1 MI-Access Spring 2009 Webcast February 6, 2009.

11

MI-Access Spring 2009 Webcast

MI-Access Spring 2009 Webcast

February 6, 2009February 6, 2009

22

WelcomeAnd Introductions

WelcomeAnd Introductions

Jim Griffiths Manager, Assessment Administration

and Reporting

Office of Educational Assessment & Accountability

33

Our Presenters are…Our Presenters are…

Jim Griffiths – OEAAManager, Assessment Administration and Reporting

Linda Howley – OEAAInterim Assessment Consultant for Students with

Disabilities

Jim Griffiths – OEAAManager, Assessment Administration and Reporting

Linda Howley – OEAAInterim Assessment Consultant for Students with

Disabilities

44

Our Presenters are…Our Presenters are…

Dave Judd – OEAASenior Project Manager

Dan Evans – OEAAAssessment Analyst for Students with Disabilities

Alison Place – Questar Assessment, Inc.MI-Access Project Manager

Dave Judd – OEAASenior Project Manager

Dan Evans – OEAAAssessment Analyst for Students with Disabilities

Alison Place – Questar Assessment, Inc.MI-Access Project Manager

55

Submitting QuestionsSubmitting Questions

Fax: 734-334-1857Email: [email protected] any time at:

www.MIstreamnet.com

Fax: 734-334-1857Email: [email protected] any time at:

www.MIstreamnet.com

66

Webcast AgendaWebcast Agenda●The MI-Access “Top 10”●MI-Access Assessment Basics●Participation and Supported

Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations●OEAA Secure Site Processes

●The MI-Access “Top 10”●MI-Access Assessment Basics●Participation and Supported

Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations●OEAA Secure Site Processes

77

MI-Access Top 10 ListMI-Access Top 10 List10.Fill in answer bubbles

completely with a #2 pencil11.FI students do not fill in their

own bubbles12.Tested Roster is IMPORTANT13.Verify information in the

Educational Entity Master (EEM)

14.Security Compliance Form stays in district

10.Fill in answer bubbles completely with a #2 pencil

11.FI students do not fill in their own bubbles

12.Tested Roster is IMPORTANT13.Verify information in the



88

MI-Access Top 10 ListMI-Access Top 10 List5. Consider Early Returns6. Inventory Materials when

received7. Apply Pre-ID Labels to

Answer Documents8. Know Your

Accommodations9. READ the MANUAL!

5. Consider Early Returns6. Inventory Materials when




99

MI-Access Assessment Basics

MI-Access Assessment Basics

1010

Spring Assessment WindowSpring Assessment Window

MI-Access Grade 11

February 16-March 31, 2009

MI-Access Grade 11

February 16-March 31, 2009

1111

What’s Being Assessed?What’s Being Assessed?

Populations assessed:●Participation●Supported Independence ●Functional Independence

Populations assessed:●Participation●Supported Independence ●Functional Independence

1212

What’s Being Assessed?What’s Being Assessed?

Content areas assessed for each population:

● English Language Arts (Grade 11)

● Mathematics (Grade 11)● Science (Grade 11)

Content areas assessed for each population:

● English Language Arts (Grade 11)

● Mathematics (Grade 11)● Science (Grade 11)

1313

Key DatesKey DatesArrival of Materials: Week of February 2

Additional Orders: February 9-March 25

Early Returns: March 16

Return Materials: NO LATER THAN APRIL 10

Arrival of Materials: Week of February 2

Additional Orders: February 9-March 25

Early Returns: March 16

Return Materials: NO LATER THAN APRIL 10

1414

Participation and Supported

Independence (P/SI)

Participation and Supported

Independence (P/SI)

Linda Howley Interim Assessment Consultant

for Students with DisabilitiesOffice of Educational Assessment &

Accountability

1515

Participation and Supported IndependenceParticipation and Supported Independence

Student PopulationsContent AreasAssessment BookletsItem FormatsScoring Rubrics

Student PopulationsContent AreasAssessment BookletsItem FormatsScoring Rubrics

1616

ParticipationParticipation

Students who have, or function as if they have, severe or profound cognitive impairment

Students who have, or function as if they have, severe or profound cognitive impairment

1717

ParticipationParticipationExpected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Dependent on others for most, if not all, daily living needs

Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Dependent on others for most, if not all, daily living needs

1818


The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content

The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content

1919

Supported IndependenceSupported Independence

Students who have, or function as if they have, moderate cognitive impairment

Students who have, or function as if they have, moderate cognitive impairment

2020


Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning

2121


Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills

Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills

2222


Working toward mastering daily living and employment routines and an acceptable level of independent living

