Minutesof the.Qrdjnary Meeting of the Diamantina Shire Councilheldin the Bpardrppm of the Administration Centre, Bedourie

on Monday, May 18, 2015 commencing at 8.55am.

1 CONTENTS

2 ATTENDANCE...................................................................................................................................3

3 APOLOGIES......................................................................................................................................3

4 CONFIRMATION OF MINUTES.........................................................................................................3

5 DECLARATIONS OF INTEREST..........................................................................................................3

6 MOTION TO RECEIVE ALL INFORMATION REPORTS........................................................................3

7 ACTION REPORTS............................................................................................................................^

7.1 A (i) Poiicies for Adoption - Revenue....................................................................................A

7.2 A (ii) Policies for Adoption - Investment.................................................................................4

7.3 A (viii) Regional Roads Forum Working Group........................................................................4

7.4 A (ix) Wincforah State School Sports Camp Sponsorship ........................................................5

7.5 A (x) LGAQ- Federation and Taxation Reform .......................................................................5

7.6 A(xi) Bush Councils Convention..............................................................................................5

7.7 A (xii) 2015 National General Assembly of Local Government ...............................................6

7.8 A(xiii)Valuer-General Consideration of resolutions...............................................................G

7.9 A (xiv) Late Item - Regional Funding Drought Assistance........................................................6

7.10 A (iii) Simpson Desert Oasis Signage ......................................................................................7

7.11 A (iv) Bedourie State School Playground.................................................................................?

7.12 A (v) Town Street Lighting....................................................................................................8

7.13 A(vi) Roads to Recovery 2015/16 Scope of Works.................................................................8

7.14 A (vii) Tender for Supply, Storage and Dispensing of Diesel ...................................................9

8 LATE ITEMS......................................................................................................................................9

8.1 Birdsviiie Industria! Estate Signage..........................................................................................9

8.2 Memorandum Of Understanding - Central West Health Service & Queensland Ambulance

Service 10

8.3 Ambulance Funding...............................................................................................................10

8.4 Barcoo Diamantina Optic Fibre project.................................................................................10

8.5 Birdsville Caravan Park..........................................................................................................11

8.6 Mithaka People Native Title Determination .........................................................................11

8.7 Community Housing Rent .....................................................................................................11

8.8 Drought funding Application.................................................................................................11

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9 MEMBERS BUSINESS ....................................................................................................................11

9.1 CrBarr...................................................................................................................................11

9.1.1 Bronco Branding Yards Stables......................................................................................11

9.2 CrCramer..............................................................................................................................12

9.3 CrMorton..............................................................................................................................12

9.4 Cr Payment............................................................................................................................12

9.5 Cr Tully.................................................................................................................„..„............12

Page 2 of 12Ordinary Council Meeting Minutes May 18 2015:45442

2 ATTENDANCE

Councillors; Cr Geoff Morton (Mayor) Cr Garth Tully (Deputy Mayor), Cr Don Rayment, CrJody Barr, Cr Steve Cramer (from 12:16pm)

Staff: Chief Executive Officer, Lean Love

Attendance:8:55am Tony Beynon, Deputy Chief Executive Officer entered the meeting

3 APOLOGIESNil

4 CONFIRMATION OF MINUTES

a) Ordinary Meeting-April 27, 2015

Minute No. 2015.05.18-OIVM

Moved by Cr Tully and Seconded by Cr RaymentThat the minutes of the Ordinary Meeting of Diamantina Shire Council held on April27, 2015 be confirmed/

Carried 4/0.

5 DECLARATIONS OF INTERESTNil

6 MOTION TO RECEIVE ALL INFORMATIONREPORTS

Minute No. 2015.05.18-OIV1-2Moved by Cr Barr and Seconded by Cr RaymentThat all Information Reports be received.'

Carried 4/0.

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7 ACTION REPORTS

7.1 A (l) POLICIES FOR ADOPTION • REVENUEExecutsye Summary

Council is required to adopt a Revenue Policy prior to the adoption of the Annual Budget andis attached for Councii's consideration.

Recommendation

That Council adopt the proposed Revenue Policy for 2015/16.'

IVIinute No. 2015.05.18-OM-3Moved by Cr Morton and Seconded by Cr Tully'That the recommendation be adopted.'

Carried 4/0.

7.2 A (ll) POLICIES FOR ADOPTION - INVESTMENTExecutive Summary

Councii is required to adopt an Investment Policy prior to the adoption of the Annual Budgetand is attached for Council's consideration.

Recommendation

That Council adopt the proposed Investment Policy for 2015/16.'

Wtinute No. 2015.05.18-OM-4Moved by Cr Morton and Seconded by CrTulIy'That the recommendation be adopted.'

Carried 4/0.

