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1 NAPUS CONVENTION APRIL 2013 Louise Potocki Mailing Standards Specialist 701-221-6532.
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Transcript of 1 NAPUS CONVENTION APRIL 2013 Louise Potocki Mailing Standards Specialist 701-221-6532.
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NAPUS CONVENTIONNAPUS CONVENTIONAPRIL 2013APRIL 2013
Louise PotockiLouise Potocki
Mailing Standards SpecialistMailing Standards Specialist701-221-6532701-221-6532
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• Tabbing - Self Mailers vs BookletsTabbing - Self Mailers vs Booklets
• Mailing IssuesMailing Issues
• DPBC - RetiredDPBC - Retired
• IMsb ToolIMsb Tool
• Business Customer GatewayBusiness Customer Gateway
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DEFINITION - FSMDEFINITION - FSM
•A folded self-mailer is formed of panels created when a single or multiple unbound sheets of paper are folded together and sealed to form a letter-size mailpiece.
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DEFINITION - BOOKLETDEFINITION - BOOKLET
• A booklet is formed of printed sheets A booklet is formed of printed sheets that are that are permanently boundpermanently bound with at with at least 2 staples, saddle stitiched, or least 2 staples, saddle stitiched, or glued in the fold.glued in the fold.
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BOOKLETSBOOKLETS
Spine on the leading (shorter) edge
• 5” to 9” long
• 60-pound paper
•Over 9”,up to 10.5” long
•70-pound paper
•Two tabs on top edge - 1 inch from left and right edge
•One tab on trailing edge - in the middle.
Booklets now need 3 tabs in most cases.
Tabs must be 1½”
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BOOKLETSBOOKLETSSealed with tabs:Sealed with tabs:
• 5” to 9” long 5” to 9” long – 50-pound paper50-pound paper
• Over 9” up to Over 9” up to 10.5” long 10.5” long – 60-pound paper.60-pound paper.– Spine on the Spine on the
bottombottom
Notice: 3 tabs & larger size
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FOLDED SELF-FOLDED SELF-MAILERSMAILERS• Effective January 5, 2013Effective January 5, 2013
• Minimum size for FSM – 3 ½ X 5”Minimum size for FSM – 3 ½ X 5”
• Maximum sizeMaximum size – 6 X 10 ½” (note – 6 X 10 ½” (note shorter height/length)shorter height/length)
• Maximum weightMaximum weight – 3 oz – 3 oz
• Minimum number of tabsMinimum number of tabs – 2 – 2
• Fold MUST be on the bottomFold MUST be on the bottom
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FSMsFSMs
• Maximum number of panelsMaximum number of panels – 12 – 12
• Example: Example: – Single sheet folded in half = 2 panelsSingle sheet folded in half = 2 panels– Single sheet tri-folded = 3 panelsSingle sheet tri-folded = 3 panels
• Minimum paper weightMinimum paper weight – 28 lb bond/70 lb – 28 lb bond/70 lb book weight (FSM weighing 1 oz or less)book weight (FSM weighing 1 oz or less)
• INVITATION FOLD NO LONGER INVITATION FOLD NO LONGER ACCEPTABLEACCEPTABLE
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FSMsFSMs
• More than 1 ozMore than 1 oz – 31 lb bond/80 lb book – 31 lb bond/80 lb book weightweight
BASIC SELF-MAILERSBASIC SELF-MAILERS
• Will continue to use 1” tabs on pieces Will continue to use 1” tabs on pieces that weigh 1 oz or lessthat weigh 1 oz or less
• Pieces weighing more than 1 ozPieces weighing more than 1 oz -will -will require (2) 1.5” tabsrequire (2) 1.5” tabs
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FSMsFSMs
• Tabs may be placed on top within 1” Tabs may be placed on top within 1” of the leading/trail edge OR on the of the leading/trail edge OR on the lead/trail edge within 1” of the top lead/trail edge within 1” of the top edgeedge
• The middle panel will be the address The middle panel will be the address panel on a tri-folded self-mailerpanel on a tri-folded self-mailer
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FSMsFSMs
• Location of tabs for basic FSMLocation of tabs for basic FSM
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FSMs – QUARTER FOLDFSMs – QUARTER FOLD
QUARTER FOLDED SELF-MAILERQUARTER FOLDED SELF-MAILER– The first fold must be on the leading edgeThe first fold must be on the leading edge– Quarter folded self mailers weighing 1 oz Quarter folded self mailers weighing 1 oz
or less will require (2) 1” tabsor less will require (2) 1” tabs– Quarter FSM weighing over an oz. will Quarter FSM weighing over an oz. will
require (3) 1.5” tabsrequire (3) 1.5” tabs– Glue is not allowed on quarter folded self-Glue is not allowed on quarter folded self-
mailersmailers
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TABBING – BOOKLETS AND TABBING – BOOKLETS AND FSMsFSMs
• Tabbing rules apply to letter sized Tabbing rules apply to letter sized pieces onlypieces only
• Tabbing rules apply to both single Tabbing rules apply to both single piece and discounted First-Class and piece and discounted First-Class and Standard/Nonprofit letter sized Standard/Nonprofit letter sized piecespieces
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• Tabbing- Self mailers vs. bookletsTabbing- Self mailers vs. booklets
• Mailing IssuesMailing Issues
• DPBC - retiredDPBC - retired
• IMsb ToolIMsb Tool
• Business Customer GatewayBusiness Customer Gateway
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POSTAGE POSTAGE STATEMENTSTATEMENT
112 13
2
3
56
78
910
4
11
15 16 17 18
14
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CARRIER CARRIER ROUTE/AUTOMATIONROUTE/AUTOMATION
• Within 90 days for carrier routeWithin 90 days for carrier route
• Within 185 days for automation Within 185 days for automation pricesprices
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MOVE UPDATEMOVE UPDATE
• Every discounted First-Class and Every discounted First-Class and Standard mailer must have Standard mailer must have something checked in this sectionsomething checked in this section
• If they do not, they are not entitled If they do not, they are not entitled to automation or carrier route ratesto automation or carrier route rates
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POSTALONE!POSTALONE!
