylinders are hoisted, they should be secured on a cradle, sling board or

pallet; choker slings are illegal and unsafe. When cylinders are transported by powered vehicles they should be secured in

an upright condition, Unless cylinders are firmly secured in a special carrier intended for this

purpose, regulators should be removed and caps in place. Cylinders should be secured in an upright position at all times except when

preparing to move.

Storage Oxygen should be separated from fuel gas and/or combustibles (especially oil

and grease) by distance (20 feet) or by a non-combustible barrier at least 5 feet high having a fire-resistance rating of at least one-half hour. (Minimum 1/8 inch steel or ¾” fire treated plywood is recommended. Manufactured storage lockers for this application are also available.

When cylinders are inside of trailers or other buildings, cylinders should be stored in a well-protected, well-ventilated, dry location.

At least 20 feet from highly combustible materials such as oil or excelsior. Cylinders should be stored in definitely assigned places away from elevators,

stairs or gangways. Assigned storage places should be located where cylinders will likely not be

knocked over or damaged by passing or falling objects, or subject to tampering by unauthorized persons.

Cylinders should not be kept in unventilated enclosures such as lockers and cupboards.

8.4 Confined Space EntryConcern: This activity is not a common occurrence on IHC work. When it does occur the following should be adhered to:

Compliance: OSHA: 1926.21.b.6.i: Subpart C, Confined Spaces; 1910.146

Key Definitions

Confined Space: Any space having a limited means of access and/or may contain or work could generate contaminants or oxygen deficient or other hazardous atmosphere. Examples: tunnels, drainage pipes, manholes, vaults or culverts, open top spaces more than 4 ft deep.

Non-Permitted Confined Space: A space that does not contain, or with respect to atmospheric hazards have, the potential to contain any hazard capable of causing death or serious physical harm.

Permitted Confined Space (has one or more of the following): Contains or has potential for hazardous environment Contains material that has engulfment potential Contains potential entrapment configuration Any other recognized serious safety and/or health hazard

Policy:a. No one should enter a confined space without proper determination.

Atmospheric testing, applicable training, prior authorization/completed permit as needed.

b. An authorized competent person should make all determinations.c. All confined spaces should be identified and access controlled.

Prevention:a. Forced ventilation is recommended prior to and during entry.b. Attendants should be available at the opening during all entries.

Protection:a. Detailed hazard analysis is recommended. Include possible existing and potential

work-generated hazards; i.e. cutting and welding, use of chemicals, power equipment. Also include access and emergency evacuation/rescue considerations.

b. Permitted/non-permitted checklist should be completed and signed off and available at entry point.

Monitor conditions at all times.

8.5 Emergency PlanningConcern: Failure to plan for emergencies causes undue delays in response that could only aggravate accident and injury situations.

Policy: Adequate, site specific emergency response means and methods should be identified in all work planning stages and appropriate for the anticipated hazards and communicated/posted to all affected job-site employees; including subcontractors, vendors, and visitors.

Practice: Make an initial contact with any hospital you may need to use. Locate any potential tornado shelters as needed. Make an initial contact with local law enforcement as needed. Determine any additional local jurisdiction/agencies such as fire prevention. Anticipate potential emergencies, plan and communicate to workers.

8.6 Environmental ProtectionConcern: Insults due to construction cause environmental damage, work delays, regulatory non-compliances, and possible fines.

Policy: Project site management should take every effort according to contract requirements, environmental regulations, and best practices to protect the site and adjoining properties and right of ways from insults.

Practice: Should follow all requirements and BMPs under any and all environmental permits. Note: The CSD is available to assist with permitting and compliance.

8.7 Excavation SafetyConcern: This activity is becoming more common in IHC contracts. It is important that any excavation is both safe and compliant with regulations.

Policy: Any trench or excavation should have an IHC trained and authorized Competent Person assigned to be responsible assist with work planning, protective system development and installation, and daily inspections according to OSHA 1926.650 and IHC requirements.

Practice: Regulations are applicable to any trench or excavation greater than 4 feet deep. Excavations should have a competent person assigned to them. Soil should be classified according to OSHA standards. Excavations should have an adequate protective system provided.

o Slopingo Benchingo Shoringo Engineered (as necessary)

Excavations should be inspected and documented daily on the Trench Inspection Entry Authorization Form (See 10.21) and will be kept in a three ring binder by the competent person. The competent person should have this information available at all times.

In the event there is a substitute competent person this binder should be completed by and kept with him/her.

8.8 Fall Protection – Working at Heights (HA Required)Concern: Falls to the same level or ground can be hazardous. The higher you are the greater the hazard and potential for serious injury.

Policy: IHC practices 100% protection over 6ft from any level/ground, structures or excavations. Also, adequate protection when accessing lower heights is required as needed.

Practice: The following are minimum required IHC practices.

Access Any working area, platform, trailer entrance, storage location, or

other area that is greater than 23 inches requires a properly constructed and/or safe means of access; this could be a step, stairs, or ladder. In the case of stairs, a handrail is suggested when practical. All fixed or portable access means must be maintained in good order regardless of weather.

Any holes in working surfaces larger than a person’s foot shall be covered and or protected, regardless of height.

Ladders Use the right ladder for the job and according to design. Secure ladders in place whenever possible. Extend ladders at least 3 ft past platform. Place on a sturdy surface and use a proper and safe angle. Should not separate extension ladders. Should not use stepladders in the place of a straight ladder. Should not carry items when using ladders; lift items up with a

rope if necessary. Should not extend past arms reach when working off of a ladder. Should use scaffolding, mechanized, or other means as

activities/hazards warrant.

Working Above 6 Feet Think ‘fall prevention’ first! Use a mechanized personnel-lifting

device. Also, establish and/or utilize an adequate platform with guardrails with safe access when possible.

If fall Personal Protective Devices are used you should adhere to the following.

o Personnel must be adequately trained.o Harnesses and lanyards must be approved by IHC.o Tie-off points must be able to support 5,000 lbs.o Static lines must be engineered.o 4ft double lanyards when necessary.o Deceleration devices are required.

When considering fall protection distances consider height of worker, length of lanyard and length of extended deceleration device (including stretch).

8.9 Fire Protection and Prevention

Compliance: OSHA: 1926: .24, Subpart F, Fire Protection and Prevention

A coach is a person who takes the team where it can’t take itself.

Training Required: One-time, hands-on Portable Fire Extinguisher training is recommended for all. Use monthly safety topics to keep awareness high.

Policy: Good housekeeping should be maintained at all times. Smoking should be controlled as necessary. All equipment and IHC vehicles should have a useable fire

extinguisher.

Prevention: Combustible material should not be allowed to accumulate. Smoking should not be allowed near flammable or combustible

materials and/or activities. Generators should be shut off and allowed to cool prior to refueling. Gas cans should not be refilled in the backs of pickup trucks. Small quantity flammable materials should be placed in a UL Listed

fireproof cabinet. All flammable or combustible liquids should be stored in a proper

container in good condition and labeled as to contents. Portable gas cans should be metal, with self-closing lids, and flash arrestor intact.

Equipment refueling should only be done by qualified and trained individuals.

Temporary heating devices should not be left on unattended or used in confined spaces such as storage trailers.

Gas bottles should not be transported with the gauges on or without protective caps in place.

Cutting and welding should only be performed by qualified persons in authorized areas. A fire extinguisher should be readily available at the point of operation.

Protection: Fire extinguishers should be provided on all construction equipment,

office trailers, welders, generators, and company owned vehicles. All fire extinguishers should be inspected monthly and hydrostatically

tested according to manufacturer’s recommendations. Dial 911 prior to and/or in conjunction with attempting to extinguish

any fire.

8.10 Hazard Recognition, Awareness, Coaching and Attitude

8.10.1 Job Hazard Analysis ToolSee Section 10.8.

What you can’t see can hurt you.

8.10.2 Recognize, Report, and Remove Safety Hazardsa. Watch for any safety violations or unsafe acts and take the following actions:

Solicit employee’s explanation of why he/she ignored safety procedure. Critique the employee’s action focusing on the hazard rather than the

individual. Warn the employee based upon the severity of the safety violation.

b. Determine that employee understands safety rules and job site guidelines. Have employee explain knowledge of safety rules as it relates to the

violation. Disciplinary action may be taken up to and including termination. Determine if language differences are a problem. Make sure there is

someone who can interpret instructions during the face-to-face meetings.c. The following actions may help reinforce the importance of safety:

Make safety a regular topic of discussion. Make safety a routine part of every new employee's orientation. Set a proper example. Emphasize the link between safe work habits, effective performance, and

job profitability. Compliment employees who have complied with proper safety

procedures. Make opportunities to repeat and reinforce the corporate safety message.

(All employees need to be reminded of this important topic regularly.)

8.11 HAZCOM – Hazard CommunicationConcern: Some construction materials and/or chemicals can be hazardous to workers when not properly identified, labeled, hazards understood, and proper protective measures understood. Primarily this program focuses on non-consumer products and/or products used in larger than consumer packaged quantities. Common such materials are curing compound, epoxy, gasoline, oil, etc. (See 10.17 )

8.12 HousekeepingConcern: Poor housekeeping results in accidents and injuries, inefficient and disrupted work, equipment downtime, and generally, poor quality workmanship.

Policy: Good housekeeping will be maintained at all times and will be considered and implemented in all planning, production and support activities.

Practice:a. Good housekeeping should be practiced and maintained at all times by all

workers.b. Assign an individual to be responsible site-wide and/or for a particular area.c. Pay particular attention to housekeeping reviews in all documented safety

inspections.d. If you get behind, take a time-out and clean up your work areas/equipment.

e. Everyone is responsible for his or her own areas and to call attention to any other’s issues.

f. Ensure that there are plenty of convenient receptacles appropriate for the type of waste materials anticipated; make sure receptacles are emptied in a timely and appropriate manner.

g. Establish an adequate and separate waste stream for hazardous/ contaminated and/or other regulated materials.

h. Clean up liquid spills immediately.i. Limit smoking as needed around combustible and waste areas.j. Remember that a poorly kept house is a bad reflection on IHC’s commitment to

cost, production, schedule, safety, quality and environment.

8.13 Inspections – SafetyConcern: It is important for management, supervision and workers to routinely inspect their workplaces for safety, health and environmental compliance and to recognize hazards prior to incidents and/or injuries. It is also important to document these inspections at a reasonable frequency to ensure everything is getting looked at.

Policy: Every level of management, field supervision and workers will continually monitor their worksites. Management will determine frequency and documentation needed.

Practice: Supervision should periodically perform documented safety inspections. CSD or designee should document all site visits.

o Normally this is for all large job sites at least once annually and special worksites as frequent as worked out with IHC Mgmt.

It is critical that any documented deficiency has a corresponding written correction action response.

8.14 Lockout / Tagout (HA Required)Concern: Inadvertent start up of equipment or unexpected release of stored energy can cause serious injury and/or equipment damage. Possible sources at IHC are hydraulics, pneumatics, batteries, generator sets, temporary power distribution, equipment internal maintenance, pressurized air and gases, etc. These potential hazards are common during adjustments, servicing, maintenance, repairs and/or installation, etc.

Policy: No work should be performed where workers are potentially exposed to inadvertent equipment or machinery start up and/or unexpected stored energy release. All work should be properly evaluated, hazards identified, and necessary positive and ensured control established and maintained. Anyone found in violation will be disciplined accordingly.

Practice:Who’s Affected

All employees should be instructed in LOTO practices and IHC procedures.

Only IHC authorized persons are allowed to perform. Retraining should be provided when equipment or processes

change. Outside service personnel should be informed of this policy and

required to comply.

General Stepsa. Notify all affected workers/employees.b. Shut down equipment in normal fashion.c. Identify all potential hazardous energy sources.d. Should check that all potential inadvertent start-up controlled points are

physically secured.Note: A lock and tag is required unless in an emergency situation. A physical presence may be allowed to take the place of the lock and / or tag. Notify senior project site management or IHC CSD in advance if you need locks or tags.

e. Locks and tags IHC assigned locks and tags only should be used. The person who is doing the work should also place the IHC provided

lock and tag on the control point. Persons placing the locks should maintain the keys in their possession. Master keys are maintained by senior site management. No ‘extra’ keys are allowed.

f. Check that all stored energy points are relieved, blocked, neutralized, etc.g. Check before work begins positively and/or physically that all potential

stored energy or other potential safety concerns are controlled or otherwise protected.Note: It is up to the person who places the LOTO to ensure that no other persons are exposed to hazards prior to LOTO removal and/or restart.

h. If the LOTO responsible person is not available, only the Senior Management on the project site can take full responsibility and circumvent.

i. Upon completion of work ensure that there are no safety issues and remove locks, tags, and other safety devices. Stand clear when equipment is re-started.

8.15 Material Handling

8.15.1 Hoisting / CranesConcern: Improper decision making and use may lead to a high potential of injury and property damage.

