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Képpel FELS Brasil S.A.

Management Presentation:J.D.Edwards System

Presenter: Richard L Berryand

Paulo de Tarso Rocha Coelho Jr.

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Agenda

• System Overview 10 mins

• Project Costing Overview 20 mins

• Purchasing Process 20 mins

• Stores Processes 20 mins

• Payment Process 10 mins

• Conclusion 10 mins

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• The J.D.Edwards software is now ‘live’

• Apart from JDE, the KFELS 6 digit Cost Code scheme, and a new standardised Inventory Item Number have also been implemented

• There are many changes of procedure that affect daily operations:– Costing

– Purchasing

– Integration

– Fiscal

– Payment

J.D.Edwards Overview

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J.D.Edwards System Overview

• Costing• Procurement• Inventory Management• Payments• Billing and Receipts• General Ledger• Fiscal• Fixed Assets

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J.D.Edwards: Integration

General Ledger

Project Ledger

Purchasing

Inventory

Accounts Payable

Address Book

Accounts Receivable

Fixed Assets

Fiscal

ApplicationConsumable

Issue

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Job Cost: Integration• Purchasing

– Commitments (as soon as PO or subcontract is entered)– Receiving (immediately updates cost)– Cost is charged to the Job, quantity updates inventory

• Inventory– Inventory Issues and Returns of consumable materials

• Fiscal– Taxes charged to the Job

• Fixed Assets– Assets may be bought for a project

• Accounts Receivable

• Accounts Payable

• General Ledger

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Job Cost

• Cost Types– Labour– Material– Subcontract– Other

• Cost Code 6 – digit has been implemented

• Labour Costing interfaced from RM Labore, and hours from SAMO.

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Job Status Inquiry: Cost Code Level 9

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Job Status Inquiry: Cost Code Level 6

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Job Status Inquiry: Cost Code Level 4

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Job Status Inquiry: Cost Type Level 7

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Job Status Inquiry: Cost Type Level 4

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• Purchasing Types:– OI Consumable Inventory– OD Direct Application– OS Subcontract– OF Fixed Assets

• Process Changes:– All PO are in JDE– Costing must be entered into the PO– Tax information must be correct in the PO

• Benefits– Integration– Consolidated view of purchases– Delivery statistics

J.D.Edwards System Overview:Procurement Management

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Procurement Process: Consumable Stores

Requisition

Purchase Order

Receive

Fiscal

Accounts Payable

Requisition and Tabulation outside JDE

Enter, print and approve

Stores receive, update stock, create Nota Fiscal information

Verify tax information

Update due date, print espelho

Treasury Pay

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Procurement Process: Application Stock

Requisition

Purchase Order

Receive

Fiscal

Accounts Payable

Requisition and Tabulation outside JDE

Enter, print and approve

Stores receive, update project costs, update project warehouse, create Nota Fiscal information

Verify tax information

Update due date, print espelho

Treasury Pay

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Procurement Process: Services

Requisition

Purchase Order

Receive

Accounts Payable

Calculate ISS/INSS

Requisition and Tabulation outside JDE

Enter, print and approve

Accounts Payable Department ‘receive’, update project costs, create Nota Fiscal information

Update Accounts Payable

Fiscal Department calculate ISS and INSS withholding taxes

Accounts Payable Print Espelho

Treasury Pay

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Procurement Process: Fixed Assets

Requisition

Purchase Order

Receive

Fiscal

Accounts Payable

Requisition and Tabulation outside JDE

Enter, print and approve

Stores receive, update accounts, create Nota Fiscal information

Verify tax information

Update due date, print espelho

Treasury Pay

Fixed Assets Update Fixed Assets Ledger

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Procurement Management

• Procurement History by:– Type of Purchase: Application or Consumable– Project– Supplier– Item– Cost Code– Requisition Number– Dates

• Expediting– Promised delivery date revision– Expediting report– Outstanding Order List– Late Delivery

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Purchase Order History Inquiry

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Purchase Order Expediting

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• Consumable Stores Niterói and Angra

• Application Stores Niterói and Angra

• FSTP material bought for KFB

• Locations have not yet been defined

• New structured item number 99.99.99.99999

J.D.Edwards System Overview:Inventory Management

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Disponibilidade

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Disponibilidade

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J.D.Edwards System Overview:Inventory Management Processes

• Receiving:– Application Material

– Consumable Material

– Overhead Material

– Ativo Fixo

• Transferencia

• Remessa

• Devolução

• Emissão & Retorno

• Physical Count

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J.D.Edwards System Overview:Payments

• Majority of payments now done electronically through Banco Itaú

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Receive Nota Fiscal

Calculate ISS and INSS

Print Espelho

Approve

Create Payments

Transmit Payment File

Receive Notification of Successful Payment

Payment Process

Stores Request a Nota Fiscal

Print Nota Fiscal

Issue Material

Credit Note

Treasury

Treasury

Treasury

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• Contabilidade Geral

• Contas a Pagar

• Contas a Receber

• Fiscal

• Ativo Fixo

J.D.Edwards System Overview:Financial

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Contabilidade Geral

• Both companies in one environment:– Képpel FELS Brasil (company 00001)– BrasFELS (company 00002)

• Yards and Offices:– F7001 Matriz– F7002 Niterói – F7003 Macaé – F7004 Angra– F7005 Képpel FELS Brasil (Angra)

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Format of accounts in JDE

Contabilidade Geral

Exemplo: Cost Centre Conta Detalhe

Telefone F7002 740965

Project Material C6005N 221210 001000

Ativo Fixo 1 110410 010

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Fiscal

• Notas Fiscais Entrada captured when materials or services are ‘received’

• Notas Fiscais Saida for:– Transferencia– Remessa– Devolução– Sales

• ICMS and IPI calculated• ISS and INSS calculated • PIS/COFINS/CSLL and IR calculated at the point

of payment

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Fiscal

• Livros Fiscais printed from JDE• Sintegra generated from JDE• Payment instruments DARF, DARJ printed by

Banco Itaú

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Ativo Fixo

• Combined asset register of all assets• Normal daily operations within JDE:

– Additions– Transfers– Disposal– Depreciation

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Thank you