1 Introduction to the German reporting system: Implementation at the federal level Hans-Jürgen...

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Introduction to the German reporting system:

Implementation at the federal level

Hans-Jürgen GrummtFederal Environment Agency

Bad Elster Branch

Titel (Introduction to the German reporting system: Implementation at the federal level )

Twinning-Workshop under Component 6, Activity 6.1„Creation of a system for reporting and consumer information about

water quality“Warsaw, June 2-5, 2009

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Content – with focus on

• Duties and responsibility in reporting on drinking water (i.e. water intended for human consumption)

• Legal basis of reporting in DE

• Contents and structures of a national database on drinking-water quality

• Responsibilities for providing information to the consumers at the federal level in terms of overall reporting and information provision to the population

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No subjects of this presentation ...

• … Duties of the entrepreneurs of water supply installations to inform the consumers, to notify the health offices about compliance or non-compliance of drinking water quality (including data transfer from laboratories to the local and regional authorities)

• … “modus vivendi” of the transfer of date and information between the local and Land authorities

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„Review“ on German Report on DW Quality 2005-2007 to consumers and COM

• included 2624 water supply installations (WSI >1000 m³/d or >5000 persons) providing 4.700 million m³ per year for 65,5 million consumers (79 % out of total population)

• most parameters were compliant with DWD in more than 99 % of the analyses carried out

• only nitrate and coliform bacteria were not compliant in 1 until 2 % of the analyses

• 44 first or second derogations, mostly for pesticides or their relevant metabolites

• Format was based on EC decision from 1992/1995 on reporting on drinking water quality under former DWD from 1980

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Duties and responsibility in reporting

Report on the quality of the water intended for human consumption by

the Member State to its consumers and to the COM

Annual report by Land authorities to Federal Environment Agency*

(UBA) / Federal Ministry for Health

2. What does the German Drinking Water Ordinance demand?

1. What does the European Drinking Water Directive demand?

Information on derogations (udzielenie zgody) (in chemical

parametric values) by the Member State to the COM

Information on derogations (in chemical parameters) to Federal Environment Agency* / Federal

Ministry for Health (BMG)

Duties and responsibility in reporting in DE

* Federal Environment Agency is the body notified by the Federal Ministry for Health

Data basis for the German report

Data basis for the communications by UBA/BMG

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Duties and responsibility in reporting

Report on the quality of the water intended for human consumption by

the Member State to its consumers and to the COM

Annual report by Land authorities to Federal Environment Agency*

(UBA) / Federal Ministry for Health

2. What does the German Drinking Water Ordinance demand?

1. What does the European Drinking Water Directive demand?

Information on derogations (udzielenie zgody) (in chemical

parametric values) by the Member State to the COM

Information on derogations (in chemical parameter) to Federal Environment Agency* / Federal

Ministry for Health (BMG)

Duties and responsibility in reporting in DE

* Federal Environment Agency is the body notified by the Federal Ministry for Health

Data basis for the German report

Data basis for the communications by UBA/BMG

Federal

responsibilty Federal

responsibilty

State

responsibilty State

responsibilty

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The legal basis for national reporting isthe Drinking Water Ordinance

(Trinkwasserverordnung – TrinkwV 2001)in force from 1st January 2003

The legal basis for national reporting is Ordinance 2001

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The legal basis for national reporting isthe Drinking Water Ordinance

(Trinkwasserverordnung – TrinkwV 2001)in force from 1st January 2003

… considering DWD

considering theDrinking Water Directive 98/83/EC (DWD)and corresponding decisions or guidance documents by the European Commission

(COM)

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Section 21 (2) TrinkwV 2001

Who reports to whom about water quality

The health office transmits to the competent highest Land authority (yearly) the data on the quality of drinking water … (and)

The competent highest Land authority transmits its (annual) report (on the quality of drinking water) to the Federal Ministry for Health*

*In praxi to the Federal Environment Agency

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In which format is to be reported

Reports (about drinking water quality) shall be made using the format to be established by the COM pursuant to Article 13 para 4 of Drinking

Water Directive including the minimum information detailed therein.


