1 Open Journal System - free online workshop Open Journal System - free online workshop, EIFL, Open...

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Open Journal System - free online workshopOpen Journal System - free online workshop, EIFL, Open Access week,26st October 2011

Use of Open Journal Systems by Lithuanian Journals Use of Open Journal Systems by Lithuanian Journals

Eleonora DagienėDirector of Vilnius Gediminas Technical University (VGTU) PressChair of the Council of The Association of Lithuanian Serials

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Only modern and professional electronic journal publishing helps journals to be acknowledged, visible, popular, cited and gives many other advantages.

Journals on Journals on the Webthe Web

http://tonyrueb.com/wp-content/uploads/2010/08/internet.png

Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

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Journal Platform (Journal Platform (Taylor and Francis Taylor and Francis On-line )On-line )

We always try to learn from those with more experience. For this reason, we analyse how journals are issued by renowned and acknowledged publishers.One of them would be Taylor and Francis. VGTU publishes twelve journals in co-operation with this publisher.


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Oxford Journals Oxford Journals platformplatform created by created by HighWireHighWire

For comparison, I always present a sample High Wire platform created by Stanford University to Oxford Journals.

FYI: Stanford University also participates in the PKP (Public Knowledge Project).


Eleonora Dagienė

Platformoje, sukurtoje aukščiausio lygio profesionalų žynomiausiems pasaulyje žurnalo leidėjams, matome kiek įvairiops informacijos pateikiama žurnalo tinklalapyje.

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SAGE open SAGE open is a new open access publication from SAGEis a new open access publication from SAGE

E. g., SAGE open launched this July, has an option for readers and the academic community at large to continue the peer review process after online publication.

Let’s learn from more experienced colleagues and try implementing additional technological innovations into systems of our journals.


http://sgo.sagepub.com/

I gave an argument to penny-pinching Lithuanian editors that all innovations can be implemented in OJS. It will not have endless HighWire platform possibilities, but why shouldn’t we start with more simple things?

Eleonora Dagienė

Platformoje, sukurtoje aukščiausio lygio profesionalų žynomiausiems pasaulyje žurnalo leidėjams, matome kiek įvairiops informacijos pateikiama žurnalo tinklalapyje.

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A Sample of Journals Using Open Journal SystemsA Sample of Journals Using Open Journal Systems

Before starting with OJS, we looked at the list of journals on the PKP website to find out what journals and how OJS is used in their publishing.


http://pkp.sfu.ca/ojs-journals

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Open Journal SystemsOpen Journal Systems Installation and Their Installation and Their GeographyGeography

Journals using Open Journal Systems by continent

(January 2010 - 5044 journals)

http://pkp.sfu.ca/ojs-user-numbers

Open Journal Systems: more than 10 000 installations from

around the world (July 2011)

http://pkp.sfu.ca/ojs-geog

I demonstrate this slide often and I always mention that the growing number of installations which doubled during last year best proves the big success and credibility of OJS.


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Examples of Examples of Open Journal Systems Open Journal Systems of the Lithuanian Journalsof the Lithuanian JournalsKnowledge Exchange Workshop at COASP 2011, 21-23 September, Tallinn

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Open Journal Systems Open Journal Systems Advantages and Their FeaturesAdvantages and Their Features

1. OJS is implemented and controlled locally (an institution manages the system at its own accord).

2. Editors set their requirements, sections, review processes and other issues.

3. All journal publishing processes take place directly on-line (content is submitted and managed on the Internet).

4. If one of the participants retires, nothing is lost because all content is on the system.

5. There is a possibility of postponing Open Access by setting embargo period.

6. Search engines index all the system’s content.

7. Notices by email and possibility of commenting for readers.

8. Full help on the Internet.

9. The system has an open code: it is possible to improve the system at the institution.

10. Easily customized design.

We agree with all the advantages and features of OJS listed on the PKP website.


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Comparison of real Comparison of real OJS OJS Installation Installation in LTin LT and suggestions and suggestions (1)(1)

1. Leave caption “Open Journal Systems“ in English in

the menu on the right in all versions of the journal

system (this shows an academic status of a journal,

however when translated into Lithuanian it becomes

non-informative)

2. The website of a journal should be bilingual if it is

published in Lithuanian or other languages than

English (there is a great possibility of installing as

many languages as a journal needs)

3. The main page should be in English (due to foreign

users and journal dissemination in the world who may

fail to find the button changing the language into

English)

