1. Sar-PFA Infrastructure Management Report

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RAMP UP (NORTH)

SUBPROJECT IMPLEMENTATION

SAR-E-PUL POST FLOOD ASSISTANCESUBPROJECT

SAR-E-PUL CITY, SAR-E-PUL PROVINCE, AFGHANISTAN

INFRASTRUCTURE MANAGEMENT DOCUMENTS

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EXECUTIVE SUMMARY

This document is an attempt to apply DAIs draft infrastructure management manual(IMM) including its phases, procedures, work instructions, and forms and template inRU-Ns subproject: Sar-e-Pul Post Flood Assistance Subproject.

All the phases under the IMM have beeen applied with only the construction andconstruction management and completions phases incompleted. These phases willbe followed with and completed by RU-N project office, and the lesson learned shallbe provided.

Overall the IMM provides sufficient and effective guidance for the RU-N engineeringdepartment and although there are questions and clarifications for topics such asdesign liability, ommisions from the use of design and design review serviceproviders, risk and uncertainty management, the manual provides engineers orinfrastructure subproject managers the guidance and practical applications suitableto construction management and project management for such architecture,engineering and construction activities.

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SAR-E-PUL POST FLOOD ASSISTANCE SUBPROJECT

GENERAL INFORMATION

A. Subproject Background

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Ramp-Up-North Project

Regional Afghan Municipalities Program for Urban Populations (RAMP UP) is to createeffective, responsive, democratic, transparent, and accountable municipalgovernance in the nine provinces that comprise the International Security Assistance

Forces (ISAFs) Regional Command North.

RAMP UP North (RU-N) will:

1. increase the capacity of the Government of the Islamic Republic ofAfghanistan (GIRoA) municipal officials,

2. markedly improve the delivery of municipal services to citizens in targetmunicipalities, and

3. Increase municipal capacity to enable, support, and sustain economic growth.As a result of the RAMP UP North project, Afghan citizens will receive betterservices, understand the responsibilities of municipal leaders, play an active

role in the municipal decision-making process, and see local governancestructures as legitimate.

SAR-E-PUL Post Flood Assistance Subproject

On May 19, 2012 in Sar-e-Pul city, flash floods triggered by torrential rains gave wayto forceful flood water rising to a height of nearly five meters (16 feet), damaging thecitys main flood protection and retaining wall, located just about six kilometers (justunder 4 miles) from the city center, causing the destruction of many of the citysinfrastructure systems inclduing roads, bridges, canals and houses. The flood,reportedly the worst in 80 years, killed 22 people.

The Municipality government of the city conducted a flood damage assessment and

made a request to USAID/RU-N to investigate the ecological impact of this. RU-Nengineers liaised with the Municipality and together developed a rehabilitation planto build back better and improve the following infrastructure:

1. Irrigation Canal running through the city

2. Gravel road streets and roadside ditches

3. Street box culverts

4. Pedestrain concrete footbridge

5. Vehicle bridge

Also under consideration was the building of the capacity of the Municipalitysconstruction department through staffing, supplies and training programs.

B. Subproject Overview

Identification

Based on a review of this rahabilitation plan, the activities designed forreconstruction works under this subproject shall include the following:

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1) The cleaning and dredging of the citys main canal and reconstruction ofdamaged sections of stone masonry canal linings and canal intake walls

2) The repairs of 6 kilometers of existing gravel roads

3)The repairs of 10-20 box culverts along the roads or streets of the city

4) The reconstruction of destroyed pedestrain footbrdige

5) The reconstruction of destroyed vehicle bridge

6) The provision of capacity building and technical assistance activities

Legal, Regulatory and Permitting requirements

All legal, regulatory and permitting requirements for this subproject have beenquestioned, obtained and approved. See Appendix 1.0.

Based on the information and data gathered, the subproject feasibity and risks, scopeof work for design and construction as well as claims, change, and documentationshave been identified and evlauted. See Appendix 1.0.

This subproject did not procure design services as the size and complexities of theinfrastructure under the subproject is small to medium in size; sufficient enough touse the expertise of RU-N in-house engineering deprtment and the technicalassistance of the Sar-e-Pul Municipality/MRRD/NABDP-North.

However, to determine the question of design liability it would have been moreeffective to hire the services of a design firm as well as an independent design reviewservice provider. On the other hand this would have been a bit complicated owing to

the fact that the design firm, in oder to be held liable for design defects or failures,would have had to be given full management authority of the subproject sites andchange and reject orders to all works performed within the limits of the designs,thereby putting the role of DAI/RU-N engineering team as only site monitors.

Project staff

The subproject staffing has been organizaed to include the following personnel:

Project Management Capacity Building Advisor

Public Works Advisor

GIS Specialist

Hydrologist

Engineers Engineering Clerk

Subproject Level Risk Screening

After the review of the results of the legal and regulatory survey for infrastructure,the subproject level risk screening was conducted and the subproject risk wasestimated to be very significant and required a risk mitigation plan.

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After the screening, the subproject activities are anticipated to include the following:

1) The cleaning and dredging of 19.6 kilometers of the existing canal andreconstruction of 50 meters of stone masonry canal linings and 12 metersreinforced concrete canal intake wall.The scope was modified to include only30m of stone masonry canal lining because 30m of the lining repairs was done

by another agency UNODC.

2) The repairs/resurfacing of 2.6 kilometers of existing gravel roads including2640 meters roadside ditches and construction of eight (8) units of RCC boxculverts

3) The reconstruction of 44.5 meters of stone masonry canal linings orretaining/protection wall near the footibridge

4) The reconstruction of a 20 meters span pedestrain reinforced concretefootbrdige

5) The reconstruction of a 16 meters span reinforced concrete vehicle bridge

6) The construction inspection and testings of structural components of theabove activities

7) The provision of capapcity building and technical assistance to theConstruction Department of the Sar-e-Pul Municipality

The DAI/RU-N engineering team provided the design and construction plans for thecanal, roads, and culverts respectively, and the Sar-e-Pul Municipality through theMRRD/NABDP-North provided the design and construction plans for the flood wall,footbridge and vehicle bridge respectively. DAI/RU-N will provide capacity buildingtraining including project management and construction management under thissubproject to Sar-e-Pul Municipality engineering department.

See Appendix 3.0 for the Subproject Level Risk Screening Form and Risk Register.

The construction is scheduled for six months beginning July 2012 and endingDecember 2012, which is unrealistic owing to the fact that in Sar-e-Pul the wintercomes in early December reducing all possibilities of conducting construction works,such as pouring concrete (a major component for all activities), which requires theconcrete remain in the formworks for at least 28 days to properly cure and obtain fullstructural intergrity, and ends early March, thereby actually requiring the subprojectduration to be from July 2012 to June 2013 (approximately 12 months) .

The subproject delivery strategy shall be to procure the construction services in a

design-bid-build approach with Sar-e-Pul Municiaplity serving as infrastructure owner,technical support team and facilitator/coordinator, RU-N serving as overallconstruction manager and private construction company(s) serving as constructionservice providers.