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In which format is to be reported

Reports (about drinking water quality) shall be made using the format to be established by the COM pursuant to Article 13 para 4 of Drinking

Water Directive including the minimum information detailed therein.


In respect to formats and information requirements for reporting the national Ordinance

refers specifically to the European DWD.

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Article 13 (2 and 3) DWD 98/83/EC

What is to be reported to whom!

Member State shall publish a report every three years on the quality of water indented for human consumption with the objective of informing the

consumers (i.e. report to consumers)

Member States shall send their reports to the COM within 2 month of their publication

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Article 13 (4) DWD 98/83/EC

In which format is to be reported to the consumers and COM?

The formats and the minimum information for the reports … shall be determine … in accordance with the procedure laid

down in Article 12.

i.e.: The format for reporting will be developed by theArticle 12 Committee of the DWD

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Article 13 (4) DWD 98/83/EC

In which format is to be reported to the consumers and COM!

The formats and the minimum information for the reports … shall be determine … and shall be if necessary be amended in

accordance with the procedure laid down in Article 12.

i.e.: The format for reporting will be developed by theArticle 12 Committee of the DWD

Guidance document on reporting under the DWD 98/83/ECpublished on the homepage of the GD Environment

09 May 2007

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9 May 2007

Guidance document on reporting under theDrinking Water Directive 98/83/EC

Introduction…This paper is the outcome of the work of the Subgroup. The 8th Committee of the Drinking Water Directive reached a consensus on this Guidance Document on 8 May 2007.

It presents a new, table-oriented way of reporting, in line with the Drinking Water Directive and with the WISE approach for reporting …

Guidance document from 9 May 2007

Information on the derogations provided under Art. 9 DWD

Reports on drinking water quality under Art. 13 DWD

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Guidance document on reporting under the DWD 98/83/EC

Consultations between Federal and Länder Authorities

Note of the Ministry for Health:Format on reporting of the

competent highest Land authorities to the Federal Ministry of Health under Directive 98/83/EC

National implementation needs:adaption to national responsibilities

and national requirements for reporting in harmony with EC rules!

published in Bundesgesundheitsblatt 2008 · 51:1078-1092

German translation by the Federal Ministry of Health: Leitfaden für die Berichterstattung gemäß Trinkwasserrichtlinie

National implementation

Describes the responsibility of the Member States toward the COM

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Note of the Ministry for Health:Format on reporting ... Bundesgesundheitsblatt

Note of the Ministry for Health:Format on reporting ...

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BMG note Bundesgesundheitsblatt

Guidance document on reportingTrinkwV 2001

Information on derogations under Art. 9 DWD and§ 9 TrinkwV 2001

Reports on drinking water quality under Art. 13 DWD and

§ 21 TrinkwV 2001

DWD 98/83/EC

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Distinctions in DWD and TrinkwV 2001having influence on national and EC

reporting

A. Definition of water supplies and Exemptions

B. Dimension of the reportable water supplies

C. Parameters and parameter values

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reporting

DWD (Art. 3)… shall not apply to water from an individual supply providing less than 10 m³ a day as an average or serving fewer than 50 persons, unless the water is supplied as part of a commercial or public activity

(Polskie rozporzadzeniehas adopted the definition in § 3.1.)

