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1
NATIONAL JUDICIARY INFORMATICS SYSTEM
Cengiz TANRIKULUJudge in Ministry of Justice,
Advisor in Prime Ministry, The Republic of Turkey24 October 2008
Thessaloniki
U Y A P Republic of Turkey
Ministry of Justice
2
The "Crystal Scales of Justice" 2008 Edition
• Following the jury meeting of the Prize "The Crystal Scales of Justice", which was organised in Brussels on 2 October 2008, the jury selected the 4 following projects (presented in the alphabetical order by country): – Barreau de Paris" (France); – Court of Milan (Italy);– Ministry of Justice UYAP(Turkey) ;– HCMS, The Small Claims Mediation Service (United Kingdom)
• Among this selection, one project awarded the Prize "The Crystal Scales of Justice", the three others awarded a "special mention".
• As for the previous editions, the jury decided to keep secret the name of the winner until the Award ceremony in Catania, Italy (24 October 2008).
• The 4 selected projects will be invited in Catania by the European Commission.
3
CONTENT OF THE PRENSENTATION CONTENT OF THE PRENSENTATION
This event will present an overview of the Turkish Judiciary System
Secondly we will share the experiences of Turkish Ministry of Justice (MoJ) on National Judiciary Network Project (UYAP)
and give some quick facts about UYAP and effects of the project on Turkish judicial system
Provide assessment of UYAP outputs
This event will present an overview of the Turkish Judiciary System
Secondly we will share the experiences of Turkish Ministry of Justice (MoJ) on National Judiciary Network Project (UYAP)
and give some quick facts about UYAP and effects of the project on Turkish judicial system
Provide assessment of UYAP outputs
Republic of Turkey
Ministry of Justice
4
WHAT IS UYAP ?
The Ministry of Justice has prepared an “National Judiciary Informatics System (UYAP)”, to achieve establishing a information system between the Courts and all other judicial institutions and Ministry, including prisons. Before UYAP equipped these institutions with computers, network and internet connection UYAP have central filing system. Structure is central.All servers are in Ankara. All data flow in to central units. Data standards and data standardization improved data quality and enabled reliable operational and management reporting system.
Republic of Turkey
Ministry of Justice
5
UYAP I•Ministry of JusticeMinistry of Justice
•Record of Convictions and statistics(reengineering)
Criminal recordsCriminal recordsand statistic systemand statistic system
UYAP IIUYAP II
•Civil Jurisdiction•Administrative Law•Lawyers•Citizens
•Supreme CourtSupreme Court UYAP-Sup.UYAP-Sup. CourtCourt
2000-2002000-20077
6
• To serve 40.000 employee of Ministry of Justice, 66.000 lawyers and citizen
• Integration of judicial units with each other and with other justice agencies
• Prevent citiziens from unjust treatment
• Rapid, efficient, reliable and integrated system
• Fast and efficient data exchange
• Cheaper judicial services
• Minimize the basic judicial errors
• Data standardization
OBJECTIVES OF UYAPOBJECTIVES OF UYAP
7
• Alerts to identify users
• Electronic means instead of paper files
• Databank of information
• Information and basic legal aids to citizens
• Flexibility of working hours
• Audio and video records systems
OBJECTİVES OF UYAPOBJECTİVES OF UYAP
8
GENERAL INFORMATION ABOUT
TURKISH JUDICIARY
High Criminal Courts Centres 134
Courthouses 587
Penitentiary and Detention Houses 425
Forensic Medicine Units 63
Public Prosecutor Services 7751
Judges 5951
Administrative judges 818
Public prosecutors 3739
Personnel 59.037
9
Some other figures
Auxiliary Court Personal : (Aprox.) 30. 000
Trainer Judges 1159
Members of the C.o.Cas 250
Members of Council of State:78
Lawyers (approximately) 70.000
Current Number of prison inmates: 96.000
Total Prison Officials: 31 000
Republic of Turkey
Ministry of Justice
10
TheThe numbernumber of of disputesdisputes in in TurkeyTurkey
All these disputes numbers have been acquired by UYAP
PROSECUTION WRITS 1.416.739
PROSECUTION PREPARATION 4. 314.766
CRIMINAL CASES 2.673.374
CIVIL LAW CASES 2.180.305
ADMINSTRATIVE CASES 390.312
ENFORCEMENT CASES 9.640.669
GRAND TOTAL 20.616.164
11
Turkey has approximately 73 million population.
