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Presentation to the

Information Technology Commission

March 03, 2010 Department of Information Technology

PCC January & February 2010 Certifications

Presented by:

Mike Baca – Project Oversight Compliance Acting Division Director

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IT Project Certification Timeline and Gates

Certification Form

Project Charter

Certification Form

Project Management Plan

IV & V SelectedAnd Contract Negotiated

Certification Form

Updated Project Management Plan

IV & V ReportsSubmitted

Project Schedule

Certification Form

Final IV & V Report

Project Closeout Report

Lessons Learned

Initiation Phase Planning PhaseImplementation

PhaseCloseout Phase

Project Closed

Initiation PhaseCertification*

Planning PhaseCertification*

Implementation Phase

Certification*

Closeout PhaseCertification*

Project CloseoutPresentation

*Note: Upon PCC Approval and Certification, DoIT will issue a letter to DFA authorizing the release of funds with either;Ø 1. Release of Funds (No requirements or contingencies)Ø 2. Release of Funds with Requirements – The Agency will receive the released funds,

however, the Agency must complete the requirements otherwise the project will be halted. Ø 3. Release of Funds Continent upon completed tasks – The Agency must first complete

the required contingencies prior to the release of funds.

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2010 CertificationsSummary Sheet

8 - Agencies 10 - Projects

Total Amount Certified: $13,628,099

Agency Project Name 

Phase Amount Certified

PED NM Achieves pg. 4 Initiation $0

HSD Behavioral Health Data Warehouse pg. 5 Close $0

HSD Deficit Reduction Act pg. 6 Change in Scope $137,696

DOT Ignition Interlock Data Analysis pg. 7 Close $0

SOS Campaign Finance Information System pg. 8 Implementation $136,500

   

TRD MVD Driver Reengineering pg. 9 Implementation $13,169,117

DPSNM Law Enforcement Telecommunications System pg.10 Implementation $0

PEDState Career Technical Education Online Resource Environment pg.11 Planning $74,786

OSEMiddle Rio Grande Geospatial Information System pg.12 Close $0

DOH Health Assessment Tool pg.13 Implementation $110,000

   

      Total $13,628,099

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2010 – January CertificationsPED – NM Achieves PHASE: Initiation Amount certified: $0 Previous amounts certified: $0 Total Project Budget: $19,997,450 (tentatively) Abstract: The NM ACHIEVES project will collect essential data elements from the state’s PreK, K-12,

postsecondary and workforce databases to create a complete Statewide Longitudinal Data System. The project will entail updating and/or replacing various agency systems as necessary to accommodate a common data exchange method. Stakeholders include: Public Education Department, Higher Education Department, Children Youth and Families Department, and the Department of Workforce Solutions.

Project Start & End Date: January 2010 - June 2013 Funding Sources:

FY10 – FY12 Department of Education – Institute of Educational Sciences;

Statewide Longitudinal Data System Grant.

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2010 – January CertificationsHSD – Behavioral Health Data Warehouse – Phase I PHASE: Close Amount certified: $0 Previous amounts certified: $97,000 (Planning), $56,148 (Implementation)

Initiated Project, Developed Project Charter, Developed Project Management Plan Built the infrastructure to support the Data Warehouse and the project objectives for Phase I

Total Project Budget: $156,990 (Planned) $153,148 (Actual) Abstract: The Behavioral Health Data Warehouse – Phase I project encompassed receipt of four(4) years of

behavioral health data from ValueOptions New Mexico. ValueOptions was the contracted Statewide Entity (SE) and collected all the Collaborative data from 7/01/05 through 6/30/09.

Project Start & End Date: September 2008 - January 2010 Funding Sources:

FY08 $97,000 Health Resources Services Administration (HRSA) Federal Grant

Grant Number HRSA-05-146; CFDA 93-888

FY09 $42,000 Drug and Alcohol Services Information System (DASIS)

Federal funding associated with substance abuse reporting

FY09 $17,990 Data Infrastructure Grant; Federal Grant FY09

Grant Number 5HR1SM058118-02 CFDA 93.243

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2010 – January CertificationsHSD – Deficit Reduction Act PHASE: Change in Scope¹ Amount certified: $137,696 Previous amounts certified: $993,704 (Implementation)

Initiated Project, Developed Project Charter, Developed Project Management Plan Collaborative upgrade to the DoIT Mainframe system

Total Project Budget: $1,131,400 Abstract: The Deficit Reduction Act of 2005 contains requirements for implementation of a Pass-Through amount

from the Child Support Enforcement System (CSES) to the Income Support Division 2 System (ISD2). To implement the Pass-Through amount, changes to the CSES and ISD2 systems are necessary. HSD received certification of additional funds to complete the final stage of the project.

Project Start & End Date: December 2008 - June 2011 Funding Sources:

FY08 $993,704 Laws of 2007, Chapter 28, Section 5(59)

FY10 $137,696 Laws of 2009, Chapter 124, Section 5(44)

¹Certfication contingent on IV&V status resolution. Waiver approved.

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2010 – January CertificationsDOT – Ignition Interlock Data Analysis PHASE: Close¹ Amount certified: $0 Previous amounts certified: $300,000 (Implementation)

Initiated Project, Developed Project Charter, Developed Project Management Plan Contracts for Project Manager and IV&V services. Professional services for database development; hardware purchases.

Total Project Budget: $300,000 Abstract: The Ignition Interlock Data Analysis project has created a statewide Ignition Interlock system that will: Allow

automated data submissions from manufacturers; Allow stakeholders and customers the ability to monitor Ignition Interlock offender compliance; And make data available for analysis.

Project Start & End Date: December 2007 - September 2009 Funding Sources:

FY08 $300,000 National Highway Traffic Safety Administration

Section 164, Alcohol Countermeasures

¹Certification contingent on follow-up budget items on certification form. Closeout approved.

