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New Parent’s Meeting

March 25, 2003

M. Glor ScoutmasterP. Petersen ChairL. Ellis Communications

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Agenda BSA Program in a Nutshell Troop 1257 Organization

Scout Masters Scout Leadership

Troop Committee 2002-2003 Program (emphasis on remaining events) Troop Communications Fundraising Summer Camp Volunteer Needs Dues

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Boy Scout Aims

Fun Growth in moral strength, character and

leadership Participating citizenship Development of physical, mental, and Emotional and spiritual fitness

Baden Powell (founder of Boy Scout movement)

“Scouting is a game with a purpose”

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Scout Leadership

What is a Boy Run Troop? What are the advantages of a Boy Run

Troop? How are we progressing towards this goal? What role do adults have in a Boy Run

Troop?

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What is a Boy Run Troop? Boys plan, implement, lead the troop activities

Troop Meetings, Troop Outings, PLC, Service Project, COH, etc.

Patrol 6-10 Scouts Elect PL New Scout Regular Scout Venture Scout

Patrol method Senior Scout leadership may include handling

scout disciplinary actions and crowd control

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What are the advantages of a Boy Run Troop?

Boys learn leadership skills, management skills, planning skills, delegation, budgeting, following skills, public speaking, teamwork

Scout “buy-in” to Troop program Scout led is more fun Disadvantage: Noisy!

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How are we progressing towards this goal? SPL and ASPL now plan agenda for Troop Meetings, and PLC SPL runs the Troop Meetings, and PLC SPL, ASPL, Troop Guide, PL work the patrol method on all troop

outings. PLC planned the 2002 – 2003 Monthly Outing Program PLC planned the 2002 – 2003 Weekly Troop Meeting Program PLC has assigned a clean-up patrol for each Troop Meeting PLC has resolved the Troop policy for caffeinated drinks on campout

and Usage of Walkman devices on campouts. Scouts plan the majority of our service projects: e.g. Habitat for

Humanity – Ryan Small Scouts plan and run the COH: e.g. Neil Reuter Scouts plan menu and duty roster for all monthly outings Scouts develop grocery list and purchase food for their patrols Scouts do all cooking and cleaning on campouts

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Youth leaders

Senior patrol leader Assistant senior patrol leader Troop historian Librarian Instructor Chaplain aide Junior assistant Scoutmaster Patrol leader Assistant patrol leader Venture patrol leader Troop guide

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The patrol leaders’ council Run by SPL Meet once per month Senior patrol leader Assistant senior patrol leader Patrol leaders Troop guide Venture patrol leader Plans and conducts the troop’s activities Submits yearly plan to troop committee for

approval

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What role do adults have in a Boy Run Troop? Adults are a resource for the troop leadership:

MB Program, trip planning, discipline and behavior issues, advice, mentoring, encouragement

Adults ensure physical, spiritual and emotional safety for each scout

Adults coordinate Monthly Outings Adults organize and implement fund raising for the troop Adults keep financial record Adults keep advancement records Adults go on campout and have fun with the scouts Adults organize Uniform Share/Swap programs My favorite line as a Scout master, “Go ask your Patrol Leader”

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Scoutmaster

THE SCOUTMASTER is the adult leader responsible for the image and program of the troop.

The Scoutmaster and assistant Scoutmasters work directly with the Scouts.

The importance of the Scoutmaster’s position is reflected in the fact that the quality of guidance will affect every youth and adult involved in the troop.

The Scoutmaster can be male or female, but must be at least 21 years old.

The Scoutmaster is appointed by the head of the chartered organization.

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Scoutmaster Duties General

Train and guide youth leaders Work with other responsible adults to bring Scouting to boys. Use the methods of Scouting to achieve the aims of Scouting Ensure mental, physical, emotional and spiritual safety for each

scout Meetings:

Meet regularly with the patrol leaders’ council for training and coordination in planning troop activities

Attend all troop meetings or, when necessary, arrange a qualified adult substitute

Attend troop committee meetings. Conduct periodic parents’ sessions to share the program and

encourage parent participation and cooperation.

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Scoutmaster provides:

Guidance Conduct Scoutmaster conferences for all rank advancements Provide a systematic recruitment plan for new members and see that

they are promptly registered. (This is a direct responsibility of the assistant Scoutmaster for new Scouts.)

Delegate responsibility to other adults and groups (assistants, troop committee) so that they have a real part in troop operations.

Activities Make it possible for each Scout to experience at least 10 days and

nights of camping each year Participate in council and district events Build a strong program by using proven methods presented in

Scouting literature Conduct all activities under qualified leadership, safe conditions, and

the policies of the chartered organization and the Boy Scouts of America.