The court authorities in Turkey have annual huge working load.
Judicial Institutions are handling very heavy workload .
Turkey has approximately 73 million population.
The court authorities in Turkey have annual huge working load.
Judicial Institutions are handling very heavy workload .
Some Facts About Turkey
12
The employees, who work in judicial section, have being used very old technologies.
Cases have being derived to long in the scales. It has being taken up long time to come to a conclusion the cases.
The problems faced by the judiciary are complex, ranging from the enormous workload, inadequate training, information and monitoring.
Legal procedures were complicated and disorganized. It must be carry out a reform on judicial sector in Turkey
The employees, who work in judicial section, have being used very old technologies.
Cases have being derived to long in the scales. It has being taken up long time to come to a conclusion the cases.
The problems faced by the judiciary are complex, ranging from the enormous workload, inadequate training, information and monitoring.
Legal procedures were complicated and disorganized. It must be carry out a reform on judicial sector in Turkey
Problems !.. Problems !..
13
Average duration of assize
0 200 400 600
GeneralCourts
CoCes.
Councilof State
Civil (Days)
Penal (Days)
General Courts : Penal : 266 days
Civil : 241 days
C.o. Cassation Penal : 283 days
Civil : 86 days
Council of State : 460 days
Republic of Turkey
Ministry of Justice
1414
Project plan with milestones
TJS TJS
RevisionRevision
In 200In 20000
Analysing Analysing
of theof the
processprocess
In 200In 20022
Composing Composing
of theof the
project project
scheduleschedule
In 200In 20011
Design of the Design of the
system and system and
producproductiontion of of
ProgrammesProgrammes
and screensand screens
InIn 2003 2003
Testing Testing
systemsystem and and
newnew
productsproducts
at at the endthe end of of
thethe 2003 2003
implementingimplementing
of the projectof the project
in pilot unitsin pilot units
at at thethe
beginningbeginning of of
thethe 2004 2004
Project start Project start
toto roll outroll out
in whole Turkeyin whole Turkey
at at the beginning the beginning
of the 2005of the 2005
Conjectural Conjectural
Project’s Project’s
finish timefinish time
End ofEnd of
20020077
Republic of Turkey
Ministry of Justice
15
UYAP in Public Prosecutors Offices and
Criminal Courts
Crim
ina
l Co
urt
Pu
blic
Pro
se
cuto
r Offic
e
Court of Cassation
Other Public Prosecutor
Office
16
UYAP IN CIVIL COURTS
Plaintiff and defendant &
lawyer
Civil courtsCourt of
CassationUYAP SMS IS
e-announcement
e-notification
17
Ministry of Justice
Council of State Constitutinoal Court Supreme Court
Administrative LawAdministrative Law
• Administrative Administrative CourtsCourts
• Tax CourtsTax Courts
Criminal records and statistics
•Civil JuristicationCivil Juristication•Public ProsecutersPublic Prosecuters•Penal Law ServicesPenal Law Services•Civil Law ServicesCivil Law Services•Enforcement-BankruptcyEnforcement-Bankruptcy•Administrative LawAdministrative Law•Convict-Arrest ManagementConvict-Arrest Management•Forensic MedicineForensic Medicine
Lawyers https://avukat.adalet.gov.tr
Citizen https://vatandas.adalet.gov.tr
UYAP consists of these sub-systems:
UYAP consists of these sub-systems:
18
ERP–Personel Management–Training Management–Supply Management–Procurement Management–Financial Management
Judiciary Functions–Public Prosecuters Services–Penal Law Services–Civil Law Services–Enforcement-Bankruptcy Services–Administrative Law Services–Convict-Arrest Management–Forensic Medicine
Common Functions–e-mail–Electronic forum–Data Bank–Internet–Word Processor–Verdict Support
Ministry of Justice Central Units
Supreme Court
Court HousesPenal Law
Public ProsecutersCivil Law
Enforcement-Bankruptcy
Record of Convictions and statistics
Administrative Jurisdication
Administrative LawTax Law
Forensic MedicinePrisons
Occupational Units
Public Houses and baby nursery
Supporting Functions–Occuputional units–Judge houses and resort units–Library–Health–Archives–Baby nursery
Judge houses and resort units
Functional Scope
19
Integration between UYAP I & UYAP II
Integration between subsystems– Public Prosecuters,– Courts, – Forensic Medicine, – Prisons, etc.
