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Training Session Sponsored by the Association of Government Accountants
A Systems Approach to Implementing Performance-Based Management and
Budgeting
Audio ConferenceMarch 21, 2012
Today’s Presenters
Stephen L. Morgan, President, EGAPP, Inc., and former Austin City Auditor can be reached at [email protected]
Sam McCall, City Auditor, Tallahassee, Florida and former Deputy State Auditor of Florida, can be reached at [email protected]
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A Systems Approach to Performance Based Management and Budgeting
I. Introduction – Performance Accountability System
II. Historical Overview – Where We Have Been in Austin and Beyond
III. Performance Planning
IV. Performance Budgeting
V. Performance Measurement and Reporting
VI. Performance-Based Decision Making
VII. Conclusion – What We Have Learned and Where We Are Going
4
PLANStrategic & Annual
Planning
PLANStrategic & Annual
Planning
DOPerformance
Budgeting
DOPerformance
Budgeting
CHECKPerformance
Measurement & Reporting
CHECKPerformance
Measurement & Reporting
ACTPerformance-Based
Decision Making
ACTPerformance-Based
Decision Making
I. 1. Introduction: Government Performance Accountability System
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BUSINESSPLANNING
• Program/Activity Objectives
• Organizational and Individual Performance Measures
• Structural Alignment
PERFORMANCE BUDGETING
• Performance Targets
• Accounting System
PERFORMANCE MEASUREMENT &
REPORTING
• Individual SSPR Evaluations
• Organizational Performance Assessment
• Performance and Measurement Audits
PERFORMANCE-BASED DECISION-MAKING
• Citizens
• Council
• Managers
• Employees
I. 2. Managing for Results FrameworkCity of Austin
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Use existing data whenever possible
Find a balance between too few and too many measures
Audit the data regularly
Modify measures when necessary
Centrally located staff to analyze data and coordinate the system elements
Technological infrastructure to support the system
I. 3. Characteristics of a Successful System
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Data forms should have space for explanatory information and detail
Tie measures to budgetary allocation and reward system
Support of top management
Over the long run should affect bottom line performance of the organization
Citizens will be better informed and more participative
I. 3. Characteristics of a Successful System (continued)
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1992 – Council Resolution on Performance Measurement and Reporting
1994 – First Performance Measurement & Reporting System Audit
1996 – Second Performance Measurement and Reporting System Audit; Program Budgeting implemented
1998 – Third Performance Measurement and Reporting System Audit
II. 1. Where We’ve Been (in the City of Austin) …
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1998 Corporate Managing for Results Initiative Defined
1999 Corporate Partnership Implements CMO Initiative
• Simplify our System• Clarify the Information We Provide• Develop Measures that are Meaningful to our
Employees• Focus on Cost
• Developed a Standard manual--The Resource Guide• Trained over 200 managers• Developed a Single Accounting System• Identified Key Performance Measures for Executive
SSPRs• Corporate Review Team
II. 2. Where We’ve Been…
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2002 Fourth Audit of the Performance Management System
2003-2008 Continuous Improvement
• Ongoing Integrated System• Information Used for Operational Management• Measures Are Relevant and Reliable• Budgets Are More Data and Results Driven
• Managers and Supervisors Fully Trained• Performance Measures Supported by More Robust
Technology• Improvements Made to City’s Website and
Stakeholder Access to Performance Information• Citizen and Employee Surveys Provide Data for
Selected Performance Measures
II. 3. Where We’ve Been…
11
2008-Current
• Website Robust with Capacity to “Drill Down” and Search” through Performance Measures Database
• “Managing for Results” Used as Business Planning and Performance Monitoring Model for More than a Decade--Now Part of City Culture
• Performance Report on Website tracks 115 Key Departmental Measures, of these 21 are Designated Citywide Key or “Dashboard” Measures
• Performance Comparisons Presented in Graphics with Goal/Targets and Measures Tracked Over Five Years
• Performance Report for 2009-2010 Received “Certificate of Excellence” from ICMA in October 2010
• Annual Citizen Surveys Strengthened to Include Focus Groups and Presentations to City Council
• “Best Practice Citizen Centric” External Performance Accountability Report Is Needed
II. 3. Where We Are Now…
II. 4. Beyond Austin Federal Government Performance Management Continues to Evolve
Government Performance and Results Act of 1993 Executive Order 13450-Improving Government Program