Policy: Only proper equipment and IHC authorized workers/operators should be allowed to design and conduct material lifts using hoists and cranes.

Practice: Fixed hoists should be maintained in good condition. Capacity should be legible on boom. Hoes and loaders used as hoisting equipment should be operated in a safe manner.

Operators should know the weight (including rigging) of the load, ultimately be responsible for and only allow acceptable rigging equipment.

Operators should handle loads carefully, cleanly and operate in a safe manner when picking, traveling and setting loads.

Operators should never leave a suspended load unattended. Operators and workers should stand clear of suspended loads and tag lines on all

suspended loads are required. Leased Cranes

o Should only be operated by trained and authorized operators.

o Should only operated within the limits of the crane Critical Lifts

o Any load within 75% of the rated capacity of the crane in the needed configuration may require an IHC competent person to review and approve the lift and / or a PE stamped engineered drawing.

o Additional direct, on-site supervisory requirements will be required as well.

8.15.2 RiggingConcern: Improper decision making and use may lead to a high potential of injury and property damage.

Policy: Only proper equipment and IHC authorized workers/operators should be allowed to design and conduct material lifts using rigging.

Practice: The proper rigging and connecting devices should be used for the pick. Rigging equipment such as slings and shackles should be visually inspected

before and after each use. Damaged equipment should not be used. Properly store all equipment when not in use. Protect from damage during lift with softeners, lagging, etc.

Only properly trained persons familiar with the rigging and items to be rigged should be allowed to make connections and direct the lift.

Only one individual, decided prior to the pick, should be allowed to give directions to the hoist operator.

On IHC equipment commonly required to be hoisted (i.e., brooms) a request should be made to install engineered picking points.

8.15.3 Chain UseConcern: Chain use is an acceptable practice only when appropriate and used by authorized personnel on IHC project sites. There are several hazards relative to their use:

They may be abused and/or taken for granted. Chain use requires even greater attention and care than nylon and wire rope.

Chains are more susceptible to ‘shock’ loads.

When chains break, they give all at once vs. the obvious unraveling of nylon and wire rope slings.

Chains should not be improperly used as tie-downs vs. lifting devices and vice versa.

Daily use inspections require a time-consuming and sometimes ignored link by link by hook inspection vs. the obvious signs of damaged nylon and wire.

Chain use may cause unnecessary wear and tear to equipment and materials.

Policy: All project sites should identify and evaluate chain requirements and uses, and ensure the following is being practiced:

Only chains in good condition and applied by trained workers should be used.

All chains should be inspected and certified annually. This may be a service the vendor provides.

All chains should have a readable inspection and certification tag.

All chains should be properly stored and cared for.

All chains should be protected from damage when lifting by use of softeners/lagging, etc.

All damaged and/or possibly overloaded/stretched chains should be re-inspected and/or destroyed and discarded.

Practice: All workers required to supervise rigging

activities should be properly trained and documented. (Contact IHC Safety Director if training is needed.)

Strive for all chains currently on site to be properly inspected, certified and tagged annually.

All chains should be properly stored, protected, and cared for.

Visual inspections should be conducted prior to each use including looking for bent, stretched, severely nicked, corroded, etc., links. Damaged or suspect chains should be taken out of service immediately.

Review all site activities where chains are commonly used for lifting items like detachable brooms, formwork, etc

Should use taglines on all suspended equipment and materials is being followed religiously.

The people most likely to get hurt on the job are those who’ve

been doing the same job for long periods and new

hires.

Don’t let the rules make you

do anything stupid – but don’t disregard them

either.

8.16 New HiresStress the importance of safety to all new employees during the initial orientation and training session and on his/her first day of work. Safety attitudes and first impressions established at the beginning of employment have lasting safe consequences.

a. Issue to each employee a copy of the company's hourly employee manual and the job site guidelines for safety when the employee first comes on the job.

b. If determined as necessary by the JF a mentor may be assigned to a new hire in an effort to help the new hire understand and can comply with the IHC safety policy.

c. Review specific safety regulations and procedures with the new employee carefully. Instruct him/her on proper operational techniques.

8.17 Office / Outbuildings Ensure safety of occupants and visitors by providing safe access and keep clear

during inclement weather. Adequate lighting is equally important for both safety and security during dark

winter hours or second shifts as needed.

8.18 OSHA / Regulatory AgenciesConcern: Failure to comply with OSHA or any other State program/regulatory requirement can result in accidents, injuries, fines, bad press and/or other work disruptions.

Policy: IHC should comply with all applicable Federal, State and Local regulatory requirements.

Practice: Know what agency requirements are in effect for the particular work site. Know where to find help if uncertain; i.e., IHC, Insurance Co. Loss Control. Do

not knowingly disregard any regulation. “Don’t let the rules make you do something stupid” either. Contact someone or document to file why you are doing something different. In any variance you should be able to prove why you can’t do something and how your method offers the same or greater protection.

8.18.1 IHC OSHA Inspection GuidelinesSee Section 10.12.

8.19 Owner / Contract IssuesUnderstand all particular safety requirements of the project’s contract and meet or exceed them. When there are conflicts with IHC’s policies, the more stringent should apply. You should not knowingly disregard and established rule, communicate and / or negotiate and conflicts.

If you aren’t part of the solution, you are part of the problem.

8.20 ParticipationEveryone must participate in a productive fashion.

8.21 Pedestrian AccessConcern: Uneven, untreated, and un-maintained pathways in construction operation areas expose workers to unnecessary hazards and possible injuries; in addition, productivity is affected.

Policy: Safe and compliant ladders, stairways, sidewalks, catwalks, equipment and other grade level pathways should be properly planned for, constructed, and maintained, at all times. “No Goat Trails.”

Practice: Evaluate and establish dedicated pathways when setting up the batch plant or

other fixed worksites. Make sure paths are free of obstructions, foot and head; and are not exposing

workers to operations which may start up without warning or generate excessive noise and/or debris.

Place gravel or take other measures to keep workers out of mud and such. Establish stairs or ramps or other measures when the grade changes or there is a

step higher than 23”. (OSHA Requirement) Maintain and clear all pathways during rain, snow and ice events. Maintain clear and safe access-ways around stored materials and lay-down yards. Batch Plants: Consider access at all times during set-up and operation. Watch and

address water accumulation or consistently muddy areas.

8.22 Personal Protective Equipment (PPE)Concern: Wearing proper PPE is an important part of a worker’s personal defense against recognized and unrecognized worksite hazards.

Policy: When IHC or project management determines that PPE is required, 100% compliance is expected. Any variance requires written authorization. All IHC management and supervision will enforce as needed.

Practice: Note: Any exceptions to the following must be approved and documented by senior project supervision.

IHC Minimum: Hardhats always required. Safety vests always required except for paving mechanics when potential for

working inside paver exists. Footwear: should be sturdy at a minimum but absolutely no tennis or open-toed

shoes. Rubber footwear is recommended for wet concrete work. Eye and Face: Safety glasses, hearing protection, goggles and face shields

required when hazards warrant. Respiratory protection: When hazards warrant. (See 8.26) Hand: Proper gloves for the hazard warranted. Non-permeable when working

with concrete is recommended.

Torso and other: i.e., welder’s PPE as required. Also, Kevlar chaps are recommended when demo or chain sawing.

Skin: Barrier cream when working with concrete; sun block when exposed to sun. Bug repellant may also be warranted in some seasons/environments.

Footwear: Workers are responsible for purchase and condition of their own footwear. Any specialized job required boots like rubber for concrete or steel toed for yard personnel will be provided by IHC.

Raingear: Workers provide as needed.

8.23 Planning for SafetyConcern: Cost, performance, schedule, and quality all suffer if planning for safety is not done at the start of a project vs. reactionary or retrofitting in the field.

Policy: Consider safety before and during all work.

Practice: Pre-plan and be proactive.

8.24 Promoting Safety on the Job siteConcern: It is important to constantly remind on-site personnel of their commitments and responsibilities for safety. This is normally done by use of company provided banners.

Policy: Field sites should initiate banners as needed and install and maintain any IHC provided safety awareness materials.

Procedure: Install and maintain posters and banners as required.

8.25 Public SafetyConcern: The public, traveling through or living adjacent to and unfamiliar with construction sites/activities, pose a potential hazard to both themselves and project workers.

Policy: Considerations for public safety should be a major consideration in job planning and work in progress. Continually evaluate potential exposures and take adequate corrective actions immediately.

Practice: Provide for adequate maintenance of traffic control devices according to MHT

and best practices. Fence off worksites or take other positive protection means when public property

is immediately adjacent to work sites. Should not leave any unprotected hazards such as holes or equipment even if on

work site property. If children are likely to be present, extra measures for protection are required. Work activities should not have a potential impact on the public; i.e., spraying

cure, painting, brooming, haul routes crossing public thoroughfares, chipping/sawing/grinding.

No movement of loads or other unprotected activities should occur over live traffic.

Structure work over traffic areas should be adequately protected. Provide for any other potential hazard warning or ‘No Trespassing’ signs as

needed.

8.26 Respiratory Protection

Training Required: Job specific hazards and protection; respirator training

PPE Requirements: When needed, IHC approved respirator.

Key Points to Remember:

Policy: PPE – Half-face or full-face cartridge respirators only!

SECC = NO DISPOSABLE DUST MASK Nobody wears PPE without medical evaluation. Nobody wears PPE without proper training Nobody wears PPE without fit testing. Facial Hair – Obstructions to the proper sealing of the respirator is

not allowable. No sharing of respirators

Prevention: Prior to requiring PPE use:

o Engineering - Attempt to minimize dust generation thru forced ventilation or other controls.

o Administration - Limit worker exposure by positioning up wind, work time limitations, or other controls.

Wearing PPE considerations:o Practice better-than-good housekeeping, visibility is greatly

reduced.o Heat and breathing stress on the worker is greatly

increased.o Worker conditioning to use and more frequent rest is

recommended.

Protection: Medical pre-evaluations includes: wearer fitness, pulmonary

function test. Training includes: Selection, types, controls, care and

maintenance, storage.

Compliance: OSHA: 1926: Subpart E, PPE; (ref. 1910.134) ;Subpart C, 1926.28, PPE.

Fit Testing: Respirator properly fitted to user, user ensures effective fit prior to potential exposure; proper fit maintained for duration of work.

Hazard Analysis: Take into account heat stress and low visibility concerns.

Constantly monitor worker and area conditions.

8.27 Rewards and RecognitionConcern: It is not just important to establish safety performance expectations for workers and supervision; but it is equally important to reward and recognize accomplishments and extraordinary efforts.

Policy: The job site should establish goals and expectations and R&R in coordination with budgets and IHC management. IHC management may develop company-wide programs as it sees fit.

Procedure: Project determines goals and expectations. Supervision communicates to workers. Crew based rewards like donuts, pizza, etc.

8.28 Security / TheftConcern: Trespassing, vandalizing and theft of IHC tools, equipment, materials and product are an ever-present threat to safety, quality, cost and schedule.

Policy: IHC field supervision should make every reasonable effort to secure and protect tools, equipment, materials and product, including leaving no unprotected safety hazards such as excavations, holes, poorly stored materials, etc.

Procedure: Place fencing around yards when needed. Securely lock all equipment and office trailers when unattended,

including the chaining of portable equipment to a fixed object. Provide lighted storage areas and/or park equipment in well-lit

and/or traveled areas. Ensure that there are no unprotected hazards left after hours. Be watchful for disgruntled former workers, children or teens

routinely in the area, etc. See Section 10.4 for IHC Theft and Vandalism Report

8.29 Stop Work AuthorityAny IHC Management or Competent Persons, or other company representatives such as insurance persons, have the right to immediately halt work if it is felt to be unsafe or immediately dangerous to life or health (IDLH). Place the activity in a safe condition and notify senior project management. All parties should convene to develop a safe and sound resolution. Ultimately it is the senior IHC management’s responsibility to direct work and

how to proceed. Serious disagreements can be escalated as needed. No disciplinary or other punitive actions will be taken for those halting work for justifiable reasons.

8.30 SubcontractorsConcern: There are a lot of legal requirements associated with the relationships between prime and sub and sub-tier contractors. The success of IHC projects can rest with the success of its subcontractors. Subcontractors bring their own hazards and safety concerns and are also exposed to IHC and other project hazards and safety concerns.

Policy: It is IHC policy to monitor and manage all subcontractors in a safe and productive manner. Corrective actions should be taken immediately if there is a failure to conform to safety or contractual requirements.

Practice: From a pure safety stand point every effort should be made in requirements and job planning so that each party is aware of each other’s potential hazards and makes all necessary mitigation efforts. Part of the success of IHC’s projects depends on their subcontractor’s success in cost, performance, schedule, quality and safety. Perform whatever oversight and corrective actions determined necessary for all party’s safety/success.

a. Include subcontractor work areas in routine safety inspections.b. Include subcontractors in safety meetings as needed.