The anticipated social, public and environmental issues have been identified andmitigated against after conducting an environmental screening of all activities underthis subproject. See Appendix 2.0 for Environmental Screening Checklist andMitigation Measures Plan

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Design Studies and Research

To carry out the execution procedures and manage this subproject infrastructure,various design studies and research options were reviewed and evaluated to considerthe design options that will define or influence the nature and extent of the ultimate

design for reconstruction of the infrastructure under the subproject.

Most of the design studies avalaible were obtained and made part of the scope ofwork required by the RU-N engineering department to form part of the final designdocuments before award of construction services.

The infrastructure owner, Sar-e-Pul Municipality, through the MRRD/NABDP provideddesigns and design review for the rcc footbridge, flood wall and rcc vehicle bridge,because of their complexities, whereas, the canal dredging and linings and roads andculverts have been design by RU-N and reviewed by the engineering director andproject management capapcity building advisor of RU-N.

After a review of the various surveys and research data available from USAID, theGIRoAs Ministries of Rural Rehabilitation and Development, Public Works andAgriculture, Sar-e-Pul Municipality, and the various implementing partners inAfghanistan, the following types of possible design studies have been considered:

Appendix 4.0 Possible Design Studies

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Planning & Feasibility Assessments

Design Codes, Standards and Permitting:

The Sar-e-Pul Municipality and the relevant government agencies responsible forpermitting, etc has permitted all subproject activities.

The relevant design codes and standards have been documented and approved bythe infrastructure owner and client. See each infrastructure section for applicabledesign codes and standards.

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Type ofInfrastructureSub-project

Types of possible design studies

Road Repair orRehabilitation

Topographic surveys

Flood plain analysis

Rainfall data or drainage studies, including storm frequency andrunoff, as well as surface and subsurface drainage

Hydrologic studies at river/creek crossings

Soil and/or geotechnical surveys

Traffic studies (i.e. traffic impact analysis, travel demandforecasts, usage, types of use, etc.)

Land Use (commercial and public) around the road

Rights of ways (current/proposed)

Economic and social baseline surveys Master transport plans and policies

Rehabilitation ofExisting Structuresand Buildings

Existing or future Master Plans

As-built drawings, design criteria and design studies from theoriginal construction

Previous structural assessments or designs, evaluation of loadcarrying capacity

New StructureConstruction

Existing or future Master Plans

Zoning

City master plans or urban development plans Soil and/or geotechnical surveys, including calculation of soil

bearing capacity

Service and design loads

Flood plain analysis

Rainfall data or drainage studies for parking or low lying areas.

Traffic patterns


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Environmental Mitigation and Local Environmental Law:

An environmental screening was conducted and all issues and concerns andassociated mitigation measures thereof have been compiled and approved. SeeAppendix 2.0 for Environmental Screening Checklist and Mitigation Measures Plan.

Social Issues:

All stakeholders have been identified (Sar-e-Pul Municipality government infrastructure owner) and all other social issues have been included in the mitigationand monitoring plan. See Appendix 2.0 for Environmental Screening Checklist andMitigation Measures Plan.

Coordination with Infrastructure Owner:

The Sar-e-Pul Municipality owns all infrastructures under the subproject and there areno conflict concepts of the ownership. The works are coordinated with theinfrastructure owner, who supports the subproject concept, design and operationsrequirements.

However, the infrastructure owner does not have the capacity (personnel andbudget) to maintain and operate the infrastructures after the subproject is handedover; or the means to decommission the infrastructures after its useful life iscompleted.

It is also not clear if coordinating donors or the provincial government will providethis assistance. However, RUN will provide project management and constructionmanagement capacity building training to personnel available in the municipality soas to ensure some amount of sustainability can take the life span of theinfrastructures to not less than 15 years.

Technical Considerations:

It is agreed the infrastructure owner will be required to carry out the followingresponsibilities:

Agree in writing with Confirmation Scope of Works

Agree with technical design by way of signing technical design and coveringall design liabilities

Attend inspections and sign certificates and punchlists, etc.

Sign handover document and take ownership of the property whenconstruction is complete

The infrastructures are priority subproject in the Sar-e-Pul city municipality masterplans, and the need-to-rebuild analysis has been completed. The existing sites are

appropriate for the infrastructures; the solution best-fit for the identified problems;the needs independently verified; the estimated impact and beneficiaries verified;the requirements clearly defined and analyzed and are realistic; and the functionalrequirements and users acceptance criteria verified.

The subprojects costs and schedule limits have been defined, agreed to anddocumented. There are no significant data missing.

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After conducting a subproject level risk screening (see Appendix 3.0) the subprojectactivities are considered very significant but not high-risk. A risk register (seeAppendix 4.0) has been developed and mitigation measures and monitoring plans inplace to manage and response effectively to identified and new risks respectively.

Sustainability:

The infrastructure under this subproject plays a massive role in Sar-e-Pul city and

helps support the peoples way of life, and the world around them, both the natural

environment and communities, increasing the need for sustainability more important

to individuals, organisations, communities and the government. Given the scale and

impact of the infrastructure and the physical assets involved there is a real need for

sustainability to become part of the way the citys physical asset operates.

In order to achieve real sustainability in this subproject infrastructure and assets, it is

necessary to incorporate sustainability (economic, social, environment) with

associated measures, metrics and indicators, across all of the key areas and at allphases of a subproject's or asset's life.

Therefore in designing and planning for construction for the activities under thissubproject, the following parameters have been considered and incorporated into thedesign and construction plans of the subproject and infrastructure:

Management & Governance - management systems , procurement & purchasing ,

climate change adaptation

Resources - energy & carbon, water, materials

Emissions, Pollution & Waste - discharges (into the air, land & water), land (usage,

conditioning etc), waste

Ecology - functional level and state of ecosystems, biodiversity

People & Places community health, well being & safety, natural & cultural

heritage, stakeholder participation, urban & landscape design

Innovation - pioneering initiatives, methods, processes, procedures, technologies

etc that assist market transforming towards a more sustainable approach.

The goals for activity sustainability has been defined and measured and areachievable. The plans to meet and optimize these goals have been developed

through a capacity building training program for the municipalitys engineeringdepartment.

Design Professional

There exist in Afghanistan no system of licensure and registration for engineeringand design professionals. However, because of the size and technicalities of thissubproject, the design and construction is corroborated with the Sar-e-PulMunicipality and its technical support team from the Ministry of Rural Rehabilitation

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and Development National Area Based Development Program North. Sar-e-PulMunicipality will take professional and design liability coverage for the subproject.

Construction & Construction Management

There are available experienced local constructors for construction of this subproject.

However the Defense Based Act insurance is not required. Notwithstanding, allbidding offerers and/or subcontractors are required to provide the necessaryinsurance and their failure to do so can result in possible loss of their subcontract.

Local constructors will not require training to effectively bid on this subproject.However, all required site-specific queries and conditions applicable to specifications,etc. has been clarified in the RFPs and pre-bid site conferences.