Record of ConvictiondSupreme Court
Gendarmery
Population and Citizenship(MERNİS)
Constitutional Court
Land & Cadastre
Council of state
Prosecuters Courts
Enforcement-Bank.
PrisonsForensic Medicine
AdministrativeLaw
UYAP IUYAP II
Ministries
Supreme Court of Public
Accounts
PoliceIntegration with other systems
– Supreme Court,– Record of convictions and statistics– Population and Citizenship Unit,– General Directorate Of Land Registry & Cadastre, – Ministries, – Police Departments, etc.
Integration Scope
20
Police stationPolice station
OffenceOffence PublicPublicProsecuterProsecuter
Driving License Driving License InformationInformation
CourtsCourts
On lineOn line
Supreme CourtSupreme Court
Council of StateCouncil of State
Land & CadastreLand & Cadastre
Record of ConvictionsRecord of Convictions
Population & CitizenshipPopulation & Citizenship(MERNIS)(MERNIS)
Telecommunications Telecommunications AuthorityAuthority
General DirectorateGeneral Directorateof PTTof PTT
On
line
On
line
On lineOn line
ConvictionsConvictions
PrisonPrison
Forensic MedicineForensic Medicine
On lineOn line
On lineOn line
AkbankAkbank
Integration
21
DELIVERED HARDWARE
ComputerComputer 2222..200200
Laser printerLaser printer 1111..265265
Uninterruptible power supplyUninterruptible power supply 55..009090
LaptopLaptop 99..217217
Laptop Laptop printerprinter 22..880000
Color PrinterColor Printer 418418
ScannerScanner 2.2.434377
22
CABLE LAYING
• Cable was laid in 807 units for 38.200 connection points across Turkey
ANKARA
Republic of Turkey
Ministry of Justice
23
UYDU
ARTHITECTURE OF UYAP NETWORK
INTERNETINTERNET
100 Mb
BARTIN
MoJ IT Chief Office
( GÖLBAŞI )
SALİHLİ
TOKAT
YOZGAT
TARSUS
ZİLE
TURKISH
TELEKOM
TURKISH
TELEKOM
ATM & Metro Ethernet
200 MB
ANKARA
ADANA
KAYSERİ
AKSARAY
TRABZON
İZMİR
connection with fiber cable
10 M
b
Met
roE
ther
net
4 M
b F/
R
4 Mb G.SHDSL
2Mb G.SHDSL
1 Mb A
DS
L
679 units
906 units
TÜRKSAT
2 Mb F/R
13 MHz
24
Number of UYAP Users
Number of UYAP Users at 2006 10.012
Number of UYAP users at the beginning of 2007 27.806
As of now number of UYAP users 55.000
25
UYGULAMA SUNUCULARI LOGIN SAYILARI
0
2500
5000
7500
10000
12500
15000
17500
20000
22500
25000
27500
3000019
.01.
2006
03.0
2.20
0618
.02.
2006
05.0
3.20
0620
.03.
2006
04.0
4.20
0619
.04.
2006
04.0
5.20
0619
.05.
2006
03.0
6.20
0618
.06.
2006
03.0
7.20
0618
.07.
2006
02.0
8.20
0617
.08.
2006
01.0
9.20
0616
.09.
2006
01.1
0.20
0616
.10.
2006
31.1
0.20
0615
.11.
2006
30.1
1.20
0615
.12.
2006
30.1
2.20
0614
.01.
2007
29.0
1.20
0713
.02.
2007
28.0
2.20
0715
.03.
2007
30.0
3.20
0714
.04.
2007
29.0
4.20
0714
.05.
2007
29.0
5.20
0713
.06.
2007
28.0
6.20
0713
.07.
2007
28.0
7.20
0712
.08.
2007
27.0
8.20
0711
.09.
2007
26.0
9.20
0711
.10.