Private Haulers: Check that their equipment is in good safety condition and don’t allow drivers to wander around the active project site unchecked.

8.31 Traffic ControlOn a daily basis, the PSO will make a traffic control inspection and record the results on the supplemental form contained in this section (See 8.31). This will entail a complete review of all signs, barricades, lights, flag person stationing, MHT, etc.

8.31.1 FlaggersProvide, train, procure and/or maintain according to regulations and job site needs.

8.31.2 Temporary Traffic Control Daily ChecklistInterstate Highway Construction

Temporary Traffic ControlDaily Checklist

Job # ____________________Week Ended______________

a. Check appropriate box if all temporary traffic control devices are set in accordance with the traffic control plan as outlined in the plans and specifications or as approved in writing by the specifying agency.

b. Check if all signs and barricades are properly maintained (i.e., clean, clearly visible to the motoring public, operating properly, anchored, etc.)

c. Check if all idle equipment (IHC’s and subcontractors) is removed from any exposure to the motoring public, stored in a safe location and properly barricaded, at the conclusion of each operating shift.

d. Check if all tools and supplies are stored in a safe location that will not interfere with the safety of the motoring public.

e. Check if all work areas are restored to a safe condition at the conclusion of an operating shift (shoulders backfilled or barricaded, excavation sites protected, etc.).

f. Please explain any deficiencies above or any other existing safety hazards that need to be addressed to the specifying agency.

Sun Mon Tue Wed Thu Fri SatDateTime CheckedCertified By

8.32 Total Quality Management and Safety

8.33 Training and EducationSafety Training Sessions:

All employees should to be taught the importance of safety through ongoing training sessions.

Schedule a job site safety meeting prior to work performance. Review project safety plan with all employees during initial meeting.

Hold weekly toolbox meetings to discuss safety materials provided from headquarters.

Make safety a regular topic of discussion during informal conversations with employees.

Make sure all safety meetings focus on issues in which accident rates have been high or increasing.

8.33.1 Common IHC Work Requiring Specialized Training & AHA Confined Space Entry Competent Person Training Equipment Operators Excavation Competent Person Training Fall Protection Competent Person and User Training Powder Actuated Tool License Respiratory Protection User Training

8.34 IHC Vehicle Operation and TravelConcern: IHC personnel spend a large amount of their time traveling on highways and to and from worksites in company and personal vehicles. These miles expose employees to many traffic, highway and sometimes weather related driving hazards.

Policy: IHC drivers will maintain their vehicles in a safe condition, drive only in a safe physical and mental state, wear seatbelts 100% of the time, drive defensively at all times, and drive safely for conditions. Any accidents or law enforcement actions will be reported immediately. DOT regulations will be adhered to. Vehicles with IHC decals will not be used for, or seen near, any illicit endeavors. Always remember your actions represent IHC to the project and public.

Practice: Make sure your vehicle is in good maintenance and operating

condition at all times, especially brakes, tires, lights, and wipers. Wear your seat belt at all times.

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You don’t have a quality job and poor safety and you don’thave great safety and poor quality. The two are linked

and directly reflect each other.

Drive defensively at all times. Obey all traffic speed limits and regulations. Use good judgment and avoid foul weather when possible. Do not drink and drive company vehicles. Be aware of your level of fatigue - don’t drive exhausted. Follow cell phone use rules. (See 8.2) Drive with headlights on at all times.

8.35 Vendors / VisitorsConcern: Vendors and/or visitors unfamiliar with construction sites/activities pose a potential hazard to both themselves and project workers.

Policy: All vendors and visitors should be directed to check in with the job/plant office and/or their immediate site contact on their first visit and receive any appropriate information relative to their work and safety.

Practice: Place signs in conspicuous locations directing vendors and visitors

to the site office for check in. Provide any pertinent safety information and/or rules in

invoice/contract documents with vendors. All vendors / visitors should have the appropriate PPE for the area

they may be in.

8.36 Welding, Cutting, and BrazingConcern: Improper decisions, failure to understand or control hazards, and improper work activities could lead to injury, equipment, and/or property destruction

Policy: Only trained and authorized persons should conduct welding, cutting and brazing, activities. Any equipment alterations will be approved by IHC management/supervision.

Practice: All gas cylinders should be secured in an upright condition at all

times. Caps will be in place and storage areas should be protected from sun/damage.

Gauges and welding equipment should be maintained in a safe condition, or removed from service immediately.

Housekeeping should be a high priority in all fixed and temporary work areas.

A fire extinguisher is required in a readily available location. A fire watch may be required in a highly combustible location. Back-flow preventers should be provided on gauges if not intrinsic

to torch handle. When working on equipment, workers should be aware of the

presence of fluids such as reservoirs, grease, bearing seals, fuel, hydraulics, etc. and take necessary safety measures to neutralize prior to beginning work.

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No welding, cutting or brazing activities should be allowed on drums without prior IHC approval and additional safety measures taken.

8.37 Working Alone PolicyConcern: There are a number of personal health conditions, accidents, and injuries, which could occur with workers anytime and anywhere. Getting quick emergency help response is key in preventing more serious results. Having workers in lone situations could compromise our ability to offer timely assistance. It is important to factor this in when making job assignments.

Some typical IHC activities, which could result in lone workers: After hours routine equipment service/oilers on

grade. Working in maintenance areas during normal or off-

shift hours. Saw-cutting of white pavement. Material or equipment retrieval.

Policy: It is acceptable for workers to work alone. After identifying any jobs/tasks fitting into this concern, extra efforts should be made as needed to prevent extraordinary injury potential and that persons can be monitored and/or request ready assistance. Conducting a hazard analysis with the worker is highly recommended for these activities.

Practice: Jobs are only done with lone workers when

absolutely necessary. Lone worker activities are not recommended in

severe weather conditions. Move equipment away from traffic when possible. Service vehicles near live traffic only when

absolutely necessary. Position service truck between worker and live

traffic if applicable. Lone workers should have a radio and/or cell phone

that they can request ready assistance from. Lone workers should have all emergency contact

phone numbers for IHC personnel and emergency response units. Nighttime work areas have adequate light to prevent

injury and increase ability to monitor. Should not perform potentially dangerous work

alone; equipment overhaul, hazardous or heavy material handling, working near traffic, etc. whenever possible.

Forman and superintendents should know when lone workers are scheduled, what they will be doing and where on the project site they should be located.

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Take into consideration any lone workers with any personal health conditions which puts them at greater risk; i.e. heart or lung issues, medication, diabetic, back or other pre-existing physical condition.

8.38 Worksite AccessConcern: Failure to adequately control access in and out of project work areas is both unproductive and potentially hazardous from and to third parties.

Policy: Provide and maintain safe access to and from all worksites.

Practice: Maintain adequate and easily understood directional

signage. Should provide and maintain fixed traffic controls

according to requirements and as needed. Should not to track mud and dirt onto roadways that

could become a hazard. Provide gravel ‘tracking pads when needed.

8.39 Yards and Materials StorageConcern: Poor planning, housekeeping, storage, access, and control could lead to injuries, accidents, and is just plain unproductive!

Policy: Yards and material storage areas should be well-planned, maintained and continually monitored for safety.

Practice: Should plan yard areas for safe and efficient worker

and equipment movement and access. Should protect workers from overhead hazards such

as materials falling from conveyors. Should protect critical areas such as gas storage and

electrical power installations with substantial barriers. Should consider low areas where water may

accumulate. Watch for where workers or equipment could track mud into/onto facilities or onto public thoroughfares and provide tracking pads/paths as needed.

Should avoid “goat trails” – provide properly created and maintained worker travel lanes.

Should secure all ladder access needs. Ensure that guardrails and other protective devices

are in place and in good condition. Should provide proper lighting as needed. Should maintain good housekeeping at all times.

Should not allow unauthorized dumping of equipment and materials.

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9.0 Continuous Improvement and Lessons Learned

9.1 Site Safety VisitsThe CSD and PSO and insurance representatives will inspect the job site on several occasions to assess the performance of the field safety manager’s performance and general site safety as prescribed in 6.1.1, 6.1.2, and 6.1.3.

9.2 Site Safety ReportsSite safety reports should be generated from every visit. If the person reporting is not the PSO they will convey their finding to the PSO and PM prior to departing the site. The reports should be distributed company wide for lessons learned.

9.3 Site Safety RecommendationsRecommendations should be communicated verbally during the visit and documented in the report. A follow-up visit should occur any time there are recommendations made to ensure they are put into place as soon as possible.

9.4 AssistanceThe CSD and PSO may coordinate and conduct any research necessary and may acquire and provide to the appropriate parties any and all items necessary to implement the recommendations as soon as possible.

9.5 UseEveryone who receives a site safety visit report (whether on your project or not) should review the report and keep it on file. Managers who receive site safety reports from other projects should make sure they are not making, or are not about to make, the same mistakes indicated in the reports.

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10.0 Supplemental Materials and Resources

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10.1 Employee Accident / Injury ReportPERSONNEL INFORMATION:

Name (full, legal):____________________________________ Emp. #_____________ Job #___________________Date of Accident:_______________ Day of Week:_______________________ Time_________________AM/PMPosition/Title at Time of Accident: _______________________________ Date of Hire Was Employee Performing His/Her Regular Job Assignment: Yes No____________________Describe Resulting Injury and Part of Body Affected:_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

(i.e., foreign body rt. eye; laceration left forearm, fracture left lower leg, etc.)

ACCIDENT DESCRIPTION AND RELATED INFORMATION:

Exact Location Accident Occurred:__________________________________________________________________Employee Claims Accident Occurred as follows:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Machine, Tool or Thing Causing Injury:______________________________________________________________List any Unsafe Conditions or Contributing Factors:__________________________________________________________________________________________________________________________________________________Name Safety Appliance or Regulation Provided (if any):_______________________________________________________________________________________________________________________________________________Was Proper Training or Instruction Given:____________________________________________________________State Anything That Could be Done to Prevent Recurrence:____________________________________________________________________________________________________________________________________________Failure to Use Safety Device: Yes No Failure to Obey Safety Rules: Yes No Intoxication of Employee: Yes No

TREATMENT INFORMATION:

Was Any Medical Attention Received: Yes No If Yes, Give Name and Address of Hospital/Physician:______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Date of Service:_________________________________________________________________________________Date Employer was First Notified if Different than Accident Date:_________________________________________Has Employee Returned to Work? Yes No If Yes, When?__________________________________________________________________________________If No, Probable Length of Disability:________________________________________________________________

OTHER:

Names and Phone Numbers of Witnesses (Indicate if None):____________________________________________________________________________________________________________________________________________Foreman: ______________________________________________ Date of This Report: ______________________Injured Employee Signature:_________________________________________________Date of This Report______________________________ Reviewed by (DM, PM, PE):________________________Comments:___________________________________________________________________________________________________________________________________________________________________________________

FAX COPY TO CORPORATE OFFICE THE SAME DAY

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10.2 Supervisor’s Work Injury Progress Report

EMPLOYEE NAME DATE OF INJURY

Telephone Calls – (Supervisor should call within four days.)

Date Called

Person Making Call

Does injured believe that medical treatment is satisfactory? Yes No

If no, did injured request change of doctors or treatment? Yes No

Additional Comments:____________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

List follow-up telephone calls – Dates and Comments ___________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

Get-well card sent? Yes No If yes, date mailed_________________________________

Home visits are suggested after seven days of disability on all serious injuries (joint visit Supervisor and Manager recommended).

Was a visit made? Yes No

Attitude of Injured – List comments_________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

Were insurance benefits explained to injured? Yes No-------------------------------------------------------------------------------------------------------------------------------------------

Date Injured Total Days off work, includingReturned to Work____________________ weekends and holidays_________________________

____________________________________________Supervisor’s Signature Date

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10.3 Auto / Liability / Equipment Accident Report

PERSONNEL INFORMATION:

Name(s): Emp. # Job # Exact Location of Accident: Date of Accident: Time of Accident AM/PM

EQUIPMENT:IHC Equipment Involved? Yes No Equipment #

IHC Equipment Description: Other Equipment Description:Make Make Model Model Serial # Serial # License Plate # License Plate #

Driver: Other Owner/Driver:Name Name D/License # D/License # Address Address Telephone # Telephone # Extent of Damage Extent of Damage

Describe Accident in Detail:

Unsafe Act or Conditions Contributing to Accident: Preventive Measures: Names, Addresses and Phone Numbers of Witnesses (Indicate if None): Foreman in Charge of Area Where Accident Occurred:

Date of This Report: Prepared By:

Police Report Attached? Yes No

Repair Estimate Attached? Yes No

FAX COPY TO CORPORATE OFFICE THE SAME DAY

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10.4 Theft / Vandalism Report

INCIDENT INFORMATION:

EXACT LOCATION OF INCIDENT: _______________________________________________________________

_____________________________________________________________________________________________

DATE OF INCIDENT: ___________________________________________________________________________

IHC JOB # _____________ APPROXIMATE TIME: __________ A.M./P.M.