RU-N engineers (Site Inspectors) will be responsible for construction inspection dailyon behalf of the project. All site locations are stable; all sites are open access, and onsite activities can be monitored regularly.

The equipment to use will be tested for design standard and specificationcompliance; and the constructor will be required to adhere to all site health andsafety requirements stipulated in the subcontract.

There is no sufficient time to complete the subproject infrastructure constructionworks, as there is approximatley 2-3 months of heavy winters (December-February)that will possibly halt all site construction activities. There will also not be enoughtime to accommodate winter period and restart and complete and closeoutafterwards, as the project is for only six months beginning July and ending December2012. However, there could be a realistic possibility for no-cost extension to thisactivity.

Quality Assurance & Quality Control:

There is adequate capacity and resources in the province and region respectively toassure quality of the subproject activity. An independent testing agency will beresponsible for all quality control.

The design and construction services for this subproject can be procured within thecurrently approved project code.

The subproject complies with the clients requirements for feasibility studies,research and reviews. DAI/RU-N has put in place a quality management plan thatfocuses on the following:

Quality Management

All the design and construction activities used to direct, control, and coordinate

quality, including quality policy, quality objectives, quality planning, qualityassurance, quality control, and quality improvement of small-medium infrastructurehave been documented.

Quality Policy

RU-N focuses on compliance with requirements that ensures:

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1. No subproject activities cause significant impacts to Afghanistans physicaland social environment.

2. All infrastructure design and standards are in compliance with InternationalBuilding Code and local Afghanistan technical regulations and laws.

3. All of the quality systems applied is in compliance with qual ity pol iciesbased on the ISO 9000 Quality Management Principles and DAI/USAIDs otherpolicies.

Quality Plan

RAMP-UP - North Quality Plan involves setting subproject quality objectives and thenspecifying the operational processes and resources that will be needed to achievethose objectives. The objective is to achieve acceptable levels of functionality ininfrastructures reconstructed.

The requirements include the review and sign-off of all deliverables or work by RU-Nengineering director and project management capacity building advisor, and the Sar-

e-Pul Municipality, and the conduct of all required testing of soil, water, and concreteslump and compression and steel yield

The quality method will be iterative development in specified stages of works wherethe methodology to be followed will be quality assurance and quality control andcontinuous quality improvement including peer review of all deliverables.

The quality standards include the International Building Code, Afghanistan NSPTechnical Manual; Indian Standards Institute (ISI); USACE Standards; the UniformBuilding Code; ISO 9000 Quality Management Principles; and USAID EnvironmentalScreening Reporting Form procedures. Procedure covers check-in and check-out ofstandards and building code; documentation control and issues management

Quality Assurance (QA)

Under RU-N, QA is a set of activities intended to establish confidence that qualityrequirements of all infrastructures under this subproject will be met. See QualityManagement manual for details.

Quality Control (QC)

Under RU-N, QC is a set of activities intended to ensure that quality requirementsunder this subproject are actually being met. See Quality Management manual fordetails.

Quality Improvement (QI)

Under RU-N, QI refers to anything that enhances RU-N's ability to meet qualityrequirements. See Lessons learned report for details

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Canal Cleaning & Construction Improvement Works

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Activity Identification

Generally the works shall include demolition works, site preparation, waterdiversion, earth works, and canal cleaning and dredging and linings and intakereconstruction works.

The works shall specifically be as follows:

Extensive canal cleaning and removal (dredging) of approximately 13183 cubicmeters of debris, sedimentation etc. along a distance of 19.6 kilometers inthree (3) districts (Nayha 1, 2, & 3 ) of Sar-e-Pul City, by using unskilled workersand machineries/equipment in the following locations:

Nayha 1

Masjid Haji Sidiq

Haji Pahinda

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Education Street

City Center

Bandari Sayad

Padshahi near Sarband

Amam Kala-Amam Khord Streets

Abul Fat Road

Charsi Khana Area Babaudin along Amam Khord Street

Amam Kalan-Sail board Kocha

Khanaqa Canal

Khanaqa Riverside

Sarai Safid

Nayha 2

Jolokai Canal

Ammam Khord Canal

New City

Governors Office-Rahmat-Abad District 2

Nayha 3

Padshahi Canal

Jolokai in District 3

Jolokai Canal in Boloch Mosque near the Bridge

Jolokai Canal near Sarban

Padshahi Dump Check

Jolokai Dump Check

Brick bridge near National Security Department

Complete demolition and reconstruction of 30 meters canal stone-masonrycanal linings and 12 meter reinforced concrete canal Intake wall at thefollowing locations:

Dewana Khana Canal Side

Jolokai

Activity Infrastructure Planning

Applicable design studies, research and other pertinent data:

The applicable design studies, research and pertinent data include the following:

Exiting or future Master Plans of Sar-e-Pul City

As-built drawings, design criteria and design studies from original construction

Previous Structural assessments or designs, evaluation of load bearing

capacity Flood Plain analysis

Economic and social baseline surveys around the canal

Applicable design codes, standards and specifications:

The applicable design codes, standards and specifications shall be applied as follows:

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IBC (International Building Code) for safety, structural, and fire and life safetyprovisions covering seismic engineering provisions, innovative constructiontechnology, and the latest industry standards in material design

NAISC (North American Industrial Classification System) for Dredging (e.g.,canal, channel, ditch, waterway)

Activity Infrastructure Design

The canal underwent an accelerated eutrophication due to the flash flooding in June2012. Therefore there was an increase in vegetation, which had not been removedover the years. And now that the canal is to undergo mechanical dredging andcontruction works there will be more disturbances to the canal flow and water levelcontrols.

Based on the intended purpose of this activity, the general design critiera includingminimum loads, flows or volumes, dimensions, capacities and sizes have beenconsidered and developed. The design consideration includes the following:

1) Potential Environmental Impacts and Mitigation Measures

Location of construction camps

erosion and sedimentation control conditions

situation of fuel storage, refuelling and machinery maintenance

dust prevention

construction waste and debris management

health, safety and public protection measures

nuisance and other inconvenience Issues

monitoring

1) Permits and Legal considerations

permits obtain by the infrastructure owner/Sar-e-Pul Municipality

disposal of dredge materials indicated by the Sar-e-Pul municipalty

environmental screening and mitigation measurement plan to beconducted, compiled and managed by both DAI/RU-N and Sar-e-PulMunicipality

2) Site investigation

hydrological surveys and mapping covering the entire area to be dredged,including slope areas and any areas of potential sloughing

map of disposal area

Characteristics of areas to be dredged showing hydrographic conditionsincluding direction and estimated velocities of flows, tidal range. Othermeteorological data such as temperature, winds, fog and ice conditions

Payment method of dredging

3) Project depth determined by Sar-e-Pul Municipality

4) Overdepth dredging considerations

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Overall depth allowances

Designed overdepth

Mandatory maximum dredged depth

5) Overwidth dredging considerations

dredging to excess width to provide advance maintenance to compensatefor silting or sloughing of side slopes

Profitability use of dredging materials for landfills, etc

Environmental considerations including control of discharge, control ofdisturbed sediment in dredged area, and polluted sediments

6) Dredging methods

Selection of method (mechanical or manual) based on capacity anddepth considering the character of materials to be handled, weight, andcohesion; and loadings on the barge and their effect on stability andstructural strength.