2007
26.1
0.20
07
TARİH
KİŞ
İ SA
YIS
I
LOGIN SAYISI
Number of Connected Users to UYAP SystemNumber of Connected Users to UYAP System
(LOG-IN Numbers)(LOG-IN Numbers)
Number of Connected Users to UYAP SystemNumber of Connected Users to UYAP System
(LOG-IN Numbers)(LOG-IN Numbers)
Nu
mb
er
of
Nu
mb
er
of
Co
nn
ec
ted
C
on
ne
cte
d
Us
ers
to
U
se
rs t
o
UY
AP
Sy
ste
mU
YA
P S
ys
tem
(LO
G-I
N
(LO
G-I
N
Nu
mb
ers
)N
um
be
rs)
Nu
mb
er
of
Nu
mb
er
of
Co
nn
ec
ted
C
on
ne
cte
d
Us
ers
to
U
se
rs t
o
UY
AP
Sy
ste
mU
YA
P S
ys
tem
(LO
G-I
N
(LO
G-I
N
Nu
mb
ers
)N
um
be
rs)
Official judicial holiday
Official judicial holiday
26
0
1000000
2000000
3000000
4000000
5000000
6000000
7000000
8000000
9000000
2005OCAK
2005NİSAN
2005TEMMUZ
2005 EKİM 2006OCAK
2006NİSAN
2006TEMMUZ
2006 EKİM 2007OCAK
2007NİSAN
2007TEMMUZ
2007 EKİM
Monthly joined document’s Monthly joined document’s nnumber in to umber in to the the UYAP UYAP ssystemystem
Monthly joined document’s Monthly joined document’s nnumber in to umber in to the the UYAP UYAP ssystemystem
Official judicial holiday
Official judicial holiday
27
Number of transactions Number of transactions in UYAPin UYAP Number of transactions Number of transactions in UYAPin UYAP
0
2.000.000
4.000.000
6.000.000
8.000.000
10.000.000
12.000.000
14.000.000
16.000.000
18.000.000
20.000.000
2006-1 2006-2 2006-6 2006-7 2007-1 2007-2 2007-7 2007-9 2007-10
TARIH (AY-YIL)
ISLE
M S
AY
ISI
Nu
mb
er
of
Nu
mb
er
of
tra
ns
ac
tio
ns
tra
ns
ac
tio
ns
in
in
U
YA
PU
YA
P
Nu
mb
er
of
Nu
mb
er
of
tra
ns
ac
tio
ns
tra
ns
ac
tio
ns
in
in
U
YA
PU
YA
P
2828
Trainings were given in laboratories Trainings were given in laboratories and practicaland practical on site on site
Republic of Turkey
Ministry of Justice
2929
With the Decision Support System, procedural mistakes are reduced to a minimum, virtual discussion forums within judicial organization about jurisprudence is in place, information sharing is enabled.
30
Legislation Legislation
DirectDirectivesives
Sentences Sentences
Case lawCase law
Judicial essaysJudicial essays
Template textsTemplate texts
CircularsCirculars etcetc..
UYAP Databank
Republic of Turkey
Ministry of Justice
31
Management of UYAP
Senior Responsible Owner:Senior Responsible Owner:
Minister of JusticeMinister of Justice
Board of UYAPBoard of UYAP
Head of Board is Undersecretary
Vice President of the Board is Deputy Undersecretary
Other members of the board are some general directors of the MoJ
Project teamProject team
Consist of about 250 staff
Republic of Turkey
Ministry of Justice
3232
UYAP in courts
Republic of Turkey
Ministry of Justice
33
UYAP trainings have been given in modern UYAP trainings have been given in modern laboratories in practical waylaboratories in practical way
Basic Computer Training: 13.000 UYAP Training: 43.500
The last instant 27.605 personnel have been trained through internet
by using distance learning/e-learning
34
DISTANCE TRAINING
34/46
3535/46
Citizens can reach and examine their case information via Internet and learn the day fixed for the trial without going courts.
3636
They can be informed by means of web site/Citizen Portal about their cases or hearing dates
They can be informed by means of web site/Citizen Portal about their cases or hearing dates
3737
Lawyer can : Pay process and tax fee from his office by use
of VPN Technology and or on Network in Bars rooms through internet banking and UYAP,
Litigate a claim or dispute to court through electronic means,
Review his cases by electronics means Submit his petition online with his electronic
signature by UYAP
• By using their electronic or mobile sign lawyers can examine their files
through internet.
