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MARIA GARCIASchoolwide Program Manager

DIVISION OF FEDERAL PROGRAMSmariagarci@pa.gov

Title I Schoolwide Programs

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Presentation OverviewPresentation Overview

Brief Overview of Title IProgram RequirementsProgram ComponentsFiscal RequirementsBenefits of Schoolwide ProgramsNew Roles/personnel changesNext Step . . .

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Title I. Part ATitle I. Part A

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Title ITitle I

Largest federally funded education program.Largest federally funded education program. Purpose: To help low achieving students achieve high Purpose: To help low achieving students achieve high

academic standards.academic standards. Supplemental Educational AssistanceSupplemental Educational Assistance

Mainly in Reading & MathMainly in Reading & Math Two main models for servicing students:Two main models for servicing students:

Targeted Assistance ProgramTargeted Assistance Program Schoolwide Programs Schoolwide Programs

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Title I Uses of FundsTitle I Uses of Funds

Instructional ProgramsInstructional Programs In ClassIn Class Pull OutPull Out Extended DayExtended Day Extended YearExtended Year Pre-KindergartenPre-Kindergarten Summer ProgramsSummer Programs Online LearningOnline Learning Take Home ResourcesTake Home Resources TutoringTutoring

Supporting ProgramsSupporting Programs Professional DevelopmentProfessional Development Parent InvolvementParent Involvement Materials/SuppliesMaterials/Supplies TechnologyTechnology School ChoiceSchool Choice Supplemental Educational Supplemental Educational

ServicesServices

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Two - Title I Program Models

Schoolwide-vs-

Targeted Assistance

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Targeted Assistance Any building with less than 40% low income Eligible students include:

Children identified as “failing”, or most at risk of failing Students served in the previous two years under the

Migrant Program Any child who participated in Head Start, Even Start,

The Early Reading First, within the previous two years. Any child in a community day program or living in a

neglected or delinquent institution Any child who is homeless

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Targeted Assistance Program

Selection for services is based entirely in low achieving, not low income

Title I may be used to coordinate and supplement services

Maintain documentation showing program expenditures to verify funds were used to meet statutory requirements for such programs & not to supplant non-federal resources

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Students Selected Based on LEA Criteria

Pre K-2 Teacher Recommendation Developmentally

Appropriate Assessment Parent Recommendation

Grades 3-12 Students Performing Below

Proficient on local assessments (formative)

Students Performing Below Proficient on previous year’s PSSA

Attendance/Suspension Retention Report Card Grades Other: Anecdotal Records,

Teacher Recommendations

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Supplement not Supplant Targeted Assistance Program

Requires that federal funds be used to augment the regular education program, not to substitute for funds or services that otherwise would be provided during the time period in question.

It prohibits the use of federal funds to perform a service that would normally be paid for with state or local funds.

Additional programmatic services must be provided to identified Title I students.

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Schoolwide Program

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What is a Schoolwide Program?

A Schoolwide Program (SWP) is a comprehensive reform strategy designed to upgrade the entire educational program in a Title I school; its primary goal is to ensure that all students, particularly those that are low achieving, demonstrate proficient and advanced levels of achievement on state academic standards.

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SCHOOLWIDE

Identification of StudentsSchoolwide programs are not required to specifically

identify eligible Title I students for targeted Title I services. All students are eligible to participate in all aspects of the schoolwide program.

The statute requires the program to particularly address the needs of low achieving children and those at risk of not meeting the state student academic achievement standards.

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SWP has Three Core Elements:

Comprehensive Needs AssessmentComprehensive PlanAnnual Review of Effectiveness

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Program Requirements

40% poverty threshold (unless waived by PDE)One year of planning prior to implementation (unless

waived by PDE)Annual evaluation of the program effectiveness10 implementation components

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Ten Required Components Ten Required Components of the Schoolwide Planof the Schoolwide Plan

Component 1Component 1 - - Needs Assessment (5 Step Process)Needs Assessment (5 Step Process) 1) Establishing SW planning team

Organizes and oversees the needs assessment Leads staff in developing the SWP Oversees and conducts annual evaluation

2) Clarifying the vision for reform Discusses how their reformed school will look

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Ten Required Components Ten Required Components of the Schoolwide Plan (cont.)of the Schoolwide Plan (cont.)

Component 1 - Needs Assessment (5 Step Process) Component 1 - Needs Assessment (5 Step Process) (continued)(continued)

3) Creating the school profile Serves as the starting point Will provide a picture of data driven description of the school’s

students, staff, community demographics, programs, and mission 4) Identifying data sources

Quantitative Qualitative Dropout rate Graduation rate

5) Analyzing dataThe team analyzes the data and the gaps between the current operating state and the established vision.