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POSTALONE!POSTALONE!
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2020
Postage StatementPostage Statement
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DEFINITIONSDEFINITIONS
• DDU – Destination Delivery UnitDDU – Destination Delivery Unit
• DSCF – Destination Sectional Center DSCF – Destination Sectional Center FacilityFacility
• DNDC – Destination Network DNDC – Destination Network Distribution CenterDistribution Center
• NONE- All other officesNONE- All other offices
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POSTAGE STATEMENTPOSTAGE STATEMENT
• DDU – For carrier route pieces for DDU – For carrier route pieces for delivery in the office you are entering delivery in the office you are entering them in.them in.
• DSCF – Only if dropped in a sectional DSCF – Only if dropped in a sectional center such as Grand Forks, Bismarck, center such as Grand Forks, Bismarck, or Fargoor Fargo
• DNDC- Only if dropped in FargoDNDC- Only if dropped in Fargo
• NONE – Everyone elseNONE – Everyone else
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• Tabbing – Self mailers vs. bookletsTabbing – Self mailers vs. booklets
• Mailing IssuesMailing Issues
• DPBC - RetiredDPBC - Retired
• IMsb ToolIMsb Tool
• Business Customer GatewayBusiness Customer Gateway
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DPBC RETIREDDPBC RETIRED
• Federal Times Proposal dated March Federal Times Proposal dated March 2, 20122, 2012
• Delivery Point Barcodes (DPBC) were Delivery Point Barcodes (DPBC) were discontinued January 28, 2013.discontinued January 28, 2013.
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2525
JACK SMITH
101 MAIN ST
JACKSONVILLE FL 32241-3045
IMBIMB
All mail claimed at automation rates must have an accurate intelligent mail barcode .
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FULL SERVICE FULL SERVICE IMBIMB
• Federal Register dated April 20, 2012 – Federal Register dated April 20, 2012 – Effective January 26, 2014Effective January 26, 2014
• Only Mailers who are able to do full service Only Mailers who are able to do full service IMB will receive the automation discountsIMB will receive the automation discounts
• Full Service mailers must submit their Full Service mailers must submit their paperwork electronicallypaperwork electronically
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• Tabbing- Self Mailers vs bookletsTabbing- Self Mailers vs booklets
• Mailing IssuesMailing Issues
• Retiring the DPBCRetiring the DPBC
• IMsb ToolIMsb Tool
• Business Customer GatewayBusiness Customer Gateway
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IMsb ToolIMsb Tool
• Designed for the small mailer ( mails Designed for the small mailer ( mails 1000-9999 pieces per mailing1000-9999 pieces per mailing
• Allows the mailer to claim the Full Service Allows the mailer to claim the Full Service barcoded discountbarcoded discount
• Annual fee will be waived as long as the Annual fee will be waived as long as the mailer qualifies for the Full Service mailer qualifies for the Full Service DiscountDiscount
• PostalOne will monitor the Full Service PostalOne will monitor the Full Service discount and annual feediscount and annual fee
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IMsb ToolIMsb Tool
• Postage statement must be entered Postage statement must be entered electronicallyelectronically
• Postal Service is providing the tools Postal Service is providing the tools to allow the mailer to CASS certify to allow the mailer to CASS certify their mailing list prior to mailingtheir mailing list prior to mailing
• Mailer must register on the Business Mailer must register on the Business Customer GatewayCustomer Gateway
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IMsb ToolIMsb Tool
• IMsb Tool allows the mailer to upload IMsb Tool allows the mailer to upload their mailing list and print on labels, their mailing list and print on labels, envelopes or inserts placed in envelopes or inserts placed in window envelopeswindow envelopes
• This tool is designed for mailers who This tool is designed for mailers who do their own mail rather than taking do their own mail rather than taking it to a mail preparerit to a mail preparer
• Ideal candidates are already using Ideal candidates are already using the Business Customer Gatewaythe Business Customer Gateway
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• Tabbing – Self mailers vs bookletsTabbing – Self mailers vs booklets
• Mailing IssuesMailing Issues
• Retiring the DPBCRetiring the DPBC
• IMsb ToolIMsb Tool
• Business Customer GatewayBusiness Customer Gateway
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BUSINESS CUSTOMER BUSINESS CUSTOMER GATEWAYGATEWAY
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3333
Questions?Questions?