7) Canal Linings

efficient use of land and water resources

type of strata

conveyance of water, uniform flow and control of seepage

surface type and resistance and command area and optimal section ofthe canal

average velocities, existing slope conditions

cost structure

8) Canal Intake

overall hydrologic, environmental, geotechnical and economic factors

water availability

bathymetry and sediment transport

environmental regulations and climatic conditions

constructability and initial and maintenance dredging requirements

operation and maintenance

Based on the listed design considerations, the following scope of works wasdeveloped:

1. Use of manpower (skilled and unskilled) to remove floating organic materials, etcfrom the canl linings, slopes and water to achieve maximum allowable flow andcontrol

2. Use of machineries (excavator, loader, dump trucks) to remove sediments andmud from canal floor to improve water floor and water level efficiency to achieveoverall depth and width allowances

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3. Use of machineries and skilled and unskilled manpower to demolish and removedamaged canal linings and intake walls and reconstruct stone masonry linings andreinforced concrete intake respectively to ensure water is conveyed uniformlywithout seepage, etc.

4. The works is designed to be completed within 60 (sixty) working days including 30

(thirty) days for manual works and 60 (sixty) days for mechanical dredging andreconstruction works

The technical designs were developed and reviewed and approved by theinfrastructure owner (Municipality authorities of Sar-e-Pul). See Appendix 5.0 forDesign Review Log.

Construction permit for the design and construction of the subproject has beengranted or authorized by the appropriate permitting authorities.

The canal dredging and protection walls subproject design has been thoroughlyreviewed with several feedbacks provided by the infrastructure owner and projectclient. The infrastructure owner and project client have approved the subproject

activity documents.

Activity Construction and Construction Management

The procurement strategy and solicitation type and method was discussed with theGrant, Subcontract and Compliance Manager and approved by the COP. Technicalspecifications and requirements, including estimates, are complete, accurate, andrealistic. The design and bidding information respectively are well defined andrealistic enough for bidders to prepare realistic and responsible technical and costproposals.

Considering the options appropriate for the construction of this subproject, theacquisition strategy applied is the Design-Bid-Build (DBB) delivery method. This canal

dredging and construction subcontract type shall be Firm Fixed-Price Purchase Order.This strategy outlines the fitting risk sharing, incentives for performance, and reducespotential cost overruns, etc. The selection method is sealed bidding and the lowestprice technically acceptable.

The private sector has the capacity for understanding the requirements, estimatingcost and times, handling the value of procurement envisaged, and managing within afirm fixed price subcontract agreement.

The procurement officer has been supported with the requisition process. The noticesfor solicitation have been released, bid evaluation committee established and bidsreceived, opened and evlauted and offerer selected for subcontract. The Subcontracthas been signed and pre-construction conference and kickoff completed and the

subcontractor issued the Notice to Proceed.

Construction had to be delayed for 10 days due to the construction of one section ofthe works (20m stone masonry canal lining) by another contractor from anotherpartner (UNODC). It has been difficult to determine where the fault for this originated,but it has been concluded that due to defaults in field coordination between the Sar-e-Pul Governor and Mayor and RU-Ns Municipality team may be the reason thereoffor this setback. However, the problem was resolved by reducing this portion ofworks from within the total value and scope of works of RU-N Sub-contractor for thisactivity.

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The canal construction and construction management works are ongoing.

Infrastructure Completion

The infrastructure completion information shall be included in this document uponcompletion of ongoing construction and construction management works.

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Road and Culverts Rehabilitation & Improvement Works

Activity Identification:

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Initial Plan - Roads

After the initial assessment of the roads it was planned that 6 kilometers ofroads will be repaired. The roads included:

Khurd Shrine road

Municipality road

Lilami road

Mandawi road

Khurih Abad School road

Access roads between Education Department and Hag Shadiq Mosque

Road between Gudan road and back side of Mahbas

Road between the Governors office and Public Park

Road running from Public Hopsital to Teachers Training Institute

Road running west, north and east of Public Hospital

Road running west of Mosque in Sar-e-Pul New town to market area

Road running east to Mosque in Sar-e-Pul New town to market road junction

Road running from Mosque junction in Sar-e-Pul New town and along thefamily park area

Road between market area and family park in Sar-e-PUl New town

Initial Plan Culverts

After the initial assessment it was planned to identify between ten to twentydamaged road culverts in Sar-e-Pul city and carry out repairs. The cuvlverts would bereinforced concrete box culverts and located within the vicinity of roads identifiedunder this subproject.

New Plan Roads and Culverts

After another assessment it was agreed the subproject would repair critical or worstdamaged sections of the roads including roadside dicthces.

It was also agreed that culverts along the critical road sections would bereconditioned or rebuild respectively.

After a detailed assessment it was planned to combine the road works and culvertsworks into one single work package, as all activities would be along the roads orstreets of the city.

Specifcally the works shall include road surface preparation including scarification,grading, sub-base and base construction, and new surface coursing. Other tasksinclude the reshaping of 2640 meters of roadside ditches and the reconstruction of

RCC box culverts (4 nos. 0.6mx0.6m, 3 nos. 1mx1m, and 1 nos. 2mx2.5m).

The roads shall undergo extensive cutting and filling and scarifying of 120mm ofexisting materials, and grading, leveling, watering and compaction of existing gravelroad sections as listed below. Other works shall include the supply, transport,placement and compact of road sub-base, base and shoulders.

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The road works is conducted along a distance of 2.6 kilometers in four (4)sections of Sar-e-Pul City, using unskilled workers and machineries/equipmentat the following locations:

Lilami Road 320m

Emam e Khurd Shrine Road 1280m Between the Governors office and Public Park 450m

Between Gudan road and back side of Mahbas 520m


Applicable design studies, research & other pertinent data:


Topography surveys

Flood Plain analysis

Rainfall data and drainage studies

Hydrologic studies of creek/river crossing Geotechnical surveys

Traffic studies

Land use

Current & proposed Right of ways

Existing or future Master Plans for Sar-e-Pul City Municipality


Previous Structural assessments or designs, evaluation of load bearingcapacity

Economic and social baseline surveys along the roads

Master transport plans and policies


The following applicable design codes, standards and specifications shall be applied:

Ministry of Rural Rehabilitation and Development and Ministry of Public WorksStandards, (latest edition)

ASTM D422 - Standard Test Method for Particle-Size Analysis of Soils

ASTM D1556 Standard Test Method for Density and Unit Weight of Soil inPlace by the Sand-Cone Method

ASTM D1557 Standard Test Methods for Laboratory CompactionCharacteristics of Soil Using Modified Effort

ASTM D1883 - Standard Test Method for CBR (California Bearing Ratio) ofLaboratory-Compacted Soils


Applicable codes, standards and specifications of the Federal HighwayAdministration (FHWA) and American Association of State Highway and

Transportation Officials (AASHTO)

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During the flood in Sar-e-Pul city gravel roads absorbed so much water on the steepparts and the road camber to shed water become poor, allowing water to remain onthe road, creating maximum potential for damage from washouts. This water causedincreased damage all along the roadway.

