System AdministrationContents

Page

1.0 SYSTEM REQUIREMENTS

1.1 Hardware Requirements ………………………………………………… 11.2 Software Requirements …………………………………………………. 2

2.0 INSTALLATION

2.1 Database ………………………………………………………………… 32.2 Security System ………………………………………………………… 42.3 e-NGAS Application……………………………………………………... 82.4 Configuration Utility ……………………………………………………. 51

3.0 SECURITY SYSTEM

3.1 INTRODUCTION

3.1.1 Objectives of the System ……………………………………………… 133.2.2 Features of the System ………………………………………………... 13

3.2 STANDARD OPERATIONS

3.2.1 Logging On to the System ………………………………………. 143.2.2 Accessing the Main Menu ………………………………………. 163.2.3 Adding Record(s)……………….................................................... 173.2.4 Editing Record(s) ………………………………………………… 18

3.2.5 Deleting Record(s) ……………………………………………… 19 3.2.6 Searching a Record(s)……………………………….……………. 19 3.2.7 Other Objects Used ………………………………………………. 22

3.3 GROUPS

3.3.1 Groups Submenu ........................................................................... 283.3.2 Group Manager ..................................................………………. 28

User’s Guide Commission on Audit Commonwealth Ave, Q.C

e-NGAS System Administration

3.4 USERS

3.4.1 Users Submenu ........................................................................... 383.4.2 User Manager ............................................................................... 393.4.3 Change Password ........................................................................ 44

3.5 Tools

3.5.1 Tools Submenu ............................................................................. 463.5.2 Users-Groups Relationship......................................................…… 47

3.5.3 Audit Trails …………………………………………………....... 483.5.4 Log-off …………………………………….................................. 49

3.6 Configuration Utility3.6.1 Configuration Utility ...................................................................... 51

List of FiguresFigure No. Page

2.1 e-NGAS Security System Setup Welcome Window................................................... 42.2 e-NGAS Security System Setup Window.................................................................... 42.3 e-NGAS Security System Setup Change Directory Window...................................... 52.4 e-NGAS Security System Setup Choose Program Group Window............................. 62.5 e-NGAS Security System Setup Status Window......................................................... 62.6 e-NGAS Security System Setup Version Conflict Window ....................................... 72.7 e-NGAS Security System Setup Window Installation Progress.................................. 72.8 e-NGAS Security System Setup Status Window......................................................... 82.9 Message Box indicating completion of Security System Installation.......................... 82.10 e-NGAS Setup Window............................................................................................... 82.11 Message Box prompting the user to confirm exit from e-NGAS installation............. 92.12 e-NGAS Setup Window............................................................................................... 92.13 Change Directory Window.......................................................................................... 102.14 e-NGAS - Choose Program Group Window ............................................................. 102.15 e-NGAS Application Setup Status Window................................................................ 112.16 e-NGAS Version Conflict Window............................................................................. 112.17 e-NGAS Setup Window – Installation Progress.......................................................... 122.18 e-NGAS Setup Status Window.................................................................................... 122.19 Message Box indicating successful completion of the e-NGAS installation............... 123.1 Security System Log On Screen ............................................................................... 143.2 Popup Error Message for Log On Screen .................................................................. 153.3 Message box for system log off .................................................................................. 153.4 Main Menu .............................................................................................................. 163.5 Message Box confirming deletion of record .............................................................. 193.6 Search Window .......................................................................................................... 213.7 Message Box if search fails to find a matching record .............................................. 22

User’s Guide Commission on Audit Commonwealth Ave, Q.C

e-NGAS System Administration

3.8 Date Picker ............................................................................................................... 233.9 Tree View with Closed folder icon ............................................................................ 253.10 Tree view with Opened folder icon ............................................................................ 273.11 Groups Submenu Window ........................................................................................ 283.12 Group Manager - Group Window .............................................................................. 293.13 Message Box if user deletes a group .......................................................................... 313.14 Group Manager – Permission Window ....................................................................... 323.15 Group Manager- Permission Window-Add Mode ..................................................... 33