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Ten Required Components Ten Required Components of the Schoolwide Plan (cont.)of the Schoolwide Plan (cont.)

ComponentComponent 2 2 - - Schoolwide reform strategies that:Schoolwide reform strategies that: Increase the amount & quality of learning time (extended year,

before- and after-school) Address needs of all, but particularly low-achieving

ComponentComponent 3 3 - - Instruction by “highly qualified” (HQ) teachersInstruction by “highly qualified” (HQ) teachers HQ teachers in all core content areas All instructional paraprofessionals meeting NCLB requirements

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Ten Required Components Ten Required Components of the Schoolwide Plan (cont.)of the Schoolwide Plan (cont.)

Component 4Component 4 - - High Quality & Ongoing Professional High Quality & Ongoing Professional DevelopmentDevelopment

PD must be aligned to achieving the goals of the SW program.

PD must be extended to those who partner with teachers to support student achievement.

Ten Required Components Ten Required Components of the Schoolwide Plan (cont.)of the Schoolwide Plan (cont.)

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Component 5 Component 5 - - Strategies to Attract Highly Qualified Strategies to Attract Highly Qualified TeachersTeachers

The SW plan must describe what strategies it will use to attract and retain HQ teachers.

A statement that your district/charter only hires HQ is not sufficient in a SW plan.

Ten Required Components Ten Required Components of the Schoolwide Plan (cont.)of the Schoolwide Plan (cont.)

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Ten Required Components Ten Required Components of the Schoolwide Plan (cont.)of the Schoolwide Plan (cont.)

Component 6Component 6 - Parental Involvement- Parental Involvement SW Plans must contain strategies to involve parents,

especially in helping their children do well in school. Must have at least 1 parent in the planning team.

Component 7Component 7 - Transition from pre-school- Transition from pre-school SW programs are required to implement effective pre-

school transitional programs in order to better prepare students for the kindergarten curriculum.

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Ten Required Components Ten Required Components of the Schoolwide Plan (cont.)of the Schoolwide Plan (cont.)

Component 8Component 8 - Include teachers in assessment decisions- Include teachers in assessment decisions Provide Professional Development to teachers about

multiple assessments Teachers should know, understand, and be able to use

assessments on a regular basis to inform instruction.

Component 9Component 9 - Timely, effective additional assistance- Timely, effective additional assistance Plans must include regular assessments of all students

and specific plans for what happens when a student is not achieving.

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Component 10Component 10 - Coordination and Integration- Coordination and Integration Coordination and Integration of Federal, state and local

funds, programs and services

Ten Required Components Ten Required Components of the Schoolwide Plan (cont.)of the Schoolwide Plan (cont.)

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Annual Review

Regulations require that SW schools conduct an annual review of the SWP

Annual Review should answer two main questions:

Was the program implemented as the planning team intended?

Was there improvement in student achievement, particularly for the lowest-achieving students?

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Fiscal Requirements

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Federal Funds that Can be Consolidated Federal Funds that Can be Consolidated with Limitations Include:with Limitations Include:

Migrant Educational needs of migratory students are met Parents are involved

Indian Education Parent committee to develop Indian education programs

approves the inclusion of funds

(cont’d on next slide)

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IDEA All Part B requirements must be satisfied May not exceed the amount received by LEA for the year Divided by the number of children with disabilities in the

LEA AND multiplied by the number of children with disabilities

participating in the SWP

Competitive Grants Must carry out all the activities described in the application

Federal Funds that Can be Consolidated with Federal Funds that Can be Consolidated with Limitations Include: (cont.)Limitations Include: (cont.)

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Fiscal FlexibilityFiscal FlexibilityThree Accounting Scenarios

1. Complete Consolidation of ALL Funds Eligible services: Any Service or activity included in the SWP Accounting: Consolidated funds lose their identity

2. Consolidation of Federal Funds ONLY Eligible services: Cost must be educational and identified in the

needs assessment and the SWP Accounting: Lose their program identity. Must be tracked to an

activity allowable under the SWP3. No Consolidation of funds but use of Title I funds on a SW

basis Eligible services: Cost must be educational and identified in the

needs assessment and the SWP Accounting: Title I funds must be tracked separately

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Fiscal Flexibility Fiscal Flexibility (continued)(continued)

Each school must identify specific programs being consolidated and the amount they each contribute.

Schools must maintain records that the SWP addresses the Intent and Purpose of each of the programs

Each school must meet the supplement vs. supplant as it relates to SW (i.e. SW schools must receive all the state and local funds it would otherwise receive to operate its educational program in the absence of Title I Part A)

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Time DistributionTime Distribution

Required: Semi-Annual Certification

The Principal will list all the teachers and paraprofessionals that work in the Schoolwide school and state that all their

time and effort is to support schoolwide goals and objectives.

