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Guidelines: Giving Effective

Presentation

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ENGR 300

Dept. of Computer Science and EngineeringUniversity of Bridgeport, CT 06601

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GRAPHICSCREATE A PERCEPTION

Highly Professional Better Prepared More Persuasive Results in Faster BUY-IN

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ESTABLISH YOUR PURPOSE

Why am I doing this?

To Sell To Teach To Motivate To Persuade To Excite To Force a Choice To Paint a Picture

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GUIDE THE READER’S EYES

Assist them with Geometric Shapes

Anchor them with Bullets

Use the Unexpected to Increase the

Span of Attention

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BACKGROUND COLORSHEIGHTENS EMOTIONSHEIGHTENS EMOTIONS

CALM AND CONSERVATIVECALM AND CONSERVATIVE

STIMULATES FEEDBACKSTIMULATES FEEDBACK

BRINGS CHEERBRINGS CHEER

FORCEFULFORCEFUL

NEUTRALNEUTRAL

MAGICALMAGICAL

PASSIVEPASSIVE

Red

Blue

Green

Yellow

Black

Gray

Purple

Brown

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Rule 1: Plan & Practice

Without planning, presentations appear thrown together

Without practice you appear unprepared

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Rule 2: Use the Spell-Checker

There is no excuse for misspelling!

Why should your customer trust your engineering quality if you have no

quality control over your presentation?

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Rule 4: Avoid "um", "and uh", "ya know", etc.

This habit stems from not practicing enough (see rule #1)

Slow down your speech Deliberate as you speak Don’t apologize for being nervous

Your audience will appreciate your delivery much more

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Rule 5: Be Honest and Forthright

Fallacy: "If you can't dazzle 'em with brilliance, baffle 'em with BS.” - Hoyle

People know when they are being bamboozled

Speak with sincerity and integrity If you don’t know the answer to a

question, admit it

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Rule 6: Display Confidence

Expect to be challenged on your ideas Don’t take questions as a personal attack

Defensive Response = Added Attack Open Response = Greater Latitude

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Rule 7: Don’t be Apathetic or Nonchalant

If you don’t care, why should your customer care?

If you don’t care, why should your manager support you?

If you don’t care, why should your audience listen?

An apathetic presentation is a waste of everyone’s time

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Rule 8: Show Professional Courtesy

Be on time for other presentations Give your full attention to the

presentations of others Avoid an air of aloofness or

unpreparedness

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Rule 9: Anticipate Questions

You know your design better than anyone Think about the parts which will

raise questions Think about the areas in your presentation

which may be unclear. Plan ahead (see rule1) and prepare some

holdback slides Demonstrate foresight and initiative.

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Rule 10: Expect Equipment Failure

Fancy equipment is impressive...unless it doesn't work!

Know how to use your equipment Keep a set of hardcopy slides just in

case Have an extra bulb for the overhead

projector

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Rule 11: Design Readable Slides

20 point font size or larger 7 bullets or less 7 words per bullet or less Separate complex ideas onto multiple slides

This presentation uses 32 point Arial font

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Rule 12: Dress Professionally

Professional Appearance =

cleanliness + neatness + clothing + posture Appearance defines first impressions Professional appearance commands

greater respect from the audience Professional appearance implies that

the speaker takes the presentation seriously

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EFFECTIVE PRESENTATIONSUSING

POWERPOINT

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POWERPOINT TIPSTEMPLATES AND TYPES

CHOOSE NEW AND THEN CHOOSE A TAB• GENERAL - FOR NO TEMPLATE• PRESENTATION DESIGNS - TEMPLATES• PRESENTATIONS - PRESENTATION TYPES, ONE

USEFUL OPTION IS THE AUTOCONTENT WIZARD

YOU CAN APPLY OR CHANGE TEMPLATES• SELECT APPLY DESIGN TEMPLATE UNDER FORMAT IN THE MENU• CHOOSE FROM THE LISTING IN PATH C:/MSOFFICE/TEMPLATES/PRESENTATION DESIGNS

YOU CAN ADD A FOOTER TO YOUR SLIDES• UNDER VIEW SELECT HEADER AND FOOTER

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POWERPOINT TIPSDRAWING TOOLS

THE DRAWING TOOLBAR IS ON THE BOTTOM

•CLICK ON TO CREATE A TEXT BOX•CLICK ON DRAWING ELEMENTS•CHOOSE LINE AND FILL COLORS•ROTATE OBJECTS•SELECT ARROWHEADS•SHADOW OBJECTS

AA

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POWERPOINT TIPSCLIP ART AND PICTURES

CHOOSE CLIP ART OR PICTURE UNDER INSERT

INSERT ANY PICTURE BY SPECIFYING THE PATH AND THE FILE TYPE

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POWERPOINT TIPSWORD ART

SELECT THE TILTED A IN THE DRAWING TOOLBAR AA

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POWERPOINT TIPSORGANIZATIONAL CHARTS

•SELECT OBJECT UNDER INSERT IN THE MENU AND CHOOSE MS ORGANIZATIONAL CHART 2.0 •MAKE YOUR CHART•UNDER FILE, SELECT EXIT TO RETURN TO YOUR PRESENTATION. •DOUBLE CLICK ON THE CHART TO GO BACK TO THE CHART EDITOR

D IV IS IO N AD R . L A R S O N

D IV IS IO N BD R . W IL S H Y N S K Y -

D R E S L E R

D IV IS IO N CD R . N E V IL LE

O D R A TD R . S C O T T

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POWERPOINT TIPSSPELLING / FONTS

CHOOSE SPELLING UNDER THE TOOLS MENU

CHOOSE FONTS UNDER THE FORMAT MENU•FONT SIZE•FONT COLOR•BOLD OR ITALICS OR UNDERLINE•SUBSCRIPTS OR SUPERSCRIPTS

•FONT TYPE - TIMES NEW ROMAN - ARIAL

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POWERPOINT TIPSTRANSITIONS

IN SLIDE SORTER MODE, CLICK ON A SLIDE•SELECT TYPE OF FADE OUT IN DIALOG BOX•CLICK ON BUTTON TO LEFT OF DIALOG BOX•ADVANCE AUTOMATICALLY OR ON MOUSE CLICK•ADVANCE WITH SOUND

BULLETS CAN APPEAR WITH EACH MOUSE CLICKSELECT A TEXT BOXCHOOSE ANIMATION SETTINGS UPPER RIGHTSPECIFY BUILD•SPECIFY EFFECTS

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POWERPOINT TIPSPRINTING HANDOUTS

SELECT PRINT UNDER FILE MENU

CHOOSE OPTION IN PRINT WHAT BOX•SLIDES WITHOUT BUILDS•HANDOUTS (2, 3 OR 6 PER PAGE)•NOTES•OUTLINE

CHECK BLACK AND WHITE FOR B&W PRINTERS

THANK YOU