Attendance:9:05am Tony Beynon, Deputy Chief Executive Officer left the meeting

7.3 A (vill) REGIONAL ROADS FORUM WORKING GROUPExecutive Summary

The Regional Roads Forum Working Group is seeking a $5000 contribution towards thecompilation of an Inland Queensland Roads Action Plant.

Recommendation

'That Council increase its commitment from $3000 to $5000 for the development of theInland Queensland Roads Action Plan (IQRAP).'

Minute No. 2015.05.18-OiVI-SMoved by Cr Barr and Seconded by Cr TullyThat the recommendation be adopted.'

Carried 4/0.

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7.4 A (IX) WlNDORAH STATE SCHOOL SPORTS CAMP SPONSORSHIPExecutive Summary

The annual Windorah Sports Camp will be held in Windorah from 22nd to 26th June 2015. Asin previous years they are appealing for Council support to fund this event. They request that

the Council consider matching the Barcoo Shire Council's annual donation of $250 per attending

school within our Shire.

Recommendation

'That Council donate $500 to support the Windorah Sports Camp/

Minute No. 2015.05.18-OM-6Moved by Cr Morton and Seconded by Cr Rayment'That the recommendation be adopted.'

Carried 4/0.

7.5 A (X) LGAQ - FEDERATION AND TAXATION REFORMExecutive Summary

The LGAQ Discussion Paper provides background on some of the issues of relevance to

local government. It is intended as a resource for LGAQ members as well assisting in thepreparation of LGAQ submissions to these reviews. The LGAQ welcomes member feedbackon potential issues and policy positions of relevance to these two reviews.

Recommendation

'That Council consider whether to provide feedback to LGAQ on the Federation andTaxation Reform reviews.'

Minute No. 2015.05.18-OM-7Moved by Cr Barr and Seconded by Cr Payment'That the Councillors provide the Chief Executive Officer with feedback by 31 May2015 and authorise the Chief Executive Officer to compile a suitable response/

Carried 4/0.

7.6 A (Xl) BUSH COUNCILS CONVENTION

Executive Summary

The LGAQ is holding the Bush Councils Convention held in St George on Wednesday 29 toFriday 31 July 2015 and council registrations are sought.

Recommend a tion

That all Councillors and the CEO to attend the 2015 Bush Councils Convention to beheld in St George.'

Minute No. 2015.05.18-OM-8Moved by Cr Barr and Seconded by Cr Payment'That all available Councillors and the Chief Executive Officer, be authorised to attendthe 2015 Bush Councils Convention to be held in St George from 29th-31 July 2015.'

Carried 4/0.

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7.7 A (Xll) 2015 NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENTExecutive Summary

The Mayor and CEO seek approval to attend the 2015 National Generai Assembly of LocalGovernment he!d in Canberra from Sunday 14th to Wednesday 17th June 2015.

Recommendation

'That Council approve the Mayor and CEO to attend the 2015 National GeneralAssembly of Local Government held in Canberra from Sunday 14th to Wednesday17th June 2015.'

Minute No. 2015.05.18-OM-9Moved by Cr Tully and Seconded by Cr Barr'That the recommendation be adopted.'

Carried 4/0.

7.8 A (xill) VALUER-GENERAL CONSIDERATION OF RESOLUTIONSExecutive Summary

The LGAQ is seeking feedback from Councils on three proposed changes to valuation methodologycurrent being considered by the Vaiuer-General,

Recommendation

'That Council consider if it wishes to make a submission on three proposals beingconsidered by the Valuer-General/

Minute No. 2015.05.18-OIVMOMoved by Cr Rayment and Seconded by Cr TullyThat Council authorise the Chief Executive Officer to make a submission supportingall three proposals being considered by the Valuer General including a variation toproposal three whereby indexation to the financial threshold be applied annually.'

Carried 4/0.

7.9 A (XIV) LATE ITEM " REGIONAL FUNDING DROUGHT ASSISTANCEExecutive Summary

The Australian Government has provided Queensland with $5.6 million in drought assistancefunding to support improved pest animal management in drought-affected areas for the

2013/14 to 2015/16 financial years. With the Phase 1 projects nearing completion, it is nowtime to progress with Phase II projects for the remaining funding. To assist in identifyingprojects, guidelines have been developed.

Recommendation

'That Council consider whether to develop some project concepts to submit forconsideration by the Oversight Group/

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Minute No. 2015.05.18-OM-11Moved by Cr Payment and Seconded by Cr Barr'That Council authorise the Chief Executive Officer to submit a project concept to theOversight Group for a wild dog 1080 baiting project, which includes the provision oftreated meat to landholders and aerial bait distribution.'

Carried 4/0.