Working toward mastering daily living and employment routines and an acceptable level of independent living

2323

Content Areas AssessedContent Areas Assessed

• MI-Access EGLCEs/EBs/EHSCEs (Grades 3-8 and 11)

• English Language Arts, Mathematics, Science

• MI-Access EGLCEs/EBs/EHSCEs (Grades 3-8 and 11)

• English Language Arts, Mathematics, Science

2424

P/SI Assessment BookletsP/SI Assessment Booklets

Combined booklets for ELA, mathematics and science

• Participation is right side-up

• Supported Independence is upside down

• Color coordinated

Combined booklets for ELA, mathematics and science

• Participation is right side-up

• Supported Independence is upside down

• Color coordinated

2525


ELA and Mathematics = BlueELA and Mathematics = Blue

2626

Science = PinkScience = PinkParticipationParticipation

2727

ELA and Mathematics = GreenGreenELA and Mathematics = GreenGreen


2828

Science = RedScience = Red


2929

Item DevelopmentItem Development

All items• aligned to

EGLCE/EHSCE/EB• coded to adult life

contexts

All items• aligned to

EGLCE/EHSCE/EB• coded to adult life

contexts

3030


Science

•related to key concepts•related to real-world

contexts

Science

•related to key concepts•related to real-world

contexts

3131


Core items count toward the student’s score

Embedded items are for field testing ONLY

Core items count toward the student’s score

Embedded items are for field testing ONLY

3232

Item Types and FormatsItem Types and FormatsSelected Response/Multiple Choice• FI: 3 choices-text and/or

graphics• SI: 3 choices-graphics• P: 2 choices-graphics

Selected Response/Multiple Choice• FI: 3 choices-text and/or

graphics• SI: 3 choices-graphics• P: 2 choices-graphics

3333

Item Types and FormatsItem Types and Formats

Observation/Activity• Many items use an activity-

based observation format

• Paper and pencil tests aren’t appropriate

Observation/Activity• Many items use an activity-

based observation format

• Paper and pencil tests aren’t appropriate

3434

Participation and Supported IndependenceParticipation and Supported Independence

Selected-response items use PICTURE answer choices or PICTURES PAIRED WITH WORDS to improve access

Selected-response items use PICTURE answer choices or PICTURES PAIRED WITH WORDS to improve access

3535

Selected-responseSelected-response

ELA, mathematics, and science

have selected-response

items

ALL selected-response items

administered the same way

ELA, mathematics, and science

have selected-response

items

ALL selected-response items

administered the same way

3636


Selected-response picture cards will be provided by the MI-Access contractor

Selected-response picture cards will be provided by the MI-Access contractor

3737


ONE set of picture cards will be shipped to each TEACHER based on:

•content area (P/SI ELA and Mathematics OR P/SI Science)

•grades being assessed

ONE set of picture cards will be shipped to each TEACHER based on:

•content area (P/SI ELA and Mathematics OR P/SI Science)

•grades being assessed

3838

Picture CardsPicture Cards

Picture cards are presented in very specific ways

• Read manual sections on the different presentation styles

• Watch presentation styles in online learning program

Picture cards are presented in very specific ways

• Read manual sections on the different presentation styles

• Watch presentation styles in online learning program

3939


Two reasons for picture cards:

1. Not practical for students to

look at pictures in an

assessment booklet.

Two reasons for picture cards:

1. Not practical for students to

look at pictures in an

assessment booklet.

4040


2. Selected-response items have to be presented twice – each time in a different order.

2. Selected-response items have to be presented twice – each time in a different order.

4141

Sample SI Item Sample SI Item

Which of these shows a pulley being used?Which of these shows a pulley being used?

A hammer and nailA hammer and nail

B raising a flagB raising a flag

C wheelchair on rampC wheelchair on ramp

4242


The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp.

The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp.

4343

Sample Participation ItemSample Participation Item

Which one can go faster?Which one can go faster?

AA

BB

4444


The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle.

The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle.

4545


4747

Activity-based ObservationActivity-based Observation

Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student

Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student

4848

Activity-based ObservationActivity-based Observation

Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered

Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered

4949

Sample Participation ItemSample Participation Item

Activity: The student will focus on a 5-minute interactive discussion/conversation by making 3 contributions through means such as words, gestures, or facial expressions, during a leisure time activity.

Scoring Focus: Focusing on interactive conversations

Activity: The student will focus on a 5-minute interactive discussion/conversation by making 3 contributions through means such as words, gestures, or facial expressions, during a leisure time activity.