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2010 – January CertificationsSOS – Campaign Finance Information System PHASE: Implementation Amount certified: $136,500 Previous amounts certified: $40,000 (Planning)

Initiated Project, Developed Project Charter, Developed Project Management Plan Completed gap analysis from Washington state system, engaged in IV&V throughout the project requirements

phase. Generated detailed and specific system requirements for business scenarios.

Total Project Budget: $176,500 Abstract: The project will replace the current Political Finance Reporting System with a user-friendly and cost

effective Campaign Finance Information System.

Project Start & End Date: December 2009 - March 2010 Funding Sources:

FY09 $176,500 Laws of 2009, Chapter 124, Section 7(6)

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2010 – February CertificationsTRD – Driver Re-engineering PHASE: Implementation Amount certified: $13,169,117 Previous amounts certified: $400,000 (Initiation), $300,000 (Planning)

Initiated Project, Developed Project Charter, Developed Project Management Plan Develop RFP requirements for Driver/Vehicle MVD System; Develop and Award RFP; Data clean-up and

preparation. Hire Project Manager; engage IV&V contract; contract professional IT developers.

Total Project Budget: $13,869,117 (Appropriated) $22,169,117 (Anticipated) Abstract: The TRD Driver Reengineering project will replace the legacy MVD systems with a modern Commercial-

Off-The-Shelf (COTS) product. The COTS product selected has been used in other states. The new system will be designed to meet current and future needs while increasing reliability, security, and maintainability.

Project Start & End Date: December 2008 - July 2012 Funding Sources:

FY09 $4,120,000 Laws of 2008; Chapter 3, Section 7, Item 5

FY10 $8,042,500 Laws of 2009; Chapter 124, Section 7, Item 3

FY09 $372,900 Federal Motor Carrier Safety Administration CDL Program, CD-09-35-1

FY08-11 $500,000 Department of Homeland Security 2008-ID-MX-0001

FY09-12 $833,717 Department of Homeland Security 2009-ID-MX-0006

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2010 – February CertificationsDPS – New Mexico Law Enforcement Telecom System PHASE: Implementation Amount certified: $0 Previous amounts certified: $215,000 (Initiation) $2,785,000 (Planning)

Defined requirements; Developed issued, and awarded RFP; Established IV&V contract; Developed draft Project Management Plan, Timeline and System Architecture.

Total Project Budget: $3,000,000 Abstract: The project objective is to replace the current Law Enforcement Telecom System with a new system

that provides advanced technologies, improves system response time, and can be supported by DPS and vender staff. The NMLETS system is the primary system for providing the critical data law enforcement agencies need to identify wanted or missing persons, stolen vehicles, criminal histories, and parolee information among other such information.

Project Start & End Date: October 2007 – March 2011 Funding Sources:

FY07 $3,000,000 Laws of 2007, Chapter 28, Section 7 Item 030

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2010 – February CertificationsPED – Career Technical Education Online Resource Environment

(SCORE)

PHASE: Planning Amount certified: $74,786 Previous amounts certified: $0

Developed Project Charter, Developed Project Management Plan

Total Project Budget: $441,756 Abstract: The PED SCORE project will develop an electronic environment that integrates all elements of

technical assistance for its New Mexico grantees who receive the Federal Carl D. Perkins grant. Information to be integrated into the electronic environment to support technical assistance includes but is not limited to: grant applications, evaluation rubrics, monitoring documents, action plans, performance measures, and reporting. The SCORE web portal will include technical assistance via live and recorded video streaming.

Project Start & End Date: December 2009 - December 2010 Funding Sources:

FY10 $441,756 Carl D. Perkins Act 2006 (Federal Grant)

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2010 – February CertificationsOSE – Middle Rio Grande GIS Application PHASE: Close Amount certified: $0 Previous amounts certified: $25,962 (Planning), $116,819 (Implementation)

Initiated Project, Developed Project Charter, Developed Project Management Plan Developed System Requirements; Acquired hardware; designed and implemented system.

Total Project Budget: $138,836 (Planned) $150,843 (Actual) Abstract: The Middle Rio Grande Geospatial Information System compiles digital historic land and water use

statistics for a selected area. The application provides analytical tools to calculate consumptive water use totals, validate water rights claims, and verify water use compliance. The application has the potential to expand utilization beyond the Middle Rio Grande corridor.

Project Start & End Date: March 2008 - January 2010 Funding Sources:

FY08 $138,835 Laws of 2003, Chapter 429, Section 33(4)

FY09 $37,406 Laws of 2008, Chapter 3, Section 4

FY10 $8,062 Laws of 2009, Chapter 124, Section 4

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2010 – February CertificationsDOH – Health Assessment Tool PHASE: Implementation Amount certified: $110,000 Previous amounts certified: $15,000(Initiation) $75,000(Planning)

Created Project Charter; Developed Project Management Plan; Established procurement method; Developed RFP

Engaged IV&V; Release of RFP and evaluation of respondents; Contracted project manager.

Total Project Budget: $200,000 Abstract: The Health Assessment Tool will replace the current paper-based system with an electronic web-

based system for conducting health risk screenings. A request for proposals will be used to solicit proposals from vendors whom can provide a web-based software solution. Benefits of a modern system include: Real-time data analyses; On demand reporting on health risks, care levels, and trend analysis; and an ability to track health related data by client and location.

Project Start & End Date: March 2009 – September 2010 Funding Sources:

FY09 $75,000 Laws of 2009, Chapter 124, Section 4, Subsection F, Item 5

FY10 $125,000 Laws of 2009, Chapter 124, Section 4, Subsection F, Item 5