Performance, Nov 13, 2007 OMB 10-24: Performance Improvement Guidance
under GPRA for 2011-2012 Government Performance and Results Act
Modernization of 2010 (signed Jan. 4, 2011)
II. 4. Federal Agencies with Well Developed Performance Management Systems
Social Security Administration Department of Interior Government Accountability Office Nuclear Regulatory Commission Office of Personnel Management
13
Some Local, State, & Provincial Governments Have Established Performance Management Mandates
State and Local Governments With Well Developed Performance Management
States of Florida, Washington, Texas, Missouri, and Oregon (may have been recognized for individual State departments who are mature and excel in developing and applying performance management systems)
Local governments include Austin, King County, Phoenix, Bellevue, Charlotte, Portland, Palo Alto, and Tallahassee
Auditors have played key roles in many performance measurement and management initiatives
16
III. Performance PlanningIII. 1. Establishing programs, activities,
and potential performance expectations
III. 2. Developing annual business/performance plans with performance expectations and measures
III. 3. Reviewing business/performance plans to support improvement and accountability
III.1. Service Delivery System (Program Model)
Input
Output
Process
CommunityImpact
IntermediateOutcome
Long-termOutcome
Other ContributingFactors
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InputsInputs Processes Processes OutputsOutputs OutcomesOutcomes
Service Efforts Service Accomplishments
Financial Inputs/Outputs = Unit Cost
Outputs/Physical Inputs = Productivity
Inputs/Outcomes = Cost Benefit and Cost Effectiveness
III. 1. Service Delivery System Cause/Effect Relationships
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Government Performance Expectations
MISSION PERFORMANCE OBJECTIVES/GOALS
INPUT Economy & Sufficiency
PROCESS Efficiency
OUTPUT Effectiveness
OUTCOME Effectiveness
• Financial: Amount, timing
• Physical: Quantity, quality, timing, price
• Capacity vs. demand
• Productivity
• Unit Costs
• Operating ratios
• Quantity
• Quality: Products, delivery
• Timeliness
• Price or cost
• Mission & Outcome Goal Achievement
• Financial Viability
• Cost-Benefit
• Cost-Effectiveness
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III. 1. Service Delivery System: Auditing Program
Audit Program or Activity
Inputs• Staff• Funding• Equipment• Facilities/Rent
Processes• Audit Process-
(Survey, fieldwork, & reporting)
Outputs• Reports• Briefings• Presentations
Outcomes• Qualitative –
Policy/system/ management improvements
• Quantitative – Cost savings/ revenue enhancement
• Preventive – Deterrence/ detection
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III. 1. Program/Activity Mapping Template
Inputs ProcessOutputs (Services
Delivered)Outcomes (Results)
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III. 1. Austin’s Definition of Programs
Activity = Input Process Output OutcomeProgram = group of activities with a common
purpose
Example: Audit Program consists of four activities:Performance AuditsInvestigationsConsulting and AssistanceQuick Response
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III. 2. Overview of the Development of Business Plans
Common Purpose
= Activity B Activity Objective
Common Purpose
= Activity C Activity Objective
Common Purpose
= Activity D Activity Objective
Common Purpose
= Activity E Activity Objective
Performance MeasuresResultOutputEfficiencyDemand
Common Purpose
= Activity A Activity
ObjectiveCommon Purpose
= Program Program Objective
Results =Accomplishment ofKey Result AKey Result BKey Result C
Common Purpose
= Program Program Objective
Results =Accomplishment ofKey Result DKey Result E
GOALS
MISSION
ServiceServiceServiceService
Key Result EPerformance
Measure
Key Result CPerformance
Measure
Key Result BPerformance
Measure
Key Result DPerformance
Measure
Key Result APerformance
Measure
Performance MeasuresResultOutputEfficiencyDemand
Performance MeasuresResultOutputEfficiencyDemand
Performance MeasuresResultOutputEfficiencyDemand
Performance MeasuresResultOutputEfficiencyDemand
ServiceServiceServiceService
ServiceServiceServiceService
ServiceServiceServiceService
ServiceServiceServiceServiceService
EnvironmentalScan
ChangeDynamics
ChangeDynamics
EnvironmentalScan
24
III. 2. Business Plan Alignment Worksheet with Definitions
Business Plan Element Results
City of Austin Vision: We want Austin to be the most livable community in the country.
Vision: (optional) Describes the desired future state or set of circumstances.
Mission: Comprehensive statement of the Department’s purpose. Identifies Department’s primary customers and identifies the products or services that are provided.
Goals: A broad statement describing the desired outcome for an organization or its programs. Defines the significant results to be achieved over the next 2 – 5 years.