Scoring Focus: Focusing on interactive conversations

5050

Participation Scoring RubricParticipation Scoring RubricScore Point Definition

3Responds correctly with no assessment administrator assistance

2Responds correctly after assessment administrator provides verbal/physical cues

1Responds correctly after assessment administrator provides modeling, short of hand-over-hand assistance

Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance and/or step-

by-step directions

5151

SI Scoring RubricSI Scoring RubricScore Point Definition

2Responds correctly with no assessment administrator assistance

1Responds correctly after assessment administrator provides verbal/physical cues

Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance

and/or step-by-step directions

5252

Online LearningOnline Learning

MI-Access Participation and

Supported Independence

Scoring Rubrics Online

Learning Program

www.mi-access.info

MI-Access Participation and

Supported Independence

Scoring Rubrics Online

Learning Program

www.mi-access.info

5555

Functional Independence

Functional Independence

5656

Functional IndependenceFunctional Independence

Student PopulationContent AreasAssessment BookletsItem FormatScoring RubricAdministering Assessment

Student PopulationContent AreasAssessment BookletsItem FormatScoring RubricAdministering Assessment

5757


For those students who have, or function as if they have

● Mild Cognitive Impairment

For those students who have, or function as if they have

● Mild Cognitive Impairment

5858


• Can typically assess their personal strengths and limitations

• Can access resources, strategies, and supports to help them maximize their independence

• Can typically assess their personal strengths and limitations

• Can access resources, strategies, and supports to help them maximize their independence

5959


English Language Arts

Mathematics

Science

English Language Arts

Mathematics

Science

6060

Word RecognitionWord Recognition

Text ComprehensionText Comprehension

Expressing IdeasExpressing Ideas

FI ELA Assessments - PurpleFI ELA Assessments - Purple

6161


ELA passages designed to be appropriate for age/interest levels of students being assessed

Most students should be able to read passages

ELA passages designed to be appropriate for age/interest levels of students being assessed

Most students should be able to read passages

6262


If a student accesses print through a reader, it is considered a standard accommodation

If a student accesses print through a reader, it is considered a standard accommodation

6363

Data and ProbabilityGeometryMeasurementNumbers and Operations

Data and ProbabilityGeometryMeasurementNumbers and Operations

AlgebraAlgebra

FI Math Assessments - GoldFI Math Assessments - Gold

6464

Sample FI Math item

6565

Constructing New Scientific Knowledge

Reflecting on Scientific Knowledge

Using Life Science Knowledge

Using Earth Science Knowledge

Using Physical Science Knowledge

Constructing New Scientific Knowledge

Reflecting on Scientific Knowledge

Using Life Science Knowledge

Using Earth Science Knowledge

Using Physical Science Knowledge

FI Science Assessments - OrangeFI Science Assessments - Orange

6666

Sample FI Science item Sample FI Science item

6767


Resemble paper/pencil test

Use multiple-choice item format ONLY, except for ELA Expressing Ideas

Resemble paper/pencil test

Use multiple-choice item format ONLY, except for ELA Expressing Ideas

6868


Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet and bubble in student responses on answer document

Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet and bubble in student responses on answer document

7070

Administering FI AssessmentAdministering FI Assessment

Read the manual before administration

Scripts in the manual for each content area that MUST be followed during assessment administration

Read the manual before administration

Scripts in the manual for each content area that MUST be followed during assessment administration

7171


Become familiar with scripts ahead of time

Need to fill in assessment booklet page numbers in the script

Become familiar with scripts ahead of time

Need to fill in assessment booklet page numbers in the script

7272


Decide on a student-by-student basis if assessments will be administered individually or in a group

Decide on a student-by-student basis if assessments will be administered individually or in a group

7373


There is NO time limit – use own judgment on time allowed and how much to administer in one sitting

There is NO time limit – use own judgment on time allowed and how much to administer in one sitting

7474


Be familiar with each student’s IEP to make sure necessary assessment accommodations are available

Be familiar with each student’s IEP to make sure necessary assessment accommodations are available

7575

Optional MaterialsOptional Materials

Mathematics: coins, bills, clocks, calendars, meters, etc.

Science: sand, water, flashlight, musical instruments, etc.

Mathematics: coins, bills, clocks, calendars, meters, etc.

Science: sand, water, flashlight, musical instruments, etc.

7676


Students are to mark responses in the test booklet (not the answer document).

Students are to mark responses in the test booklet (not the answer document).

7777


The assessment administrator needs to fill in the students answer document when the test is complete.

• Make sure the bubble is completely filled in with a #2 pencil.

The assessment administrator needs to fill in the students answer document when the test is complete.

• Make sure the bubble is completely filled in with a #2 pencil.

