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Mississippi Department of Mississippi Department of Education Education

2008 Summer Data Conference 2008 Summer Data Conference

School and Student Coding for School and Student Coding for Federal Programs Federal Programs

Office of Innovative Support Office of Innovative Support Presented by Marcus E. Cheeks Presented by Marcus E. Cheeks

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Presentation GoalPresentation Goal

To ensure proper coding and reporting To ensure proper coding and reporting of data related to federal program of data related to federal program

students, personnel and programmatic students, personnel and programmatic activitiesactivities

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Target Audience Target Audience Superintendents Superintendents

Business ManagersBusiness Managers

Federal Program Federal Program CoordinatorsCoordinators

MSIS and/or Data MSIS and/or Data Coordinators/ClerksCoordinators/Clerks

Curriculum Curriculum Directors Directors

Lead Teachers Lead Teachers

Title Program Title Program Teachers Teachers

Title Program Title Program Coordinators Coordinators

ConsultantsConsultants

MDE Personnel MDE Personnel

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True and Accurate Data True and Accurate Data District Accreditation Policy:District Accreditation Policy: 2.5 FACTORS AFFECTING CHANGE IN ACCREDITATION 2.5 FACTORS AFFECTING CHANGE IN ACCREDITATION

STATUSSTATUS

An assigned accreditation status may remain unchanged An assigned accreditation status may remain unchanged during that school year during that school year except in those cases whereexcept in those cases where verified noncompliance with financial standards (See verified noncompliance with financial standards (See Appendix H), the testing standard (See Appendix F), Appendix H), the testing standard (See Appendix F), standards for Safe and Healthy Schools (See standards 35, standards for Safe and Healthy Schools (See standards 35, 36, and 37), 36, and 37), continued noncompliance with federal continued noncompliance with federal regulations, or reporting false informationregulations, or reporting false information may may downgrade a status immediately. When the district has downgrade a status immediately. When the district has verified correction of deficiencies in meeting all process verified correction of deficiencies in meeting all process standards previously cited as deficiencies on the district’s standards previously cited as deficiencies on the district’s Accreditation Record Summary, the accreditation status will Accreditation Record Summary, the accreditation status will be upgraded.be upgraded.

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Title I Programs Title I Programs Title I funds are intended for high-poverty Title I funds are intended for high-poverty school districts and should be used to school districts and should be used to provide provide supplementary educational supplementary educational servicesservices – usually in reading, language – usually in reading, language arts and math – to students who are arts and math – to students who are educationally disadvantaged or at risk of educationally disadvantaged or at risk of failing to meet the state standards. A Title failing to meet the state standards. A Title I school may operate as a “Schoolwide” or I school may operate as a “Schoolwide” or “Targeted Assistance” school. “Targeted Assistance” school.

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Title I Programs (cont.) Title I Programs (cont.) Schoolwide School (SW) are generally Schoolwide School (SW) are generally schools where 40 percent or more of the schools where 40 percent or more of the children attending are from low-income children attending are from low-income families. families.

Targeted Assistance (TA) schools are Targeted Assistance (TA) schools are generally schools where less than 40 generally schools where less than 40 percent of the children attending are from percent of the children attending are from low-income families, however; low-income families, however; children children selected for servicesselected for services are both low-income are both low-income and have an academic need. and have an academic need.

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Coding AreasCoding Areas

Personnel codes – Position Personnel codes – Position and funding sourcesand funding sources

School indicators School indicators Student indicators Student indicators

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Coding AreasCoding Areas

Personnel Codes Personnel Codes

Job titles are limited to the Job titles are limited to the positions currently listed in positions currently listed in MSIS MSIS

Funding Codes Funding Codes Title I only – “1” Title I only – “1” Other Federal Programs – “9” Other Federal Programs – “9”

Allowable Cost

Funding Source

Job Title

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Coding Areas Coding Areas

School IndicatorsSchool Indicators(School Demographic Data)(School Demographic Data)

Schoolwide Title I Schoolwide Title I

Targeted Title I Targeted Title I

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Coding Areas Coding Areas Student IndicatorsStudent Indicators

Title I Eligible Title I Eligible

Title I English Title I English

Title I Reading Title I Reading

Title I Math Title I Math

Title I Language Title I Language

Title I Homeless Title I Homeless

Neglected/DelinquentNeglected/Delinquent

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Coding Areas Coding Areas School Demographic ScreenSchool Demographic Screen

The School Demographics screen will provide The School Demographics screen will provide District/School Users with the ability to create, District/School Users with the ability to create, update, and view information for new and update, and view information for new and existing schools. Any authorized MSIS user that existing schools. Any authorized MSIS user that has access to the School Demographics screen has access to the School Demographics screen will be allowed to view this information for any will be allowed to view this information for any school in the state.school in the state.

The School Demographics screen should be kept The School Demographics screen should be kept current. The information is used to generate current. The information is used to generate mailing labels for principals and schools. This mailing labels for principals and schools. This data is also used for various MDE reports.data is also used for various MDE reports.

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To Access School Demographic ScreenTo Access School Demographic Screen

1.1. Click on Modules from the menu barClick on Modules from the menu bar2.2. Select District/School Select District/School 3.3. Click on School Demographics Click on School Demographics

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School Demographic Data ScreenSchool Demographic Data Screen

4.4. User is prompted to User is prompted to School Demographic Data Screen School Demographic Data Screen 5.5. Click on the Click on the SchoolSchool tab and select the desired School tab and select the desired School 6.6. Click on the Click on the DemographicDemographic tab tab7.7. User is then prompted to User is then prompted to School Demographic Date ScreenSchool Demographic Date Screen 8.8. Click on the Click on the IndicatorsIndicators tab to display the school indicators tab to display the school indicators

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9. Schoolwide Title I: In Title I Schoolwide Program, most federal, state and local funds are consolidated to upgrade the entire educational program of the school. In schools operating on a schoolwide model, Title I is no longer a distinct program but is integrated into the regular program. Schoolwide programs are not required to specifically identify eligible Title I student for targeted Title I services that are supplementary to the regular program.