Program: Two or more activities grouped together to form a common purpose to define a program.
Program Objective: Clear statement of the objective of the program.
Program Results Measure(s) Key results this program is expected to achieve.
Activity: A set of services with a common purpose that produce outputs and results for customers.
Activity Objective: Clear statement of the purpose of the activity.
Services that comprise the Activity:
A service is a set of actions that produce a product, output, or result directly with or for customers.
Activity Performance Measures:
Results: The impact that an activity has on customers/citizens
Efficiency: Unit cost of an output
Demand: The amount of services requested or expected by customers of the activity
Output: Units of services provided, products provided, or people served through
the activity
Responsible Employee: Department Executive/Manager responsible for Activity
ALIGNMENT WORKSHEET BY ACTIVITY
25
III. 2. Sample Business Plan Alignment WorksheetBusiness Plan Element Results
City of Austin Vision: We want Austin to be the most livable community in the country.
Vision: (optional) Our community will be the healthiest in the nation.
Mission: The purpose of the Austin/Travis County HHSD is to work in partnership with the community to promote health, safety, and well being.
Goals: The over-all goal of the Austin/Travis County HHSD is to promote a healthy community which reflects social equity. This over-all goal will be achieved through:
1) Minimizing the public’s exposure to health and environmental hazards.
Program: Environmental Health Services
Program Objective: The purpose of the Environmental Health Services is to provide protection and enforcement service to the public in order to minimize environmental health hazards.
Program Results Measure(s) Average response time to complaints/requestsConfirmed cases of food-borne illnessPercent of customers satisfied with complaint/request processing
Activity: Health and Safety Code Compliance
Activity Objective: The purpose of Health and Safety Code Compliance is to provide inspections, investigations, consultations, and training for the public in order to minimize public exposure to food-borne illness and other environmental health hazards.
Services that comprise the Activity: Inspection servicesInvestigation servicesProvide training to food operation employees
Activity Performance Measures: Results: Confirmed cases of food-borne illness
Efficiency:Cost per food establishment permitAverage inspections/investigations per inspectorCost per food manager trained
Output:Number of complaints/requests completedNumber of food establishment, mobile food vendor inspectionsNumber of temporary food inspections
Responsible Employee: Donald Smith
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Review Team
• Budget Office, Organizational Development, City Management
Structure• Does it provide for alignment of results?• Does it permit illumination of results and cost information
in a manner useful to decision makers?
Results• Do objectives and measures match?• Was template used for best impact?
Measurability• Are goals measurable?• Are program and activity measures useful?
III. 3. Reviews: Corporate Improvement and Accountability
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Program and Activity Objectives: MFR Template Performance Measures: A Family of Measures
The purpose of ________________
is to provide___________________
to ___________________________
so they can __________________
Result Measure…thenResult Measure…then• Outputs: How many?
• Efficiency: At what cost?
• Anticipated Demand
III. 3. Plans: Consistent Process & Product
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The purpose of the Combat Operations
(program)
is to provide/produce emergency incident response
(service or product)
to anyone in the service area
(customer)
in order to save lives and minimize
property damage
(planned benefit)
III. 3. Activity Objective Statement (example)
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Result: Number of fire deaths per capita
Percent of fires confined to the room or area of origin after arrival of AFD (per census track)
Efficiency: Average cost per call
Output: Number of calls (call volume)
Demand: Number of fire alarms (calls)
expected
III. 3. Performance Measures (example)
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IV. 1. Link annual plans and budgets
IV. 2. Establish targets
IV. 3. Collect cost accounting information
IV. Performance Budgeting
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Ensure clear linkage between the plan’s programs and the budget’s programs
Ensure congruence between the plan’s goals, objectives, and targets and the budget’s goals, objectives, and targets
IV. 1. Link Annual Performance Plans and Budgets
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In the Budget Document• Business/Performance Plan • Activity and Program Pages
• Performance Measures: definitions, etc.
Using the Performance Budget to “Tell Your Story”
• Changing the Conversation• This Result…At This Cost
IV. 1. The Budget – Linking Results, $$$, and People
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IV. 2. Establish Targets
Targets for each program and activity measure
Sources of criteria for setting targets• Historical trends and baselines• Program requirements or intent• Customer expectations or demands• Industry or sector standards• Benchmarking within the organization• Benchmarking outside the organization
www.AuditorRoles.org 34
Sources of Performance Expectations
--The process for identifying expectations and setting targets should be rigorous.
