1 LHC-DFBX Procurement Strategy Joseph Rasson LBNL Presented at the DFBX Production Readiness Review...
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Transcript of 1 LHC-DFBX Procurement Strategy Joseph Rasson LBNL Presented at the DFBX Production Readiness Review...
![Page 1: 1 LHC-DFBX Procurement Strategy Joseph Rasson LBNL Presented at the DFBX Production Readiness Review 23-24 October 2002, LBNL Brookhaven - Fermilab - Berkeley.](https://reader035.fdocuments.in/reader035/viewer/2022062320/56649ce35503460f949af620/html5/thumbnails/1.jpg)
1
LHC-DFBX
Procurement Strategy
Joseph Rasson
LBNL
Presented at the
DFBX Production Readiness Review
23-24 October 2002, LBNL
Brookhaven - Fermilab - Berkeley
US LHC ACCELERATOR PROJECT
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Outline
Vendor Scope of Work List of Government Furnished Materials Vendor Pre-qualification Process Project Schedule RFP Strategy and Schedule RFP Package Information Requested in Bidder’s Response Proposal Evaluation Criteria Summary
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Vendor Scope of Work
Fabricate, assemble and test 8 feedboxes per LBNL Specification M-993 (Statement of Work)
Integrate LBNL provided parts/assemblies into the feedboxes Complete all electrical and tests per provided specs Provide all necessary tooling, fixtures, instruments and cryogens
needed for assembly, handling, test and acceptance activities Pack and ship to CERN in accordance with Shipping Spec LBNL will perform the acceptance tests at CERN Final acceptance requires passing the acceptance tests at
CERN
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List of Government Furnished Materials
Complete list is generated from BOM
Major Components:
1. HTS leads (Pirelli)
2. Vapor cooled leads (subcontractor)
3. Bus duct and lambda plug assemblies (LBNL)
4. Beam tube assemblies (LBNL)
5. Magnet instrumentation conduits (LBNL)
6. Specialized bellows and flanges (FNAL)
7. Specialized cryogenics sensors (CERN)
8. Support jacks, tooling balls, name plates, etc. (LBNL)
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Vendor Pre-qualification Process
FNAL commissioned experienced vendors to conduct fabrication study
Vendors were visited several times to discuss specifications and design intent
Submitted an LOI for price and schedule estimates to five vendors in Dec 2001
Cost and schedule for the full scope of work for 8 DFBXs based on DFBXG design and 5 variants
Received positive expression of interest from three companies, two were not interested
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Vendor Pre-qualification Process (cont.)
Progress since May 2002 Review: One vendor dropped out leaving two interested in DFBX fab Vendors reviewed Acceptance Specification
They accept responsibility for mechanical integrity of the box after shipping to CERN, but
Will not accept responsibility for electrical components
Vendors were qualified to perform lead splice operation. Vendors and their subcontractors reviewed the Crating and
Shipping Specification
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Project Schedule
Requested Fab Float
IP CERN DOE Deliv. Date No. of Days
8L - G Aug-04 Aug-04 19-Mar-04 147 days
2R - D Oct-04 Oct-04 28-May-04 126 days
1L - A Feb-05 Feb-05 23-Jul-04 217 days
8R - H Feb-05 Feb-05 1-Oct-04 147 days
1R - B Aug-05 Aug-05 10-Dec-04 245 days
2L - C Aug-05 Aug-05 25-Feb-05 168 days
5R - F Mar-06 Sep-05 30-Apr-05 124 days
5L - E Mar-06 Sep-05 30-Jun-05 63 days
Milestones
Additional schedule constraint US-LHC Accelerator Project ends Sept. 2005
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Project Schedule (cont.)
Schedule forecast Based on the LOI schedule provided by the manufacturers:
First DFBX Delivered 13 month AROo Meets CERN requirement
Last (8th) DFBX Delivered 27-29 months AROo Meets DOE-LHC requirement
However, production schedule is aggressive To meet schedule extensive oversight is required Highlights the urgency to get process started
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RFP Strategy
Based on discussion with the Project Management Office and vendors:
Decision was made to release the RFP based on the fabrication drawings for DFBX-C/G and top level assembly drawings for other 5 variants
Get vendors started on preparing their proposals To get the vendor subcontractors started To develop the bid framework and fabrication plan
Release all other drawings 4-6 weeks before proposal response due date
RFP schedule allows time for BAFO cycle (if needed) Working closely with LBNL Procurement Department and the
LHC-PMO to get the RFP out
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Conditions for BAFO
After receiving the responses to the RFP we may request a BAFO
BAFO address include: Exceptions requested by vendors
Design changes requested by LBNL Changes in integration tasks and schedule
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RFP Schedule
Production Readiness Review 23 Oct 2002
Issue RFP 5 Nov 2002
Complete Remaining Drawings 28 Nov 2002
Vendor's Response 14 Jan 2003
Issue Request for BAFO 28 Jan 2003
Vendor's Final Response 11 Feb 2003
Place Order 4 Mar 2003
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Post Award Conference
Meeting to be held at vendor’s facility 4 weeks after award Complete list discussion topic is in the SOW documents Major points are:
1. Review fabrication and assembly plan and schedule
2. Coordinate the delivery schedule of GFM
3. Coordinate in-process inspection
4. Resolve any inconsistencies in the LBNL provided drawings or documents
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Initial RFP Package
Technical Specification (SOW) Engineering drawings
Detailed fabrication drawings for DFBX-C/G Top level assembly drawings for other 5 variants
Acceptance Specification MLI Specification Power Lead Splice Specification Bill of Materials List List of GFM and their replacement cost Installation specification of LBNL supplied materials Crating and Shipping Specification Flow Schematics Wiring Diagrams LBNL QA plan
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Information Provided During Proposal Activities
Detailed fabrication drawings for other 5 variants Changes resulting from pipe interconnect specifications
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Information Requested in Bidder’s Response
RFP Appendix A contains proposal response information requested to evaluate and rank proposals
Two separate proposals are required: Price and Technical Technical Proposal includes:
Delivery Schedule Fabrication Milestone Schedule Qualifications: Experience and Past Performance Production Facilities and Planning Understanding the Requirements and Technical Approach Project Management , Quality Assurance and Quality Control
Implementation
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Proposal Evaluation Criteria
RFP Appendix A contains proposal evaluation criteria: Price Delivery schedule Technical Evaluation Factors:
Production Facilities and Planning Conformance with Specification and Understanding the
Requirement Qualifications: Management Experience and Past
Performance Quality Assurance and Quality Control Implementation Site Access
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Bid Evaluation
Evaluation criteria and weighting factors are set before releasing the RFP
Price has the highest weighting factor
Evaluation committee members from LBNL and FNAL
Committee will review and evaluate the technical and schedule responses to the RFP
Knowledge of price information will be limited to LBNL Procurement Officer
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Basis of Award
Award contract to the bid that contains the combination of those factors offering the best overall value to the Laboratory
Lowest overall price will be the primary concern in making the award
Credibility of vendor’s delivery schedule and technical performance are important, but ranked slightly below price
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Summary
Vendors are familiar with the scope of work and are pre-qualified Fabrication plan is developed RFP documents are nearly complete 4 months are allowed from issuing RFP to placing award Meeting production schedule remains a major challenge