School Demographic Data School Demographic Data ScreenScreen

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10. Targeted Title I: Title I Targeted Assistance Schools are so-termed because it targets its services on specific, identified children. A student is eligible to receive Title I services in a targeted assistance school if the school identifies the student as “failing, or most at risk of failing, to meet the state’s challenging student academic achievement standards.” The school makes this determination based on multiple, educationally related objective criteria established by the LEA and supplemented by the school. Children from preschool through the second grade, however, must be chosen solely on the basis of the judgment of the teacher, interviews with parents, and other developmentally appropriate measures. Note: It is important to note that the low-income children who generate the funds are not necessarily the same children who receive the services. Once the money reaches the school, children are selected for services solely on the basis of academic needs.

School Demographic Data School Demographic Data ScreenScreen

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To View a Student Record

1. After the query has been performed to locate the student. If multiple students are displayed use the Up and Down Arrows Keys to select the desired student.

2. Double click on the Student’s District Number field or click on the Details tab.

3. This will take you to the Detail screen.4. Now you can view the Student Detail information.

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5. Title I Eligible: A student is Title I Eligible if he or she is from a low-income family, as indicated by his or her free and/or reduced lunch status. Some children are deemed automatically eligible to participate:

a) Any student served in the Migrant Education Program;b) Any child who participated in Head Start, Even Start, the Early Reading First

program, or Title I preschool services at any time within the previous two years;

c) Any child attending a community day program or living in a state or local institution for neglected or delinquent children; and

d) Any child who is homeless and attending any school in the LEA.

Student Records Student Records

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6. Title I Reading: The Title I Reading ‘tag’ identifies those students that receive reading instruction from a teacher with a MIS program code of “1” and reading is recorded on the course schedule as the subject he/she teaches. In a schoolwide setting, any child who receives reading instruction will receive this designation. In a targeted assistance school setting, only the student who is taught by a reading teacher who is being paid by Title I should receive this designation.

Student Records Student Records

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7. Title I Math: The Title I Math ‘tag’ identifies those students that receive math instruction from a teacher with a MIS program code of “1” and math is recorded on the course schedule as the subject he/she teaches. In a schoolwide setting, any child who receives math instruction will receive this designation. In a targeted assistance school setting, only the student who is taught by a math teacher who is being paid by Title I should receive this designation.

Student Records Student Records

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8. Title I Language: The Title I Language Arts ‘tag’ identifies those students that receive language arts instruction from a teacher with a MIS program code of “1” and language arts is recorded on the course schedule as the subject he/she teaches. In a schoolwide setting, any child who receives language arts instruction will receive this designation. In a targeted assistance school setting, only the student who is taught by a language arts teacher being paid by Title I should receive this designation.

Student Records Student Records

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9. Title I Neglected/Delinquent: Neglected Students are students who reside in a public or private residential facility, other than a foster home, that is operated primarily for the care of children and youth who have been committed to the institution or voluntarily placed there under applicable State law due to abandonment, neglect, or death of their parents or guardians. Examples: The Boys and Girls Ranch, Baptist Children Village, etc.

Delinquent Students are students who attend a public or private residential facility that is operated primarily for the care of children and youth who have been adjudicated delinquent or in need of supervision. Children in such an institution must have an average length of stay of at least 30 days. Examples: Harrison County Youth Detention Center, Hinds County Detention Center, Mississippi Department of Corrections, Walnut Grove, and the MS Department of Human Services Oakley and Columbia Training Schools.

Student Records Student Records

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9. Title I Homeless: The McKinney-Vento Act defines “homeless children and youth” as individuals who lack a fixed, regular, and adequate nighttime residence. The term includes:

a) Children and youth who are: sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason (sometimes referred to as doubled-up); living in motels, hotels, trailer parks, or camping grounds due to lack of alternative adequate accommodations; living in emergency or transitional shelters; abandoned in hospitals; or awaiting foster care placement;

b) Children and youth who have a primary nighttime residence that is a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings;

c) Children and youth who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and

d) Migratory children who qualify as homeless because they are living in circumstances described above.

Student Records Student Records

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Possible Possible Additional Reports Additional Reports

Private School Private School Participant Survey Participant Survey Private School Private School Enrollment Form Enrollment Form Data for the Data for the Consolidated State Consolidated State Performance Report Performance Report (CSPR)(CSPR)Supplemental Supplemental Education Services Education Services Participant Counts Participant Counts Neglected/Delinquent Neglected/Delinquent Annual (October) Annual (October) Student Count Student Count

2121stst Century Yearly Century Yearly Performance Report Performance Report Profile Performance Profile Performance Information Collection Information Collection System (PPICS)System (PPICS)English Language English Language Learners (ELL) Survey Learners (ELL) Survey Consolidated Federal Consolidated Federal Programs MonitoringPrograms Monitoring

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Contact Information Contact Information

Marcus E. Cheeks, Title I Director Marcus E. Cheeks, Title I Director

(601) 359-3499(601) 359-3499

Office of Innovative Support Office of Innovative Support

Central High School BuildingCentral High School Building

359 North West Street, Suite 111 359 North West Street, Suite 111

Jackson, MS 39205 Jackson, MS 39205