--All sources have pros and cons so all should be considered when setting targets.
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I.V. 2. Examples of Performance Targets and MeasuresModel Component Target (Expectation) Measure (Actual)
Input Economy In FY 2011, decrease the purchasing office’s personnel allocation by five positions.
Number of purchasing office positions deleted in FY 2011.
Process Efficiency In FY 2011, provide vehicle preventive maintenance services at the unit cost $500 or less per vehicle serviced.
Average vehicle preventive maintenance unit costs in FY 2011.
Output Quality (accuracy)
In FY 2011, reduce the restaurant critical inspection error rate by 10 percent.
Percentage reduction in the restaurant critical inspection error rate in FY 2011.
Output Quantity In FY 2011, expand “green energy” electrical services to 1000 additional homes and businesses.
Number of additional homes and businesses in FY 2011 receiving “green energy.”
Output Timeliness In FY 2011, all Level 1 emergency calls will be responded to with a unit on site within six minutes.
Response times (range) to Level 1 emergency calls in FY 2011.
Outcome Effectiveness/ customer satisfaction
In FY 2011, increase convention center customer satisfaction rate from 4.5 to 4.7 on a 5.0 scale.
Change in convention center customer satisfaction rate during FY 2011..
36
Activity-Based Costing (ABC)
Identify Direct and Indirect Costs
IV. 3. Base program budgets on unit costs that support desired program outputs and outcomes as reflected in targets
www.AuditorRoles.org 37
IV. 3. Performance Budgeting
Long-sought “ideal” of budgeting experts:Performance-driven budgeting.
Best-case reality:Performance-informed budgeting.
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V. 1. Individual Performance Appraisal
V. 2. Organizational Performance Assessment and Reporting
V. 3. Performance and Measurement Certification Audits
V. Performance Measurement and Reporting
39
Every employee in the organization contributes to the City Vision
Every employee in the department contributes to the Mission of thedepartment.
Every employee in the department contributes to at least one Business Plan Goal.
The Alignment Worksheets show employees how the Services they provide support specific Activities, Programs, and Goals in the Business Plan.
Performance Measures show citizens, City Council and employees how well we are doing.
Every Business Plan Measure must be written into at least one employee’s SSPR.
Every employee, including department executives, will have at least one Business Plan Measure in their SSPR.
V. 1. Establishing AccountabilityKey Points of Business Plan Alignment/ SSPR Integration
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Alignment Worksheet
Mission Program ObjectiveGoalsProgram –Activity –
Services that comprise Activity Activity Objective
Activity Performance Measures Activity Results Measure
Results:
Efficiency: Description of Services
Demand:
Output: Individual Performance Measure• Same as the Activity Performance Measure• Part of the Activity Performance Measure or,• Contributes to the Activity Performance Measure
Employee SSPR
V. 1. Individual Performance Appraisal
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Management
Data Component
Analysis Component
Action Component
PerformanceGoals
Programand Levels
PerformanceIndicators
IntendedUses
Data Collection Data Processing
Measurement of CurrentPerformance Levels
Comparison of Current Performance with Criteria (performance goals)
DecisionsConcerning Goals
Decisions ConcerningPrograms and Levels
Decisions ConcerningMonitoring & Evaluation
V. 2. What is a Performance Monitoring System?
42
Design monitoring system to track and analyze the selected measures (efficiency, outputs, and outcomes are essential).
V. 2. Ensure Performance Measure Definitions/Formulas are Established
43
V. 2. Ensure the Results of Performance Measures are Available for Analysis and Decision Making
Design a reporting system that is easy to use, accessible to all interested parties, and enables management decisions.
44
Design reporting formats and decide frequency of reporting. Austin reports include:
Quarterly Performance Reports Annual Performance Reports Community Scorecard
V. 2. Establish Performance Reporting “Best Practices”
45
Use performance reports to identify and direct analysis of program performance
Use analysis to identify the causes of inadequate program performance and focus improvements on causes
Use performance reports to identify high performance programs
V. 2. Use Performance Reports to Improve Performance
46
V. 2.1. City of Austin Performance Report
Departmental Performance Measures• Total of 115 Measures Grouped into
Public Safety, Community Services, Infrastructure, and Utilities/Enterprise Departments
• Each performance graphic includes: Measure Description, Calculation Method, Results, Assessment of Results, Next Steps, and Contact for More Information
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V. 2.1. City of Austin Performance Report
Decisions influenced by:• Stakeholder/citizen priority or demand
• Stakeholder/citizen satisfaction
• Results shown
• City Council and Management priorities
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V. 2.2. Why the City of Tallahassee Supports Citizen Centric Reporting
V. 2.2. Why the City of Tallahassee Supports Citizen Centric Reporting
Government officials have a responsibility to be good stewards, to spend monies provided wisely, and to report financial and performance information back to citizens on accomplishments and challenges.
