1 Transition: Part C to Part B Infant & Toddler Connection of Virginia Spring/Summer 2007.

1

Transition:Part C to Part B

Infant & Toddler Connection of Virginia

Spring/Summer 2007

Infant & Toddler Connection of Virginia 2

Transition Steps and Services

Requirements

Implementation

Documentation


Requirements

Each IFSP must include a component related to transition The transition component is included in the IFSP throughout the child’s and family’s participation in Part C services beginning with the child’s and family’s initial IFSP.


RequirementsSteps, including timelines, to be taken to support the transition of the child, upon reaching age two (by September 30) or such time before the child reaches three years, to:

(1) Preschool services under Part B of the Act, to the extent that those services are considered appropriate; (2) Other services that may be available, if appropriate; or (34 CFR 303.344(h))(3) No further services, if appropriate.


Requirements

Steps in transition plans are developed jointly by the

family and Part C personnel, as well as Part B personnel

when required and appropriate.

Steps include:


Requirements:Transition Steps

1) Timelines;2) Discussions with, and training of, parents

regarding future placements and other matters related to the child's transition;

3) Transmission, unless the parents disagree, of the child’s name, address, telephone number, and birth date to the school division in which the child resides as the child becomes age eligible for Part B;



(Cont.)

4) Procedures to prepare the child for changes in service delivery, including steps to help the child adjust to, and function, in the new setting;



(Cont.)5) With parental consent, the transfer of

child-specific information to the local educational agency (LEA) to ensure continuity of services, including evaluation and assessment information required in Sec. 303.322, and copies of IFSPs that have been developed and implemented in accordance with Secs. 303.340 through 303.346; and(34 CFR 303.344(h)(2))



(Cont.)

6) The Part B eligibility process

7) Steps to exit the Part C System


Requirements:Child Progress

Measures

Determination of the child’s functional status on the three OSEP indicators must be done when the child exits Part C (if the child has been in the Part C System for 6 months or longer)Determination must be done by Part B upon entry to the Part B system


Transition Steps and Services:

ImplementationPlanning must be individualizedSteps to exit the Part C system (new requirement in 2004)Child Progress Determination IFSP page 7 is being revised to be more specificCan make changes on page 7 without IFSP review


Implementation:Child Progress

Measures

The Part B entry data may be used as Part C’s exit data; or

The Part C exit data may be used as Part B’s entry data


Transition Steps and Services:

Documentation

Page 7 of IFSP – must document that steps and services are planned and when they are completed

Contact notes


Notification to the LEA

Requirements

Implementation

Documentation


Notification to the LEARequirements

• Parents are informed in writing via the transition page that:

• Child’s name, address, telephone number, and birth date will be sent to school division when the child reaches the age of eligibility for special education.

• Notice contains the date on which the locality intends to send the information

• Information is sent unless parent indicates in writing on the IFSP transition page that they do not want the information sent.


Notification to the LEARequirements

Sending only the number of children does not meet the requirement

This is child find, not referral


Notification to LEAImplementation

Activity 3 on Page 7 of IFSPNo specific timeframe – “as child nears age of eligibility”Can be a list of all potentially eligible children sent at specific time of year or can send for each child as he/she nears age eligibility for Part BDetermine who is responsible for sending and who is responsible for receiving


Notification to LEA:Documentation

Page 7 of IFSP

If/when family changes their mind

Copy of written document that was sent to LEA must be kept-

in child’s file; or in general transition file if a list is sent


Referral/Sending Child-Specific

Information to LEA

Requirements

Implementation

Documentation


Referral Requirements

With parent permission, the locality transmits to the appropriate school division in which the child resides, no later than April 1 of a given year, child-specific information, including:

• current IFSP• recent evaluation findings• other pertinent records


Referral Requirements:

Virginia

Referrals for children who may be eligible for early childhood special education programs (Part B) may be made at any time during the calendar year.


Referral: Child Who May be Eligible for Part C

and Part B

Parents of children who are referred to the Part C early intervention system after the April 1st date and who will reach the age of eligibility for special education services the following school year, are informed of the availability of public school services as well as Part C services until the child enters school or reaches the age of three.


Referral Implementation

Determine who is responsible for sending the referral

Determine who is responsible for receiving the referral


ImplementationLate Referrals:

Families are informed of the timelines required for the public school to determine eligibility and initiate placement. Transmission of child’s name, address, etc., as well as child-specific information is completed as soon as possible.


Referral: Documentation

Page 7 of IFSP

Contact notes

Parental consent for transmission of child- specific information


Transition Planning Conference

Requirements

Implementation

Documentation


Transition Planning Conference:

Requirements

With the family's approval, a conference between the family and the LEA/IEU at least 90 days (and at the discretion of all such parties, up to 9 months) before the child's third birthday, or if earlier, the date on which the child is eligible for the preschool program under Part B of the Act in accordance with State law is convened.


Purpose of the Transition Planning

Conference

1) Discuss appropriate services that the child may receive;

2) Review the child's program options for the period from the date of eligibility for Part B services through the remainder of the year; and

3) Establish and implement a transition plan.


The Transition Plan Identifies

Steps to complete transitionNeeds of families to participate in planResponsibilities of Part C and Part B to:

Exchange and review recordsDetermine, provide additional evaluations to determine eligibilityShare information with and support family throughout the process Changes in new environment to ease transition


Transition Conference: Required

Attendance

Parent

Part C Representative (most likely the Service Coordinator)

Part B Representative


Transition Planning Conference: Prior Notice

and Consent

Prior Notice is provided via Virginia’s Prior Notice formParental consent is NOT documented via the Prior Notice form. Revised IFSP will include a place to document consent; until then,

Hand write on IFSP; ORUse local form



Implementation

Determine who will coordinate

Determine location

Determine procedure for delayed transition or late referrals


Delayed Transition

The service coordinator is responsible for using the written prior notice and consent to initiate a transition planning conference to identify the appropriate activities to ensure a smooth and timely transition for children who are age-eligible for transition because they are two on or before September 30, but whose families choose to delay transition until later in the school year.



Documentation

Prior NoticeParent ConsentContact NotesPage 7 of IFSPInclude in Documentation:

Date meeting held, who attendedTransition plan developed


Collaborative Planning:

Part C and LEAsNeed to Consider:

Timelines (notification, referral, child-specific information, transition conference, child progress determination)Who is responsible for each actionSharing dataHow to resolve disputes or problemsHow and how often evaluation of transition process will occur



Child Progress Measures

Determine circumstances under which Part C exit data will be used for Part B entry data and vice versaDevelop/implement process for data sharing



Part C and LEAs

Review/Revise local interagency agreements

Can develop a local annual transition process that is more specific than the interagency agreement

1 Transition: Part C to Part B Infant & Toddler Connection of Virginia Spring/Summer 2007.

Documents

Transcript of 1 Transition: Part C to Part B Infant & Toddler Connection of Virginia Spring/Summer 2007.