1 Managing Legal Deposit for Online Publications in Germany Cornelia Diebel.

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Managing Legal Deposit for Online Publications in Germany

Cornelia Diebel

Agenda

1. Introduction

2. Legislation

3. Strategies

4. Automated Workflows

5. Interfaces

6. Quantities

7. E-Journals

8. Visibility of online publications| E-Legal Deposit: from legislation to implementation, from ingest to access | September 20122

Deutsche NationalbibliothekGerman National Library

| E-Legal Deposit: from legislation to implementation, from ingest to access | September 20123

Memory of the nation

Law regarding the German National Library (June 22, 2006)- The new legal task includes the collection of media works in

„immateriel form“ (= online publications)

Legal Deposit Regulation (October 17, 2008)

Collection guidelines of DNB


How to handle the masses - strategies

The collection (=ingest) and the cataloguing of online publications is based on automated processes.

On the contrary to the collection and cataloguing of printed works there are no librarians to handle online publications the traditional way.

The effort concerning online publications goes into persuading the publisher to supply the objects and the quality assurance of metadata and the objects.


How to handle the masses – stepwise procedure

Collection of print-similar online publications such as E-Books und E-Journals, continuing with online sheet music and online audio books.

Submission via webforms for different types of online-resources.

Automated ingest-workflows via OAI-PMH and Hotfolder.

Selective webharvesting starts later this year.

7 | E-Legal Deposit: from legislation to implementation, from ingest to access | September 2012

Three premesis for automated workflows

1. Using metadata standards:in favor of data transfer there is a need to know and to comply with the metadata standard

2. File formats must be known:

for digital longterm preservation

for presentation and using the online publications

3. Using defined interfaces:at the publishers side and at the DNB


Metadata

Reuse of already existing metadata from the publishers.

DNB defined a core set of metadata.

Metadata are mapped for transmission in the DNB-catalogue.

Mappings are available for well known and heavily used standards in Germany.

At present: ONIX for Books 2.1, MARC XML, XMetaDissPlus


File formats

File formats must be known for digital longterm preservation and for presentation and using online publications.

We started with PDF in all varieties, but preferably PDF/A.

Now we also collect EPUB, JPG, TIF, ZIP, MP3, WAV, WavPak, Flac.


Interfaces

DNB

for larger amounts for E-Books, E-Journals online audio-books, online sheet music

for larger amounts for E-Books, E-Journals, online audio-books, online sheet music

for smaller amountsfor E-Books, E-Journals and online sheet music


Hotfolder

Webforms OAI-PMH

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Interface: Webform



Interface: Hotfolder

A Hotfolder is a controlled folder at a DNB server.

Transmission is possible via sFTP or WebDAV, checksums could be included to ensure the transmission.

Every Publisher has his own account to deliver transfer packages.

Each online-resource is packed as a zip file, the file names are standardized Metadata: catalogue_md.xml Object: content file

A confirmation for the publisher is available via the Hotfolder logfiles or via OAI request from the DNB catalog.

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Interface: Hotfolder - the transfer package

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Interface: Hotfolder - the content file


Interface: OAI-PMH

The Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH) is a low-barrier mechanism for repository interoperability.

Data Providers are repositories that expose structured metadata via OAI-PMH.

Service Providers then make OAI-PMH service requests to harvest that metadata.

OAI-PMH is a set of six verbs or services that are invoked within HTTP.



Interface: OAI-PMH

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Object serverObject serverobject fetcherobject fetcher

RepositoryRepositoryHarvesterHarvester

Request

Records

OAI-PMH

Transfer-URL

Interface: OAI-PMH

http://publisherxy.de/oai/repository? base URL

verb=ListRecords supposed action (1 of 6)

&from=2011-12-09T08:11:11Z period from …

&until=2012-03-10T15:13:13Z until

&set=online limitation

&metadataPrefix=onix Metadata standard


http://publisherxy.de/oai/repository

Digital delivery of online publications

In Germany there are some vendors, who handle the digital delivery of online publications to the bookseeling platforms.

DNB established contacts to these companies and succesfully tried to persuade them to integrate the delivery to DNB in their business model.

Right now the most important players integrated the delivery to DNB, which works good for the DNB and for the publishers.

21 | E-Legal Deposit: from legislation to implementation, from ingest to access | September 2012

Quantity of online publications


Dissertations and other university pub-

lications19,2%

PoD-Titles23,9%

Printed music0,2%Digitized material

0,6%

E-books24,4%

E-paper issues28,5%

E-journals (issues and articles)3,4%

E-Books: 154.288PoD: 151.146Theses: 121.459E-Paper: 180.563E-Journals: 21.363Digitized: 3.812Pr. Music: 1.014

Automated cataloguing

Automated Integration of supplied metadata in the catalogue of DNB.

Every object is assigned a Persistent Identifier.

Linking to parallel print editions, take-over of intellectually produced data like subject headings or links to authority data for persons and corporate bodies.

Automated Linking to authority data records either by existing or by newly produced records.


Persistent Identifier URN

URN means Uniform Resource Name.

URNs are used for identification of online publications.

URNs are intended to serve as persistent, location-independent resource identifiers.

Other examples for persistent identifiers are: DOI, Handle.

DNB provides a resolving service for URNs and tries to make that the objects are available, at least in the DNB.


Challenge: E-Journals

The implementation of an automated workflow for E-Journals has to confirm some challenges:

To get the relation and the context within the journal, it is necessary to preserve the assignment of journal articles or issues to the journal titles. Preferable via an distinct identifier.

In contrast to the situation for E-Books there are no standard metadata formats for E-Journals: we work now with XMetaDissPlus, made our definitons for MARCXML and are planning to use CrossRef and/or the NLM-DTD.


E-Journal title


E-journal Article


A digital repository receives all ingested publications


A. N. Other

A short introduction to digital long-term preservation

urn:nbn:de:12345

A. N. Other

A short introduction to digital long-term preservation

urn:nbn:de:12345


Visibility of online publications

Worldwide searchable via the DNB catalog.

Access in the library‘s reading room (according to the Copyright Law).

Free, free after registration (depending on the distribution rights granted by the depositor).

In compliance with German and European copyright regulations.

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Visibility of online publications – the catalog


Thank you

Any questions?


1 Managing Legal Deposit for Online Publications in Germany Cornelia Diebel.

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