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Proportional Reporting: LEAProportional Reporting: LEA

Proportional basis

Example: If 25% of combined funds are from Title I, then report 25% of expenditures as Title I expenditures

Not required to track to activity allowable under program – only show allowable under SWP plan

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Proportional Reporting: LEAProportional Reporting: LEAPrograms Contributing Funds to the Consolidated Schoolwide Pool

  Federal Funds    

School BuildingTitle I - A

Disadvantaged

Title II-A Improving Teacher Quality

Title IV-A Safe and Drug Free Schools IDEA- B

State and Local Funds

Total for Each Building

A $182,535 $25,000 $10,685 $94,462 $2,048,115 $2,360,797

B 115,455 25,000 20,071 27,709 1,380,884 1,569,119

C 181,780 25,000 23,686 69,272 1,940,161 2,239,899

D 141,900 110,437 22,351 93,202 1,999,902 2,367,792

E 229,460 110,437 27,546 61,715 1,936,291 2,365,449

F 169,860 110,437 23,796 54,158 1,525,307 1,883,558

Total Funds LEA Distributes to Individual Schools 1,020,990 406,311 128,135 400,518 10,830,660 12,786,614

Percent of Total 8% 3% 1% 3% 85% 100%

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Sequential ReportingSequential Reporting

Use up funds in order based on sourceState and local first; then Title I, Part A and other Federal

fundsShow expenditures until funds are spent in entirety or

until maximum carryover remains

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Sequential ReportingSequential Reporting

Source of Funds Revenues

Total Expenditures ($950,000) Charged

to Federal, State, and Local Programs

Amount Remaining

Total Included in Schoolwide Consolidated Pool $1,000,000  

State and Local Sources 520,000 $520,000

Title I, Part A 240,000 240,000

Title II, Part A -- Improving Teacher Quality 40,000 40,000

IDEA Part B (Special Education) * 50,000 50,000

Title V, Part A 70,000 70,000

Carl D. Perkins Career and Technical Education Act

80,000

30,000

50,000

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DocumentationDocumentation

A school operating a SWP must retain the following documentation for five years:

Documentation related to the three core components:

Comprehensive Needs Assessment

Comprehensive Plan

Annual Review

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Benefits of a Schoolwide Programs

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Benefits of Schoolwide ProgramsBenefits of Schoolwide ProgramsFlexibility

Must meet “intent and purpose” of program Not required to identify particular children: all children

Coordination and Integration Not required to provide supplemental services: can use all resources of the

school

Accountability

Unified Goals

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Going from Going from Targeted Assistance to SchoolwideTargeted Assistance to Schoolwide

Personnel ReorganizationPersonnel ReorganizationThe school will do the needs assessment to determine

the goals…

The team should analyze how the Title I teachers can take a new role at the school to help you reach your schoolwide goals

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Ideas for new rolesIdeas for new rolesParent Involvement CoordinatorBefore and after school program teacherSummer school teacherRegular classroom teacher (reducing class size for all subjects

or specifically to reduce a specific subject’s class size)Math/Reading coachesAssessment and/or Curriculum coordinatorInstructional facilitatorFamily literacy coordinatorTechnology teacherAny position that will result in the school’s progress towards

achieving the schoolwide goals.

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Interested in Becoming Interested in Becoming a Schoolwide School?a Schoolwide School?

First Steps: Send an intent form to your regional coordinator to lock the start

date for planning (Found in DFP’s website) Is your building less than 40% poverty level?

Submit a waiver request and have it approved by PDE before starting the planning process. (Found in DFP’s website)

Required Application as of 2013-2014 School Level Plan –AND- DFP Addendum

or SWP Template found in DFP’s website

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Title I funding will support

the implementation of your Schoolwide Plan.

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How do I find Schoolwide Information?How do I find Schoolwide Information?

Go to www.education.state.pa.usClick on “Programs” in the left columnClick on “Programs D-G”Click on “Federal Programs”Click on “Title I”Click on “Title I Schoolwide Programs”

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U.S. DEPARTMENT OF EDUCATION

www.ed.gov

AN IDEA BOOK OF PLANNING: IMPLEMENTING SCHOOLWIDE PROGRAMS-VOLUME 1, AND PROFILES SUCCESSFUL PROGRAMS: IMPLEMENTING SCHOOLWIDE PROGRAMS VOLUME www.ed.gov/pubs/idea_planning

WHAT WORKS CLEARINGHOUSE

http://ies.ed.gov/ncee/wwc/

Resources

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Note: If additional copies of packet or PowerPoint Presentation are needed, please email

Cheryl Watts cwatts@pa.gov