Also the roads were easier to damage because of the long absence of gradingthereby becoming steep, creating no flow of water from the roads. Coupled with this,vehicles caused movement of gravels due to braking and wheel spinning action.

Based on the intended purpose of this activity, the general design critiera, the trafficloads and volumes, driving surface crowning, shoulder area slopes direction, drivingsurface edges, ditch, capacities and basic shape of the cross section, and seives forgrade, sub-base, base and surface aggregate have been considered and developed.

The design consideration includes the following:




drainage features

borrow pits and collection areas management


dust prevention




monitoring

2) Earthworks

Cutting of earthwork and rock

construction of embankment and subgrade

surface drains

3) Granular sub-bases, bases & surfacings

subgrades

granular sub-base

gravel/soil-aggregates base & surface course

soil for improved subgrade/sub-base

shoulder construction

local materials for road construction

materials for stabilised soil sub-base

Grading requirements for approved target grading, tolerances and coarsesand ratio

Granular sub-bases, bases & surfacings

4) Road Reinforced Concrete Culverts

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Minimum strength requirements

Material type and construction method

Span and shape

Bedding and invert protection

5) Other areas of concern

dealing with corrugation or washborading

shaping of intersections and bridge approaches

intersection with paved roads

superelevation/banking at/of curves

drainages, ditches, culverts and bridges and underdrain


1. Use of road equipment (grader, excavator, roller, compactor, etc.) toexcavate, prepare, and scarify grade, sub-base and base and new surface coursingfor 2.6 kilometers of gravel road

2. Use of road equipment (grader, excavator, etc.) to excavate, prepare, andreshape 2640 meters of roadside ditches

3. Use of skilled and unskilled manpower to demolish and remove damaged boxculverts and reconstruct and cast-in-place reinforced concrete box culverts of sizes06.mx0.6m (4 nos.), 1mx1m (3 nos.), and 2mx2.5m (1 nos.).

4. The works is designed to be tendered and subcontracted in two workpackages and completed within 180 (sixty) working days including 120 (one

hundred-twenty) days for work package 1 (1.280 Km roads and 2 box culverts) and180 (one hundred-eighty) days for work package 2 (1.320 Km roads, 2640mroadside ditches, 6 box culverts) respectively

5. The works is designed to be completed within 96 (ninety-six) working daysincluding preparation, filling, scarifying, grading and surfacing and testing andcommissioning works

The technical designs were developed by DAI/RU-N engineering department andapproved and reviwed by DAI/RU-N engineering director and project managementcapacoty building advisor, and approved by the infrastructure owner (Municipalityauthorities of Sar-e-Pul). See Appendix 5.0 for Design Review Log.


The roads, roadside ditches and box culverts designs have been thoroughly reviewedwith several feedbacks provided by the infrastructure owner and project client. Thesubproject activity documents have been approved by the infrastructure owner andproject client.


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The procurement strategy and solicitation type and method was discussed with theGrant, Subcontract and Compliance Manager and approved by the COP. Technicalspecifications and requirements, including estimates, are complete, accurate, andrealistic. The design and bidding information respectively are well defined andrealistic enough for bidders to prepare realistic and responsible technical and cost

proposals.

Considering the options appropriate for the construction of this subproject, theacquisition strategy applied is the Design-Bid-Build (DBB) delivery method. This roadsand culverts rehabilitation subcontract type shall be Firm Fixed-Price Purchase Order.

This strategy outlines the fitting risk sharing, incentives for performance, and reducespotential cost overruns, etc. The selection method is sealed bidding and the lowestprice technically acceptable.


The procurement officer has been supported with the requisition process. The noticesfor solicitation have been released, bid evaluation committee established and bidsreceived, opened and evlauted and offerer selected for subcontract. The Subcontractshall be signed and pre-construction conference and kickoff completed and thesubcontractor issued the Notice to Proceed.



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Flood Wall Reconstruction Works

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During the initial assessment no flood wall was considered as the flow control ofthe stream was considered satisfactory with no harm to the footbridge.However, after another assessment by the Sar-e-Pul tevhnical support teamfrom MRRD/NABDP-North, it was observed that soil near and around theexisting proposed wing wall of the proposed footbridge would overtime becomeunstable by any increase in the water flow and level and would thereforebecome an active force to the footbridge wing wall. To resolve this there isrequired the construction of a wall to retain the soil and also control the waterflow from flowing behind the wing wall of the footbridge.

The flood/retaining wall will be located near the proposed reinforced concretefootbridge in Chamray, Sar-e-Pul city.

The wall shall be 44.5 meters long and 8m high. It shall be constructed usingunskilled workers at the following location:

Northeast of Sar-e-Pul Municipality offices in Charmgry, Sar-e-Pul City




Topography surveys



Hydrologic studies of creek/river crossing

Geotechnical surveys

Traffic studies



Previous structural assessments or designs, evaluation of load bearingcapacity

Economic and social baseline surveys along the canal




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Indian Standard (IS):1888-1971-Methods of load tests on soils.

Indain Standard (IS):892-1962-Code of Practice for site investigations forfoundations.

Indian Standard(IS):1893-1975-Criteria for earthquake resistant design ofstructures

American Society for Testing and Materials (ASTM) Standard 1371

National Concrete Masonry Association (NCMA) Standards applicable,

American Association of State Highway and Transportation Officials (AASHTO)Specifications applicable.



During the flood in Sar-e-Pul city the existing canal retaining/flood wall underwent

serious damages due to obastacles flowing in the water thereby creating significantlateral soil pressure and low lateral passive resistance of the soil.

Also the proposed footbridge to be constructed near the wall will have no resistanceto water flowing along its embankment if the wall is not contructed to retain both thelateral soila and water flowing in the canal.

Based on the intended purpose of this activity, the general design critiera, thestability of soil around the wall; the stability of the retaining wall itself; the structuralstrength of the wall; the magnitude of the earth pressure which will be exerted on awall; and the damage to adjacent structures due to the wall construction have beenconsidered and developed. The design consideration includes the following:





dust prevention




monitoring

2) Basic Loading

basic pressure loading including normal loading or static earthpressure, water pressure and pressure due to live loads or surcharge

possible occurrence of other design cases caused by constructionsequence or future development of surrounding areas

additional surcharges

the effect of excavation on the wall bearing capacity

unit length of the cross-section of the wall and retained soil

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3) Support of existing fills slopes

Fill slopes end tipped or inadequately compacted

4) Soil Properties

estimation of soil properties of natural ground and backfill

determination of ground water levels

visual examination of the materials

5) Selection and use of backfill

final choice of material based on the costs and availability

provision of drainage to prevent the built-up water pressure

drainage measures to prevent build-up of water pressure

6) Earth Pressure

lateral deformations

the nominal load due to live load surcharge

7) Effect of water

hydrostatic pressure including rising height of water in the backfill andthe volume of flow

ground water conditions

the effect of leakage from services

8) Stability of Retaining walls

Moments or forces aiding stability and causing instability

Factors of safety for sliding of the wall outwards from the retaining soil,overturning of the retaining wall about its toe, foundation bearing failure,and larger scale slope or other failure in the surrounding soil