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Methods of Postage PaymentMethods of Postage PaymentPrecanceled StampsPrecanceled Stamps• Special stamps available in specific Special stamps available in specific
denominations for Presorted First-Class denominations for Presorted First-Class MailMail®®, Nonprofit and Standard Mail, Nonprofit and Standard Mail™™
*Note: only one (1) pre-canceled stamp may be affixed to each *Note: only one (1) pre-canceled stamp may be affixed to each mailpiece.mailpiece.
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Methods of Postage PaymentMethods of Postage Payment
Precanceled StampsPrecanceled StampsAvailable in four denominations:Available in four denominations:
• 2525¢ ¢ for Presorted First-Class Mailfor Presorted First-Class Mail®®
• 1515¢¢ for Presorted First-Class Cards for Presorted First-Class Cards • 1010¢¢ for Regular Standard Mail for Regular Standard Mail™™
• 55¢¢ for Nonprofit Standard Mail for Nonprofit Standard Mail
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Methods of Postage PaymentMethods of Postage Payment
Postage MeterPostage Meter
• Prints postage directly on mailpiece Prints postage directly on mailpiece (or meter tape)(or meter tape)
• Meter size varies by needMeter size varies by need
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Authorized Meter ProvidersAuthorized Meter ProvidersNEOPOST INCNEOPOST INC30955 HUNTWOOD AVE30955 HUNTWOOD AVEHAYWARD CA 94544-HAYWARD CA 94544-
70847084800-624-7892800-624-7892www.neopostinc.comwww.neopostinc.com
PITNEY BOWES INCPITNEY BOWES INC1 ELMCROFT RD1 ELMCROFT RDSTAMFORD CT 06926-STAMFORD CT 06926-
07000700800-322-8000800-322-8000www.pitneybowes.comwww.pitneybowes.com
DATA-PAC MAILING SYSTEMS CORP1217 BAY RDWEBSTER NY 14580-1958800-355-1755www.data-pac.com
FRANCOTYP-POSTALIA INC140 N MITCHELL CT STE 200ADDISON IL 60101-5629800-341-6052www.fpusa.net
HASLER INC19 FOREST PKYSHELTON CT 06484-6140800-243-6275www.haslerinc.com
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Methods of Postage PaymentMethods of Postage Payment
Permit ImprintPermit Imprint• Most popular and convenient way Most popular and convenient way
to pay postageto pay postage
• Postage information printed in Postage information printed in upper right corner of mailpieceupper right corner of mailpiece
• Postage block = "indicia" Postage block = "indicia"
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Methods of Postage PaymentMethods of Postage Payment
Permit ImprintPermit Imprint• Set up postage account at Post Office Set up postage account at Post Office
• Postage deducted from accountPostage deducted from account
• All mailpieces must be same weightAll mailpieces must be same weight
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Methods of Postage PaymentMethods of Postage Payment
Permit ImprintPermit Imprint• Simple and convenient Simple and convenient
• May use rubber stamp to imprintMay use rubber stamp to imprint
• No need to buy postage in advanceNo need to buy postage in advance
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Mailpiece CharacteristicsMailpiece CharacteristicsSize and ShapeSize and Shape• The Postal Service separates mail into The Postal Service separates mail into
four shape categories:four shape categories: – cardscards– letters letters – large envelopes and "flats"large envelopes and "flats"– parcelsparcels
• Different rates and preparation Different rates and preparation standards depending on the shapestandards depending on the shape
• Questions directed to Business Mail Entry Questions directed to Business Mail Entry staff or a Mailpiece Design Analyst (MDA)staff or a Mailpiece Design Analyst (MDA)
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Classification
Physical Standards for Cards
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ClassificationClassification
Physical Standards for Letters
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ClassificationClassification
Physical Standards For Flats
All flats must be flexible, uniformly thick, and rectangular in shape
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• MachinableMachinable
• NonmachinableNonmachinable
• AutomationAutomation
Categories of Mail
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• Complete delivery address
• No nonmachinable characteristics
• May be prepared as letters, folded self-mailers, or booklets
• Booklets and folded self-mailers must be tabbed according to DMM specifications