EQUIPMENT:

IHC EQUIPMENT INVOLVED? YES_________ NO__________ EQUIPMENT # ________________

EQUIPMENT DESCRIPTION:

MAKE: ___________________________________________

MODEL: ___________________________________________

SERIAL #: ___________________________________________

DESCRIPTION OF OTHER EQUIPMENT:

______________________________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

INVESTIGATING POLICE DEPARTMENT: ________________________________________________________

OFFICER’S NAME: _____________________________________________________________________________

FOREMAN IN CHARGE OF AREA WHERE INCIDENT OCCURRED: __________________________________

DATE OF THIS REPORT: ____________________ PREPARED BY: __________________________________

POLICE REPORT ATTACHED? YES _____ NO _____

COST ESTIMATE ATTACHED? YES _____ NO _____

FAX COPY TO CORPORATE OFFICE THE SAME DAY

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10.5 Motorist Incident Report

Date of Incident _____________________________________ Time of Day ___________________AM or PM

Location of Incident – RT # ____________________________ Direction of Travel N___ S ___ E ___ W ___

Weather Conditions ______________________________________________________________________________

Area of project, i.e.; milepost, cross street, etc. ________________________________________________________

______________________________________________________________________________________________

Name of any witness and phone # __________________________________________________________________

______________________________________________________________________________________________

Was there any property damage? Describe ____________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

Was anyone injured? Describe _____________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

Name of IHC person contacted _____________________________________________________________________

Please give description of what occurred _____________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

Your Name ____________________________________________________________________________________

Address _______________________________________________________________________________________

Telephone: Home ____________________________________ Work _________________________________

Please mail, fax, or telephone Interstate Highway Construction, Attention Safety Department at the above address or phone numbers. Your incident will be investigated and you will be contacted after IHC receives this report.

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10.6 Drug Free Workplace with Testing Provisions IHC is committed to a drug-free workplace. Drug tests must be conducted upon return to work

status. Drug test should be conducted after every accident

and or injury. Random drug tests should be conducted periodically

at the weekly safety meeting. See IHC Corporate Personnel Management Manual

for more information.

10.7 IHC Hourly Worker GuidelinesAttendanceConcern: Absenteeism and tardiness can be a very serious problem for our Company. It is costly, causes unnecessary overtime, imposes additional workloads on co-workers and supervision, disrupts schedules and creates morale problems.

Policy: Employees are expected to be at work on time as scheduled and in sound mental and physical condition to perform work productively and safely. It is recognized that occasional amounts of absence for bon fide sickness or emergency situations are often beyond the control of the employee and IHC may make reasonable efforts to accommodate.

Practice: If it is absolutely necessary for employees to be absent from work due to illness, injury, or emergency situations, they must notify the Company as soon as possible. Employees should contact their immediate supervisor, or if unavailable, the department manager or corporate office. Employees should notify the Company of the specific reason for their absence and expected return date.

Absenteeism and/or tardiness that are deemed excessive in the judgment of the Company will not be tolerated.

Employees who are absent without notifying their supervisor can be terminated.

All work related injuries shall be reported to a supervisor or company official immediately, including any off-hours, weekend or holiday need for treatment.

General Hourly Work GuidelinesConcern: Failure to adhere to basic work guidelines negatively impacts IHC’s commitment to safety, quality, cost, performance, and schedule.

Policy: Breaking the following work guidelines is not permitted and may result in disciplinary action up to and including immediate termination.

Practice:

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Violating of any Corporate or Project Policy and/or Safety Rules.

Possessing, or under the apparent influence, of illegal or non-prescription drugs.

Drinking, possession, or under the influence of alcohol on the job site or while performing company business, or operating company vehicles and/or equipment.

Failing to adhere to the Company Drug-testing program, including random or post-accident screening requirements.

Damaging, abusing or mutilating company property Possessing deadly weapons on the job site. Engaging in horseplay. Fighting on the job site Gambling at any time on project property. Leaving the workplace or job site without

supervisor’s knowledge and/or authorization. Selling of raffle or other personal/commercial items

to co-workers on the job site. Sleeping on the job site during work hours. Theft of company, client, or employee’s property. Unsatisfactory work. Harassment of supervision or co-workers of sexual

or any other nature.Note: The above list is not all inclusive!

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10.8 Job Hazard Analysis Worksheet

RECOMMENDED JOB HAZARD ANALYSIS PROGRAM

Date: January 2006Author: Mark Semonisck

KEY HAZARD ANALYSIS (HA) CONCEPTS Simple

1) What am I doing?2) What are the hazards?3) What am I going to do to protect myself?

Questioning Attitudeo One of the primary values of the HA ‘exercise’ is that it instills in workers a

‘questioning attitude’. Even without the paper, and whether at work or at home, conditioned workers will mentally ask those three simple questions as they approach tasks.

Safety = Cost, Performance, Schedule, Qualityo Safety is a key component of any work that meets these 4 basic requirements of

any activity. One does not exist/succeed without the other four Value Added

o Safety is a key component of a successful enterprise. When owners or management are considering who to give work to, all things being equal, usually safety is the tiebreaker and HAs can be a key element to success.

Planning for Safetyo Planning for safety helps avoid indirect costs such as accidents and equipment

damage. Halting work in-process while bringing safety up to speed with the rest of the activities is costly.

Addresses Serious Hazards First Implementing Lessons Learned

o HAs effectively facilitate implementing lessons learned into activities. When something happens, similar activities can be readily identified and accepted practice efficiently modified.

Trainingo HAs are ideal tools in new-hire orientations and other field safety training. They

are simple to understand, dynamic and reflect current field-tested practices.

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Practice

Roles and Responsibilities

WorkersWorkers know the most about the activities and associated hazards. Likewise, their health and well-being is most at stake.

ForemanForemen are directly responsible for the activities of their workers. Looking out for their safety and compliance with requirements is of utmost importance. They should incorporate any performance or scheduling which may affect the safety of the workers into the hazard analysis. Also, they should communicate any special needs or resources requests to their management. Finally they should ensure compliance with all requirements and take positive steps to promote safety as a value.

SuperintendentEnsure compliance with all company policies and requirements.

Local/Project ManagementProvide adequate leadership and resources to ensure safety and compliance.

Safety SupervisorReview overall programs and procedures, perform management and field audits to ensure compliance, and provide sufficient feedback/performance/compliance indicators to ensure adequate safety function. Usually this person’s input is highly valuable as it is unbiased to the sometimes accepted hazardous shortcomings or previously unrecognized hazards.

Company ManagementAccept overall responsibility for a successful safety program thru leadership, resource allocation, and monitoring performance.

SubcontractorsSubcontractors normally should be required to follow the same rules as the owner/project management. This requirement should be included in contract documents/packages and compliance enforced. It is acceptable to allow a subcontractor’s existing program/form if deemed adequate.

TrainingLike all programs and practices, adequate training is required for a successful program. Supervision and workers shall be trained in why this activity is important and how to effectively implement it. Ideally, this shall occur during new-hire orientation training.Note: HAs are ideal training tools for new workers. Incorporate them into this activity.

DocumentationAll Hazard Analyses shall be prepared on the project Hazard Analysis form, signed and dated by the crew after each review.

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Work PackagesNormally, work is not allowed to proceed without a large amount of paperwork and documentation; including, work orders/contracts, safety plans, work planning/schedules, permits, drawings, change orders, etc.. The HA should be institutionalized as a part of this required ‘work package’ and given the same degree of requirement/importance.

Review and ApprovalThe supervisor and superintendent will review all Hazard Analyses. All HAs in the field require signatures by all affected personnel and maintained with the HA. An optional master file of all hazard analyses should be maintained in company files. HAs shall be reviewed and signed under the following conditions:

A new activity. An activity not performed in the last 30 days. During periodic/weekly review. An unanticipated hazard emerges/appears. When change in work or environment occurs effecting an existing HA. When an accident occurs or other company/industry lessons learned are experienced.

Pre-Job Meetings/Briefing – As with work packages, work is not normally allowed to proceed without the prescribed meetings. Line item review and discussions of safety issues and high-level safety program/planning documents should be instituted into this meeting.

Hazard PrioritizationAll hazards listed on the Hazard Analysis shall be prioritized by degree of potential hazard to help the preparers apply the correct amount of hazard control/risk avoidance. The following scale should be used:

a. High potential for death or disabling injury – Activities such as working at extreme heights, working adjacent to live traffic or activities that require supplemental PPE would rate an “A”.

b. Moderate hazard – Potential for injury exists but not as severe as an “A”. Examples would be using power tools that do not require supplemental PPE or labor-intensive operations.

c. Low hazard – Little potential for getting injured. Wearing hard hats, gloves, etc., or monitoring an operation out of the way of the action.

Timing – A Hazard Analysis will be required prior to the start of any operation.

Availability – Each foreman shall have an up-to-date hazard analyses for the current operation immediately available in the work area.

UpdatesThe Hazard Analysis should be updated after a review with the crew and anytime a hazard not previously identified is encountered while performing an operation. The Hazard Analysis shall also be updated as required after an incident or near miss on an operation. After updating, the Hazard Analysis shall be reviewed with the crew and periodically (not less than weekly or before an operation which hasn’t been performed in a while) thereafter. Updates may be done in ink anytime directly on the field HA.

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Photos

Photos can be a good tool and may be used at the discretion of the project management or the CSD.

Minor OperationsA Minor Operations Procedure and Hazard Analysis form may be used for unidentified hazards until such time as it is incorporated into the formal analysis. The Minor Operations Procedure and Hazard Analysis should not to be used for any operation having more than five (5) identified steps or involves any type of any hazard fitting the ‘A’ prioritization category.

ComplianceCompany management, field supervision and the safety person, should be required and/or conditioned to always request this document in job planning and field reviews.

Any operation should begin first by completing and reviewing an operation specific Hazard Analyses and reviewed with the crew. Several Activity Hazardous Analysis (AHAs) are incorporated into this manual in the AHA section. AHAs are also available on the server or can be emailed, faxed or otherwise provided to the jobsite upon request to the CSD.

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(SAMPLE HA FORM)

(X Constructors) Prepared by:

Approved by:

Page: 1 of 5

Attachment 1 - Hazard Analysis Form Effective Date: Revision number:0

Document number:UP-999-PO2-1

Applicability:

(X Project)

Hazard AnalysisProject Name/Number: Date:Superintendent: Foreman:Operation:

Step-by-Step Plan:1. 8.2. 9.3. 10.4. 11.5. 12.6. 13.7. 14.

Pinch Points: Access/Egress Identification:1. Type

(Ladder, Ramp, Scaffold, Etc.)

Location(Equipment, Area, Etc.)2.

3. 1.4. 2.5. 3.6. 4.7. 5.8. 6.9. 7.10. 8.

List Attachments:

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Project Name/Number: Operation:

Note: Assign priority to each potential hazard – A-Extreme, B-Moderate, C-Slight

Step No. 1Priority/Potential Hazard Precautionary Plan

Step No. 2Priority/Potential Hazard Precautionary Plan

Step No. 3Priority/Potential Hazard Precautionary Plan

Step No. 4Priority/Potential Hazard Precautionary Plan

Step No. 5Priority/Potential Hazard Precautionary Plan

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Project Name/Number:Operation:

Note: Assign priority to each potential hazard – A-Extreme, B-Moderate, C-Slight

Step No. 6Priority/Potential Hazard Precautionary Plan

Step No. 7Priority/Potential Hazard Precautionary Plan

Step No. 8Priority/Potential Hazard Precautionary Plan

Step No. 9Priority/Potential Hazard Precautionary Plan

INCLUDE PHOTOS WHERE NECESSARY

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Hazard Analysis Signature SheetThis hazard analysis has been reviewed by the following supervision, foreman and crew members:

Name (Print) Signature Dates Reviewed1.2.3.4.5.6.7.8.9.10.11.12.13.14.15.16.17.18.19.20.21.22.23.24.25.26.27.28.29.Foreman:Superintendent:

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10.9 New Hire OrientationAll new hires should be orientated under the current orientation guidelines.

10.9.1 In PersonAll new hires should be orientated in person. This orientation should include a complete review of the IHC hourly employee manual for hourly employees. The new hire must completely fill out and sign all the paperwork in the manual and a master file update.

10.9.2 VideoAll new hires should view the IHC orientation video.

10.10 Safety Program Guidelines (Including All Subcontractors)Concern: Employees, subcontractors, vendors, and visitors may pose a hazard and risk to both themselves and others when they fail to be aware of potential hazards and do not follow project safety guidelines.