Citizen reporting has its history in Efficient Citizenship TheoryCitizens are not the customers of government, they are
the owners of the governmentDemocratic government is best shaped by the choices
of well informed citizens
49
V. 2.2. Why is the City of Tallahassee Issuing a Citizen Centric Report?
V. 2.2. Why is the City of Tallahassee Issuing a Citizen Centric Report?
We have a responsibility to inform our citizens about:What we are responsible for doingWhere the money comes from that runs the City and where
it goesWhat we have accomplished with monies received and
expended , andWhat challenges face the City moving forward
We believe informed citizens make for better government
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V. 2.2. Issuance of Citizen Centric Reports and Media Coverage
V. 2.2. Issuance of Citizen Centric Reports and Media Coverage
Four Citizen Centric Reports have been issuedReceived front page newspaper coverageReceived television coverageReport page 3 data verified by City AuditorCitizen groups have received reports and have
been requested to provide audit topic suggestions
Reports are available in hard copy and online
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V. 2.2. Distribution of Citizen Centric Reports
V. 2.2. Distribution of Citizen Centric Reports
City Neighborhood AssociationsCity Advisory CommitteesTallahassee Regional AirportCommunity and Senior Centers Other governments to include the County, FSU,
FAMU, TCCLeague of Women VotersLeon County District Schools
Middle School Civics Program
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V. 2.2. Purpose of the Citizen Centric Report
V. 2.2. Purpose of the Citizen Centric Report
• To Demonstrate:– Transparency– Accountability
• To Promote– Dialog– Two way communication
• To Build Trust– Over time – One citizen at a time
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V. 2.2. Building on to the Citizen Centric Report
V. 2.2. Building on to the Citizen Centric Report
• Performance Measurement Report – Issued August 2011– 83 pages– Includes all major departments– Report contents for each department
• Mission statement, organization and services provided• Goals and objectives• Key performance measures• Accomplishments and challenges• Expenditures by program and line item
– Report includes tables, graphs, charts, and photos
59
V. 2.2. Website and Contact InformationV. 2.2. Website and Contact Information
• Citizen Centric Reporthttp://www.talgov.com/auditing/pdf/citizenreport2010.pdf
• Performance Measurement Reporthttp://www.talgov.com/auditing/
•[email protected](850) 891-8397
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V. 3. Conduct Performance and Measurement Audits
Audit departmental and program performance
Audit relevance and reliability of performance measures
www.AuditorRoles.org 61
V.3.1. Auditing Government Performance
Measure or assess performance during an audit or other study based on authoritative auditing standards. (See Austin, Florida OPPAGA, Kansas City, Phoenix on www.AuditorRoles.org)
— Identify the program’s inputs, processes, outputs, and outcomes
— Develop and implement “ad hoc” performance measurement system
— Using performance expectations as “criteria” and measures as “condition,” analyze program performance
— Identify causes of variances and develop audit recommendations
Available at:www.theiia.org/bookstore
V.3.2. Self Assess or Audit Performance Measures Using
Asserted Criteria
Relevance—Measures should be aligned, complete, and useful
Reliability—Each measure and its data should be accurate, valid, and consistent
www.AuditorRoles.org 63
www.AuditorRoles.org 64
Aligned Linked to mission, goals, objectives
Complete Includes essential aspects of performance
Useful TimelyUnderstandableComparableResponsive to changeMeets broad needs of users
Measures should be:
V.3.2. Test relevance or reliability.Assessing the Relevance of Performance Measures: Sample Criteria
www.AuditorRoles.org 65
Accurate Computed correctlyNeither overstated nor understatedAppropriately precise
Valid Corresponds to the phenomena reportedCorrectly definedData & calculation comply with definitionUnbiased
Consistent Consistent with previous periodsControlled by adequate systems
Each measure and its data should be:
V.3.2. Test relevance or reliability. Assessing the Reliability of Performance Measures & Data: Sample Criteria
66
VI. Performance-Based Decision Making – Includes Stakeholders, Elected Officials, Managers, and Employees
VI. 1. Using performance information to support decision making
VI. 2. Examples of decision making
67
VI. 1. Performance Information Used for Different Decisions
BudgetaryDecision making
Manage & ImproveOperations
AccountabilityReporting
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Assess and adjust program performance service levels, and resources,
improve existing programs and services,
improve internal management systems,
revise performance plans and reports,
initiate new programs and services, and
bottom-line—use performance information to support continuous improvement and public accountability.