MachinableMachinable
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Maximum Weight
Presort First-Class Mail = 3.3 ounces
Standard Mail = 3.3 ounces
Self-Mailers = 3 ounces
Machinable Letters
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Nonmachinable CharacteristicsNonmachinable Characteristics
MR JOHN CORREY111 MAIN STCITY, STATE ZIP CODE
Address parallel toshorter dimension
Square
PRESORTEDFIRST CLASS
POSTAGE PAIDPERMIT NO. 23NORMAN, OK
Length divided by height must be at least 1.3 but not more than 2.5
Aspect Ratio
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4949
AMY JONES4532 WEST DRIVESAN ANTONIO TX 78284-9623
Mailpieces over 4 ¼ inches high or 6 inches long
Must be at least .009 inchMust be at least .009 inch
Nonmachinable Characteristics
4 ¼”4 ¼”
6”6”
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Nonmachinable Nonmachinable CharacteristicsCharacteristics
Pieces that contain odd-shaped contents
Pieces that are polywrapped, or have clasps, strings, or buttons or envelopes not made of paper
Pieces that are too rigid
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A folded self-mailer that is not folded and tabbed according to DMM specifications
Nonmachinable CharacteristicsNonmachinable Characteristics
FRANK FISHER
52 BOGGESS ST
BUCKHANNON WV 26201-2144
STD PRSRTDU.S.POSTAGE
PAIDNORMAN, OK
PERMIT NO. 353
KOI FARM
P.O. BOX 999
NORMAN OK 73070-0999
FOLD
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5252
Tabs Wafer Seals Spot Glue
TABBING – SELF-MAILERS
BOOKLET
FOLDEDSELF-MAILER
FOLDEDSELF-MAILER
FOLDED
28 lbs. 24 lbs. 20 lbs.
60 lbs. BOOK TEXT
Single Sheet Multiple Sheets Single/Multiple Sheets
Is the fold on top? If so, two tabs are required on the bottom (1” in from either side).
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5353
Booklets that are not tabbed per DMMor spine at the top
OCCUPANT
52 BOGGESS ST
BUCKHANNON WV 26201-2144
NONPROFITU.S.POSTAGE
PAIDNCED, OK
PERMIT NO. 999
CHURCH OF NCED
P.O. BOX 999
NCED OK 73070-0999
SPINE
Nonmachinable Nonmachinable CharacteristicsCharacteristics
Nonmachinable regardless of tabs
Machinablewith tabs per DMM
8¼”
OCCUPANT
52 BOGGESS ST
BUCKHANNON WV 26201-2144
SP
INE
NONPROFITU.S.POSTAGE
PAIDNCED, OK
PERMIT NO. 999
CHURCH OF NCED
P.O. BOX 999
NCED OK 73070-0999
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5454
Booklets Mailpiece Design – Booklets Mailpiece Design – Closure MethodClosure Method
• Tabs:Tabs:
– Three 1.5-inch tabs required on all bookletsThree 1.5-inch tabs required on all booklets
– Non-perforated tabs required on all piecesNon-perforated tabs required on all pieces
– Recommend white paper tabsRecommend white paper tabs
– Recommend 2-inch tabs on booklets over 2.5 Recommend 2-inch tabs on booklets over 2.5
ouncesounces
1.5” - 2” width
![Page 55: 1 NAPUS CONVENTION APRIL 2013 Louise Potocki Mailing Standards Specialist 701-221-6532.](https://reader037.fdocuments.in/reader037/viewer/2022110100/56649e435503460f94b368de/html5/thumbnails/55.jpg)
5555
DMM Exhibit 201.3.15.4 DMM Exhibit 201.3.15.4
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5656
Mailpiece CharacteristicsMailpiece Characteristics
BarcodesBarcodes• Series of long and short bars that Series of long and short bars that
represent numbersrepresent numbers
• Represent ZIP CodeRepresent ZIP Code™™, ZIP+4, ZIP+4®®, and , and delivery addresses delivery addresses
• 2 types of barcodes – POSTNET2 types of barcodes – POSTNET™™ and and Intelligent MailIntelligent Mail®® Barcode Barcode
![Page 57: 1 NAPUS CONVENTION APRIL 2013 Louise Potocki Mailing Standards Specialist 701-221-6532.](https://reader037.fdocuments.in/reader037/viewer/2022110100/56649e435503460f94b368de/html5/thumbnails/57.jpg)
5757
Mailpiece CharacteristicsMailpiece Characteristics
Automation Priced MailAutomation Priced Mail • 100% barcoded and prepared for 100% barcoded and prepared for
high-speed mail processinghigh-speed mail processing
• Prices available for letters, cards, Prices available for letters, cards, flats (large envelopes), and parcelsflats (large envelopes), and parcels
![Page 58: 1 NAPUS CONVENTION APRIL 2013 Louise Potocki Mailing Standards Specialist 701-221-6532.](https://reader037.fdocuments.in/reader037/viewer/2022110100/56649e435503460f94b368de/html5/thumbnails/58.jpg)
5858
JACK SMITH
101 MAIN ST
JACKSONVILLE FL 32241-3045
DPBC or IMBDPBC or IMB
All mail claimed at automation rates must have an accurate delivery point or intelligent mail barcode .