A. Definition of water supplies and Exemptions

TrinkwV 2001 doesn‘t exempt any individual water supply (in respect to its water volume)

… defines water supply installationsa) from which more than 1000

m³/year of water are suppliedb) from which not more than 1000

m³/year of water are supplied

c) of the domestic distribution system of letter a) and b)

(1000 m³/year = 2,7 m³/day)

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reporting

DWD (Art. 13)… report shall include all individual supplies of water exceeding 1000 m³ a day as an average or serving more than 5000 persons

B. Dimension of the reportable water supplies (1)

TrinkwV 2001 (§ 21)… the health offices ... and the land authorities transmit data (report) on water quality water from supply installations… more than 1000 m³ per year (> 2,7 m³/d)

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reporting

DWD (Art. 9)Information on derogations to COM1st derogationindividual supplies exceeding 1000 m³ a day as an average or serving more than 5000 persons

2nd and 3rd derogationsindividual supplies exceeding10 m³ a day as an average or serving more than 50 persons

B. Dimension of the reportable water supplies (2)

TrinkwV 2001 (§ 9)Information on derogations to UBA/BMG

1st, 2nd and 3rd derogationswater from supply installations more than 1000 m³/year(>2,7 m³/d)

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reporting

DWD (examples)Coliform bacteria: Indicator parameterTrihalomethanes: 100 µg/l Ammonium: 500 µg/l(no geogenic excess value) Sulphate: 250 µg/l(no geogenic excess value) Colony count 36 °C: only for

bottle water

C. Parameters and parameter valuesMember States shall be entitled to set more stringent or additional

parameter values

TrinkwV 2001 (examples)Coliform bacteria: microbological parameterTrihalomethanes: 50 µg/l Ammonium: 500 µg/l geogenic excess value 3000 µg/lSulphate: 240 µg/l geogenic excess value 500 µg/lColony count 36 °C: additional IP no abnormal changeIron and manganese: geogenic excess values only for individual supplies <2,7 m³/d (nonrelevant in reporting)

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Principles in national reporting 1

Principles in line with the EC Guidance document on reporting

o The report shall cover water intended for human consumption.

o Reporting shall be kept as simple as possible.

o Data should be presented in an easily understandable format.

o The data to be submitted by MS to the COM shall be the minimum necessary to demonstrate compliance with the DWD.

o MS are responsible for the accuracy of the data and for reporting to the COM.

o Reporting shall be in an electronic format. In context with WISE a long term aim for MS will be to store information in national databases accessible through the internet by the COM (and consumers, regional authorities …).

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Principles in national reporting 2

o MS shall aggregate regional or federal reports into a national report.

In Germany the Länder are in charge of enforcement of the Drinking Water Ordinance.

This means that the (16) competent highest Länder authorities are the enforcement authorities (not the federal ministry).

Adoption of GD to national responsibilities and requirements for reporting in line with the EC

regulations and the national (federal) specifics

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Principles in national reporting 3 Principles in line with the national specifics

o The Länder are responsible for the accuracy of the data and for reporting to Federal Ministry for Healtho The Federal Environement Agency is the addressee for the information on derogations and for the reports about drinking

water quality.o In line with requirements of DWD, Guidance document (and TrinkwV 2001) the Länder authorities inform on water supply zones (WSZ) >1000 m³/d or >5000 persons in EC format.o For the purpose of reporting a water supply or water supply installation is a WSZ (under Annex II Tab. B1 Note 1 DWD).

Domestic distribution system (under TrinkwV 2001 a descrete water supply installation) is part of WSZ.

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Principles in national reporting 4 Principles in line with the national specifics

o Data on water quality (to be submitted by Germany to COM) shall to be in compliance with DWD (i.e. DWD parameters, monitoring frequencies according to DWD, allowance for reduction of analyses required under DWD).

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Topics in national reporting

Topics in national reporting

o Tab 1: General information on drinking water supply arrangementso Tab. 2: Information on WSZ not compliant with the monitoring frequencyo Tab. 3a: Summary information on drinking water quality in WSZo Tab. 3b: Information given on product specified parameters Acrylamide, Epichlorohydrin and Vinylchlorideo Tab. 3d: Information on results of all investigations in case Clostridium perfringens is not complianto Tab. 4: Information on (each) non-compliance of drinking water in WSZ; including those covered by a derogationo Tab. 5-7: Codes (for non-compliance, remedial actions and timeframe of corrective actionso Tab. 8 and 9: Reorting on drinking water quality to the public: Type and location of information available

Reporting formats are defined trough tables

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Table 1 (General information on WSZ, water sources, authority)

Table 1General information on drinking water supply arrangements

(… Information on WSZ >1000 m³/d or >5000 persons)

1.1 Land

1.2 Total population in Mio.

1.3 Number of WSZ

1.4 Water supply zones

1.4.1 1.4.2 1.4.3 1.4.4

Name of WSZ

Codes of WSZ Resident population

Volume of water supplied in m³/d

NUTS ID

…. …. …. …. ….