3.16 Form Search Window ................................................................................................ 333.17 Form Search Window-with results ............................................................................ 343.18 Message Box if no matched record was found .......................................................... 343.19 Message Box if user group was not selected ............................................................. 353.20 Group Manager – Permission with Controls Window ............................................... 363.21 Message Box if form permission is deleted ............................................................... 373.22 Users Submenu Window ............................................................................................ 383.23 System User Window ................................................................................................ 393.24 Employee Search Window ......................................................................................... 413.25 Message box when a record is about to be deleted .................................................... 423.26 User Manager – System Search Window .................................................................. 433.27 User Manager – System Search Window – with results.............................................. 433.28 Message Box when no system user was selected ...................................................... 443.29 Change User Password Window ................................................................................ 453.30 Tools Submenu ........................................................................................................ 463.31 Users – Groups Relationship window......................................................................... 473.32 Audit Trail Window..................................................................................................... 483.33 Audit Trail Window – with results ............................................................................ 493.34 Message Box prompting the user to confirm logoff .................................................. 493.35 User Login Window ................................................................................................... 503.36 Message Box asking the user if program is to be closed ........................................... 503.37 Message Box if Username and Password is incorrect ............................................... 503.38 Configuration Utility .................................................................................................. 513.39 Configuration Utility Window ................................................................................... 513.40 Configuration Utility- Edit Configuration Entry Window ......................................... 52

User’s Guide Commission on Audit Commonwealth Ave, Q.C

1

System Requirements 1.01.1 Hardware Requirements

Server

Specifications

Processor Speed : At least 500 MHz (Recommended 1 GHz or

higher) Physical Memory : 256 MB

(Recommended 512MB or higher) Hard Disk Drive : 1 x 20 GB

(Recommended 3 x 20 GB) Network : TCP / IP Protocol Installed

Workstation

Specifications

Processor Speed : At least 350 MHz Physical Memory : 128 MB Disk Free Space : 100 MB Network : TCP / IP Protocol Installed

Back-up Facility

Specifications

Remote Storage RAID Implementation Additional Standby Server Redundant Power Supply Power back-up System

User’s Guide Commission on Audit Commonwealth Ave, Q.C

e-NGAS System Administration 2

1.2 Software Requirements

Server

Specifications

Network Operating System : Windows 2000 Server or higher MS SQL Server 2000 : Standard or Enterprise Edition

Workstation

Specifications

Operating System : Windows 2000 Professional (SP4)

User’s Guide Commission on Audit Commonwealth Ave, Q.C

Installation 2.02.1 DATABASE

Note: Read the release notes carefully before installing the components.

1. Restore the Database as e-NGAS. Accept the defaults during the restoration.

1.1 Create a login NGAS_SYSADMIN with a password of administrator.

1.2 Add the user NGAS_SYSADMIN in the SecurityAdmin fix server role.

1.3 Add the user NGAS_SYSADMIN in the dbo role in the e-NGAS database.

2. Run the scripts mentioned in the release notes.

User’s Guide Commission on Audit Commonwealth Ave, Q.C

User’s Guide Commission on Audit Commonwealth Ave, Q.C

e-NGAS System Administration 4

2.2 SECURITY SYSTEM To Install the e-NGAS Security System:

1. Insert the e-NGAS Security System CD in the CD-ROM drive. The installation wizard will begin and the e-NGAS Security System Setup Welcome window (Figure 2.1) will appear onscreen. To continue the setup, click the OK Button else click the Exit Setup Button.

1.1 Click the OK button to continue with the security system installation.1.2 Click Exit Setup to discontinue the system installation.

2. On the e-NGAS Security System Setup window (Figure 2.2), click the icon to install the system to the specified destination directory.

User’s Guide Commission on Audit Commonwealth Ave, Q.C

Figure 2.1 e-NGAS Security System Setup Welcome window

Figure 2.2 e-NGAS Security System Setup Window

e-NGAS System Administration 5

Click the Change Directory command button to change the Destination Directory. The Change Directory window will appear.

3. If you want to change the destination directory, click the Change Directory button. The Change Directory window (Figure 2.3) will appear onscreen.

3.1 On the Change Directory window, enter the desired directory in the Path textbox or simply select from the listed Directories and Drives.

3.2 Click the OK button to start the installation. Otherwise, click the Cancel button to return to the previous window.

4. On the Choose Program Group window (Figure 2.4):4.1 Enter the program group name in the Program Group textbox or select from the

Existing Groups list.

4.2 Click Continue to proceed with the installation. Otherwise, click Cancel to exit the installation program.

User’s Guide Commission on Audit Commonwealth Ave, Q.C

Figure 2.3 e-NGAS Security System Change Directory window

e-NGAS System Administration 6

5. The e-NGAS Security System Setup Status window (Figure 2.5) will appear when the installation begins. At this point, the program installs the components needed by the system.

6. If the installation program detects that a file being copied is an earlier version of the file that is currently installed in the system, the Version Conflict window (Figure 2.6) will appear onscreen.