9) Other Considerations

materials type

type of walldesign or on-site placement

drainage

foundations

cant or batter

anchors or "deadmen

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1. The construction of a stone masonry flood protection wall with the height of 8meters and length 45.5 meters

2. The wall shall be located at Charmgry, South of the Sar-e-Pul Municipalityoffices and North of the Sar-e-Pul Telecommunication Department

3. Works shall include the demolition and removal of debris, the diversion of flowand bailing out of water, excavation of foundation, pouring of plain cementconcrete and other concrete works and construction of 45.5 meters stonemasonry flood protection walls

4. The works is designed to be completed within 72 (seventy-two) working daysfor preparation, demolition, water diversion, excavation, casting, laying, pointing,backfilling and testing and commissioning works

The technical designs were developed by Sar-e-Pul technical support team(MRRD/NABDP-North) and reviewed by the Quality Management Office of the Ministryof Rural Rehabilitation and Development - Kabul and DAI/RU-N engineering directorand project management capacity building advisor respectively, and approved by theinfrastructure owner (Municipality authorities of Sar-e-Pul). See Appenmdix 5.0 forDesign Review Log.


The flood wall design has been thoroughly reviewed with several feedbacks providedby the infrastructure owner and project client. The subproject activity documentshave been approved by the infrastructure owner and project client.



Considering the options appropriate for the construction of this subproject, theacquisition strategy applied is the Design-Bid-Build (DBB) delivery method. This floodwall reconstruction subcontract type shall be Firm Fixed-Price Purchase Order. This

strategy outlines the fitting risk sharing, incentives for performance, and reducespotential cost overruns, etc. The selection method is sealed bidding and the lowestprice technically acceptable.


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The procurement officer has been supported with the requisition process. The noticesfor solicitation have been released, bid evaluation committee established and bidsreceived, opened and evlauted and offerer selected for subcontract. The Subcontracthas been signed and pre-construction conference and kickoff completed and thesubcontractor issued the Notice to Proceed.

Flood protection wall construction and construction management works are ongoing.



Reinforced Concrete Footbridge Reconstruction Works

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Generally the works shall include demolition works, site preparation, water diversion,earth works, and cast-in-place construction works of substructure includingabutements and wing walls, and superstructure including bridge deck, structuralmembers and parapets such as bridge railings, handrails, sidewalk, and drainagefeatures and diaphragms.

The Works shall specifically be as follows:

Demolition of damaged existing pedestrain footbrdige and the reconstruction ofa 20 metere simple span reinforced concrete pedestrain footbridge at thefollowing location:

Northeast of Sar-e-Pul Municipality offices in Charmgry, Sar-e-Pul City




Topography surveys




Geotechnical surveys Traffic studies



Previous structural assessments or designs, evaluation of load bearingcapacity

Economic and social baseline surveys along the bridge


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Ministry of Rural Rehabilitation and Development and Ministry of Public Works

Standards, (latest edition) Indian Standard (IS):1888-1971-Methods of load tests on soils.






IBC (International Building Code) for safety, structural, and fire and life safetyprovisions covering seismic engineering provisions, innovative construction

technology, and the latest industry standards in material design


During the flood in Sar-e-Pul city the existing footbridge got destroyed. The floodsremoved the existing footbridge along with significant amount of earthenembankment. During assessment it was realized that the footbridge be reconstructedwith a design objective to build back a better and stronger flood-resistant structureusing reinforced concrete abutements and decking with deeper foundation to avoidscouring.

Based on the intended purpose of this activity, the general design critiera, thevertical loads from self weight of deck, live loading conditions, the weight of the fillactions on the footings and horizontal loads from temperature, creep movements,wind, and the breaking and skidding effects of motorcycles and cart wagons, andhorizontal pressures exerted by the fill material against the abutment walls havebeen considered and developed. The design consideration includes the following:




situation of fuel storage, refuelling and machinery maintenance dust prevention




monitoring

2) Safety, Serviceability, economy and appearance -

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concerning structural collapse and capability to carry required loading

concerns against local deterioration/failure, excessive deflection orvibration

minimal demands on labour and capital

costs to construct, operate and maintain

overall look and pleasantry

3) Effect of water




4) Stability of abutements and wing walls


Factors of safety for sliding of the wall outwards from the retaining soil,overturning of the abutement wall about its toe, foundation bearing failure,and larger scale slope or other failure in the surrounding soil

5) Other design considerations

construction depth available including approach embankments

condition of the bridge site based on soil survey, existing services,rivers and streams, and existing property and rights of way

selection of bridge type based on span, deck type and skew

length of structure, span to depth ratio, continuity over supports anddifferential settlement

substructure including appraisal of piers, abutments and foundations

earth pressures from the backfill material and weepholes

surcharge from live loading

hydraulic loads from saturated soil conditions

expansion and or contractions


1. The construction of a 20 meter span, 2.1 meter wide and 11 meters height

pedestrain footbrdige composed of reinforced concrete deck slab, girders, anddiaphragms; stone masonry wing walls and 7mm welded handrails

2. The footbridge shall be located at Charmgry, South of the Sar-e-PulMunicipality offices and North of the Sar-e-Pul Telecommunication Department

3. Works shall include the demolition and removal of debris, the diversion of flowand bailing out of water, excavation of foundation, pouring of plain cementconcrete, construction of stone masonry abutements and wing walls, construction

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of reinforced concrete decking, girders, diaphragms and other concrete works,and fabrication and installation of metal railings, expansion joints, paintings, andbackfillings

4. The works is designed to be completed within 120 (one hundred and twenty)working days including preparation, demolition, water diversion, excavation,

casting, laying, pointing, backfilling and testing and commissioning works

The technical designs were developed by Sar-e-Pul technical support team(MRRD/NABDP-North) and reviewed by the Quality Management Office of the Ministryof Rural Rehabilitation and Development - Kabul and DAI/RU-N engineering directorand project management capacity building advisor respectively, and approved by theinfrastructure owner (Municipality authorities of Sar-e-Pul). See Appenmdix 5.0 forDesign Review Log.


The footbridge design has been thoroughly reviewed with several feedbacks providedby the infrastructure owner and project client. The subproject activity documentshave been approved by the infrastructure owner and project client.



Considering the options appropriate for the construction of this subproject, theacquisition strategy applied is the Design-Bid-Build (DBB) delivery method. Thisfootbridge reconstruction subcontract type shall be Firm Fixed-Price Purchase Order.

This strategy outlines the fitting risk sharing, incentives for performance, and reducespotential cost overruns, etc. The selection method is sealed bidding and the lowestprice technically acceptable.


