1 How to Stay Out of [the Grant Officer’s Overview] 2010 New Earmark Grantee Orientation Chicago...
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Transcript of 1 How to Stay Out of [the Grant Officer’s Overview] 2010 New Earmark Grantee Orientation Chicago...
1
How to Stay Out How to Stay Out ofof
[the Grant Officer’s [the Grant Officer’s Overview]Overview]
2010 New Earmark Grantee Orientation2010 New Earmark Grantee OrientationChicagoChicago
Tuesday, June 8, 2010Tuesday, June 8, 2010
TT..RR..OO..UU.. BB..LL..EE!!
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TThanks for being
our Grantee!
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What we expect from you…What we expect from you…
- Be responsible stewards of Federal funds.
- Use grant dollars for intended purpose.
- Account for costs & justify expenditures.
- Report back to ETA
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- Design a program for your customers’ needs
- Address those needs
- Meet the requirements of Federal law & regulation
What we expect from you…What we expect from you…
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- money
- guidance (rules & regulations)
- modification flexibility
- our attention (on-site assistance & monitoring)
What you can expect from us…What you can expect from us…
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isky Business…RR
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- Embezzlement
- Theft or Bribery
- False Statements or Claims
- Mail & Wire Fraud
Four Flavors of Fraud…Four Flavors of Fraud…
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Who Commits Grant Fraud…?Who Commits Grant Fraud…?
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Who ….… Stops Fraud?
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http://www.usaspending.gov/index.php
http://www.census.gov/govs/www/faads.html
Why You Want to…Really!
TransparencyTransparency
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OObligations you take on with your grant…
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- that WE will provide the funds
- that YOU will comply with Every-Part-of-the-Agreement
Any sub-award relationships are governed by OMB Circulars. You are responsible for all sub-award relationships.
The Grant Agreement certifies…The Grant Agreement certifies…
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The Salary Cap…The Salary Cap…
- Pub.L. 109-234
- Guidance in TEGL 5-06: http://wdr.doleta.gov/directives/attach/TEGL/TEGL05-06.pdf
- Limits salary & bonus payments to individuals
2010 Limit: http://www.opm.gov/oca/10tables/pdf/ex.pdf
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- Accounting, financial & cash management
- Procurement
- Property management
- Personnel management & payroll
- Audit functions
- General legal services
Administrative Costs are…Administrative Costs are…
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- Get a Federally-approved rate if…
- 90-day timeframe
- It’s not the same as Admin!
The Indirect Cost Rate Agreement…The Indirect Cost Rate Agreement…
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- How to establish a Direct Deposit Account: http://www.dpm.psc.gov/grant_recipient/new_grantee_information/nonhhs_1199a.aspx?
- How to access funds: http://www.dpm.psc.gov/
- How to access on-line electronic reporting:http://www.etareports.doleta.gov/CFDOCS/grantee_prod/reporting/index.cfm
Your Grant Award letter tells you…Your Grant Award letter tells you…
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Partner
Request a modification…Request a modification…
with any change to the Eight P’s:
Personnel
Place Purpose
Parts
Performance Period
Price
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- Quarterly Narrative Program Report
- On-line Financial reporting - ETA 9130
- All reports due 45 days after quarter end
- YOU certify it
Reporting…Reporting…
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nallowable activities
prohi itions
imitations
UU
BB
LL
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- Not grant-related
- Fundraising
- Alcohol
- Entertainment
- Bad debt
OMBOMB says it’s Unallowable… says it’s Unallowable…
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- Legal expenses for claims against the government
- Audit appeals
- Real property or Construction (except for ADA compliance)
WIAWIA says it’s Unallowable… says it’s Unallowable…
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- Charging fees for placement or training
- Public service employment
- Sectarian activities
WIAWIA says it’s Unallowable… says it’s Unallowable…
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WIA Section 181
- Business relocation
- Customized training which facilitates relocation
- Employment generating activities
- Economic development activities
Statutory Prohibitions…Statutory Prohibitions…
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WIA Section 181
- Revolving loan funds
- Capitalization of businesses
- Contract bidding resource centers
- Foreign travel
Statutory Prohibitions…Statutory Prohibitions…
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-0-% Limitations - Pre-award, legal, real property
The Four Cost Limitations…The Four Cost Limitations…
0-15% Limitations - Administrative costs
20% Limitations - Budget realignments
100% Limitations – Expend all your grant funds!
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EEverything will be OK!
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- Main point of contact
- Conduit for all Grantee-ETA communications
- Advises & assists on paperwork
- Technical Assistance
- Oversight
Your “Friendly” Project Officer…Your “Friendly” Project Officer…
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- Are my costs necessary & reasonable?
- Does ETA get a proportional share of the costs & benefits received?
The Top 3 Questions The Top 3 Questions to Ask Yourself…to Ask Yourself…
What would a Prudent Person do?