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Adult Leaders

ASSISTANT SCOUTMASTERS help the Scoutmaster, with assistance from the troop committee, operate the troop.

Each assistant Scoutmaster has specific assignments and reports to the Scoutmaster.

Assistants also help provide the required two-deep leadership standards set by the Boy Scouts of America.

An assistant Scoutmaster may be 18 years old, but at least one in each troop should be some-one age 21 or older who can serve in the Scoutmaster’s absence.

Types of assistant Scoutmasters include: New-Scout patrol (Bill Branner) Venture patrol 9 Harold Hughlett, Paul Petersen) 2nd Year Boys (Wes Braudaway)

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2002-2003 ProgramDate Event Description Other Activities Monthly Theme Assignment

September28– 30

Powhatan Fall CamporeeCamporee hosted by Troop 1257

Popcorn SalesService Project (SP): Prayer Vigil 9/27 SP: Habitat for Humanity 9/14Troop SPL Nominations: 9/10Troop SPL/PL Elections: 9/17

Citizenship in Comm. MB Program: C. MonroePrayer Vigil: (P. Petersen, Zeke Anders, J. DeGastyne)Habitat: (Glor, Ryan Small)

October 11-13 Old Rag Campout Popcorn SalesCourt of Honor (COH) 10/15SP: Epiphany Jubilee Celebration 10/31

Citizenship in Comm. MBHiking MB

Program: H. HughlettCOH: (H. Hughlett, Kurt Louis)Jubilee (TBD, TBD)

November 8-10 Catoctin National Park Junior Leader Training (JLT): 11/17 Citizenship in Comm. MBCamping MB

Program: B. BrannerJLT (Glor, SPL)

December * 13-15 PATC Cabin CampoutWineberry + Conley

Citizenship in Nation MBCooking MB

Program: W. Braudaway

January 10-12 Troop Ski Trip: Timberline Resort W. Va.

COH 1/21 Citizenship in Nation MBCamping MB

Program: M. SaundersCOH: (B. Branner, TBD)

February * 21-23* * 14 - 16

PATC Cabin CampoutNew Cabin

Citizenship in World MBAstronomy MB

Program: H. Hughlett

March * 28 – 30* * 21-23

Laurel Caverns Mulch SalesSP: Spring Cleanup DayCub Scout Recruitment

Citizenship in World MB Program: M. SaundersClean-up: (J. DeGastyne, TBD)

April TBD Powhatan District Spring Camporee

New PatrolsCOH 4/15

Basic Scout AdvancementPlumbing MB

Program: W. BraudawayCOH: (W. Braudaway, TBD)

May * 30 - 1 Assateague Island Basic Scout AdvancementPlumbing MB

Program: C. Monroe

June * 27 – 29* * 20 - 22

Canoe / White Water Rafting Trip TBD

Basic Scout Advancement Photography MB

Program: R. Burchfield

July 27 – Aug 2 BSA Summer Camp: OttariMountain Man Option

SP: The Spring Vacation Bible School

Advancement Program: TBDVBS: (J. DeGastyne, TBD)

August 16 - 24 Northern Tier High Adventure Canoe Trip

Canoeing MB Program: M. Saunders

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Equipment List Uniform

Shirt Neckerchief Belt Class B T-Shirt Optional:

Socks Hat Pants

Camping Sleeping Bag (20deg. Recommended) Sleeping pad Mess Kit, Knife, Fork, Spoon Duffle Bag Back Pack (Optional) Rain Gear Flashlight Sturdy Hiking Boots

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Laurel Caverns Laurel Caverns Campout Location: Laurel Caverns Address: 200 Caverns Park Rd. Farmington, Pa. 15437 Phone: (724) 438-3003 Date: 03/28/03-03/30-03 Departure from Epiphany: 03/28/03 5:00pm Arrival at Epiphany:03/30/03 3:00pm Point of Contact: Michael Glor 703 449-0639 home, (703) 624-0010 cell

Each Scout should bring a snack or $5-$7 for Friday night dinner and $5-$7 for Sunday dinner on the road. Each Scout Parent MUST fill out a Laurel Caverns permission slip by Tuesday03/25/03 Each Scout Parent MUST pay Laurel Caverns activity and food by Tuesday 03/25/03

Program: Tent Camping

Patrol Meal Preparation Climbing MB Saturday Geology MB Sunday Forestry MB Saturday Caving Adventure Saturday (must be 12 yr. Old)venture cave repelling

