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UARSC/FOUNDATION CAMPUS PROGRAMS - CFS USERS

Reporting Dan Zorn

Introductions/CFS Overview Dan Zorn

Fiscal Services Dan Zorn/Deborah Davis

Accounts Payable Process Becky Henwood

Questions

Procurement David Taylor

Cashiering Malia Tirado

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Introduction/CFS Overview

• Objective– Consistent processes – Enhance efficiencies– Enhance reporting – Data Warehouse

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Cashiering

• Petty Cash Form

• Deposit Form

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Petty Cash Form

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Deposit Form

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Reporting

• GL balances as of June 30, 2014 brought forward into CFS.

• Detail activity prior to July 1, 2014 – Cognos• Detail activity after July 1, 2014 – CFS/Data

Warehouse

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Fiscal Services

• Project Mapping

• Account Mapping

• Deposits – Cashnet Item Codes

• Project Agreements

• Expenditure Transfers (Transfer Requests)

• Account Receivable Customer Billing Upload

Project Mapping

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Account Mapping

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Account Mapping

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Deposits – Cashnet Item Codes

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Deposits – Cashnet Item Codes

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Project Agreement Form Campus Programs

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Project Agreement Form Sponsored Programs

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Expenditure Expense (Transfer Request)

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AR Customer Billing Upload

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How to Contact Auxiliary AccountingAuxiliary

Accountingauxaccounting@csusm.edu Project Agreements

Expenditure Transfer Request

Campus Program Invoicing

Fiscal Services website: http://www.csusm.edu/fs/• UARSC & Foundation Commonly Used Account Mapping• UARSC & Foundation Project Mapping• Link to FAS Forms – includes:

Project Agreement – Sponsored Projects Project Agreement – Campus Programs – UARSC & Foundation Expenditure Request Form (Transfer Request) AR Customer Billing Upload Form

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Procurement Process

• Processing Encumbrances

• Service Expectations

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POA Form

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Requisition Cheat Sheet

ProcurementUARSC

Foundation

procurementuarsc@csusm.edu Requests to close PO’s Status of PO’s Status of POA’s Status of IC PO’s

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How to Contact Procurement & ContractsFor UARSC and Foundation

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Accounts Payable Process

• General AP information

• Service Expectations

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Direct Pay Form

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How to Contact Accounts Payable and TravelFor UARSC and Foundation

Accounts Payable UARSC Foundation

apuarsc@csusm.edu Payment status Invoice status Travel Questions AP Questions

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?Questions