Attendance:

10:00am Trevor Stewart, Infrastructure Manager and Stuart Bourne, ConsultingEngineer, George Bourne & Associates, entered the meeting

7.10A (in) SIMPSON DESERT OASIS SlGNAGEExecutive Summary

Simpson Desert Oasis is seeking approval to install business advertising signage outside thetown common.

Recommendation

'That Council approve the installation of four free standing Simpson Desert Oasissigns sized 1.2m x .6m high at the following chainages on the Diamantina

Development Road:- 93C - 384.370 and 383.870; 93D - 4.000 and 4.500 subject to theconditions contained in Council's Advertising Signs on Town Entrances Policy and

subject to approval being granted by the land owner.'

Minute No. 2015.05.18-OIVM 2Moved by Cr Barr and Seconded by Cr Tully'That the recommendation be adopted; andThat the Advertising Signs on Town Entrances Policy be updated so that the seconddot point under 3.1.2 is clarified to read: "A maximum of three (3) free standing signsbe allowed per business adjacent to or within the road reserve on each of theapproaches to town in which the business is located but must not be within the towncommon boundary.'"

Carried 4/0.

7.11 A (IV) BEDOURIE STATE SCHOOL PLAYGROUNDExecutive Summar/_

The Bedourie State School successfully applied for a $33000 grant to replace theirplayground equipment and have requested that Council remove the old playground andinstall the new playground equipment as a donation to the P&C as these costs were not

included En the grant application.

Recommendation

'That Council not provide in kind or financial support to remove the old playground

and/or install the new playground equipment/

Minute No. 2015.05.18-OM-13Moved by Cr Barr and Seconded by Cr Payment'That Council:

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• Offer to provide machinery and equipment to assist volunteers to removeexisting playground equipment from the Bedourie State School and level andcompact the site;

• has no objection to installation of the used playground equipment at theBedourie race track by volunteer community group/s and that Council providemachinery and equipment to assist volunteers with this project if requested;

• not assist in the erection of the new playground at the Bedourie State Schooldue to the specialised nature of this work.'

Carried 4/0.

7.12A (v) TOWN STREET LIGHTINGExecutive Summary

To seek Council input regarding potential upgrading of town street lighting.

Recommendation

'That a suitable consultant be engaged to undertake an analysis on the adequacy ofthe current street lighting for both Bedourie and Birdsville and that the report addressany inadequacies identified and provide recommendations for the staged upgrade oflighting such that Street lighting complies with Australian Standards with the cost ofthis project being funded from the 2015/2016 budget'

Minute No. 2015.05.18-OM-14Moved by Cr Barr and Seconded by Cr PaymentThat the recommendation be adopted.'

Carried 4/0.

7.13A (VI) ROADS TO RECOVERY 2015/16 SCOPE OF WORKSExecutive Summary

To review and confirm the scope of works for Roads To Recovery for the 2015/16 financial

year.

Re commenda tion

'That Council adopt the Roads to Recovery schedule of works for 2015/2016 asfollows: -

$107,240 BirdsviHe Town Street reseais

$450,000 New Bedourie Subdivision pave and seal, inc culvert & K&C

$311,220 Bedourie Town Street reseals

$100,000 Deon's lookout gravel access road

$189,000 Reseal VJ lookout'

Minute No. 2015.05.18-OM-15Moved by Cr Barr and Seconded by Cr Tully

'That Council adopt the Roads to Recovery schedule of works for 2015/2016 asfollows:-

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$107,240 BirdsvilleTown Street-various reseals

$450,000 Bedourie Pave and Seal ~ Streets in the Bedourie Subdivision

$311,220 Bedourie Town Street - various reseals

$189,000 Vaughn Johnson lookout access road " reseal; and

include Simpson Desert Access Road (1km from the Town grid to the inside track) -pave and seal in the schedule of works for 2016/2017.'

Carried 4/0.

Attendance:

10:36am The Stores BPI Team (Jade Smith, Donna Gilby, Gordon Jones, Rex Morris,Donna Jones, Tony Beynon) entered the meeting and gave a presentation and answeredquestions relating to the Business Improvement Project that has been undertaken relating tothe store.

Attendance:10:55am Councii adjourned the Meeting for morning tea.11:15am Council resumed the Meeting.

7.14A (vii) TENDER FOR SUPPLY, STORAGE AND DISPENSING OF DIESELExecutive Summary

The tender for the Supply, Storage and Dispensing of Diesel fuel has recently closed. Thisreport assesses the submissions received and provides a recommendation.

Recommendation

'That Council not accept any tender as all tenders received are non-conforming andthe Chief Executive Officer provide an alternate costed proposal for consideration.'

Minute No. 2015.05.18-OM-16Moved by Cr Tully and Seconded by Cr Barr'That the recommendation be adopted.'

Carried 4/0.