7878

Do Not Read Aloud Items

Do Not Read Aloud Items

Dan Evans Assessment Analyst


Accountability

7979

Do Not Read Aloud ItemsDo Not Read Aloud Items

Continuing this year…

• “Do NOT Read Aloud” table included in front of EVERY assessment booklet

• Use table to mark booklets

Continuing this year…

• “Do NOT Read Aloud” table included in front of EVERY assessment booklet

• Use table to mark booklets

8080


• ELA Word Recognition answer choices

• Pictures/graphics not accompanied by words or labels

• ELA Word Recognition answer choices

• Pictures/graphics not accompanied by words or labels

8181


Mathematics items include:●Money items – where coins

or bill can’t be named

●Base 10 block items – can’t read keys and answer choices

Mathematics items include:●Money items – where coins

or bill can’t be named

●Base 10 block items – can’t read keys and answer choices

8282

Sample “Do Not Read Aloud” TableSample “Do Not Read Aloud” Table

8383

Do Not Read Aloud ItemDo Not Read Aloud Item

Science • Some picture answer

choices can’t be named because it would give answer away

Science • Some picture answer

choices can’t be named because it would give answer away

8484

Do Not Read Aloud ItemDo Not Read Aloud Item

Review Appendix B in manual describing types of items that shouldn’t be read aloud

Review Appendix B in manual describing types of items that shouldn’t be read aloud

8585

Assessment Accommodations

Assessment Accommodations

8686

ALL MI-Access assessments

designed using universal

design principles to be as

accessible as possible to ALL

students with disabilities.

ALL MI-Access assessments

designed using universal

design principles to be as

accessible as possible to ALL

students with disabilities.

8787

Read Sections:Read Sections:

•“MI-Access Assessment Accommodations” in the manual

•“Assessment Accommodation Summary Table” on the

MI-Access web site

•“MI-Access Assessment Accommodations” in the manual

•“Assessment Accommodation Summary Table” on the

MI-Access web site

8888

Must be documented in a student’s IEP and routinely used during classroom instruction.

• Braille

• Enlarged Print

• Audio versions (CD and cassette)

Must be documented in a student’s IEP and routinely used during classroom instruction.

• Braille

• Enlarged Print

• Audio versions (CD and cassette)

Accommodated VersionsAccommodated Versions

8989

ResourcesResourcesMI-Access information and materials

−www.michigan.gov/mi-access−www.mi-access.info

Administration manuals

Handbooks

Extended High School Content Expectations/Benchmarks

Science Artwork

MI-Access information and materials−www.michigan.gov/mi-access−www.mi-access.info

Administration manuals

Handbooks

Extended High School Content Expectations/Benchmarks

Science Artwork

9090

OEAASecure Site

OEAASecure Site

Dave Judd Senior Project Manager


9191

OEAA Secure SiteOEAA Secure Site

www.mi.gov/oeaa.securewww.mi.gov/oeaa.secure

9292


9393

New MI-Access Functions in the OEAA Secure SiteNew MI-Access Functions in the OEAA Secure Site

All functions previously performed in the MI-Access Online System have transitioned to the OEAA Secure Site.

All functions previously performed in the MI-Access Online System have transitioned to the OEAA Secure Site.

9494

MI-Access Functions in the OEAA Secure SiteMI-Access Functions in the OEAA Secure Site

• Enter assessment administrator, student, and manual counts

• Pre-ID students• Print barcode labels

• Enter assessment administrator, student, and manual counts

• Pre-ID students• Print barcode labels

9595

MI-Access Functions in the OEAA Secure Site - ContinuedMI-Access Functions in the OEAA Secure Site - Continued

●Enter additional materials orders

●Track shipments●View and make changes in

Tested Roster

●Enter additional materials orders

●Track shipments●View and make changes in

Tested Roster

9696

Counts and the OEAA Secure SiteCounts and the

OEAA Secure Site

9797

Entering Counts for Initial Materials OrderEntering Counts for Initial Materials Order

9999

Pre-ID ProcessPre-ID Process

100100


Districts that assigned students to the MI-Access Test Cycle in the OEAA Secure Site by January 21, 2009…

Districts that assigned students to the MI-Access Test Cycle in the OEAA Secure Site by January 21, 2009…

101101


…will receive preprinted Pre-ID student barcode labels.

NOTE: Preprinted student answer documents will no longer be provided.

…will receive preprinted Pre-ID student barcode labels.

NOTE: Preprinted student answer documents will no longer be provided.

102102


Affix Pre-ID student barcode labels to blank student answer documents.

Affix Pre-ID student barcode labels to blank student answer documents.