4. To include logos indicating the belonging to important

institution (association, organisation, etc.) or usage of

innovative technologies in journal publishing


Eleonora Dagiene

6. Mes siūlome į tinklalapį įdėti svarbius žurnalui ženklus, liūdijančius sąsajas su svarbiomis organizacijomis ar naudojimą tam tikrų technologijų

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Comparison of real Comparison of real OJS OJS InstallationsInstallations in LT in LT and suggestions and suggestions (2)(2)

1. We changed the top menu because we thought that the standard menu was too complicated.

2. The top menu can be structured in various ways, depending on the attitude of the editorial board on some captions (translation to Lithuanian or other languages should correspond with English)

3. Information about the editorial board and its structure as well as requirements for authors should be easy to find (the most important information about research journals)

4. The main page (HOME) should indicate aims of a journal, its subject areas, databases (information according to which authors choose a journal)


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Our Our SuggestionSuggestionss for for OJS OJS Installation (Installation (11))

Information about a journal should be laconic (no more than 5 – 6 sentences) and eye-catching to

attract authors

We suggested making slight changes to the standard HOME page so that the title page contained the main information about the journal, which usually determines the author’s decision whether to submit his/her manuscript. Among the main information there should be: ISSN numbers, i.e. journal indicators at the top so that we did not have to search; Aims and Scope in five sophisticated sentences; Abstract and Indexing – to show how many databases have acknowledged the scientific quality of the journal. Moreover, this information shows if the editorial board takes care about the promotion of articles, who should be contacted and how the manuscript should be submitted. All other information would be available in other pages.


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Separate OJS system should be implemented for each

journal because:

1.Personalized internet addresses, having journal initiatives

and so on, can be allocated: http://www.btp.vgtu.lt;

http://sm-hs.eu; http://www.statisticsjournal.lt

2.It is better for search engines (IT specialist

recommendation).

3.Different journals have different editorial boards and other

authors so the user list would be overloaded. There is a

possibility, however, of registering using the same data on

the system of the other journal.

4.Different system used for different journal does not

overload the system so much, thus it works more speedily

(IT specialist recommendation).

5.All journals of an institution can have different looks,

however, if chosen appropriate colours, they can have a

common style adapted to an institution.

Our Suggestions for OJS Installation Our Suggestions for OJS Installation after six VGTU journals were after six VGTU journals were launched (2) launched (2)


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CrossRef CrossRef IndicatorsIndicators

I will be glad if these numbers look familiar to you as this means that your organisation is a member of CrossRef.

If this is the first time you hear about CrossRef, I suggest watching a short video. You can find it at http://www.crossref.org/CrossRefAnimation.html


CrossRef created the most advanced innovations for journal publishing. This is the reason we chose them for our journals.

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CrossRef - Digital Object IdentifierCrossRef - Digital Object Identifier

1. Digital Object Identifier (DOI) ensures a constant access to an article, book or other publications (a publisher is responsible for declaring a correct URL address)

2. If a publisher, librarian or others use the following link: http://dx.doi.org/10.XXXX/xxxxto a publication in databases, catalogues and other sources, a publication will always be available (CrossRef ensures that this link is active and working)

3. DOI generation projected by Open Journal Systems (however this possibility should be developed)

4. DOI metadata helps to identify who cites an article (Cited by Linking service) if a publisher registers an XML file with publications on the reference list.


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CrossRef CrossRef PossibilitiesPossibilities

Cited-by is used by different journals.

VGTU programmer wrote a script for Cited-by which was implemented into OJS used by VGTU journals. Now this script can be used by everyone.

Please note that Cited-by only functions within CrossRef and shows citations taken from journals that also provide DOI numbers and XML files with reference lists. This means that the more publishers provide exhaustively described DOI, the more effective this service will be.


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VGTU support for CrossMark initiative seemed to be something fantastic for us when we used simple journal websites. We, however, also need to improve and expand this for other VGTU journals yet.


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For statistics purposes, we implemented Google Analytics in our journals.


19Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

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Conclusions for Conclusions for Using OJS in JUsing OJS in Journal ournal PPublishublishingingHaving implemented eight Open Journal Systems, I can say it is easy to do that. All you need is:

1. Big willingness and being sure that everything is possible to implement in OJS.

2. Using non-standard OJS, you will also need some help of a young and creative IT specialist who can take part in PKP forums and get feedback from peers from around the world.

Aiming to be visible, easily found and acknowledged by the worldwide academic society, all research journals should implement not only Open Journal Systems to manage journal content and have professional Open Access, but also register articles’ DOI, use CrossCheck to check manuscripts, Cited by Linking widget, and other latest technologies designed for journal publishing.


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Thank youEleonora Dagienė

[email protected]


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