The procurement officer has been supported with the requisition process. The noticesfor solicitation have been released, bid evaluation committee established and bidsreceived, opened and evlauted and offerer selected for subcontract. The Subcontracthas been signed and pre-construction conference and kickoff completed and the

subcontractor issued the Notice to Proceed.

The footbridge construction and construction management works are ongoing.



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Reinforced Concrete Vehicle Bridge Construction Works


Generally the works shall include demolition works, site preparation, water diversion,earth works, and cast-in-place construction works of substructure includingabutements, and superstructure including bridge deck, structural members andparapets such as bridge railings, handrails, sidewalk, and drainage features anddiaphragms.


Demolition of damaged existing vehicle brdige and the reconstruction of a 16metere simple span reinforced concrete vehicle bridge at the following location:

Emman e Khurd Shrine road near the existing Khisti bridge and Khan AqaMosque in Sar-e-Pul City




Topography surveys


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Geotechnical surveys

Traffic studies



Previous Structural assessments or designs, evaluation of load bearingcapacity

Economic and social baseline surveys along the roads













During the flood in Sar-e-Pul city the existing bridge section from the northeastapproach got destroyed. The floods created severe cracks and structural failuresapproxiamtely 16 meters stretching from the existing reinforced concrete wall nearthe existing brick bridge. During assessment it was realized that the section of thevehicle bridge be demolished and a new bridge be constructed with a designobjective to build back a better and stronger flood-resistant structure using stinemasonry abutements and reinforced concrete decking with deeper foundation toavoid scouring.

Based on the intended purpose of this activity, the general design critiera, thevertical loads from self weight of deck, live loading conditions, and from the weight ofthe fill actions on the footings, and horizontal loads from temperature, creepmovements, wind, and the breaking and skidding effects of vehicles, and horizontalpressures exerted by the fill material against the abutment walls have beenconsidered and developed. The design consideration includes the following:


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dust prevention




monitoring

2) Safety. Serviceability, economy and appearance -

concerning structural collapse and capability to carry required loading

concerns against local deterioration/failure, excessive deflection orvibration

minimal demands on labour and capital

costs to construct, operate and maintain

overall look and pleasantry

3) Bearings and Joints

Bearing type including materials, grade, seat, lamination, moldings, hardness,cover, compression type and placement

joints including type, placement and method of construction

4) Other design considerations

construction depth available including approach embankments

condition of the bridge site based on soil survey, existing services, rivers

and streams, and existing property and rights of way selection of bridge type based on span, deck type and skew

length of structure, span to depth ratio, continuity over supports anddifferential settlement

substructure including appraisal of piers, abutments and foundations

earth pressures from the backfill material and weepholes

surcharge from live loading

hydraulic loads from saturated soil conditions

5) Effect of water




6) Stability of abutements and wing walls


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Factors of safety for sliding of the wall outwards from the retaining soil,overturning of the abutement and wing walls about its toe, foundationbearing failure, and larger scale slope or other failure in the surroundingsoil

Based on the listed design considerations, the following scope of works was

developed:

1. The construction of a 16 meter span, 8 meters wide and 14.6 meters heightvehicle bridge composed of reinforced concrete deck slab, girders, anddiaphragms; and stone masonry abutement and wing walls and 7mm weldedhandrails

2. The vehicle bridge shall be located at Emman e Khurd road near the existingKhisti bridge and Khan Aqa Mosque in Sar-e-Pul City

3. Works shall include the demolition and removal of debris, the diversion of flowand bailing out of water, excavation of foundation, pouring of plain cementconcrete, construction of stone masonry wing walls, construction of reinforced

concrete decking, girders, diaphragms and other concrete works, fabrication andinstallation of metal railings, paintings, and backfillings

4. The works is designed to be completed within 144 (one hundred forty-four)working days for preparation, demolition, water diversion, excavation, casting,laying, pointing, backfilling and testing and commissioning works

The technical designs were developed by Sar-e-Pul technical support team(MRRD/NABDP-North) and reviewed by the Quality Management Office of the Ministryof Rural Rehabilitation and Development - Kabul and DAI/RU-N engineering directorand project management capacity building advisor respectively, and approved by theinfrastructure owner (Municipality authorities of Sar-e-Pul). See Appenmdix 5.0 fordesign Review Log.


The vehicle bridge design has been thoroughly reviewed with several feedbacksprovided by the infrastructure owner and project client. The subproject activitydocuments have been approved by the infrastructure owner and project client.



Considering the options appropriate for the construction of this subproject, theacquisition strategy applied is the Design-Bid-Build (DBB) delivery method. This

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vehicle bridge construction subcontract type shall be Firm Fixed-Price PurchaseOrder. This strategy outlines the fitting risk sharing, incentives for performance, andreduces potential cost overruns, etc. The selection method is sealed bidding and thelowest price technically acceptable.

The private sector has the capacity for understanding the requirements, estimating

cost and times, handling the value of procurement envisaged, and managing within afirm fixed price subcontract agreement.

The procurement officer has been supported with the requisition process is ongoing.The notices for solicitation shall be released when and bids are received, opened andevlauted and offerer selected for subcontract. The Subcontract shall be signed andpre-construction conference and kickoff completed and the subcontractor issued theNotice to Proceed.



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Construction Inspection and Testing Works


Generally the works shall include inspection of slimp test process, documentation,and results, and collection of soila and concrete specimens and laboratory testingresults evaluation, reproting and recommendations.


Construction inspection related services, sampling, testing, and documentaion andQA/QC compliance monitoring of following sub projects activities:

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Sar-e-Pul Post flood Assistance subproject inclduing:

Roads, Side Ditch and Culverts Rehabilitation Works

Footbridge Reconstruction Works

Flood Protection Walls Reconstruction Works

Vehicle Bridge Construction Works




Field and office surveys

QC and regulatory requirements surveys

Principles and techniques construction and inspection certifications

Local commercial testing laboratory survey and evaluation

Testing data and reporting scope and content requirements

Previous procedures, evaluation and testing applications

Economic and social baseline surveys

Applicable testing codes, standards and specifications:








As construction and construction management activities get underway it becomesimperative that RU-N quality management and construction health, security andsafety be put in place to assure and control quality and health and safetyrespecctively.

It is the responsibility of RU-N as construction project management of the subproject to

ensure an internal repetitive cycle continuous processes is in place for this subproject andthat all the subproject activities are consistent with RU-N and its client, and the

infrastructure owners commitments to produce quality infrastructures to meetrequirements of the contract, by measuring quality management; putting in place activity

evidence to create confidence among all stakeholders that the activities are being

performed effectively, and that all planned actions are being done to provide adequateconfidence that infrastructure function, structural integrity and appearance will satisfy

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the acceptable quality requirements; and that these set of activities intended toensure that quality requirements are actually being met.