Policy: All workers and sub/tier contractors employed and contracted by IHC are required, as a condition of employment/contract, to follow all safety guidelines. Any violation of these guidelines may result in disciplinary action, up to and including termination of said employment or contract. Because guidelines are set only as a minimum performance requirement, all site workers/vendors/visitors are expected to abide by these guidelines at a minimum and should be aware of other opportunities for safety.

Practice: The following guidelines are meant for illustrative purposes of minimum safety compliance. Every site worker and visitor is obligated to behave in a safety conscious manner.

Company and Job Site Safety Guidelines: You must follow all safety guidelines and work

according to good safety practices as posted, instructed, and discussed in previous safety meetings.

You must have a clear understanding of your job and any hazards that may exist. (If you do not understand your job, or any of the safety guidelines, ask your foreman.)

Do not use, carry, or possess intoxicants or un-prescribed drugs on company premises or during working hours, or report to work under the apparent influence of intoxicants, narcotics or any drug, which hinders performance.

Do not participate in horseplay, practical jokes and other hazardous conduct. Do not disregard safety guidelines or instructions, or refuse to use safety equipment.

Practice good housekeeping from the beginning of the job until final clean up. Clean up excess materials, trash, etc. immediately. Do

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not leave materials or objects in aisles, on walkways, on stairways, in roads or any other area where they may become a hazard.

Report injuries and/or sickness sustained while on duty (regardless of how minor they may appear) to your foreman immediately.

Report to the IHC designated physician or clinic when instructed to do so following any injury. In the event you fail to obtain medical treatment from a designated physician, you may be personally responsible for the cost of medical treatment provided.

Report unsafe conditions to your immediate supervisor.

Wear eye, face, and head protection where there is danger from falling or flying objects or particles, such as when grinding, chipping, burning, welding, dumping concrete trucks, moving supplies, etc.

Wear appropriate work clothes to cover and protect the body, i.e., gloves, shoes or boots, long-sleeved shirts, etc. Loose clothing and jewelry must not be worn.

Properly care, and be responsible, for all personal protective equipment.

Do not operate machinery if you are not an authorized operator.

Report to foreman any machine not having all guards and safety devices in place and in proper operating condition. Do not attempt to repair or tamper with equipment or remove from equipment any parts without authorization from the foreman and/or mechanic.

Keep all tools in safe working condition. Never use defective tools or equipment.

Be alert and keep out from under overhead loads. Do not ride material hoists or other moving

equipment except on seats provided. Place ladders on a substantial base and do not use

ladders with broken, split or missing rungs or rails. All ladders are to extend at least three feet above the landing platform and be securely fastened. All ladders used near electricity are to be made of wood to eliminate the potential for electrocution.

Do not go up or down a ladder without the free use of both hands. If material or tools have to be handled, use a rope to lift or lower them. Always face the ladder when climbing or descending.

Never lift a load that is too heavy or too large - get help. Have a firm footing, bend your knees, keep your arms straight, and keep your back straight-up-and-down when lifting any load.

Store and transport gasoline in authorized cans only; gasoline engines must be shut off when refueling.

Secure compressed gas cylinders in an appropriate and chained position.

Keep a fire extinguisher nearby when burning or welding is being done.

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Mark all drinking water containers as such or as potable water. Individual or disposable cups will be available and disposed of in an attached trash container.

Visitors to the job site must report at the office. Authorization to visit further will be given by the project officer in charge. Visitors may be required to wear hard hats.

All posted safety guidelines must be obeyed and must not be removed except by management's authorization.

Comply at all times with all known federal, state, and local safety laws, employer regulations, and guidelines.

Be a safe worker off the job as well as on.

Remember the three “Rs” of accident prevention: R ecognize hazards R eport hazards R emove hazards

If it doesn’t look right, it is probably an accident waiting to happen.

10.11 Spanish Speaking Worker GuidelinesDate: February 9, 2004To: All IHC Field Supervisors

Subject: IHC Guidance for working better with non-English-speaking workers.

During Monday’s annual safety meeting the group brainstormed some methods for better communicating and supervising non-English speaking workers. The use of interpreters and mentors with these workers is always preferred. Please use the following guidance to make any other needed communications improvements.

a. “Approach determines response.” Keep your personal approach open and friendly and workers will respond

in kind. Key to action is that it must be firm, fast, and fair. Seek first to understand. Your attempts to understand your workers

cultural issues will help you communicate your needs and their understanding of your issues.

Give the workers what they need to succeed. Do not set them up to fail.b. “Don’t accept a head nod that the worker has complete understanding.”

Some cultures have difficulties saying no for a number of reasons. The best way to confirm understanding is to ask the workers to repeat what you told them.

c. “Worker involvement.” Ask workers themselves to describe what they are doing and/or what the

hazards of their work are. Have workers complete the Hazard Analysis form for activities. Assign workers to conduct the weekly toolbox meetings for safety issues

they choose.

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d. “Demonstrate what you are asking the worker to perform.” Another good way to overcome speaking difficulties is to actually

demonstrate what you are asking and/or telling them; this works particularly good when using power tools and equipment.

e. “Increase coaching.” A coach/supervisor takes a player/worker where they can’t take

themselves. Coaching includes instruction, tricks of the trade, motivation, and support.

f. “It’s not what you expect it’s what you inspect.” Observe – observe – observe to confirm compliance/understanding.

Remember that 90% of accidents are caused by unsafe acts, not conditions.

Zero Tolerance: Do not walk past an unsafe act or condition. Corrective actions shall be firm, fast, and fair.

Documentation: If it wasn’t written down it wasn’t done.

10.12 OSHA InspectionsPre-Planning

All pre-planning should be done with the advice of the CSD, CSO, or the company’s legal counsel.

Who are the on-site lead person for inspections; who does your secretary refer the CSHO to and in what order? Have at least 3-4 people ready.

Train the secretary and anyone else that may make 1st contact what to do:

o Sit the CSHO down (preferably in a separate room) and don’t let him move until the lead person arrives to take charge. Turn the radios down or off. Offer him/her a cup of coffee or a cold drink.

o CSHOs will wait a “reasonable” amount of time for an employer representative to arrive. This varies by area and CSHO, but seems to run about an hour.

Train all management personnel on OSHA inspection procedures.

The opening conferenceThe CSHO (Compliance Safety and Health Officer) will locate the person in charge. The CSHO will start from the top and work his/her way down. The lowest level foreman can be considered the employer representative.

CSHO must identify him/herself. Be sure to see their credentials and get a business card from all CSHOs. Don’t be afraid to ask. Ask to photocopy the credentials.

Call the CSD or CSO immediately. Ask the inspector to wait until IHC’s designated person arrives. (Send someone to the field to notify personnel of the inspection).

Do not allow the inspector to start the opening conference before the one hour limit unless instructed by the corporate office that you may begin.

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Critical: Be sure to completely and accurately agree on what the scope of the inspection is. If it is a complaint/referral, be sure the CSHO understands that the survey will be limited to that item. At this point you need to decide with the CSD or CSO if you will allow the

inspection to proceed with or without a warrant. If you let the inspection proceed from this point, you forfeit your right to request a warrant. If the CSHO has a warrant - get a photocopy of it.

Critical : This is the point of no return. If you want a warrant, or want to limit the inspection, it has to be done now.

Warrants Pros:

o Definitely your constitutional right to require one.o Can help limit the scope of the inspection.o Can delay the inspection at least 24-48 hours - giving you time to review

your preparations and have proper people briefed and available.o OSHA may decide to just skip the inspection.

Cons:o May “tick-off” the CSHO and Area Director.

If you let inspection start without a warrant, there is no going back.

Records InspectionCritical : Readily available programs and documentation go a long, long, long way in setting the tone and depth of an inspection. If you cannot immediately find a program, the CSHO will conclude it is not much of a program, and probably not in use.Critical : You do not have to make copies of these documents for the CSHO; you need only allow access to them. Consult with your legal counsel regarding supplying copies. Inspection records:

o Equipment o Slingso Craneso Trencheso Respirators

Results of any and all employee exposure monitoring done on site Training records:

o Who was trainedo Topico Date of trainingo Trainer and qualificationso Brief outline of what was covered (does not need to be word for word)

List of required competent persons and their names:o Respiratorso Lead/cadmium

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o Fall protectiono Shoring/trenching

Call list of people who need to be alerted that an inspection is occurring.

Should the inspector ask to see certain records or documents – you are required to show him official injury and illness logs and summaries (OSHA form 200), supplementary records for each injury and illness (OSHA form 101), and pursuant to written request, certain personally identifiable employee medical records of exposure to toxic substances and harmful physical agents may have to be shown; and records which a specific OSHA standard requires, i.e. record of dates and results of inspection of hoisting machinery. The inspector has no right to see other records and showing records might possibly help the inspector to find and document violations at your job site. (Our standard report of injury will substitute for the OSHA 101.)

The Walk-Around Inspectiona. Whatever training, PPE, or other equipment you require the employees to

have, be sure you require the CSHO to have the same. It is up to them to have the right equipment.

b. Accompany the inspector at all times during the inspection. Take detailed notes. Document where you go, what you see, what is

happening.c. Do not make admissions in the notes, which will be used against you in

subsequent proceedings.d. Field Supervisors should ask for clarification about any points an inspector

raises that they don’t understand.e. Field Supervisors should never admit violations of safety standards.f. Photograph the same areas and jobs the inspector photographs – take several

pictures from different angles and distances – OSHA photos often give misleading impressions.

g. Be courteous and polite, but say as little as possible during the inspection. A large number of OSHA violations have been based on information supplied by the company’s representative during inspection – Never admit to a violation or unsafe practice regardless of how apparent it may be.

h. Be alert for open questions from the inspector. Example: “Don’t you think this looks hazardous?” If you agree with the inspector, he will site you. Your answer should be “no”, then let him explain.

Never lie; never speculate; never guess . If you don’t know the answer to a question just say, “I don’t know, but I will find out”. Then find out what the answer is. Don’t volunteer information.

The scope of the survey is limited - always move in the most direct route. Anything plainly visible is fair game. Do not give a tour of the job site.

Never lie; never speculate; never guess . If you don’t know the answer to a question just say, “I don’t know, but I will find out”. Then find out what the answer is. Don’t volunteer information.

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Never demonstrate. If you are not doing a task, don’t do it. You can describe how you would do it, but no demonstrations. No speculation on how you would do tasks you do not do.

Employee interviews – the employee has the right to:o Have private interview with the CSHO.o Have a union representative at the interview.o Have an employer representative at the interview.o Refuse to participate in the interview.o You have the right to inform the employee of their options.

Critical : Statements made by managers or supervisory personnel can be considered “admissions” by the company. Managers and supervisors should be cautioned not to engage in non-essential conversation. The company has the right to have an employer representative or legal counsel present during any management / supervisory interview.

Closing Conference The purpose of the closing conference is to advise you of any apparent violations the inspector witnessed during the inspection and ask how long it will take to correct them. You are not required to participate in a closing conference, but if you do, be careful what you say.

Ask what if any citations may be issued. S/he does not have to list them.

If the CSHO states a proposed violation, ask what specific hazard that violation presents.

Ask if the inspection is completed. If not pin the CSHO down: why not, what else needs to be done, when will the remainder be complete.

References Employer Rights and responsibilities following an OSHA

Inspection (OSHA Pub. 3000)

After a Fatality or a Catastrophic AccidentThe following is a list of things to do if there is a fatality or a catastrophic accident on the job:

OSHA’s nearest office must be notified within 8 hours of an employee fatality or an accident that results in hospitalization of 3 or more employees. Call the Corporate Safety Officer before you call OSHA.

Take full advantage of the 8-hour grace period to conduct your own investigation before OSHA arrives.

Assign enough members of management to get the facts quickly. Have your employees make written statements.

Make sure your employees know that they are not at risk of citation, so that they will not be concerned over their welfare.

Management employees may be at risk of criminal prosecution if there is a willful violation of an OSHA standard.

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OSHA is not required to issue “Miranda” warnings at the beginning of an investigation, so never allow feelings of remorse or sympathy for the next-of kin to cause you to engage in the “could have…should have… wish I had…” kinds of second-guessing.

If an OSHA inspector hears of the accident via TV or radio and arrives at the site before a member of management arrives, the Project Manager should politely request the OSHA inspector to wait until your designated person arrives at the site. OSHA’s policy allows the inspector to wait one (1) hour under such circumstances. He must refer requests for delays of more than one hour to his office.

OSHA has no right to assume control or direction of rescue operations. However, they may issue warnings if they feel violations of their standards are about to occur.

OSHA cannot seize any tools, equipment, or material, except under court order. Do not release anything, including records, unless your attorney approves.

10.13 Utility Strike Protocol

Concern: It is not only dangerous for workers, bystanders, and equipment to be exposed when utilities are inadvertently damaged, but the costs associated with improper repairs or IHC not being made aware can be significant. This may also include costs and public use associated with demolition and/or rework of finished product after completion.

