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University of York

Department of Health Sciences

Ian ColeIan Cole

Lecturer in C&ITLecturer in C&IT

Introduction to Excel 2000

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Before we start…….

Please turn off your mobile phone

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What are Excel spreadsheets used for?

Financial forecasting Statistical analysis Data collection Data manipulation Summarizing data Communicating data

Budgets Research Assignment

results Charts Your timetable In assignments

Start Excel now – so you can follow the examples

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Spreadsheet Construction

Columns (letters) Rows (numbers) Worksheets Cells (E10)

Cell Addre

ss

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Mousing Around a Cell

Highlight/Select

Move Contents

Copies Contents

Mon Tue

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Cell Formats Words Numbers

# decimal places £ and $ %

Days/Dates Formulas Calculations…

45.271945.3$45.27.271927%5-Mar-025-Mar3/5/2002STUDENT=B2+C2-D4

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Formulas =A2+B2+C2 =SUM(A2:AS2)

$29.00 $1,886.00

Formula

Results

AutoSum

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Formulas

=Today() Average(range) Count(range) Max(range) IF(logical_test,value_if_true,value_if_false)

=IF(F3>89,"A",IF(F3>79,"B",IF(F3>69,"C","F")))

Formulas can be Filled Down

Insert menu, Function…, Help on this function

Column (C2:C80)

Row (B2:AK2)

Block (A2:G50)

=SUMFunction Range

(A2:AS2)

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More on Cell Formats

Alignment Word wrap Orientation Shrink to fit Font

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More on Cell Formats Width

Height

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Merging and Splitting Add to Formating Toolbar Highlight cells to merge Click Merge Button Unmerge

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Copying and Pasting Highlight cells Hit Copy (CTRL-C) Dotted lines Click on target cell

Top of area Hit Paste (CTRL-V) Unless still dotted

not in Clipboard CTRL to select

multiple targets

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Sorting Data Entire worksheet of tabular data

with headings Data menu, Sort…

Small section of worksheet Highlight section Hit sort button

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Charts Visual

representations of data

Select Data Insert menu,

Chart…

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Charts – Step 1

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Charts – Step 2

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Charts – Step 3

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Charts – Step 4

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Charts – FinalPatients by Age Group

0%

5% 5%

74%

16%0 - 3 wks

1 mo - 10 yrs

11 - 24 yrs

25 - 64 yrs

65 yrs+

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Printing Always Print Preview Page Setup Select Print Area

Highlight area File, Set Print Area File, Clear Print Area

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Insert Excel Spreadsheets Word or PowerPoint Copy and Paste Use Insert Microsoft Excel

Worksheet button Double click on table or chart Calls up Excel

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Self Directed Work Work through ‘Intro to Excel 2000’

workbook.

Presentation modified by Ian Cole June 2004, from work created by Nancy Clark. original available at: http://med.fsu.edu/informatics/Spreadsheets.ppt