Cost: Food and camping: $30.00 Geology MB: $16.00 ($7.00 adult observer) $ 5.00 (catered lunch required) Climbing MB: $35.00 ($7.00 adult observer) $ 5.00 (catered lunch required) Forestry MB: $10.00 (no-charge for adult observer) Caving Adventure: $16.00 (must be 12 yr. Old) Miniature Cave Golf: $4.00 (optional) Public Cave Tour: $5.00 (optional) Venture Cave repelling:$45.00(must be 12yr.Old)

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Laurel Caverns

What to bring: Personal Gear Sleeping bag (It may be cold at night so bring an extra blanket and long

underwear if your bag is not rated at least down to 35 degree temperature)

Mess Kit (should include plate, bowl, cup, knife, folk and spoon) Two pens or pencils Change of clothing Caving cloths (Old blue jeans and long sleeve sweat shirt, old tennis

shoes or boots) Several large plastic trash bags for storing wet caving cloths Two Flashlights and extra batteries **** Must reserve your spot on the trip and be paid by 03/25/03 *****Please note catered lunches are required for some badges *****Also note age restrictions

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Summer Camp

Donna Lea Louis - Coordinator New slots open for Olmsted 1st week of August Scouts have option of attending both weeks

or switching to Olmsted if better for family schedule

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Troop committee

Supports the Scoutmaster in delivering a quality troop program

Handles troop administration Responsible for recruiting the Scoutmaster

and assistant Scoutmasters

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Roles of the troop committee

Advise the Scoutmaster on policies relating to Scouting and the chartered organization

Assist in transportation Assure that a qualified substitute leader is assigned if the

Scoutmaster is absent or unable to serve Assure that quality adult leadership is recruited and trained (the

Scoutmaster is most important), and encourage adult leader training

Carry out the policies and regulations of the Boy Scouts of America

Coordinate the Friends of Scouting campaign Encourage leaders Ensure that troop program provides at least 10 days and nights

of outdoor programming per year

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Roles of the troop committee

Manage troop finances Obtain and maintain troop equipment Provide adequate meeting facilities Recruit and involve troop committee members Serve on boards of review Solve behavior problems that can’t be resolved

within the troop (governed by the Scout Oath and Scout Law)

Support troop program delivery Support youth recruitment

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Chair Person

Organize the committee to see that all functions are delegated, coordinated, and completed

Maintain a close relationship with the chartered organization representative and the Scoutmaster

Interpret national and local policies to the troop Prepare troop committee meeting agendas Call, preside over, and promote attendance at monthly troop

committee meetings and any special meetings that may be called

Ensure troop representation at monthly roundtables Secure top-notch, trained individuals for camp leadership Arrange for charter review and re-charter annually Plan the charter presentation

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Secretary

Keep minutes of meetings and send out committee meeting notices

Handle publicity Prepare a family newsletter of troop events and activities Conduct the troop resource survey Plan for family night programs and family activities At each meeting, report the minutes of the previous meeting Arrange for charter review and re-charter annually Plan the charter presentation

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Treasurer

Handle all troop funds. Pay bills on recommendation of the Scoutmaster and authorization of the troop committee

Maintain checking and savings accounts Train and supervise the troop scribe in record keeping Keep adequate records in the Troop/Team Record Book Supervise money-earning projects, including obtaining proper

authorizations Supervise the camp savings plan Lead in the preparation of the annual troop budget Lead the Friends of Scouting campaign Report to the troop committee at each meeting

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Event Coordinator

Help in securing permission to use camping sites Serve as transportation coordinator Ensure a monthly outdoor program Promote the National Camping Award Promote, through family meetings, attendance at

troop campouts, camporees, and summer camp to reach the goal of an outing per month

Secure tour permits for all troop activities Report to the troop committee at each meeting Trip Information Communication

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Advancement Coordinator

Encourage Scouts to advance in rank Work with the troop scribe to maintain all Scout advancement

records Arrange quarterly troop boards of review and courts of honor Develop and maintain a merit badge counselor list Make a prompt report on the correct form to the council service

center when a troop board of review is held. Secure badges and certificates Work with the troop librarian to build and maintain a troop library

of merit badge pamphlets and other advancement literature Report to the troop committee at each meeting

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Training Coordinator

Ensure troop leaders and committee members have opportunities for training

Maintain an inventory of up-to-date training materials, videotapes, and other training resources

Work with the district training team in scheduling Fast Start training for all new leaders

Be responsible for BSA Youth Protection training within the troop Encourage periodic junior leader training within the troop and at

the council and national levels Report to the troop committee at each meeting

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Equipment Coordinator

Supervise and help the troop procure camping equipment.