Policy: IHC management and employees should be cautious whenever to potential for a utility strike (either above or below ground) is present.

Practice:a. All IHC and subcontractor activities should follow company, federal, state and

local requirements for identifying, uncovering, and working near utilities. Every effort should be made to protect workers, public interests, and maintain regulatory compliance.Note: Very important to document all utility locate requests.

b. Upon immediate recognition or question of utility strike or hit of unknown utility, all work should stop and when deemed safe to do so will be inspected thoroughly.

c. Notice by subcontractors should be given to IHC supervision.d. IHC supervision should notify utility owners immediately if known.e. Notice should also be made to insurance carriers when appropriate.f. Only appropriate and IHC/utility owner approved persons and practices should be

allowed to correct the situation.g. The responsible person either IHC or assisting subcontractor should complete an

IHC Utility Damage Report and forward to the CSD and a copy should be maintained in project files. It is important to accurately document any damage and the corrective measures taken prior to re-energizing and/or covering the damaged utility.

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10.13.1 IHC Utility Damage Report (09/04)

IHC Utility Damage Report (9/04)

Date of Accident:________________________________________ Time:__________AM/PM

IHC: _____________________________ OR Subcontractor: ____________________________

Utility TypeUtility Owner:_______________________________________________ Cable TV

Fiber OpticLocation:___________________________________________________ Gas HP / LP

Power SewerSupervisor:__________________________________________________ Sewer

Storm Water Job:________________________________________________________ Telephone

Traffic SignalOperator:___________________________________________________ Water / Irrigation

Other _____________Other Personnel Involved:_________________________________________________________

Immediate Notification Who contacted: __________________Time:_________AM/PM

Was Line Marked: If YES:

a) By Who:______________________When:______________________________________________________________________

b) Accurate?:____________________ Difference:______________________________________________________________________

c) Marks checked by:______________________________________________________________________

If NO:a) Who was responsible for requesting?

______________________________________________________________________b) Date of request:________________c) Was the request in writing:____________d) UNCC/Owner Ticket Number:_____________

Describe other evidence in the area, if any, of the existence of the utility:__________________________________________________________________________________________________________________________________________________________________________________

Describe how accident occurred:__________________________________________________________________________________________________________________________________________________________________________________________________________________

Describe damage:________________________________________________________________

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_______________________________________________________________________________

Form completed by: _________________________________________ Date: _______________Date sent to Insurance Carrier:___________________Date sent to IHC Safety Mgr:

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10.14 Winter Protection Planning

Concern: Normal safety and productivity concerns are only compounded by winter and/or generally foul weather. Additional steps should be taken to provide for additional safety factors.

Policy: All project site management should attempt to anticipate foul winter weather and take necessary safety and production related actions before, during and after same.

Practice:a. Cold Weather Preplanning

If snow is in the forecast, structures and grading superintendents communicate the areas that they are working in to the grading night shift superintendent. This will allow night shift to effectively start snow removal efforts.

Employees need to check with their superintendent or foreman if their crew is working in the event of snow.

If snow is in the forecast, crew should try to cover their work wherever possible.

Housekeeping is especially important before snow conditions occur. Poor housekeeping can lead to trips and other unforeseen hazards.

Pre-order de-icer, snow shovels, ice scrapers, windshield washer/de-icer and orange gloves as needed.

b. Access Crews should remove snow and ice from their work areas before they start

work for the day. Use ice-melt, salt or sand on heavily used access areas especially office

areas, public ways as needed, ladders, trailer wash towers, overhangs and other designated walkways.

Night shift should try to clear access before the start of shift. Plow or clear haul roads as necessary.

When roads are plowed they may still be icy. If icy conditions exist, a supervisor should be notified and they may decide to put sand down in that area.

Can use gravel or rock on slippery roads/inclines for added traction as needed.

It is especially important that all personal vehicles are parked in designated parking areas so that snow may be easily removed.

All speed limits should be adhered to during snow and/or icy conditions. On city streets and highways the safe speed limit may be lower than posted.

Should use appropriate access for each specific work site. (Pavers, stairs, ladders, etc.)

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c. Equipment Operation Check that all equipment ladders are free of snow and ice. Use de-icer if

necessary. Check all window and windshields are free of ice, snow and film, before

operating equipment. Observe the 200 ft on-grade vehicle-parking rule. It will take longer

distances to stop on slick roads. If weather conditions are too poor to operate the equipment, operators may

elect to stop the operation until the foreman or supervisor in charge assesses it.

If mud is tracked onto public roads be sure to inform supervisor. Crane signalers should wear orange gloves or some equivalent to help

with signaling on low visibility days. Should not use boom cranes to get vehicles unstuck. Should clean out tracks at the end of shift.

d. Mounting and Dismounting Equipment Should maintain a three-point contact with the steps, iron grabs or

handholds. Face the machine. Should not jump off of equipment. Should not use the steering wheel or any controls as a hand-hold when

entering or leaving the operator’s compartment. Watch for slippery ground or surfaces when mounting or dismounting

equipment. Clean mud, snow, ice, grease, etc, from your boots and from walkways

before attempting to mount and/or operate machines. Also make sure all access ladders to the equipment are cleaned off at the end of shift.

e. Winter Driving Slow Down!!! Give plenty of stopping distance. Drive defensively. Clean all windows. Check that you have windshield fluid. Watch for patches of ice in shady areas and on overpasses. The road may

be icy even if it looks ok (black ice).f. Cold Weather PPE

All normal PPE is required in winter weather conditions. Orange or green vests are to be worn outside of winter clothes/ coats. Safety glasses still need to be worn. The Foreman should keep a supply of clear and amber; as well as cleaning solution.

Workers are responsible for proper dress for weather conditions. Dressing in layers is recommended. The foreman has responsibility and authority to send improperly dressed workers home.

If clothing becomes wet, the employee should change into dry clothing before continuing.

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g. Exposure Hazards Drink Water! Hydration is equally important in cold/winter weather as

hot/summer. Be aware of the warning signs of hypothermia and frostbite. These should

be reviewed regularly at toolbox meetings and 2-minute minders. Cold weather can cause muscle cramps as well as lead to quicker/more

severe strains and sprains. Perform stretches and flex early and often.

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10.15 Weekly Safety Meeting Checklist

Interstate Highway Construction, Inc.Weekly Safety Meeting Checklist

Job Name and Number:___________________________________________________________Supervisor Conducting Safety Meeting:_______________________________________________Spanish Translator, If There Was One:________________________________________________Date:________________ Time:__________________ Length of Meeting:__________________

Check BoxTopics: When Completed

Safety issues from last week Accidents, injuries, incidents, and close calls.................................Did anyone get hurt last week and fail to report it?......................................................................Safety issues for new work this week...........................................................................................Safety issues regarding changing weather....................................................................................Remind everyone to watch for equipment and delivery trucks.....................................................Watch out for wet batch trucks.....................................................................................................Review Activity Hazard Analysis for this week’s work items. See Section . ...............................Discuss any equipment issues.......................................................................................................Discuss any material handling issues like forms, baskets, other embeds, etc...............................Discuss any changes in traffic conditions.....................................................................................Any spills or environmental issues? If yes please list below in the special topics section...........Does everyone have the right PPE?..............................................................................................Housekeeping issues.....................................................................................................................Employee safety comments and / or recommendations................................................................Acknowledge any good behaviors observed by a group or individual.........................................Did you get a sign up sheet?..........................................................................................................How many employees did you subject to a random drug test this meeting?..........................._____

Write in any comments or special topics discussed below:____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

1) New Ideas:_____________________________________________________________________________________________________________________________________2) Improvements Last Week:______________________________________________________________________________________________________________

3) Improvements Needed:______________________________________________________________________________________________________________________________________

_____________________________________ ________________________________________________________Date Completed Supervisor’s Signature

(Fax forms to corporate safety director immediately after meeting)

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10.16 Weekly Safety Meeting Sign Up SheetINTERSTATE HIGHWAY CONSTRUCTION, INC.

Weekly Safety Meeting Sign Up Sheet

Job Location:___________________________ Job Number:______________ Date:__________

Please write your name legibly.1._____________________________________ 1._____________________________________2._____________________________________ 2._____________________________________3._____________________________________ 3._____________________________________4._____________________________________ 4._____________________________________5._____________________________________ 5._____________________________________1._____________________________________ 1._____________________________________2._____________________________________ 2._____________________________________3._____________________________________ 3._____________________________________4._____________________________________ 4._____________________________________5._____________________________________ 5._____________________________________1._____________________________________ 1._____________________________________2._____________________________________ 2._____________________________________3._____________________________________ 3._____________________________________4._____________________________________ 4._____________________________________5._____________________________________ 5._____________________________________1._____________________________________ 1._____________________________________2._____________________________________ 2._____________________________________3._____________________________________ 3._____________________________________4._____________________________________ 4._____________________________________5._____________________________________ 5._____________________________________1._____________________________________ 1._____________________________________2._____________________________________ 2._____________________________________3._____________________________________ 3._____________________________________4._____________________________________ 4._____________________________________5._____________________________________ 5._____________________________________1._____________________________________ 1._____________________________________2._____________________________________ 2._____________________________________3._____________________________________ 3._____________________________________4._____________________________________ 4._____________________________________5._____________________________________ 5._____________________________________

(After everyone has signed in, periodically select a number between 1 and 5 and conduct a random drug test on everyone with the selected number.)

Use as many sheets as necessary.

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10.17 IHC Hazard Communication ProgramThe Hazard Communication Program has been developed to protect the health and safety of our employees and to comply with federal regulations when applicable.

This program currently:a. Provides information about hazardous chemical substances used in construction

through a comprehensive hazard communication program.b. Applies to all operations, which may expose employees to hazardous substances

as a result of normal work conditions or as the result of a reasonably foreseeable emergency.

c. Is available, upon request, to employees, their designated representative, and the Occupational Safety and Health Administration.

Unless notified otherwise, the Project Manager or designee of each job site is designated as the person responsible for implementing this written program. The CSD should coordinate this effort, train and assist project management as necessary.

Definition of Chemicals/Hazardous SubstancesA chemical is an element, chemical compound or mixture of elements and/or compounds.

A hazardous substance is any material or mixture that is a physical or health hazard.

Hazardous substances, which may be found on our job sites, include cementatious materials, gasoline, some admixtures and curing compound.

Chemicals that are health hazards include materials that are:a. Carcinogens (or potential carcinogens), as listed by the National Toxicology

Program (NTP) or the International Agency of Research on Cancer (IARC), or regulated by OSHA.

b. Corrosive, causing visible destruction of, or irreversible alteration in, living tissue by chemical action at the site of chemical contact.

c. Highly toxic, as defined in Appendix A of 29 CFR 1910.1200, based on the median lethal dose by various routes of administration.

d. Irritant, not corrosive, but causing a reversible inflammatory effect on living tissue by chemical action at the site of chemical contact.

e. Sensitizer, causing an allergic reaction after repeated exposure.f. Toxic, again defined by median lethal dose by various exposure routes.g. Target organ effects, of which a number of examples are given in Appendix A of

the actual Hazard Communication Standard.

In general, if the label or MSDS in our file indicates that the chemical is a health hazard, we should include the material in our Hazard Communication Program.

Chemicals that are physical hazards mean that they are:

Combustible liquids; compressed gases; explosive; flammable; organic peroxides; oxidizers; pyrophoric; unstable (reactive); and/or water-reactive.

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The Project Manager or designee should maintain at the field office a list of all of the hazardous substances to which employees may be exposed at the job site, using the same chemical name referenced on the appropriate MSDS for those substances (See the Hazardous Substances Inventory Sheet).

This list, together with a copy of the corporate MSDS binder should be on the job site at project start up until the end of the project. Then it is the project manager's responsibility to update the initial list and forward copies to the corporate office as changes occur.

Labelsa. When hazardous substances are received, the project manager or designee should

examine the containers to determine if the labels provide the following information:

The identity of the hazardous substances they contain; and Appropriate warnings of the physical and health hazards associated with

those substances.b. When hazardous substances are transferred into portable containers, the portable

containers will be labeled also. Portable containers may be labeled with an extra copy of the manufacturer’s label or with a printed label, which includes the two bullet points above.Exception: When an employee transfers a hazardous substance into a portable container for his/her own immediate use, the portable container need not be labeled.

c. Each project manager or designee should ensure that the labels on containers of hazardous substances are not removed or defaced.

Material Safety Data Sheets (MSDS)Material Safety Data Sheets (MSDSs) are documents, which supply information about a particular hazardous substance or mixture. Manufacturers are required to provide MSDSs when the hazardous substances are sold to distributors or purchasers.