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5959
ADDRESS BLOCK ADDRESS BLOCK BARCODEBARCODE
ALEX ALEXANDRIAPO BOX 9623SAN ANTONIO TX 78284-9623
#JAN84 000 CA #15081T 52 20 30SUSAN HURLEYPO BOX 9623SAN ANTONIO TX 78284-9623
* * * * * * * * * * 5-DIGIT 78284 ATTN TIMOTHY HURSTXYZ SALES COMPANYPO BOX 9623 SAN ANTONIO TX 78284-9623
XYZ Sales Company212 N LIBERTY ST SAN ANTONIO TX 78284-9623
1/25”Minimum
1/8”Minimum
1/25”Minimum
1/8”Minimum
TRAVIS MC GEEPO BOX 9623SAN ANTONIO TX 78284-9623
* * * * * * * * * * 5-DIGIT 78284 #JAN84 000 CA #15081T 52 20 30
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6060
The HEARTThe HEART
of any mailpiece is
the delivery address
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6161
1. NON-ADDRESS DATA #JAN00 000 CA#1508 LT 52
2. INFORMATION / ATTN MR J BROWN
3. RECIPIENT CENTRAL LIBRARY
4. DELIVERY ADDRESS 3915 E CHAIN BRIDGE RD
5. CITY, STATE, ZIP CODE FAIRFAX VA 22030-3999
PRESORTEDSTANDARD
U.S.POSTAGEPAID
VARTEC
Standardized Addressing Format.
![Page 62: 1 NAPUS CONVENTION APRIL 2013 Louise Potocki Mailing Standards Specialist 701-221-6532.](https://reader037.fdocuments.in/reader037/viewer/2022110100/56649e435503460f94b368de/html5/thumbnails/62.jpg)
6262
Postal Addressing Standards
____________________
Postal Addressing StandardsPostal Addressing Standards
PUB 28PUB 28
Best resource Best resource for comprehensive for comprehensive addressing informationaddressing information
Available online at Available online at http://pe.usps.gov/text/pub28/welcome.hhttp://pe.usps.gov/text/pub28/welcome.htmtm
Publication 28 July 2008
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6363
FLATS ADDRESSING FLATS ADDRESSING
![Page 64: 1 NAPUS CONVENTION APRIL 2013 Louise Potocki Mailing Standards Specialist 701-221-6532.](https://reader037.fdocuments.in/reader037/viewer/2022110100/56649e435503460f94b368de/html5/thumbnails/64.jpg)
6464
Address AccuracyAddress Accuracy
Address ListsAddress Lists• You can buy or rent a mailing listYou can buy or rent a mailing list
– Yellow Pages under "lists“, "mailing lists” Yellow Pages under "lists“, "mailing lists” or “mailing services”or “mailing services”
– On-line search for list providers in your On-line search for list providers in your areaarea
![Page 65: 1 NAPUS CONVENTION APRIL 2013 Louise Potocki Mailing Standards Specialist 701-221-6532.](https://reader037.fdocuments.in/reader037/viewer/2022110100/56649e435503460f94b368de/html5/thumbnails/65.jpg)
6565
Address AccuracyAddress AccuracyWhy bother checking the accuracy of Why bother checking the accuracy of
your address list?your address list?