Work with the quartermaster on inventory and proper storage and maintenance of all troop equipment.

Make periodic safety checks on all troop camping gear, and encourage troops in the safe use of all outdoor equipment.

Report to the troop committee at each meeting.

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Communications

How do you know what is going on??? Announcements at the end of each Troop

Meeting Flyers given at Troop meetings at least two

weeks prior to sign-up Email announcements Website – announcements and flyers are

posted

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What can you do if you don’t know what is happening?? Come 15 min. early to pick-up from the Troop

Meetings and listen to the announcements Check email regularly.

The current email list is available for you to check your address

Check the website regularly Bookmarks with the web address are available for every

family

Ask your scout!

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Fundraising

Mulch – April 5 Delivery Popcorn Christmas Wreaths

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What is New this Troop Year We are no-longer a small troop This Spring we will be adding one “New

Scout Patrol” Troop size is about 32 scouts

What does this mean for Troop 1257? For our Scouts For our Adults

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Volunteer Status

In October, we said: 21 Families in Troop 1257 12 Families have signed up

to serve on committee and /or troop positions

8 of the 12 Families serve in multiple positions

9 Families have not yet signed up

57% families are carrying the troop

Now as of February:

21 Families in Troop 1257

18 Families have signed up to serve on committee and /or troop positions

85% of our families are now signed-up to help!

Our Troop Goal is still 100% but we have made huge progress!

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Current Family CommitmentsFerrer Treasurer, MB Counselor

Hughlett Assistant Scoutmaster, MB Counselor, Scout Sunday

Petersen Committee Chair

Anders Committee (Uniforms), MB Counselor, Trip Coordinator, Adult Camping, COH Coordinator

Louis Advancements, Summer Camp Coordinator

Monroe Assistant Scoutmaster, MB Counselor

Branner Assistant Scoutmaster

Braudaway Assistant Scoutmaster, Registrar, Activity Coordinator, Training Coordinator

Ellis Committee, Communications, MB Counselor

Reutter Secretary, Popcorn Coordinator

DeGaetano Committee, MB Database, BOR, Mulch Coordinator

Moore Committee, Activity Coordinator, BOR, Unit Commissioner

Flevarakis Trip Coordinator, Adult Camping

Small Trip Coordinator, Adult Camping, COH Coordinator

Pawlukiewicz Adult Camping

Kanz Equipment Manager

DeGastyne Adult Camping

Groome Trip Coordinator, Adult Camping

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Coordinators/Adult CampersMarch 28 – 30 Laurel Caverns J.Pawlulkiewicz

BrannerFlevarakis

April 26-28 Powhatan District Spring Camporee

Anders Branner

Anders

May * 30 - 1 Assateague Island J.Pawlulkiewicz Branner

 

June * 27 – 29* * 20 - 22

Canoe / White Water Rafting Trip TBD

FlevarakisF.DeGastyne Branner

 

July 27 – Aug 2 BSA Summer Camp: Ottari

 Louis

Aug 3 - 9 BSA Summer Camp: Olmsted

August 16 - 24 Northern Tier High Adventure Canoe Trip

Stand by: Josh and F.DeGastyne

Saunders

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Volunteer Positions Needed Committee Positions:

Membership Transportation Health and Safety Monthly Activity Coordinators

Still need May and June Assistant Summer Camp Coordinator

Troop Positions Monthly Adult Family Campers

Still need May, June, Summer Camp Adult Campers (need 3) Summer Camp Transportation (need 3) Assistant Scoutmasters

Merit Badge Counselors

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Training / Initiation

Monthly Activity Coordinator – package to explain process and requirements posted on website Attend committee meetings 2-3 months prior to event

Adult Camper – BSA Youth Protection training is encouraged (available several times a year – 1-1/2 hours)

Troop and Committee training available 3 times a year (one afternoon)

Job Descriptions available upon request Committee positions - see Paul Petersen Troop positions – see Mike Glor

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Committee and Troop Sign-ups – Membership

Health and Safety

Transportation

Assistant Summer Camp Coordinator

May Trip Coordinator

June Trip Coordinator

May Adult Camper

June Adult Camper

Summer Camp Transportation Assistance - Need 3

Summer Camp Adult Campers – Need 3

Available on Table following meetingAvailable on Table following meeting

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Dues

It is $50 per year per Scout It is $30 for (most) Webelos transitioning

into the troop; the regular annual fee is due in September.