The following information will be reviewed on all MSDSs:a. The identity of the chemical substance (or mixture of chemical substances),

including both that listed on the label, and the chemical and common names.b. The physical and chemical characteristics of the hazardous chemical.c. The physical hazards of the chemical, including fire, explosion, and reactivity

potential.d. The health hazards of the chemical, including signs and symptoms of exposure,

and any medical conditions which are generally recognized as being aggravated by exposure to the chemical.

e. The primary route, or routes, of entry.f. The OSHA Permissible Exposure Limit (PEL), ACGIH Threshold Limit Value

(TLV), and any other exposure limits used by the manufacturer.g. Whether the chemical has been listed by OSHA, National Toxicology Program

(NTP), or International Agency for Research on Cancer (IARC) as a carcinogen or potential carcinogen.

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h. Precautions for safe handling and use, including hygiene practices, protective measures during maintenance and repair of contaminated equipment, and clean-up and spill procedures.

i. Applicable control measures including appropriate engineering, work practices, or personal protective equipment.

j. Emergency and first-aid procedures.k. Date of the MSDS preparation or last changes to it.l. Name, address, and telephone number of the chemical manufacturer, importer, or

other responsible party who can provide additional information in the event of an emergency.

If an MSDS is incomplete, or has not been provided to us by our supplier, the form letter at the bottom of this section should be sent requesting information from the supplier of that material.

We should document our efforts to attain all MSDSs and will keep records of instances when these materials are not recorded.

The project manager or designee should be responsible for obtaining and maintaining the master sets of MSDSs and other information on all hazardous substances used.

Each project manager should:a. Maintain at each job site a completed MSDS for each hazardous substance

used. A hazardous substance shall not be used when an MSDS for the substance is not "in hand".

b. Provide an MSDS to an employee, upon request, during his/her work shift.c. Be alert to other employers (such as subs) whose work on the job site may

expose our employees to additional hazardous substances. When it appears such exposure will occur, MSDSs for the substances should be obtained and our employees must be trained as required.

When our subcontractor's employees may be exposed to hazardous substances while working on one of our job sites, we should provide the subcontractor with a list of the hazardous substances we are using at that job site. We should also give the employer suggestions for appropriate protective measures needed for exposure to such substances. If requested by the employer, names and addresses of suppliers or manufacturers of the hazardous substances we use should also be provided so that the employer may obtain MSDSs and other information.

The project manager or designee should perform notification of all subcontractors.

Information and TrainingWhen employees are exposed, or could be exposed, to hazardous substances in their work area, they should be provided information and training based on the data contained in the MSDSs for those hazardous substances.

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Training should be provided before employees are assigned duties, which may cause exposure to hazardous substances. Training should also be given when new hazardous substances are introduced into the work area or when an MSDS is changed.

Training should be conducted and documented using the "Hazard Communication Employee Training Record". This form should be completed for each hazardous material and should be signed by all salaried and hourly employees. The original should be kept at the job site with a copy sent to the Corporate Safety Officer. It is suggested that training be conducted at a tool box meeting to minimize job disruptions.

Training should follow the Employee Training Record and should provide at least the following:

a. Information on which hazardous substances are in the work area.b. How to read and interpret information on MSDSs and labels.c. Any physical or health hazards associated with the use of a hazardous

substance or mixture being used in the work area.d. Proper precautions for handling, including specific procedures the company

has implemented to protect workers from exposure such as personal protective equipment and work practices.

e. Emergency procedures for spills, fires, disposal and first-aid.f. The methods and observations that can be used to detect the presence of a

hazardous substance in the work place (odor, visual appearance or monitoring).g. The right of employees to receive information on hazardous substances to

which they may be exposed.h. The right against discharge or discrimination due to an employee's exercise

of the rights afforded by law.i. The details of this written Hazard Communication Program, the availability

and location of this written Hazard Communication Program and of MSDSs, or other information.

Routine Training: hazardous materials training summary and a HazCom orientation checklist are provided in the IHC Hourly Employee Manual and every IHC employee should be taught accordingly and sign off on the required training acknowledgement sheet.

Non-Routine Task TrainingWhen employees are assigned to a non-routine task that may expose them to a hazardous substance for which they have not been trained, they should be trained accordingly and as prescribed in this section.

35

REQUEST FOR MATERIAL SAFETY DATA SHEETS

Date:______________________________________

To:________________________________________

___________________________________________

___________________________________________

Dear Sir or Madam:

As a contractor purchasing chemicals, I am required, by regulations recently established by the Occupational Safety and Health Administration (OSHA), to obtain health hazard information on all chemicals which I purchase, and to maintain a Material Safety Data Sheet (MSDS) on all hazardous chemicals. The OSHA Standard 29 CFR 1926.59 requires that I have this information at my disposal immediately.

Our records indicate that we do not currently have this information on the following products from your company:

_______________________________________________________________________________

_______________________________________________________________________________

Please provide us with written communication concerning the hazard potential of these/this product(s) relative to definitions of a health hazard provided in the OSHA Standard.

Please contact me should you need this request clarified. In the event that the needed information is not available at this time, please provide a projected date when I can expect to receive written communication from you.

Thank you for your assistance in this most important matter.

Sincerely,

___________________________________________Name

Title

WE DOCUMENT OUR EFFORTS TO OBTAIN MATERIAL SAFETY DATA SHEETS AND KEEP RECORDS OF INSTANCES WHEN THESE MATERIALS ARE NOT RECEIVED.

36

10.18 Mantras for Safety ExcellenceSafety is NOT #1 ~ it is equal to cost, performance, schedule, quality, and environment.”

“Those who don’t learn from their mistakes are destined to repeat them.”

“Pull the thread.”

“Healthy Skepticism ~ instill a questioning attitude.”

“Don’t let the rules make you do something stupid.”

“If you are going to be stupid, you have to be tough.”

“People heal faster at work.”

“Accountability: FIRM > FAST > FAIR”

“We don’t know where we are going, but we are making good time.”

“Meeting minimum standards (OSHA) only is a race to the bottom.”

“What’s measured and rewarded gets done.”

“A system produces exactly what it is designed to.”

“The key component to quality is repeatability.”

“You can’t inspect in quality.”

“If it’s not written, it’s not done.”

“Defensible Diligence.”

“Root Cause Analysis: #1 Must be in your control; #2 Must prevent recurrence.”

“Set workers up to succeed.”

“If I do bad tell me, if I do good tell my boss.”

“Don’t agonize, plagiarize.”

“You can’t solve today’s problems with the same thinking that got you here.”

“Say what you do, do what you say.”

“Think globally, act locally.”

10.19 Silica Respiratory Hazard Summary

37

10.20 Project Safety Inspection ChecklistIHC Job #____________________ Location_________________________________ Date________________

Inspector_____________________________________________________________________________________

Assistant_____________________________________________________________________________________-------------------------------------------------------------------------------------------------------------------------------------------

Safety Program (Accident Records – Postings – Hazardous Materials)

Items out of compliance: ____________________________________________________

_______________________________________________________________________________

Remediation: _____________________________________________________________

_______________________________________________________________________________

Housekeeping / Sanitation

Items out of compliance: ____________________________________________________

_______________________________________________________________________________

Remediation: _____________________________________________________________

_______________________________________________________________________________

Noise / Air / Lighting

Items out of compliance: ____________________________________________________

_______________________________________________________________________________

Remediation: _____________________________________________________________

_______________________________________________________________________________

Personal Protective Equipment

Items out of compliance: ____________________________________________________

_______________________________________________________________________________

Remediation: _____________________________________________________________

_______________________________________________________________________________

Fire Protection (Flammables)

Items out of compliance: ____________________________________________________

_______________________________________________________________________________

Remediation: _____________________________________________________________

_______________________________________________________________________________

38

Traffic Control

Items out of compliance: ____________________________________________________

_______________________________________________________________________________

Remediation: _____________________________________________________________

_______________________________________________________________________________

Rigging Equipment

Items out of compliance: ____________________________________________________

_______________________________________________________________________________

Remediation: _____________________________________________________________

_______________________________________________________________________________

Tools

Items out of compliance: ____________________________________________________

_______________________________________________________________________________

Remediation: _____________________________________________________________

_______________________________________________________________________________

Electrical

Items out of compliance: ____________________________________________________

_______________________________________________________________________________

Remediation: _____________________________________________________________

_______________________________________________________________________________

Ladders

Items out of compliance: ____________________________________________________

_______________________________________________________________________________

Remediation: _____________________________________________________________

_______________________________________________________________________________

Motor Vehicles

Items out of compliance: ____________________________________________________

_______________________________________________________________________________

Remediation: _____________________________________________________________

_______________________________________________________________________________

39

Trenching

Items out of compliance: ____________________________________________________

_______________________________________________________________________________

Remediation: _____________________________________________________________

_______________________________________________________________________________

Lockout / Tagout

Items out of compliance: ____________________________________________________

_______________________________________________________________________________

Remediation: _____________________________________________________________

_______________________________________________________________________________

Equipment

Items out of compliance: ____________________________________________________

_______________________________________________________________________________

Remediation: _____________________________________________________________

_______________________________________________________________________________

General Concrete Construction

Items out of compliance: ____________________________________________________

_______________________________________________________________________________

Remediation: _____________________________________________________________

_______________________________________________________________________________

Comments

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________---------------------------------------------------------------------------------------------------------------------

Inspector’s Signature:_____________________________________________________________

Project Management: _____________________________________________________________

Remediation Completed: ________________ Signed: __________________________________(Send form to corp. when remediation is complete)

40

10.21 Trench Inspection Entry Authorization FormTrench Inspection and Entry Authorization Form

Location: Date:Time of Inspection: Weather Conditions: Approx. Temp.:Crew Leader: Supervisor:

Dimensions: Depth = Yes No Hazardous ConditionsTop = W L Bottom = W L

Soil Type: Tested: Solid Rock (most stable) Yes Average Soil No Fill Material Loose Sand

Protection Methods: Placement of Spoils and Equipment

(Walls MUST be vertical – NO Voids) Shoring

Timber Pneumatic Hydraulic Ladder Location Screw Jacks Trench Shield

Uneven, Irregular Walls Trench Box

Sloping: q 1:1 (45°) q 1½:1 (34°) Yes No Environmental Conditions: Other:

Gas Detector Used? Shoring equip and matis inspected prior to use?

Confined Space Permit Issued? Is trench SAFE to enter?Comments:

Work Order #NOTE

All unsafe conditions must be corrected prior to trench entry. If any hazardous conditions are observed, the trench must be immediately evacuated and no one allowed to re-enter until corrective action has been taken.

To be filled out by EHS Personnel

Excavation Entry Authorized By:____________________________________

41

10.22 Pre-Job/Mass Meeting Safety ChecklistJOB NO. ______________________________ MEETING DATE ________________________

REQUIRED ATTENDANCE: ALL EMPLOYEES AT LOCATION(SEND AROUND SIGN-IN SHEET FOR ATTENDANCE RECORD)

Topics to Discuss Discussed1.IHC Policy Statement: It is the goal of this Company to provide a healthy and safe

workplace for all employees. IHC will abide by all federal, state and local regulations pertaining to the construction industry, safety and health and follow good, safe working practices at all times. Our safety program is a very important part of the company’s total effort of economy, efficiency and production...............................

2.Employee Obligation: As an employee of IHC, you must comply with all federal, state, and local safety and health laws and use safe working practices at all times. It is not only the responsibility of the company, but also your responsibility to see that your fellow workers, and the public, the equipment and public utilities are safe and free of hazardous and dangerous conditions...............................

3.Commitment to Safety: (See that everyone has received an hourly employee manual. It is in there.) As an employee, you will be required to abide by this policy and its provisions. Willful disregard will be subject to disciplinary action up to and including termination..............................................................................................

4.On a weekly basis your foreman will hold a brief safety meeting or tool box talk. This talk will include general and site specific safety/health hazard training. You will be required to attend these meetings and participate in helping to provide a safe work place for all those involved.....................................................................

5.All hazards or unsafe conditions should be reported to your foreman promptly. All IHC employees, when in doubt, must ask the foreman or safety officer how to safely perform their jobs and use chemicals involved........................................................

6.All accidents or injuries, no matter how slight, must be reported to your foreman promptly. You must use IHC’s designated physician or clinic or you may be personally responsible for the cost of treatment.....................................................................

7.It will be mandatory that protective equipment such as eye protection, hearing protection, rubber boots, dust masks and respirators, safety belts and lanyards, or whatever the situation requires, be used. If you are assigned a task that requires protective equipment, ask your foreman for it..........................................................

8.You will be required to practice good housekeeping and keep your work area free of hazards at all times..............................................................................................................

9.Remember safety is an attitude that all of us need to continuously think about and practice....................................................................................................................................

10. Other items discussed: _____________________________________________________________________________________________________________________________________

11. Questions or comments:____________________________________________________________________________________________________________________________________

Meeting held by:_________________________________________________________________(Send copy to corporate office with attendance record.)