• 17% of Americans move annually17% of Americans move annually
• 43 Million people move yearly 43 Million people move yearly
• 1 out of every 6 families move yearly1 out of every 6 families move yearly• Address lists bought/rented must be Address lists bought/rented must be
checked to ensure they are correctchecked to ensure they are correct
![Page 66: 1 NAPUS CONVENTION APRIL 2013 Louise Potocki Mailing Standards Specialist 701-221-6532.](https://reader037.fdocuments.in/reader037/viewer/2022110100/56649e435503460f94b368de/html5/thumbnails/66.jpg)
6666
Address AccuracyAddress Accuracy
• For Presorted Standard MailFor Presorted Standard Mail™™ and and First-Class MailFirst-Class Mail®® rates, ZIP Codes rates, ZIP Codes™™ MUSTMUST be checked for accuracy be checked for accuracy within the last 12 monthswithin the last 12 months
• When you complete and sign a When you complete and sign a postage statement you certify your postage statement you certify your mailing qualifies for the rates mailing qualifies for the rates claimedclaimed
![Page 67: 1 NAPUS CONVENTION APRIL 2013 Louise Potocki Mailing Standards Specialist 701-221-6532.](https://reader037.fdocuments.in/reader037/viewer/2022110100/56649e435503460f94b368de/html5/thumbnails/67.jpg)
6767
Address AccuracyAddress Accuracy
Address Quality ChoicesAddress Quality Choices• Use Use www.usps.comwww.usps.com to check the ZIP Codes to check the ZIP Codes™™
• Process your address list through CASS-certified Process your address list through CASS-certified softwaresoftware–CASS improves the accuracy of carrier route, CASS improves the accuracy of carrier route, five-digitZIPfive-digitZIP®®, ZIP + 4, ZIP + 4®®, and delivery point codes , and delivery point codes that appear on mailpiecesthat appear on mailpieces
• Address List Correction ServiceAddress List Correction Service
![Page 68: 1 NAPUS CONVENTION APRIL 2013 Louise Potocki Mailing Standards Specialist 701-221-6532.](https://reader037.fdocuments.in/reader037/viewer/2022110100/56649e435503460f94b368de/html5/thumbnails/68.jpg)
6868
Address AccuracyAddress Accuracy
Address Quality ChoicesAddress Quality Choices
• Move Update required for all presorted Move Update required for all presorted First-Class and Standard/Nonprofit First-Class and Standard/Nonprofit mailingsmailings
• Within 95 days of the date of mailing Within 95 days of the date of mailing
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6969
Move Update OptionsMove Update Options
• Ancilliary Service EndorsementsAncilliary Service Endorsements
• Address Change ServiceAddress Change Service
• National Change of AddressNational Change of Address
• FastforwardFastforward
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7070
Ancilliary Service Ancilliary Service EndorsementEndorsement
ADDRESS SERVICE REQUESTED
ADDRESS SERVICE REQUESTED
APPLETREE POINT123 MAPLE ST.SOUTH EUCLID OH 44121-4912 ADDRESS SERVICE REQUESTED
101 Maple St
#BWNCXBB**AUTOCR**C003
Mary LaCroix
Avon, OH 44001
ADDRESS SERVICE REQUESTED
2
4
3
1
101 Maple St
1/4”
![Page 71: 1 NAPUS CONVENTION APRIL 2013 Louise Potocki Mailing Standards Specialist 701-221-6532.](https://reader037.fdocuments.in/reader037/viewer/2022110100/56649e435503460f94b368de/html5/thumbnails/71.jpg)
7171
Ancilliary Service Ancilliary Service EndorsementEndorsement
• Printed directly on the mailpiecePrinted directly on the mailpiece
• Mailer receives hard copy change of Mailer receives hard copy change of address or reason for nondeliveryaddress or reason for nondelivery
• Information available for 18 monthsInformation available for 18 months
• Permanent change of address Permanent change of address information onlyinformation only
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7272
RETURN SERVICE REQUESTEDRETURN SERVICE REQUESTED
• No forwardingNo forwarding
• Mailpiece returned with new address Mailpiece returned with new address or reason for nondeliveryor reason for nondelivery
• Standard mailerStandard mailer pays appropriate pays appropriate First-Class rate for mailpieceFirst-Class rate for mailpiece– 1 oz letter - $0.451 oz letter - $0.45– 1 oz flat- $0.901 oz flat- $0.90
• First-Class First-Class – no charge– no charge
![Page 73: 1 NAPUS CONVENTION APRIL 2013 Louise Potocki Mailing Standards Specialist 701-221-6532.](https://reader037.fdocuments.in/reader037/viewer/2022110100/56649e435503460f94b368de/html5/thumbnails/73.jpg)
7373
Change Service Change Service RequestedRequested
• No forwarding or return of the mailpieceNo forwarding or return of the mailpiece
• Mailpiece is disposed of by the USPSMailpiece is disposed of by the USPS
• For Standard/ Nonprofit mailersFor Standard/ Nonprofit mailers - - Separate notice sent to the with the Separate notice sent to the with the new address or reason for nondeliverynew address or reason for nondelivery
• Charge - $0.50Charge - $0.50
• First- Class mailersFirst- Class mailers – MUST BE ACS – MUST BE ACS participants to use this endorsementparticipants to use this endorsement
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7474
Address Service Address Service RequestedRequested
• Forwarding service provided for months 1-Forwarding service provided for months 1-1212
• Separate notice with new address provided Separate notice with new address provided to the mailer – Charge $0.50to the mailer – Charge $0.50
• If the mailpiece is undeliverable for any If the mailpiece is undeliverable for any reason, the piece is returned to the sender reason, the piece is returned to the sender with the reason for nondeliverywith the reason for nondelivery
• First- Class mailersFirst- Class mailers – no charge – no charge
• Standard mailersStandard mailers – pay the weighted fee – pay the weighted fee
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7575
Temp-Return Service Temp-Return Service RequestedRequested
• AVAILABLE TO FIRST-CLASS MAILERS ONLYAVAILABLE TO FIRST-CLASS MAILERS ONLY
• If the receiver has a temporary change of If the receiver has a temporary change of address on file the piece is forwardedaddress on file the piece is forwarded