103103


Districts that did NOT complete the Pre-ID process ON OR BEFORE January 21...

…MUST print their own Pre-ID labels locally from the OEAA Secure Site.

Districts that did NOT complete the Pre-ID process ON OR BEFORE January 21...

…MUST print their own Pre-ID labels locally from the OEAA Secure Site.

104104


ALL student answer documents must be affixed with a Pre-ID student barcode label. Student answer documents cannot be scored without this information.

ALL student answer documents must be affixed with a Pre-ID student barcode label. Student answer documents cannot be scored without this information.

105105


The OEAA Secure Site is available for pre-identifying students throughout the entire assessment window.

The OEAA Secure Site is available for pre-identifying students throughout the entire assessment window.

106106


A fee will be assessed per answer document returned for scoring without Pre-ID barcode label information.

A fee will be assessed per answer document returned for scoring without Pre-ID barcode label information.

107107


During the Pre-ID process, assign students to the MI-Access Spring 2009 Test Cycle and designate:

Test Type (P, SI, FI) Content area (ELA, Math, Science)

During the Pre-ID process, assign students to the MI-Access Spring 2009 Test Cycle and designate:

Test Type (P, SI, FI) Content area (ELA, Math, Science)

108108


Students must be flagged as

“Special Education” in both the

OEAA Secure Site and SRSD.

Students must be flagged as

“Special Education” in both the

OEAA Secure Site and SRSD.

109109


Confirm that the Special Education flag has been marked for all students as you complete the Pre-ID process.

Confirm that the Special Education flag has been marked for all students as you complete the Pre-ID process.

110110


Run a “Pre-Identified Students Report” on the OEAA Secure Site.

Verify the Special Education flag in both locations for all MI-Access students.

Run a “Pre-Identified Students Report” on the OEAA Secure Site.

Verify the Special Education flag in both locations for all MI-Access students.

111111


Students will count as Not Assessed if the Special Education flag is not indicated in both systems:

OEAA Secure Site and SRSD

Students will count as Not Assessed if the Special Education flag is not indicated in both systems:

OEAA Secure Site and SRSD

112112

Printing Barcode Labels

Printing Barcode Labels

113113

Printing Barcode LabelsPrinting Barcode Labels

Be sure that “MI-Access Test Cycle”

is selected – NOT “MEAP Test Cycle”NOT “MME Test Cycle”NOT “ELPA Test Cycle”

Be sure that “MI-Access Test Cycle”

is selected – NOT “MEAP Test Cycle”NOT “MME Test Cycle”NOT “ELPA Test Cycle”

114114

When printing labels locallyWhen printing labels locally

Use 1-inch by 4-inch adhesive labels (do NOT use paper with glue, paste, staples or tape).

Use 1-inch by 4-inch adhesive labels (do NOT use paper with glue, paste, staples or tape).

115115


Check with MEAP District Coordinators to see if they have extra blank labels.

Check with MEAP District Coordinators to see if they have extra blank labels.

116116


Use a laser printer.

Scanning equipment may not pick up ink from ink jet printers.

Use a laser printer.

Scanning equipment may not pick up ink from ink jet printers.

117117


OEAA Secure Site User Manual

www.mi.gov/oeaa-secure

OEAA Secure Site User Manual

www.mi.gov/oeaa-secure

118118

Receiving Your Assessment Materials From Questar

Assessment, Inc.

Receiving Your Assessment Materials From Questar

Assessment, Inc.

Alison Place MI-Access Project ManagerQuestar Assessment, Inc.

119119

Arrival of MaterialsArrival of Materials

• One shipment of materials, including assessment booklets, scan documents, and pre-ID labels.

• Materials to arrive in districts week of February 2 (two weeks before testing).

• Be sure materials are inventoried by school coordinators and any deviations from the packing list are reported to the 800 number.

• One shipment of materials, including assessment booklets, scan documents, and pre-ID labels.

• Materials to arrive in districts week of February 2 (two weeks before testing).

• Be sure materials are inventoried by school coordinators and any deviations from the packing list are reported to the 800 number.

120120

Shipment PackagingShipment Packaging

Materials will be shipped to districts, but will be packaged by school.

Each school box will be shipped separately and will have its own tracking information. Please check the OEAA Secure for details about the number of boxes your district will receive.

Materials will be shipped to districts, but will be packaged by school.

Each school box will be shipped separately and will have its own tracking information. Please check the OEAA Secure for details about the number of boxes your district will receive.