1.5

….

1.9

• Water sources % groundwater, surface water and other sources andere• Website address for public acces to the database of the Land• Name, addresse, contact person of the State authority

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Table 2 (Annual monitoring in water supply zones not compliant )

Table 2Annual monitoring in water supply zones not compliant with the

monitoring frequency(Information on number of analyses carried out compared to the number

of analyses required)

Year

Name WSZ Parameter concerned

Number of analyses required

Number of analyses done

The number of analyses required takes account of all allowances for reduction in accordance with TrinkwV 2001 provided that the number of analyses cannot be shown in accordance with the DWD.

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Table 3a (Summary information on drinking water quality in WSZ )

Tabelle 3aSummary information on drinking water quality in water supply zones

>1000 m³/d or >5000 persons

Land and year

Parameter Numbers of WSZ

monitored(WSZ of Tab.1)

Numbers of WSZ with

Non-compliance

Numbers of

analyses(1)

Numbers of analyses with Non-

compliance(2)

(as previos colume)

…caused by insuf-

ficient DDS

% of analyses

complying

…. Microbiological parameters

…. Chemical parameters

…. Indicator parameter

- The number of analyses required takes account of all allowances for reduction in accordance with TrinkwV 2001- Non-compliance in reference to DWD parameter value

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Table 3b (Information given on the three product spezified parameters)

Table 3b

Information given on the product specified parametersAcrylamide, Epichlorohydrin and Vinylchloride

Parameter Text explaining how the provision is fulfilled

Acrylamide

Epichlorohydrin im Textformat

Vinylchloride

Acrylamide, Epichlorohydrin and Vinylchloride don‘t have to be analysed in water, but the parameter value must be calculated according to product specification of corresponding polymer in contact with the water.

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Table 3c (Further optional comments from the relating to Table 3a)

Table 3c Further optional comments from the Land

relating to Table 3a: Summary information on drinking water quality

...

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Table 3d (C. perfringens)

Table 3d (for optional use)Information … on non-compliance … Clostridium perfringens …

agreeable to DWD and TrinkwV 2001:In the event of non-compliance with this limit value, the competent

authority arranges for investigations into the supply system …Land must include the results of all investigations in the report Art.13 DWD

Name of WSZDate of first detection of non-complianceResults

Cause(s) for non-compliance Codes for drawbacks in resource protection, in treatment, in distribution network

Remedial actions to restore the drinking water quality Codes for resource protection, improvement of the treatment, maintenance of the distribution network, added monitoring, added disinfection, other remedial actions

Free-text field: Obligatory, if tabular form is not used

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Table 4 (Information on non-compliance of drinking water in WSZ )

Table 4Information on non-compliance of drinking water in WSZ

>1000 m³/d or >5000 persons

Land and year

WSZ Parameter

Land derogation reference if applicable

Population concerned by non-compliance

Total number of analyses

Number of non-compliance

Results min, med, max

Cause for non-compliance (Code), remedial actions (Code), timeframe of corrective actions (Code)

- All results non-compliant with DWD parametric values are to report including those covered by a derogation.- Codes (for non-compliance, remedial actions and timeframe of corrective actions) set out in separate tables

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Table 5 (Codes for causes)

Table 5Coding system for the causes of non-compliance

Description of cause

Code C1 to C5 for catchment e.g. pollution, natural (hydrogeological) effects, malevolent action