VI. 1. Performance Information Supports Decisions to:
www.AuditorRoles.org 69
V. 1. Strategic Performance Budget Decision Model
Performance Results
LOW
GOOD
HIGH Strategic Successin Achieving
Community or Program Outcomes
Useful Contributor to Government Success
Target forIncreased Funding
Target forFunding Cuts
POOR
Use of Strategic Goals and Performance Results inPrince William County Budget Decisions
Stra
tegi
c Im
port
ance
www.AuditorRoles.org 70
VI. 1. Strategic Performance Budget Decision Model:
In Reality: Varies with Fiscal Environment
Performance Results
LOW
GOOD
HIGH
POOR
Strategic Successin Achieving
Community or Program Outcomes
UsefulContributor to
GovernmentSuccess
Target forIncreased Funding
Target for Funding Cuts
Use of Strategic Goals and Performance Results in Prince William County Budget Decisions
Less funding available
More funding available
Stra
tegi
c Im
port
ance
71
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VI. 2. Output Effectiveness (Quantity) Recreation Centers
72
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$100
$125
$150
$175
$200
$225
$250
$275 Internal costExternal costAnticipated Reimbursement
External Costs: City/County corporate overhead (payroll, human resources, treasury, controller’s office, etc.) along with capital improvement projects, rent, depreciation, etc.
Internal Costs: Physicians, nurses, medical supplies, pharmacy, etc.
Health Clinics - Adjusted total cost comparison among clinics for billable and non billable encounters combined.
VI. 2. Health Clinics (efficiency)
FY
10
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et
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09
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ge
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Index Crime Per 1,000 Population Officers Per 1,000 Population
Index Crime and Number of Officers in Selected Cities
VI. 2. Examples of Performance-Based Decision Making (Inputs & Mission)
74
Supporting our Vision ... Creating A Results Orientation:
Services, Activities and Programs Creating Accountability: Measures and
Indicators Creating Integration: Making it Happen
at the Operational Level
VII. Conclusion: Creating a Managing for Results Culture
75
“Bottom-Up” approach neglected broad performance areas and alignment
•Department key indicators
Accounting structure is a major hurdle
Definition of “services” not clear
Results orientation difficult when template not used effectively
Poor use of template = poor measures
The “not something I control” syndrome
VII. Lessons Learned
76
Assessing and Improving the Reliability of Reported Measures
• Data Collection Infrastructure• Certification Program
Providing Further Training• Using Information in Management• Using Information in Operations
Re-enforce Cultural Shift at the Operational Level
Passing and Implementing a “Best Practice” Performance Accountability Ordinance
VII. Where we are going…
77
VII. Performance Measurement and Accountability: Best Practices Checklist
Obtain active participation by top-level managers and decision makers
Create a clear vision of why and how performance measures will be used internally and externally
Understand the limits of performance measures what they can and cannot do
Sustain organizational commitment over a long period despite barriers and the potential for bad news.
Integrate the performance measurement and reporting system with organizational planning, service delivery, and decision making systems
Through planning align mission, goals, objectives/targets, and measures
Design goals and objectives/targets that specify a single aspect of performance
Design aggressive yet realistic goals and objectives/targets that encourage progress beyond past performance levels
Involve employees, customers, and stakeholders in developing goals, objectives/targets, and measures
78
VII. Performance Measurement and Accountability: Best Practices Checklist (Continued) Identify all programs which will be measured and define them
through an input process/activity output outcome model
Design a “family of measures” for each program which provides key information to support decisions
Periodically evaluate current performance measure; change when needed but try for comparability over time
Define each measure and identify data sources and data collection procedures
Produce performance information (including explanatory information) which is clear and useful to management, employees, customers, and stakeholders
Educate, encourage, and reward managers for using performance information to make decisions which improve program management and service delivery
Training/Assistance to Get There
EGAPP, Inc. provides training in all aspects of performance management and auditing. (Brochure Available)
Auditor Roles Project provides training in assessing/auditing performance management systems and measures. Assistance can also be arranged.
Email to: [email protected]
Thank You.
More questions.
More comments.
Thank you, again.
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