User’s Guide Commission on Audit Commonwealth Ave, Q.C

Figure 2.4 e-NGAS Security System-Choose Program Group window

Note: You will find the Security System program in the program group menu.

Figure 2.5 e-NGAS Security System Setup Status window

e-NGAS System Administration 7

6.1 Click Yes button to retain the currently installed file.

6.2 Click No button to replace the existing file with the version being copied.

6.3 Click No to All to replace all currently files installed on the system with the entire file version being copied.

7. The Installation Progress Window (Figure 2 7) quantifies the progress of the installation, expressed in percentage of completion.

8. The e-NGAS Security System Status Window (Figure 2.8) informs the user that the security system is being updated.

User’s Guide Commission on Audit Commonwealth Ave, Q.C

Figure 2.6 e-NGAS Security System Version Conflict window

Figure 2.8 e-NGAS Security System Setup Status Window

Figure 2.7 e-NGAS Security System Setup window – Installation Progress

Figure 2.10 e-NGAS Setup Window

e-NGAS System Administration 8

9. When the installation has been successfully completed, a message box (Figure 2.9) will prompt the user about it. Click OK button to close this window.

2.3 e-NGAS APPLICATION

1. Insert the e-NGAS Application compact disk on your CD – Rom Drive, click the Setup Icon. The e-NGAS Setup Welcome window (Figure 2.10) will appear onscreen.

1.1 Click the OK button to begin the installation of e-NGAS.1.2 Otherwise, click the Exit Setup button to cancel the installation. A message box

(Figure 2.11) will appear to confirm if you really want to stop the installation.

User’s Guide Commission on Audit Commonwealth Ave, Q.C

Figure 2.11 Message Box prompting the user to confirm exit from e-NGAS installation

Figure 2.9 Message box indicating completion of Security System installation

e-NGAS System Administration 9

1.2.1 Click the Yes button to exit the installation.

1.2.2 Click the No button to continue the installation..2. If you choose to continue installing e-NGAS, the e-NGAS Setup Window (Figure 2.12)

will appear onscreen Click the button to begin the installation of the system.

3. On the e-NGAS Setup window, click the Change Directory button, if you want to change the destination path of your system.

4. On the Change Directory window (Figure 2.13):

4.1 Enter the desired directory in the Path textbox or simply select from the listed Directories and Drives.

4.2 Click the OK button to save the destination directory. Otherwise, click the Cancel button to return to the previous window.

5. On the Choose Program Group window (Figure 2.14):5.1 Enter the program group name in the Program Group textbox or select from the

Existing Groups list.

User’s Guide Commission on Audit Commonwealth Ave, Q.C

Figure 2.12 e-NGAS Setup Window

e-NGAS System Administration 10

5.2 Click Continue to proceed with the installation. Otherwise, click Cancel to exit the installation program.

6. The e-NGAS Application Setup Status window (Figure 2.15) will appear when the installation begins. At this point, the program installs the data access components of the system.

User’s Guide Commission on Audit Commonwealth Ave, Q.C

Figure 2.13 Change Directory Windows

Figure 2.14 e-NGAS Choose Program Group Window

Figure 2.15 e-NGAS Application Setup Status window

e-NGAS System Administration 11

7. If the installation program detects that a file being copied is an earlier version of the file that is currently installed in the system, the Version Conflict window (Figure 2.16) will appear onscreen.

7.1 Click the Yes button to retain the currently installed files.

7.2 Click the No button to replace the existing file with the version being copied.

7.3 Otherwise, click the No to All button to replace all the currently installed files with the entire file version being copied.

8. The e-NGAS Setup – Installation Progress window (Figure 2.17) quantifies the progress of the installation, in percentage of completion. Click the Cancel button to discontinue the installation.

User’s Guide Commission on Audit Commonwealth Ave, Q.C

Figure 2.16 e-NGAS Version Conflict Window

Figure 2.17 e-NGAS Setup Window – Installation Progress

e-NGAS System Administration 12

9. When all the files have been installed in the destination directory, the e-NGAS Status Window (Figure 2.18) will appear to inform the user that the system is being updated with the new version of the e-NGAS application.

10. When the installation has been successfully completed, a message box (Figure 2.19) will prompt the user about it. Click OK button to close this window

User’s Guide Commission on Audit Commonwealth Ave, Q.C

Figure 2.18 e-NGAS Setup Status Window

Figure 2.19 Message Box indicating successful completion of the e-NGAS installation