121121

Shipment ContentsShipment ContentsThe district and school boxes will

contain all materials needed to administer the assessments, including:

• Standard print booklets• Accommodated versions• Student answer documents• Preprinted pre-ID barcode labels

The district and school boxes will contain all materials needed to administer the assessments, including:

• Standard print booklets• Accommodated versions• Student answer documents• Preprinted pre-ID barcode labels

122122

Shipment ContentsShipment Contents

Note: Labels will be provided to districts that pre-identified their students by January 21, 2009. Districts must continue to pre-ID their students after January 21 and print labels locally.

Note: Labels will be provided to districts that pre-identified their students by January 21, 2009. Districts must continue to pre-ID their students after January 21 and print labels locally.

123123


District boxes will contain:•Cover Letter •District packing slip•Copies of school packing slips•Security Compliance Form

District boxes will contain:•Cover Letter •District packing slip•Copies of school packing slips•Security Compliance Form

124124


•District ID Sheet•Return of Material Packet

that includes:−UPS/RS labels, District ID sheet, paper strips, packing checklist, and divider sheets.

•District ID Sheet•Return of Material Packet

that includes:−UPS/RS labels, District ID sheet, paper strips, packing checklist, and divider sheets.

125125

Cover LetterCover Letter

Explains materials enclosedin each shipmentExplains materials enclosedin each shipment

126126

District and School Packing SlipsDistrict and School Packing Slips

Use to inventory materialsUse to inventory materials

127127


School boxes will contain: • School Packing Slip • Standard print forms• Accommodated versions• Student answer documents• P/SI picture cards• Rulers

School boxes will contain: • School Packing Slip • Standard print forms• Accommodated versions• Student answer documents• P/SI picture cards• Rulers

128128


School boxes will contain:• Preprinted Pre-ID barcode labels*• School and Teacher ID Sheets• Teacher Return Envelopes • Security Compliance Forms

*For students pre-identified in the OEAA Secure Site by January 21, 2009.

School boxes will contain:• Preprinted Pre-ID barcode labels*• School and Teacher ID Sheets• Teacher Return Envelopes • Security Compliance Forms

*For students pre-identified in the OEAA Secure Site by January 21, 2009.

129129


IMPORTANT!!

School Coordinators should inventory materials using the school packing slip.

IMPORTANT!!

School Coordinators should inventory materials using the school packing slip.

130130


• An overage of most materials has been included in the school box, which should reduce the need for additional materials.

• Contact the District Coordinator if any materials are missing and/or if additional materials are required.

• An overage of most materials has been included in the school box, which should reduce the need for additional materials.

• Contact the District Coordinator if any materials are missing and/or if additional materials are required.

131131

Security Compliance FormsSecurity Compliance Forms

Security Compliance Forms (SCF) no longer are returned to the MI-Access contractor.

Instead, they are to be kept on file for one year by the MI-Access District Coordinator.

Security Compliance Forms (SCF) no longer are returned to the MI-Access contractor.

Instead, they are to be kept on file for one year by the MI-Access District Coordinator.

132132

Additional Materials Orders (AMO)

Additional Materials Orders (AMO)

Dave Judd Senior Project Manager


133133

Additional Materials OrdersAdditional Materials Orders

• OEAA Secure Site will be open for Additional Materials Orders and late first-time new orders from February 9 through March 25.*

*Due to the large volume of orders submitted during first few days the OEAA Secure Site is opened, orders may take up to one week to process and ship.

• OEAA Secure Site will be open for Additional Materials Orders and late first-time new orders from February 9 through March 25.*

*Due to the large volume of orders submitted during first few days the OEAA Secure Site is opened, orders may take up to one week to process and ship.

134134


135135

Additional Material OrderAdditional Material Order

Only enter an AMO if you have already placed a first-time order and have completed inventorying materials in your shipment.

Only enter an AMO if you have already placed a first-time order and have completed inventorying materials in your shipment.

136136


You may order:●Manuals●Assessment Booklets●Accommodated versions*

*When you order an accommodated version all the materials you will need to administer the test will automatically come with that version (i.e., standard –print booklet, answer document).

You may order:●Manuals●Assessment Booklets●Accommodated versions*

*When you order an accommodated version all the materials you will need to administer the test will automatically come with that version (i.e., standard –print booklet, answer document).

137137


Ancillary materials are to only be ordered if you need additional materials.*

*All ancillary materials will be shipped with your order automatically. This option is to only be used if you run out or need an extra.

Ancillary materials are to only be ordered if you need additional materials.*

*All ancillary materials will be shipped with your order automatically. This option is to only be used if you run out or need an extra.

