E invoicing, perspectives for effective electronic invoicing in europe
1 IX. Managing Funds & Payments Invoicing and Tax.
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Transcript of 1 IX. Managing Funds & Payments Invoicing and Tax.
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IX. Managing Funds & PaymentsInvoicing and Tax
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Copyright Statement
All of the information and material inclusive of text, images, logos, product names is either the property of, or used with permission by Ex Libris Ltd. The information may not be distributed, modified, displayed, reproduced – in whole or in part – without the prior written permission of Ex Libris Ltd.
TRADEMARKS Ex Libris, the Ex Libris logo, Aleph, Alma, SFX, SFXIT, MetaLib, DigiTool, Verde, Primo, Voyager, MetaSearch, MetaIndex and other Ex Libris products and services referenced herein are trademarks of Ex Libris, and may be registered in certain jurisdictions. All other product names, company names, marks and logos referenced may be trademarks of their respective owners.
DISCLAIMER The information contained in this document is compiled from various sources and provided on an "AS IS" basis for general information purposes only without any representations, conditions or warranties whether express or implied, including any implied warranties of satisfactory quality, completeness, accuracy or fitness for a particular purpose.
Ex Libris, its subsidiaries and related corporations ("Ex Libris Group") disclaim any and all liability for all use of this information, including losses, damages, claims or expenses any person may incur as a result of the use of this information, even if advised of the possibility of such loss or damage.
© Ex Libris Ltd., 2013
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AgendaIntroduction
Tax optionsInclusiveExpended from fund
Summary and additional resources
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PrerequisitesThis presentation assumes that you have viewed or attended these training sessions:
• Introduction to Alma• Alma Concepts• Navigating and Searching sessions• Acquisitions sessions• Fund Management• Invoicing Workflows
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Invoicing Roles
Roles Description
Invoice operator creates and reviews invoices
Invoice operator extended can delete (cancel) invoices
Invoice manager create invoices, review and approve invoices
Acquisitions manager manages invoice configuration rules
Receiving operatormanages arrival of purchased physical items and performs post receiving processing tasks in appropriate receiving department
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ObjectivesBy the end of this training session, you will be able to:
• Use tax options appropriately in invoices
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AgendaIntroduction
Tax optionsInclusiveExpended from fund
Summary and additional resources
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Invoice OverviewAlma menu > Acquisitions > Create Invoice
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Entering Taxes into InvoiceVAT % and Amount fields: • Enter either the tax
% or amount; Alma will auto-calculate the other field
Vendor tax (local currency): • If relevant, enter
note indicating tax is charged in local currency and the invoice itself is in a foreign currency
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Tax Options in InvoicesInclusive: Invoice total amount includes tax • If selected:
Taxes already included in invoice total amount
• If not selected: Adds tax to invoice total amount
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Tax Options in InvoicesExpended from fund: Tax amount expended from each invoice line’s fund • If selected:
Amount distributed among each invoice line
• If not selected: Amount applied as a separate line item
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Example Scenario #1Invoice has a total amount of $130 and tax of 10%. The invoice contains 3 invoice lines, two for $50 and the other for $30.
Inclusive: Yes (total amount includes tax)Expended from fund: Yes
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Example Scenario #2Invoice has a total amount of $130 and tax of 10%. The invoice contains 3 invoice lines, two for $50 and the other for $30.
Inclusive: Yes (total amount includes tax)Expended from fund: No
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Example Scenario #3Invoice has a total amount of $130 and tax of 10%. The invoice contains 3 invoice lines, two for $50 and the other for $30.
Inclusive: No (total amount does not include tax)Expended from fund: Yes
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Example Scenario #4Invoice has a total amount of $130 and tax of 10%. The invoice contains 3 invoice lines, two for $50 and the other for $30.
Inclusive: No (total amount does not include tax)Expended from fund: No
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AgendaIntroduction
Tax optionsInclusiveExpended from fund
Summary and additional resources
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Summary
In this session, you learned how to:
• Use tax options appropriately in invoices
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Additional ResourcesAlma Acquisitions Guide
• Available in PDF format via the Ex Libris Documentation Center
• Available as online Help within Alma