• Mailer does NOT receive temporary Mailer does NOT receive temporary change of address informationchange of address information
• If the receiver has a permanent change of If the receiver has a permanent change of address, the piece is returned to the address, the piece is returned to the sender with the new address or reason for sender with the new address or reason for nondeliverynondelivery
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7676
Address Change ServiceAddress Change Service
Manual address corrections reducedManual address corrections reduced
Timely information provided on a schedule Timely information provided on a schedule you determineyou determine
Changes can be made electronically rather Changes can be made electronically rather than manuallythan manually
Fees: First- Class $0.10Fees: First- Class $0.10
Standard Mail - $0.28Standard Mail - $0.28
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7777
Address Change ServiceAddress Change Service
Billed by San Mateo Accounting Center Billed by San Mateo Accounting Center once a monthonce a month
Mailer is assigned a “Participant code” by Mailer is assigned a “Participant code” by the NCSCthe NCSC
Code is placed in the address blockCode is placed in the address block
Service provided by the National Customer Service provided by the National Customer Support Center 800-238-3150Support Center 800-238-3150
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7878
National Change of Address National Change of Address (NCOA)(NCOA)
•Provides COA information for 48 Provides COA information for 48 mos.mos.
•List processed before the mailing List processed before the mailing is doneis done
•Available through licensed Available through licensed vendors onlyvendors only
•Reduces undeliverable mailReduces undeliverable mail
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7979
FastforwardFastforward
• Used by mailers who process mail Used by mailers who process mail with an OCRwith an OCR
• Commonly used by Presort housesCommonly used by Presort houses
• Address change information is Address change information is sprayed immediately above the sprayed immediately above the barcode in the lower right hand barcode in the lower right hand corner of the mailpiececorner of the mailpiece
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8080
Mail PreparationMail Preparation
Prepping Your MailPrepping Your Mail • SuppliesSupplies
• Presorting your letter mailPresorting your letter mail
• Prepare containers (trays/sacks)Prepare containers (trays/sacks)
• Prepare postage statementPrepare postage statement
• Drop off your business mailDrop off your business mail
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8181
Alternative Alternative addressingaddressing
• If you DO NOT want to use one of the If you DO NOT want to use one of the previously listed MOVE UPDATE previously listed MOVE UPDATE methods you may use an methods you may use an ALTERNATIVE ADDRESSING FORMATALTERNATIVE ADDRESSING FORMAT– John Doe or Current ResidentJohn Doe or Current Resident– Current ResidentCurrent Resident
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8282
Mail PreparationMail PreparationSuppliesSuppliesThe Postal Service supplies the following items The Postal Service supplies the following items for freefor free::–TraysTrays–Tray "sleeves" or lidsTray "sleeves" or lids–Bundle labelsBundle labels–Container labelsContainer labels–Labeling lists – online DMMLabeling lists – online DMM–Quick Service Guides -- online Quick Service Guides -- online –Postage statement – onlinePostage statement – online
*Note: Strapping material is required but not provided *Note: Strapping material is required but not provided by USPSby USPS
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8383
MACHINEABLE LETTERSMACHINEABLE LETTERS
QUICKSERVICE
GUIDE 240B
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8484
NONMACHINABLE LETTERSNONMACHINABLE LETTERS
QUICKSERVICEGUIDE240A
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8585
NONMACHINEABLE LETTERSNONMACHINEABLE LETTERS
QUICK SERVICEGUIDE240A
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8686
BARCODED LETTERSBARCODED LETTERS
QUICK SERVICEGUIDE240C
150 PIECES
REQUIRED
QSG240C
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8787
FLATSFLATS
QUICK SERVICEGUIDE340A
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8888
FLATSFLATS
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8989
Mail PreparationMail Preparation
Containers of Letter Mail Containers of Letter Mail • Trays must be sleeved and strappedTrays must be sleeved and strapped
• Affix correct label to each trayAffix correct label to each tray
• Secure each tray with a single strap Secure each tray with a single strap around it’s lengtharound it’s length
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9090
Mail PreparationMail Preparation
Postage StatementPostage Statement• Documents the number of pieces in Documents the number of pieces in
your mailing and the postage your mailing and the postage you're paying you're paying
• Includes spaces for your company Includes spaces for your company name and permit number name and permit number
• All unshaded sections must be All unshaded sections must be completed by mailercompleted by mailer
![Page 91: 1 NAPUS CONVENTION APRIL 2013 Louise Potocki Mailing Standards Specialist 701-221-6532.](https://reader037.fdocuments.in/reader037/viewer/2022110100/56649e435503460f94b368de/html5/thumbnails/91.jpg)
9191
DEFINITIONSDEFINITIONS
• DDU – Destination Delivery UnitDDU – Destination Delivery Unit
• DSCF – Destination Sectional Center DSCF – Destination Sectional Center FacilityFacility
• DNDC – Destination Network DNDC – Destination Network Distribution CenterDistribution Center
• NONE- All other officesNONE- All other offices
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9292
POSTAGE POSTAGE STATEMENTSTATEMENT
• DDU – For carrier route pieces for DDU – For carrier route pieces for delivery in the office you are entering delivery in the office you are entering them in.them in.