138138

Ancillary materials include:Ancillary materials include:

• School and Teacher ID sheets• Return of Materials Packets• UPS/Return Shipment labels• Teacher Return Envelopes• Rulers

• School and Teacher ID sheets• Return of Materials Packets• UPS/Return Shipment labels• Teacher Return Envelopes• Rulers

139139

Additional Materials OrdersAdditional Materials OrdersOnly enter an AMO if you have already placed a first-time order and have completed inventorying materials in your shipment. You may order ancillary materials, including:

●Student answer documents●Rulers●School and Teacher ID sheets

Only enter an AMO if you have already placed a first-time order and have completed inventorying materials in your shipment. You may order ancillary materials, including:

●Student answer documents●Rulers●School and Teacher ID sheets

140140


Counts for standard-print booklets DO NOT have to be entered in addition to counts for accommodated versions.

Counts for standard-print booklets DO NOT have to be entered in addition to counts for accommodated versions.

141141

Additional Materials Orders/Late First-time CountsAdditional Materials Orders/Late First-time Counts

If you have not entered counts previously, you may enter first-time counts at the AMO screen. However, DO NOT enter counts for ancillary materials. These will be shipped to you automatically.

If you have not entered counts previously, you may enter first-time counts at the AMO screen. However, DO NOT enter counts for ancillary materials. These will be shipped to you automatically.

142142

Additional Materials Orders/First-time CountsAdditional Materials Orders/First-time Counts

143143

Additional Materials Orders/First-time CountsAdditional Materials Orders/First-time Counts

Counts for Student Answer Documents do not need to be entered for AMOs or first-time orders whenever an assessment booklet has been ordered. These will be automatically shipped.

Counts for Student Answer Documents do not need to be entered for AMOs or first-time orders whenever an assessment booklet has been ordered. These will be automatically shipped.

144144

Tracking Shipments From the ContractorTracking Shipments From the Contractor

145145

Track initial and additional orders from the contractor to your door.

146146

Tested RosterTested Roster

147147

Tested Roster allows you the LAST opportunity to:Tested Roster allows you the LAST opportunity to:

1. Verify that all answer documents were received and accounted for by the contractor.

2. Request OEAA to research any missing students and or missing assessments.

3. Update student demographic information before MI-Access reports are printed and the AYP file is created.

1. Verify that all answer documents were received and accounted for by the contractor.

2. Request OEAA to research any missing students and or missing assessments.

3. Update student demographic information before MI-Access reports are printed and the AYP file is created.

148148

Tested RosterTested RosterEnsure that the following has been validated

during Tested Roster:

• Verify that students who were bubbled with an unethical practice/prohibitive behavior or nonstandard accommodation are appropriately marked.

• Ensure students who took MI-Access are marked as special ed.

Ensure that the following has been validated during Tested Roster:

• Verify that students who were bubbled with an unethical practice/prohibitive behavior or nonstandard accommodation are appropriately marked.

• Ensure students who took MI-Access are marked as special ed.

149149

Returning MaterialsAfter Testing

Returning MaterialsAfter Testing

Alison PlaceMI-Access Project ManagerQuestar Assessment, Inc.

150150

No Missing Pre-ID Barcode Labels, Please!No Missing Pre-ID Barcode Labels, Please!

All student answer documents returned for scanning and scoring must have Pre-ID barcode labels. Fees will be assessed for answer documents with missing barcode labels…More about this later.

All student answer documents returned for scanning and scoring must have Pre-ID barcode labels. Fees will be assessed for answer documents with missing barcode labels…More about this later.

151151

Consider Early Returns!Consider Early Returns!

Early Returns: Due to Questar by March 16.

•Used for testing scanning/scoring system and generating equating data.

Early Returns: Due to Questar by March 16.

•Used for testing scanning/scoring system and generating equating data.

152152

In Any Case…Don’t Be Late!In Any Case…Don’t Be Late!Final Deadline for Return of Materials: All assessment material due to Questar

no later than April 10.

• Please be sure to return materials by the deadline to ensure your students’ answer documents are processed and scored. Districts will be assessed financial and other penalties for late materials.

Final Deadline for Return of Materials: All assessment material due to Questar

no later than April 10.

• Please be sure to return materials by the deadline to ensure your students’ answer documents are processed and scored. Districts will be assessed financial and other penalties for late materials.

153153

Return of Materials to QuestarReturn of Materials to Questar• Ensure scorable answer documents

are placed in Teacher Return Envelope with Teacher ID sheet.

• School assessment materials should be organized and packaged in the box in which they were received. Ensure Teacher Return Envelopes are shipped with School ID sheet.

• Ensure scorable answer documents are placed in Teacher Return Envelope with Teacher ID sheet.

• School assessment materials should be organized and packaged in the box in which they were received. Ensure Teacher Return Envelopes are shipped with School ID sheet.