Based on the intended purpose of this activity, the general construction inspectionand test critiera, inclduing quality assurance plan, and quality control measures,procedures and processes, targeted management performance and test results have

been considered and developed. The construction inspection and tests considerationincludes the following:

1) Equipment inspection

engine

oil condition

filters (air, fuel, oil) condition

coolant quality

blow-bysStall or cycle-time

leaks

2) Construction Inspection

concrete slump tests

3) Soil

california bearing ratio

specific gravity

density

sand equivalent value

moistire density relationship (proctor standard and method)

in-place nuclear density testing sieve analysis (wash)

4) Aggregates

sieve analysis for fine aggregates and finess module

sieve analysis for caorse aggregates

material finer than #200 sieve

organic impurites in fine aggregates

clay lumps and friable particles in aggregates

specific gravity & absoprtion of fine aggregates and coarse aggregates

unit weights and voids in aggregates

soundness of aggregates los Angelse abraison tests

determination of Crushed particles in aggregates

fine material content pasing #200 sieve

5) Concrete

Mix design

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Compressive strength of cylinder speciemen

Compressive strength of cube specimen

Sampling and casting of specimen

Temperature of feshly mixed concrete

Making and curing speciment in laboratory

Air content testing

Compressive strength of cement/concrete mortar

Based on the listed construction inspection and test considerations, the followingscope of works was developed:

1. The inspection of slump test procedures, processes and specimen for roads,side ditch and culverts rehabilitation Works, footbridge reconstruction works,flood Protection wall reconstruction works and vehicle bridge constructionworks

2. The implementation of field and laboratory test, and recording and reportingfor roads, side ditch and culverts rehabilitation Works, footbridgereconstruction works, flood Protection wall reconstruction works and vehiclebridge construction works

The technical spcifications were developed by DAI/RU-N engineering department andreviwed by DAI/RU-N engineering director and project management capacity buildingadvisor respectively, and approved by the infrastructure owner (Municipalityauthorities of Sar-e-Pul). See Appenmdix 5.0 for design Review Log.

Permit to conduct construction inspection and test of the subproject infrastructureshas been granted or authorized by the appropriate permitting authorities.

The construction inspection and test procedures, processes and specifications andstandards have been thoroughly reviewed with several feedbacks provided by theinfrastructure owner and project client. The subproject activity documents have been

approved by the infrastructure owner and project client.



Considering the options appropriate for the construction of this subproject, theacquisition strategy applied is the Design-Bid-Build (DBB) delivery method. This

construction inspection and testting subcontract type shall be Unit Price paymentPurchase Order. This strategy outlines the fitting risk sharing, incentives forperformance, and reduces potential cost overruns, etc. The selection method issealed bidding and the lowest price technically acceptable.


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The procurement officer has been supported with the requisition process is ongoing.The notices for solicitation shall be released when and bids are received, opened andevlauted and offerer selected for subcontract. The Subcontract shall be signed andpre-construction conference and kickoff completed and the subcontractor issued theNotice to Proceed.



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CAPACITY BUILDING TRAINING PROGRAM

Overview

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The objective of the capacity building training for Sar-e-Pul Municipality engineeringdepartment shall be to for the department staff to improve the implementation of itsterm of reference by understanding the fundamenetals of project management forconstruction and infrastructure and integrating this knowledge with constructionmanagement and engineering activities implemented by the department in supportof the municipalitys infrastructure asset management framework.

The training shall cover scenarios of basic infrastrure asset management and publicworks and include topics in project management and construction management.

Project Manageemnt

The project management training shall be to provide knowledge especially suitablefor gaining a fundamental but solid grounding on project management,understanding the structured and integrated approaches, processes, tools andtechniques that are applicable to managing phases in project life cycle.

The objective is for the municipality engineers to learn the structured and integratedapproach to initiating, planning, executing, monitoring & controlling and closing outprojects, apply and relate project management to their work place, understand therole and selection of project manager as well as project organization structure &issues, project management methodologies, tools and techniques.

The training shall cover the following topics:

balancing time, resources, results and quality

developing the Work Breakdown Structure

understanding Critical Path and Precedence Methods of timemanagement

how to implement a time schedule using Microsoft Project

how to perform resource scheduling

understand the importance of timeous monitoring developing personal skills critical to effective project management

how to organise and improve performance

understanding cost estimating and budgeting

implementing basic change management

how to identify, analyse and manage risk

determining cost and schedule variance

recognizing the essential qualities necessary in a project manger andlearning how to develop the requisite skills

understanding the essential elements of a contract

Construction Management

Construction management will provide broad understanding of the major aspects ofcontrolling the building processes such as construction operations, focusing onconstruction sites and challenging operations to run, and other issues such as thesetting up of the site, selecting the methodology of construction, the sequence ofwork and resourcing, the management of changes and the increasing regulationsthat affect site management.

The objective is for the engineers to understand construction planning and operationssuch as the issues and methods of successful administering construction safety,

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quality and environmental planning, measurement and mitigation, and themanagement of relationships with third parties, selection of materials, wastemanagement and sustainability.

The training shall cover the following topics:

overview of construction industry comparing infrastructure asset management and public works

construction management function and practices

basic project planning, scheduling, and cost estimating

using software such as AutoCAD and Rivet Architecture, etc

the fundamentals of construction planning

how to accelerate project construction time

construction resource management

basic construction contract methods and forms

how to plan and manage construction equipment

construction site human resource management

site management health, safety and security

construction productivity planning, progress calculation and reporting

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CONCLUSION

EXECUTIVE CONCLUSION

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In an attempt to test DAIs draft infrastructure management manual (IMM) the Sar-e-Pul Post flood Assistance Subproject implemented by DAI/RU-N program applied themanuals phases, procedures, work instructions, and forms and template todetermeine its workability and value especially for infrastructure field work carriedout by the organization.

Overall the manula has been useful, but its lack of basic engineering considerationsfor design, estimation and construction applications, yet understandable as DAI is notan infrastrure design and construction company, still lacks the provisions such asquality management and change management, core to engineering management,and its integration with professional project management practives.Having considered this, it is also important to note that much assistance did comefrom the grant, subcontract and compliance department as well as the programdepartment, suffocient enough to support, assist and guide the infrastructuremanagement department in project management.

During the implementation of this subproject the key issues was about quality and

change management, which the manual does not address, but must be providedunder a coaching or training program continuously in project life time to enable theengineers managing infrastructure subprojects to effectively manage cost, time,resources, risk and quality in an integrated subproject life cycle managementapproach.

The IMM is basic and valuable in providing immediate impact of engineers inunderstanding the fundamentals of managing infrastructure subprojects, not onlyunder DAI, but anywhere else required. The manual provides the guidance andpractical applications suitable to construction management and project managementfor such architecture, engineering and construction activities.

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Appendix

Appendix 1.0Legal & Reguilatory Questionnaire

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No.

Question Response

1.0

Engineering and Design

1 Are engineers and/or architectsregistered and/or licensed? No. Engineers and/or architects have topresent their degrees/diplomas to showproof of the qualifications

2 What is the procedure for licensure? There is no procedure

3 How can licensure in good standingbe verified?

Engineers and/or architects have topresent their degrees/diplomas andreferences to show proof of their goodstanding

1. Sar-PFA Infrastructure Management Report

Documents

Transcript of 1. Sar-PFA Infrastructure Management Report