8 LATE ITEMS

8.1 BlRDSVILLE INDUSTRIAL ESTATE SlGNAGE

tUIinute No. 2015.05.18-OEVM 7IVIoved by Cr Barr and Seconded by Cr PaymentThat Council purchase and install the frame of a Birdsviile Industrial Estate signwithin the Ironstone Road reserve upon which businesses located within theBirdsvilie Industrial Estate can place the name of their business/logo etc on the signfor a fee under the following guidelines:-

• The area of each sign blade is to be approximately 2400mm x 600mm;

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• The sign overlay shall be professional made and the business owner isresponsible for ensuring that their sign remains in good repair at theirexpense.

• Business owners must place a sign overlay on both sides of the sign blade.• A once off fee of $500 will be charged to each business to place a sign blade.

• Each business may only use 1 sign blade;• Each business in the industrial park will be offered a place on the sign;• Council must approve all sign overlays prior to them be installed and reserves

the right to refuse any overlay being installed on the sign or to remove anyoverlay at the owners expense which has been installed without approval orwhich is unsightly.

Carried 4/0.

Attendance:12:16pm Cr Cramer entered the meeting.

12:25pm Trevor Stewart, Infrastructure Manager and Stuart Bourne, Engineer, left themeeting

8.2 MEIVIORANDUM OF UNDERSTANDING " CENTRAL WEST HEALTH SERVICE

& QUEENSLAND AMBULANCE SERVICE

That on behalf of Council, the Mayor be authorised to sign the AmbulanceMemorandum of Understanding as presented and that a separate Memorandum ofUnderstanding be developed for the Birdsville Race Week.'IVIinute No. 2015.05.18-OM-18Moved by Cr Cramer and Seconded by Cr Barr'That the recommendation be adopted.'

Carried 5/0.

Councillor Morton declared a perceived conflict of interest as defined in section 173 of theLocal Government Act 2009 in item 8.3 Ambulance Funding, as the fundraising coordinatorfor the Birdsvifle Clinic is his wife, and intends to stay in the meeting but not vote on thematter.

8.3 AMBULANCE FUNDINGMinute No. 2015.05.18-OIVM9Moved by Cr Payment and Seconded by Cr Cramer'That Council seek the support of the fundraising coordinator for the Birdsville clinicto allow funds held in Council's Trust fund be used to reimburse community groupswithin the shire 50% of the paramedic/ambuiance costs incurred to operate shirebased community events.'

Carried 4/0.

8.4 BARCOO DlAMANTINA OPTIC FIBRE PROJECTMinute No. 2015.05.18-OIVI-20Moved by Cr Tully and Seconded by Cr Payment'That Council authorise the Mayor and Chief Executive Officer to sign:-

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Funding contracts with the Australian Government and the QueenslandGovernment for the installation of Optic Fibre, mobile phone, ADSL andassociated telecommunications infrastructure in Bedourie & Birdsville;Contracts with Telstra Corporation for the installation of Optic Fibre, mobilephone, ADSL and associated telecommunications infrastructure in Bedourie &Birdsville/ Carried 5/0.

Attendance:1:10pm Council adjourned the Meeting for iunch.2:00pm Council resumed the Meeting.

8.5 BlRDSVILLE CARAVAN PARK'The Chief Executive Officer provide Council with a verbal report on the operations ofthe Birdsville Caravan Report'

8.6 MlTHAKA PEOPLE NATIVE TITLE DETERMINATIONMinute No. 2015.05.18-OM-22Moved by Cr Tully and Seconded by Cr PaymentThat Council receive the Mithaka People Native Title Determination information.1'

Carried 5/0.

8.7 COIVIMUNITY HOUSING RENTMinute No. 2015.05.18-OM-23'Council resolved that the Chief Executive Officer review the calculations provided to

ensure they meet Council policy on rent for community housing.'

8.8 DROUGHT FUNDING APPLICATIONMinute No. 2015.05.18-OM-24Moved by Cr Tully and Seconded by Cr Payment'That Council support the Clinic Drought Funding Application submitted by theBedourie Health Services incorporating Bedourie Primary Health Centre and MedicareLocal to the maximum amount of $3,500'

Carried 5/0.

9 MEMBERS BUSINESS

9.1 CRBARR

9.1.1 Bronco Branding Yards Stables

Minute No. 2015.05.18-OM-25

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'Council resolved to provide box steel to the Birdsville Social Club for the purpose ofconstructing a set of horse stables at the Bronco Branding yards for use by residentswho have horses agisted on the Birdsville Common/

9.2 CRCRAMERNil

9.3 CRMORTONNil

9.4 CR PAYMENTNil

9.5 CRTULLYNil

There being no further business the Meeting closed at 3:15pm.

linutes confirmed this 22nd day of June, 2015

CrGeof^&^rton.MAYOF^*

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