Code T1 to T7 for treatment e.g. unsufficiancy of the treatment, acut breakdown or failure, human error

Code P1 to P6 for public network e.g. contamination, cross connection, biofilm presence

Code D1 to D6 for domestic distribution system

e.g. external contamination, cross connection, biofilm production

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Table 6 and 7 (Codes remedial actions, timeframe)

Table 6Coding system for Remedial actions in case of non-compliance

corresponding to Tab. 5 there are codes for

CatchmentTreatment

Public networkDomestic distribution system, and

Security measures to prevent unauthorisied accessEmergency actions for the consumers’ health and safety

Table 7Coding for the timeframe of corrective actions

S: short-term, i.e. not more 30 d M: Medium-term, i.e. >30 d; <1 a L: long-term, i.e. more than 1 a

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Informationen on derogations

in accordance withArt. 9 of the DWD and Section 9 TrinkwV 2001

(only for chemical parameters)

Reporting on derogations is not (only) part of the reportand separate forms are provided for this purpose.

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Informationen on derogations in place in accordance with Art. 9 of the DWD (only for

chemical parameters)

Form D2 – Second derogation (Art. 9 para 1)

Derogation concerning an individual supply of water>10 m³/d or >50 persons

This form is sent to UBA/BMG within 4 weeks (within 2 month to COM)

Form D1 – First derogation (Art. 9 para 7)


This form is sent to UBA/BMG within 4 weeks (within 2 month to COM)

Form D3 – Request for a third derogation (Art. 9 para 2)


This form is sent to UBA/BMG at least 5 month before the derogation is required (at least 3 month to COM)

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Information on derogations in place in accordance with Art. 9 of the DWD (only for

chemical parameters)

- Water supply zone Name of WSZ Geographic coordinates Resident population of WSZ Population concerned Total volume of water supplied- Responsible authority Name, addresse, contact person

Remarks to parameter and grounds- Parameter concerned- Value fixed for derogation - Start and end date of derogation- Number of analyses - Relevant monitoring results: Min., Med., Max.- Grounds for derogation- Description of proposed remedial action, including timetable- Proposed monitoring scheme

Principle construction of form D1 – D3

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Informationen on derogations in line with TrinkwV 2001

TrinkwV 2001 defines water supply installations

a) from which more than 1000 m³/year (>2,7 m³/day) of water are supplied

b) from which not more than 1000 m³/year (<2,7 m³/day) of water are supplied

Land informs the UBA/BMGon any first, second or third derogation concerning an

WSZ > 2,7 m³/d

UBA/BMG inform the COMon any first derogation concerning an WSZ >1000 m³/d or 5000 p.

on any second or third derogation concerning an WSZ >10 m³/d or 50 p.

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Summary 1

1. Information (by local authorities) on derogations (to land authorities) from land authorities to Federal Environment Agency/Federal Minsitry for Health in line with section 9 TrinkwV 2001 concerning WSZ >2,7 m³/d

From Federal Minsitry for Health to KOM in line with Art. 9 DWD1. derogation WSZ >1000 m³/d or >5000 persons2. or 3. derogations WSZ >10 m³/d or >50 persons

2. Annual report on drinking water quality by the Land authorities to UBA / BMG in line with section 21 TrinkwV 2001 and Art. 13 DWD WVG >1000 m³/d or >5000 persons

3. 3-year-report on drinking water quality by the Federal Government to consumers and to COM in line with Art. 13 DWDWSZ >1000 m³/d or >5000 persons

Format for Reporting

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Summary 2

(For the Länder) Optional Format for Reporting

4. Annual report on drinking water quality by the Land authorities to UBA and BMG in line with section 21 TrinkwV 2001 concerning

WSZ >2,7 m³/d (1000 m³/a) but <1000 m³/d or <5000 P.

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Thank you very much for the attention!

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Definition of a Water Supply Zone

A supply zone is a geographically defined area within which water intended for human consumption comes from one or more sources and within which water quality may be considered as being approximately uniform.

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