38
SMS PROJECT
• As a recent development, after reaching and agreement with the GSM operators; text messages containing information about the case files can be sent to the parties of cases, who need to be warned to attend court. It allows users to ask for alerts to be sent to them whenever any chosen event occurs, by email or text (http://vatandas.adalet.gov.tr/proxy/lib/vatandas.html).
39
4040/46
UYAP’S Web Mail Server has 55.000 active USERS. The capacity of the server is 90.000. By means of virtual discussion forums within judicial organization about jurisprudence is in place, information sharing is enabled. Every user can share own experiences, problems and ideas with other users via free lectern and he can ask his occupational questions to others, he can find solutions for his problems
4141/46
With the Decision Support System, procedural mistakes are reduced to a minimum level. The aims of this facility are to prevent procedural errors during legal proceeding, to minimise other possible errors, to provide accuracy and speed to the legal proceedings and to accumulate public trust in justice . (1350 warning have been produced in the system till this time and they are presented for the use of the users. Also, warning is still being produced on the Laws.)
4242/46
The Document Management System (DMS)The Document Management System (DMS) in our Ministry has been integrated and in our Ministry has been integrated and exchange of the electronic documents between the provinces and centre has been started. exchange of the electronic documents between the provinces and centre has been started. At present, all kinds of data, Information, documents are flowing in documentation At present, all kinds of data, Information, documents are flowing in documentation management system between MoJ and other units electronically. management system between MoJ and other units electronically.
43
UYAP with NumbersUYAP with Numbers
# of Case Files On the System 57.240.073
# of User 55.000
# of Concurrent Process 1.750
# of New File per Day 200.000
Average System Login per Day 53.778
#SQL per second 3.200
# of Documents per Day (Insert) 1.000.000
# of Documents per Day (Insert+Update)
400.000
4.500.000 lines of Code4.500.000 lines of CodeMore than 3000 user interfacesMore than 3000 user interfaces
More than 4000 reports and document templatesMore than 4000 reports and document templates
44
By the use of up to date information technologies the services that are given to the public about judicial processes are higher qualitiy.
GAINSGAINS
45
Minimizing the judicial mistakes
Ability of tracking a person’s whole judicial history
Reaching different case files of a person
Catching the fugitives
%100 management of prisons
Adaptation of users to new laws
Fully online and workflow driven processes
Minimized paper work by the use of DMS and integration
Integration with other government units
Reaching the data online when needed
No data repetition
Government & Judicial Government & Judicial Process GainsProcess Gains
46
Transparency at judicial processes
Lawyer and Citizen Portal
Automatic calculation of penalties
Minimized procedural mistakes
Distribution of crimes
No waiting at lines
Social GainsSocial Gains
47
All documents, processes and files are standardised:
• Before UYAP courts and other judicial units have being writen the writs one by one. After UYAP similar writs are being writen through stencils.
• Due to standart and ready forms, all the data are filled automatically into the documents like instructions, indictmans, hearing minutes, decision and others so as to finish cases faster and more efficient and not to wait for days.
• It is nearly saved on labour force by 30 % In the past it took so many times to prepare all the documents durıng the case or hearing but now it takes only minutes and it provide us speed and reliance.
48
Economical judicial services:
• With the on-line connection of courts, expenses of bureaucracy and postal costs are removed.
• Before UYAP it could be reached to old issues of the Judicial Legislations Bulletin only per department of the Education of MoJ and that is being taken up time. After UYAP these issues can be accessed via MoJs web site online.
49
• The payments of the experts and taxes can be controlled in a more reliable way.
• Now the budget of the judicial units are prepaired by UYAP and budgetary control is made via UYAP online and momentary.
• Determination, audit and expenses are pursuitted on a central database with the accounting system in UYAP.
Obtain central financial control
50
• All takeover files from previous year can be prepared within instantly.
• Easy and fair dispatch of the files and works of courts and enforcement units is ensured.
• Prevention of corruption: Destruction of files are impossible because of electronic recording and all the activities are logged in the system.