• DSCF – Only if dropped in a sectional DSCF – Only if dropped in a sectional center such as Grand Forks or Fargocenter such as Grand Forks or Fargo
• DNDC- Only if dropped in FargoDNDC- Only if dropped in Fargo
• NONE – Everyone elseNONE – Everyone else
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9393
POSTAGE STATEMENTPOSTAGE STATEMENT
112 13
2
3
56
78
910
4
11
15 16 17 18
14
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9494
POSTAGE STATEMENTPOSTAGE STATEMENT
19
20 21 22
12
13 14 15
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9595
Postage StatementPostage Statement
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9696
Postage StatementPostage Statement
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9797
Postage StatementPostage Statement
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9898
Postage StatementPostage Statement
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9999
Postage StatementPostage Statement
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100100
Postage StatementPostage Statement
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101101
Postage StatementPostage Statement
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Mail PreparationMail PreparationWhere to Drop Your Where to Drop Your Business MailBusiness Mail
•Business Mail Entry Unit (BMEU)Business Mail Entry Unit (BMEU) – Locate a BMEULocate a BMEU
www.usps.com/ncsc/locators/find-www.usps.com/ncsc/locators/find-bme.htmlbme.html
**Note: You Note: You MUST NOTMUST NOT give presorted or permit imprint give presorted or permit imprint mail to a letter carrier or deposit in a collection box. mail to a letter carrier or deposit in a collection box.
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Mail PreparationMail PreparationWhat to Take to the Post OfficeWhat to Take to the Post Office
• Signed and dated postage statement(s) Signed and dated postage statement(s) • Supporting documentation Supporting documentation • Check, credit card or cash to cover Check, credit card or cash to cover
additional postageadditional postage• A check for your annual mailing feeA check for your annual mailing fee
*Note: A meter strip may be affixed to postage statement to pay *Note: A meter strip may be affixed to postage statement to pay for the additional postagefor the additional postage
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Mail AcceptanceMail Acceptance
What Happens at the Post What Happens at the Post OfficeOffice
• Eligibility of contentsEligibility of contents
• Markings and endorsements Markings and endorsements
• SortationSortation
• Postage paymentPostage payment
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ChecklistChecklist
• Decide on a class of mailDecide on a class of mail• Create your mailpieceCreate your mailpiece• Obtain an address listObtain an address list• Check the accuracy of your address listCheck the accuracy of your address list• Address your mailAddress your mail• Choose a postage payment methodChoose a postage payment method• Obtain a mailing permitObtain a mailing permit• Pay an annual mailing feePay an annual mailing fee• Pick up suppliesPick up supplies• Sort your mailSort your mail
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Quality Mailpiece DesignQuality Mailpiece Design $$aves Dollars and Makes aves Dollars and Makes
$$ense ense
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Templates
Notice 3-A
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TemplatesTemplatesMailpiece Design Analyst
Notice 67
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TemplatesTemplates
Notice 3-S
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TemplatesTemplates
Notice 04-A
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NOTICE 04ANOTICE 04A
Latest version – December 2009 Revision Latest version – December 2009 Revision GG
Measures:Measures:
Barcode lengthBarcode length
SkewSkew
PitchPitch
Clear ZonesClear Zones
Bar ParametersBar Parameters
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ResourcesResources
• Mailpiece Design Analysts (MDAs) Mailpiece Design Analysts (MDAs)
• Quick Service Guides (QSG) Quick Service Guides (QSG)
• Postal ExplorerPostal Explorer
• MailProMailPro
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District ResourcesDistrict Resources
• Mailpiece Design AnalystsMailpiece Design Analysts
• Mailing Requirements OfficeMailing Requirements Office
• Business Mail Entry ManagerBusiness Mail Entry Manager
• Mailing Standards SpecialistMailing Standards Specialist
• Supervisor, Business Mail EntrySupervisor, Business Mail Entry
• Business Mail Entry TechniciansBusiness Mail Entry Technicians
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Additional ResourcesAdditional Resources
• www.usps.comwww.usps.com• Domestic Mail Manual, Mailing Domestic Mail Manual, Mailing
Standards of the United States Standards of the United States Postal ServicePostal Service®®
• DMM located at DMM located at http://pe.usps.comhttp://pe.usps.com
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Questions?Questions?