154154

Return of Materials to QuestarReturn of Materials to Questar

• School materials must be sent to the District Coordinator (see manual for details). They SHOULD NOT BE SENT directly to Questar. The District Coordinator will ship all district materials to Questar.

• School materials must be sent to the District Coordinator (see manual for details). They SHOULD NOT BE SENT directly to Questar. The District Coordinator will ship all district materials to Questar.

155155

Return of Materials to QuestarReturn of Materials to Questar

• There will be one UPS/RS label per school box. However, districts may place school boxes in a larger box so they are shipped together, if desired.

• There will be one UPS/RS label per school box. However, districts may place school boxes in a larger box so they are shipped together, if desired.

156156

Fees2008-2009

Fees2008-2009

Dan Evans Assessment Analyst


Accountability

157157

Fees for 2008-2009Fees for 2008-2009• Student answer documents returned

without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.

• If a label cannot affixed by the contractor, the document will not be scored.

• Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.

• If a label cannot affixed by the contractor, the document will not be scored.

158158

Fee ScheduleFee Schedule

159159

The Most CommonAdministration ErrorsThe Most Common

Administration Errors

160160

Most Common Administration ErrorsMost Common Administration Errors

•Answer documents returned without barcode labels

•Answer documents returned with incorrect barcode labels (name on answer document does not match label)

•Answer documents returned without barcode labels

•Answer documents returned with incorrect barcode labels (name on answer document does not match label)

161161


•Answer document does not have form number bubbled in and/or written in

•Students taking multiple assessment types

•Answer document does not have form number bubbled in and/or written in

•Students taking multiple assessment types

162162


• Students taking out-of-level assessments (test form grade does not match pre-ID grade)

• Student answer documents returned under wrong school ID sheets

• Students taking out-of-level assessments (test form grade does not match pre-ID grade)

• Student answer documents returned under wrong school ID sheets

163163


• Administering accommodated version of Functional Independence assessments when not documented in the student’s IEP and/or used in daily instruction

• Answer documents not completed correctly

• Administering accommodated version of Functional Independence assessments when not documented in the student’s IEP and/or used in daily instruction

• Answer documents not completed correctly

164164


• Answer documents completed by students rather than by assessment administrators

• Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely)

• Answer documents completed by students rather than by assessment administrators

• Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely)

165165


• PAA and SAA scores not recorded for each student for each item for P/SI assessments

• Counts for AMO/first-time orders not entered by appropriate district level personnel

• PAA and SAA scores not recorded for each student for each item for P/SI assessments

• Counts for AMO/first-time orders not entered by appropriate district level personnel

166166


•Counts for AMO/first-time orders not entered under appropriate schools

●Tested Roster not being reviewed by many districts

•Counts for AMO/first-time orders not entered under appropriate schools

●Tested Roster not being reviewed by many districts

167167

IMPORTANT COMMUNICATIONSIMPORTANT COMMUNICATIONS

• OEAA and/or Questar sends important emails to District MI-Access Coordinators throughout the administration cycle.

• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).

• OEAA and/or Questar sends important emails to District MI-Access Coordinators throughout the administration cycle.

• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).

168168

IMPORTANT COMMUNICATIONSIMPORTANT COMMUNICATIONS

•Ensure your district’s IT professional confirms you can receive these emails and attachments.

•Ensure your district’s IT professional confirms you can receive these emails and attachments.

169169

Questions???Questions???

Jim Griffiths Manager, Assessment Administration

and Reporting


170170

MI-Access Top 10 ListMI-Access Top 10 List10.Fill in answer bubbles

completely with a #2 pencil11.FI students do not fill in their

own bubbles12.Tested Roster is IMPORTANT13.Verify information in the



10.Fill in answer bubbles completely with a #2 pencil

11.FI students do not fill in their own bubbles

12.Tested Roster is IMPORTANT13.Verify information in the



171171

MI-Access Top 10 ListMI-Access Top 10 List5. Consider Early Returns6. Inventory Materials when




5. Consider Early Returns6. Inventory Materials when




Contact InformationContact Information

• Call 1-877-560-8378

•Select Option 4

• [email protected]

• Call 1-877-560-8378

•Select Option 4

• [email protected]

Thank You!Thank You!FAQ

Archived Event

VHS or DVD copy

●Brenda Hose at 734-334-

1437 or [email protected]

FAQ

Archived Event

VHS or DVD copy

●Brenda Hose at 734-334-

1437 or [email protected]

1 MI-Access Spring 2009 Webcast February 6, 2009.

Documents

Transcript of 1 MI-Access Spring 2009 Webcast February 6, 2009.