Transparency in terms of accountability and data accuracy:
51
• The performance of the personnel can be followed via the electronical environment.
• To provide the capability to measure performance and report on the effectiveness of Turkish judicial services in terms of such performance indicators are defined by Government and stakeholders.
Performance management through integrated management information
52
• After UYAP inspections of the judicial would be per UYAP online and remote. That possibility will be bring in time, costs etc.
• Provision of Clear Evidence on performence and quality for inspectors, every processes are logging by system
Fulfill inspections in to electronic means
53
• The processes that takes hours or days can be done only in minutes by UYAP .
• Decrease administrative and judicial workload so to enable practitioners to focus on their other priorities.
Simplify process:
5454/46
PUBLIC PROSECUTORS
PROCESSBEFORE UYAP
AFTER UYAP
Instruction to other unıts Half a day 0-1 mn.
Monthly statıstıcs Half a day 0-3 mn.
Annual statistic 1 week 0-5 mn.
Preparing take overs 3 day 0-1 mn.
General forms 1 week 0-5 mn.
Birth certificate 1 week 0-1 mn.
Criminal record 1 week 0-1 mn.
Searching file 10-15 mn. 30 sn.-1mn.
Preparing standart forms
5 mn. 0-30 sn.
Examining stage of files
10 day 0-30 sn.
0
2000
4000
6000
8000
10000
12000
UYAPTAN ÖNCE UYAPTAN SONRA
Cumhuriyet Başsavcılığı İşlemlerinde Zaman Durum Grafiği(dakika)
Dosyanın Başka Büroya Gönderilmesi Aylık İstatistik HazırlamaYıllık İstatistik Hazırlama Devir Listesi HazırlamaAdis Formu Hazırlama Nüfus Kaydı AlmaSabıka Kaydı Alma Dosya Arama-BulmaMatbu Evrakların Hazırlanması
59
Judicial Institutions, which are using UYAP
High Criminal Courts Centers
133
Administrative Courts Centers
23
Provincial Courts 515
Penitentiary and Detention Houses
392
Forensic Medicine Units
26
TOPLAM 1089
60
PROJECT ROLL OUT PROCESS
61
ELECTRONIC SIGNATURE
• After the enactment of the Law on Electronic Signature, the Ministry of Justice has reached an agreement with the public e-signature provider, for the delivery of the 30.000 e-signatures for judges, prosecutors and staff until the end of June 2008.
• Until now, 33.493 personnel have applied for the e-signature and 16.811 of them have been given their e-signature.
• It was required by a regulation by the Ministry of Justice that documents will no longer be circulated physically among the judicial units after 01.07.2008.
• All the documents will be required to be sent only in the electronic environment, which are signed by e-signature.
62
INTEGRATING WITH THE EU
• The UYAP database can be connected to the central databases of the EU or member states and can form a broadened network in which European courts can benefit from.
• In the near future it will be possible to bridge UYAP with the backbone networks such as TESTA and other EU member countries’ systems.
• Achieving this goal will result in secure and swift transition of international requests such as rogatory letters, extradition matters and transfer of sentenced persons.
• Apart from these, UYAP case and document management system and word processor software were designed to be independently used by other judicial systems.
63
“• True innovations were shown by representatives of
the Ministries of Justice of Estonia and Turkey. • Turkey demonstrated its integrated approach around
the computerization of the judicial chain. • Judges, prosecutors, lawyers and other legal
professionals can (if authorized) can get with ‘one press of the button’ access to justice-registers, start judicial procedures, generate court performance information and pay electronically the court fees.”
http://palbers.wordpress.com/2008/06/04/e-justice-conference-portoroz-slovenia/http://palbers.wordpress.com/2008/06/04/e-justice-conference-portoroz-slovenia/
03.06.2008From “e-justice in Portorož” evaluations: 03.06.2008From “e-justice in Portorož” evaluations:
64
Republic of Turkey
Ministry of Justice
If you want any further info, you can get from
http://www.uyap.gov.tr/english/index.html
If you have any further questions, please don't hesitate to contact us!
“More Justice, less bureaucracy”
65
Thank you very much for your attentionThank you very much for your attention
Ministry of Justice
the Republic of Turkey
Ministry of Justice
the Republic of Turkey