An Equal Opportunity Employer Revised – 1/05

42

10.23 Project Safety AnalysisInterstate Highway Construction, Inc.

Project Safety Analysis

IHC Job #:______________ Location:___________________________ Date:______________

Project Manager:_________________________________________________________________

Project Safety Officer:____________________________________________________________

Person Making Inspection:_________________________________________________________

Subject/ Standard No. Yes No N/A

Safety Program

1926.201926.211926.59

1910.1200

1. Do you have a written safety program?2. Safety inspection of job site conducted by

supervision?3. Employees trained to operate equipment by

supervision (work experience acceptable)?4. Employees instructed in hazards of job and

how to identify hazards?5. Hazard communication: written program, data

sheets, containers labeled, list of chemicals, training records?

6. Corporate office has records of training?

Accident Record Keeping

1904

1. Accident report forms used – OSHA Form 101 or equal (1st report of injury)?

2. Person responsible for investigation of injuries/accidents at job site?

3. Steps taken to prevent reoccurrence?4. Medical provider for job site?

Posting of Notices

19031904

1910.20

1. OSHA Job Safety & Health Poster posted?2. EEO Poster Posted?3. Does the job site have a safety committee?4. Are local safety personnel, as well, as hourly

employees on the committee?5. Are weekly tool box meetings held?

First Aid

1926.231926

1. Person certified in first aid on site at all times?2. First aid supplies adequate?3. Emergency phone numbers posted?4. Has training concerning health hazards been

conducted?Housekeeping 1. Work areas, passageways and stairs clear?

2. Scrap and debris removed regularly?

43

Subject/ Standard No. Yes No N/A

1926.253. Containers for trash and flammable waste?4. Are haul areas maintained?

Sanitation

1926.271926.511910.1411910.20

1. Potable water for drinking water provided?2. Disposable drinking cups provided?3. Toilet facilities adequate and clean?4. Washing facilities for employees applying

paints, coatings & harmful contaminants?

Noise

1926.52

1. Engineering or administrative controls to limit noise level?

2. Hearing protection worn when noise is excessive?

3. Have noise exposures been recorded and verified?

4. Audiograms performed where necessary?

Illumination1. Construction areas, aisles, stairs, ramps,

corridors, offices, shops and storage areas adequately lighted?

Air Contaminants

1926.551910.134

1. Engineering or administrative controls first?2. Respirators worn when controls unfeasible?3. Have respirators been selected due to exposure

test records?4. Have employees been fit tested when

required?5. Dust controls used when needed?

Ventilation

1926.57

1. Atmosphere tested for air contaminants?2. Ventilation system to remove harmful dust,

fumes, mists, vapors and gases adequate?

Protective Equipment

1926.281925.1001926.106

1. Approved equipment worn where required?2. Head protection (hard hats)?3. Foot protection (safety shoes) – General Duty

Standard?4. Hearing protection (earmuffs, plugs)?5. Eye and face protection (helmets, goggles,

safety glasses, face shields)?6. Respiratory protection (respirators, masks,

self-contained breathing apparatus)?7. Safety harness, lanyards, lifelines?8. Safety nets used where required?9. Life jackets, ring buoys and skiff available

where required?10. Does the company use a safety catch harness?

44

Subject/ Standard No. Yes No N/A

Fire Protection

1926.241926.150

1. Fire fighting equipment adequate, of proper type, and accessible?

2. Fire fighting equipment inspected regularly and properly maintained?

Flammable and Combustible

Liquids

1926.1521910.106

1. Flammables handled in approved safety cans?2. Storage cabinets provided for quantities under

25 gallons?3. Indoor storage room for large amounts, fire

resistive and provided with an exhaust system and explosive-proof electrical equipment?

4. Drum storage piles limited to 1,100 gallons and separated at least 20 feet from buildings?

5. Drum storage piles limited to 1,100 gallons and separated at least 20 feet from buildings?

6. 20 B fire extinguishers provided near storage and dispensing locations?

7. Containers bonded and grounded when flammable liquids transferred?

8. Dispensing separated at least 25 feet from other operations?

9. Approved dispensing devices and nozzles used?

10. No source of ignition within 50 feet of operations using flammable liquids?

11. No smoking signs posted near storage and dispensing locations?

12. Fire extinguishers in foreman’s pickups charged and inspected?

13. Storage and dispensing locations labeled with health hazards?

Liquified Petroleum Gas

(LPG)

1926.1531910.110

1. Approved safety relief valves or devices on containers?

2. Filling of cylinders from bulk storage containers located 50 feet from buildings?

3. Cylinders standing upright on firm surface and secured?

4. Valves on cylinders protected by caps?5. Storage of cylinders prohibited inside

buildings?6. Flame failure controls on temporary heaters?7. 20 B:C fire extinguishers in storage areas?8. No smoking signs posted?

45

Subject/ Standard No. Yes No N/A

Temporary Heaters

1926.154

1. Ventilation sufficient where heaters used2. Adequate clearance between heaters and

combustible construction?3. 10 feet clearance between heaters and

combustible tarpaulins and canvas?4. Fuel salamanders prohibited in buildings and

on scaffolds?5. Flame failure controls on oil fired heaters?

Traffic Control

1926.2001926.2011926.202

1. Traffic signs at points of hazard?2. Traffic signs, devices, and barricades conform

to contract?3. Flagman provided when necessary?4. Flagman wearing safety vest?5. Certified traffic supervisor6. Flagging manual?7. Certified flaggers?8. Haul roads marked and maintained?9. Daily traffic control logs maintained?

Material Storage

1926.250

1. Materials stacked to prevent collapse?2. Aisles kept clear?3. Storage placed more than 6 feet from floor

openings and 10 feet from exterior edges of floors?

4. Height of storage within limits?

Rigging Equipment

1926.2511910.184

1. Equipment inspected before each shift?2. Defective equipment removed from service3. Equipment of adequate rated capacity?4. U-bolts applied to U section on dead end of

wire rope?5. Eye splices in ropes properly made?

Disposal of Waste Material

1926.252

1. Scrap and debris removed regularly?2. Hazardous waste, if any, removed properly?

Hand Tools1. Tools in good condition?2. Unsafe tools replaced?3. Tools do not have mushroomed heads?

Power Tools

1926.3001926.302

1. Guards on power tools when in use?2. On/Off switches on hand-held drills, fasteners,

grinding wheels, sanders, etc.?3. Constant pressure switches on hand-held

circular saws, chain saws and percussion tools?

46

Subject/ Standard No. Yes No N/A

4. Electric power tools grounded or double insulated?

5. Pneumatic percussion tools equipped with safety clips or retainers?

6. Pneumatic nailers, staplers, etc, provided with safety devices?

7. Compressed air used for cleaning less than 30 psi?

8. Fuel powered tools stopped when refueled or serviced?

9. Powder actuated tools provided with safety devices?

10. Eye and face protection worn as required?11. Air hoses have safety connectors?

Abrasive Wheels and

Tools

1926.303

1. Grinding machines equipped with guards and work rests?

2. Portable abrasive wheels equipped with guards?

3. Abrasive wheels inspected before use?4. Proper eye and face protection worn, except

when eye shields provided?Woodworking

Tools

1926.304

1. Portable circular saws equipped with guards?2. Proper eye and face protection worn when

necessary?

Welding and Cutting

1926.3501926.3541910.252

1. Valve protective caps in place?2. Cylinders supported in a carrier or secured in

upright position?3. Cylinders away from welding or cutting

operations?4. Oxygen cylinders separated from fuel

cylinders by 20 feet or barrier?5. Fuel and oxygen hose distinguishable (Green

– Red)?6. Torches and hose inspected each shift?7. Torches ignited by friction lighter?8. Oxygen cylinders free of oil and grease?9. Electrode holders insulated?10. Welding cables spliced using standard

insulated connectors?11. Frames of arc welding machines grounded?12. Welders instructed in safe welding practices?

47

Subject/ Standard No. Yes No N/A

13. Shields provided to protect against arc welding rays?

14. Fire precautions taken during welding?15. Fire extinguishers of proper type nearby?

Electrical

1926.4001926.4011926.402

1. Installations made in accordance with National Electrical Code NFPA 70-1971?

2. Circuits de-energized or guarded when worked on?

3. Existing circuits located in advance?4. Circuits worked on locked out and tagged?5. Portable and fixed electrical equipment

properly grounded?6. Ground fault circuit protection or equipment

grounding conductor program provided as required?

7. Extension cords of three-wire type?8. Temporary lights protected by guards?9. Flexible cords without splices?10. Cables and cords protected against damage?11. Portable lights of approved type?12. Switches and circuit breakers marked to

indicate purpose?13. Switches and other electrical cabinets tight?14. Employee training records available?

Ladders

1926.450

1. Use of broken ladders prohibited?2. Portable ladders placed on a substantial base?3. Side rails extended 36 inches above landing?4. Portable ladders tied or otherwise secured?5. Ladder or other safe access provided?6. Single ladders less than 30 feet long?7. Double ladders less than 24 feet long?8. Rungs or cleats spaced 12 inches on center?9. Does company use ramps or stairs when

possible?Floor Openings

1926.451

1. Guarded by standard railings or covers?

Stairways

1926.500 (e)1926.501

1. Standard stair railings and/or handrails with four or more risers?

2. Stairways free of debris?3. Pans of metal stairways filed with solid

material?

48

Subject/ Standard No. Yes No N/A

Cranes, General

1926.550 (a)1910.179

1. Load chart and hand signal chart posted on crane?

2. Crane inspected prior to each use?3. Crane inspected prior to each use?4. Record on annual inspections maintained?5. Deficiencies corrected before further use?6. Swing radius of crane barricaded?7. 5 BC rated fire extinguishers in cab?8. Crane operated away from power lines?9. Modifications to crane only with

manufacturer’s written approval?10. Riding hook or ball prohibited?11. Lifting loads over personnel prohibited?12. Monthly inspection form of crane or hoist

(frequent 30-periodic 365)?13. Ball hook had safety clip?

Motor Vehicles and

Mechanized Equipment

1926.6001926.6011926.6021926.6041926.201

1. Unattended equipment identified by lights or reflectors at night?

2. Blades, buckets, and bodies lowered or blocked when not in use or being repaired?

3. Brakes set when equipment parked?4. Wheels chocked on inclines?5. Equipment operated away from power lines?6. Equipment vehicles inspected at start of each

shift?7. Defects corrected before placed in service?8. Cab shield on haulage trucks?9. Overhead guards on high lift trucks and on site

clearing equipment?10. Roll-over protection on earthmoving and site

clearing equipment?11. Seat belts installed on vehicles and on

material-handling equipment equipped with roll-over protection?

12. Records of defective equipment being repaired?

13. Checklist of pre-shift inspection procedure?14. Vehicle traffic pattern control?15. Backup alarms or observer when backing

vehicle or earthmoving equipment if obstructed view to rear?

49

Subject/ Standard No. Yes No N/A

16. Proper driver CDL license if driving on highway?

17. Dump bodies equipped with permanently attached support?

18. Levers controlling hoisting on haulage bodies equipped with safety latch?

19. Operators have proper licenses?

Excavating and Trenching

1926.6501926.6511926.652

1. Employees wearing personal protective equipment as required?

2. Employees wearing warning vests when exposed to traffic?

3. Employees prohibited under loads?4. Underground utilities located before

excavating?5. Walls of excavations supported by supporting

system or sloped?6. Sides of trenches over 5 feet deep shored,

sheeted, or sloped as required, or trench boxes used?

7. Spoils piled at least 3 feet from edge of excavations and trenches?

8. Ladders provided in trenches over 4 feet deep, travel no more than 25 feet?

9. Construction Standard for Excavation on job?

Concrete Construction

1926.7001926.701

1. Employees placing or tying reinforcing steel 6 feet above surface wearing harnesses?

2. Vertical protruding reinforcing steel protected to prevent impalement?

3. Powered concrete trowels provided with dead-man control switch?

4. Riding of concrete bucket prohibited?5. Personnel kept from under concrete buckets?6. Concrete dumpman wearing head and facer

protection?7. Form work and shoring drawings on worksite?8. Shoring properly installed and maintained?9. Forming materials and shoring removed after

stripping and cleaned of nails and wires?

Lockout/Tagout

1910.147

1. Do you have a copy of the lockout-tagout procedure?

2. Does it address all energy sources?

50

Subject/ Standard No. Yes No N/A

Machine and Equipment Guarding

1910.2121910.2151910.219

1. Tail pulley guards extend passed arms length forward?

2. Guards are painted or marked for easy identification?

3. Are they of adequate strength?

Confined Space and Ventilation

1910.941910.146

1. Do you have a written confined space entry program?

2. Are your confined spaces posted at your plant?

Revised – 1/95

51

11.0 IHC Activity Hazard Analysis