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Integrated Acquisition Environment (IAE)AGA-DC and GWSCPA 6th Annual Conference

Teresa SorrentiMay 9, 2007

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Origination of E-Government Projects

• Summer 01- Efforts to improve use of IT investments• 10/01- Presidents’ Management Council defined 24 projects as a starting point to lay foundation for a citizen-centric government – www.egov.gov

• IAE is one of these - developed as shared services environment that promotes competition, transparency and efficiency in the federal acquisition life cycle• Reports to Acquisition Committee for E-Government (ACE) under CAOC• GSA is managing partner• Funded by all agencies in proportion to their acquisitions

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Vision Goals

A secure business environment that facilitates and supports cost-effective acquisition of goods and services in support of agency mission performance

Create a simpler, common, integrated business process for buyers and sellers that promotes competition, transparency and integrity. Increase data sharing to enable better business decisions in procurement, logistic, payment and performance assessment. Take a unified approach to obtaining modern tools to leverage investment costs for business related processes.

IAE Partner/OMB agreement Feb 2002IAE Partner/OMB agreement Feb 2002

A shared services environmentA shared services environment

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• Collaboration among all major Departments to define requirements

–over 300 team members from over 65 federal agencies since 2002

• Enables agencies to align with OMB’s governmentwide policy to turn over operations to a shared services provider

• Redundant systems have been shut down, paper forms have been eliminated and procurement and financial systems are sharing data

• Business processes have been streamlined and standardized• Launched or expanded 10 centralized shared systems • Commercial software packages for contract writing systems will

have to meet testing standards to ensure interoperability

IAE Achievements

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1. BPN (Business Partner Network) - Deploy a single point of registration and validation of supplier data accessed by all agencies. Includes CCR, ORCA, eSRS.

2. Acquisition Information Reporting (AIR) - Implement a central point for consolidated collection and access of statistical and management information related to Government acquisitions. Includes FPDS-NG

3. eMarketplace - Create online directory of interagency tenders to simplify and facilitate leverage of Government buying. Includes: FedBizOpps, FedTeDS, WDOL.gov.

4. Standard Transactions - Develop a standard glossary and vocabulary to facilitate exchange of data between and within agencies

IAE Business Areas = Objectives

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CCR

FBO

FedTeDS

WDOL

ORCA

CCR

P-card

eSRS

Future

Acquisition Requirements

Acquisition Lifecycle

Shared Service

FPDS-NG

FBO

ContractAdministration

Solicitation

Evaluation

Award

MarketResearch

IAE Systems Throughout the AcquisitionLife Cycle

Performance

WDOL

FPDS-NG

FPDS-NG

Performance

EPLS

Acquisition

Requirements

Ordering

ICD/Catalogs

Portal

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IAE Systems Share Data

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Vendors Register in CCR

www.ccr.gov

Over 430,000

active

vendors

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CCR Search

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Search Results

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Accessing CCR Data

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Pay Vendors – All Relevant Data is in CCR

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SBA Validation-Business Size and Certifications

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IRS Validation-TIN Match

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D-U-N-S Number

• Unique 9-character identification number provided by Dun & Bradstreet

• When registering in CCR, identifies each physical location, each different address, and each legal division that may be co-located

• D-U-N-S + 4 identifies different CCR records for the same registrant at the same physical location with more than one bank account to facilitate EFT

• “+4” is self-assigned by registrant, not by D&B• Data only entered once and used many times• Enables synchronization of data across multiple federal acquisition

systems- from sourcing to reporting• Retained for the life of an entity• Enables rapid, accurate reporting by: geography, congressional

district, corporate ownership, etc.

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Dun & Bradstreet Monitoring

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• OMB Memo M-03-01,10/4/02, required all Government agencies that engage in buying or selling goods/services to other federal agencies register in FedReg. (OMB Memo M-06-09 modified business Rules #20 and #21 of Attachment A on 3/29/06 )

• D-U-N-S numbers used as unique ID for each registration• DOD uses “DOD” followed by their 6-character DODAAC• Annual re-validation required to ensure accurate data• Searchable to other federal agencies looking for sources. Federal

sellers who are registered will be visible as potential sources• Provides offices engaged in intragovernmental transactions better

information for matching disbursements• TFM Bulletin No. 2007-03, 11/16/06 regarding dispute resolution

reaffirmed that registration in FedReg is still required• Go to www.ccr.gov/fedagency.aspx

Federal Agency Registration - FedRegFind Government Sources

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FBO - Search for Solicitations >$25K

27,399 registered

buyers

+50,000 active

opportunities (combined

solicitations, /synopses)

+700,000 vendors

registered for e-mail

notices

www.fbo.gov

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FPDS-NG - Report/Search Contract Actions over $3,000

https://www.fpds.gov

Over 8 million

contract

actions

in FY 06

totaling over

$4B

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EPLS - Search for Excluded Entities

www.epls.gov

8 million

hits/March 07

Includes DUNS

validation

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eSRS- Review Subcontracting Accomplishments

www.esrs.gov

Over 700,000 hits/

March 07

20,000 reports

Over 8,000

registered users

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• Signed by President 9/26/06• To reduce “wasteful and unnecessary spending”• Requires that OMB establish a free, public, online

database containing full disclosure of all entities and organizations receiving federal funds

• Will include data sourced from FPDS-NG, eSRS, grants.gov, and loans

• Pilot program scheduled to begin 7/1/07

FFATA (Federal Funding Accountability Act of 2006)

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ART (Acquisition Requirements Team)

• Team developed government-wide system requirements that all commercial acquisition/contract writing COTS packages will have to satisfy to qualify for federal agency use, including interfaces with finance systems

• Also gathered information from relevant vendors on architecture and technical capabilities of existing products

• “Internal Draft of the Acquisition System Requirements” vetted by CAOC, CFOC, and governmentwide team

• Undergoing final review to ensure consistency with Core Financial System

• Will go out for public comment summer ‘06

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• Improved data quality• Facilitates reconciliations and eliminations• Standard interface for buy/sell transactions• Identification of trading partners and one-stop source

of information• Centrally provides information needed for transactions

with private and public partners• Enables registration of all vendors; source for on-line

representations and certifications; and electronic funds transfer data source.

• Links to other files that are vendor centric (not contract specific), provides a central source to check Past Performance, Excluded Parties Listing, Treasury Offset Program, and other files.

IAE Offers

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• New FBO system launch• Summary socio-economic p-card data in FPDS-NG• Update for multiple FAR changes• Cross-agency group revising Best Practices Guide and

FAR governing collection and use of past performance data - will affect existing agency feeder systems such as NIH CPS, and Navy CPARS

Future Plans

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Contact Information – www.acquisition.gov

IAE Program Management OfficeTeresa Sorrenti 703-872-8610Earl Warrington 703-872-8609email: integrated.acquisition@gsa.gov