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1
BEI COMPOSITION-CHAIRMAN AND TWO MEMBERS
ALL PUBLIC SCHOOL TEACHERS TAKEN FROM A LIST SUBMITTED BY THE
HIGHEST DEPARTMENT OF EDUCATION OFFICIAL WITHIN
CITY/MUNICIPALITY/SCHOOL DISTRICT, PREFERENCE TO TEACHERS:
i. TO THOSE WITH PERMANENT APPOINTMENT
ii. WHO SERVED IN THE IMMEDIATELY PRECEEDING
NATIONAL AND LOCAL ELECTIONS
When NOT POSSIBLE:
private school teachers, civil service employees, or registered voters
of known probity and competence may be appointed
CHAIRMAN (must be a public school teacher)
ONE (1) MEMBER OF THE BEI SHALL BE AN
INFORMATION TECHNOLOGY CAPABLE PERSON AS
CERTIFIED BY THE DEPARTMENT OF SCIENCE AND
TECHNOLOGY (DOST).
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2
1. GOOD MORAL CHARACTER ANDIRREPROACHABLE REPUTATION.
2. REGISTERED VOTER OF THE CITY OR
MUNICIPALITY.
3. NEVER BEEN CONVICTED OF ANY ELECTION
OFFENSE OR ANY OTHER CRIME PUNISHABLE BY
MORE THAN SIX (6) MONTHS OF IMPRISONMENT.
4. HAS NO PENDING CASE AGAINST HIM FILED IN
COMELEC/COURT FOR ANY ELECTION OFFENSE;
AND
5. ABLE TO SPEAK, READ AND WRITE ENGLISH OR
THE LOCAL DIALECT
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3
RELATIONSHIP WITHIN FOURTH CIVIL DEGREE OF
CONSANGUINITY OR AFFINITY
BEI MEMBERS TO CANDIDATES
BEI MEMBERS AMONG THEMSELVES
SPOUSES OF BEI MEMBERS TO CANDIDATES
BEI
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4
Grand Parent(s)
Parent(s)
Uncle(s)Aunt(s)
BEI member
Brother/SisterFirst Cousin
1st Degree
2nd Degree
3rd Degree
4th Degree
Get the nearest common
ancestor
1st Degree
2nd Degree1st Degree
2nd Degree
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5
DISQUALIFIED BEI MEMBER SHALL IMMEDIATELY
NOTIFY ELECTION OFFICER IN WRITING STATING
THE REASON FOR DISQUALIFICATION.
ELECTION OFFICER IMMEDIATELY APPOINTS
SUBSTITUTE BASED ON RESERVE LIST OF TEACHERSRECOMMENDED BY DEPED.
FAILURE TO NOTIFY
DISQUALIFICATION IS AN
ELECTION OFFENSE ! ! !
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6
If at the time of the meeting of the board, any member is
ABSENT or a VACANCY exists-
members present shall call upon the SUBSTITUTE from
the roll of substitutes listed by the DepEd to perform the
duties of absent member.
If none is available, the members present shall appointany NON-PARTISAN REGISTERED VOTER of the precinct
not otherwise disqualified, to temporarily fill up said
vacancy until the absent member appears or the vacancy
is filled.
In case there are only two members present, they shall
act jointly.
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7
Member/s of BEI present may of absent
member when the member absented himself with the
intention of obstructing
performance of duties of BEI.
ORDER ARREST
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8
BEI members shall:
1. ACCOMPLISH THE OATH OF OFFICE (A30) in three (3) copies
2. AFFIX THEIR SIGNATURES and IMPRINTS of their right thumbs on
the OATH of Office before the Election Officer prior to theirassumption of office as BEI members.
3. COPIES OF THE APPOINTMENT AND OATH (A30/A31) shall be
distributed as follows:
i. FIRST COPY – retained by EO for his file.
ii. SECOND COPY – retained by EO to be attached to the payrollfor payment of honorarium of BEI.
iii. THIRD COPY – issued to the chairman and members of BEI.
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9
Board shall enter/record in the MINUTES OF
VOTING AND COUNTING OF VOTES (A11):ACT or REQUIRED DATA as they occur or become
available during VOTING, COUNTING, CONSOLIDATING,
and TRANSMISSION of votes.
Copies of Minutes in sealed envelopes distributed as
follows
FIRST COPY to the Election Officer, who shall transmit it
to the ERSD in Manila SECOND COPY to be deposited inside the ballot box for
valid ballots.
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11
1. Conduct the VOTING in the polling place.
2. Administer the ELECTRONIC COUNTING of votes.
3. Print the ELECTION RETURNS 4. TRANSMIT VOTES electronically through the PCOS, the
election results to the:
City/Municipal Board of Canvassers;
Dominant majority party, dominant minority
party, accredited citizens arm; and Central Server
5. ACT AS DEPUTIES of the Commission in the conductof the elections;
6. MAINTAIN ORDER within the polling place and its
premises;7. ENFORCE OBEDIENCE to its lawful order and
PROHIBIT the use of camera and cellular phonewith camera by the voters.
8. Perform such OTHER FUNCTIONS prescribed by the
law or by the rules and regulations promulgated bythe Commission.
V
E
E
T
A
M
E
P
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12
I. BOARD MEETINGS shall be PUBLIC and in POLLINGPLACE designated by the Commission.
II. BOARD acts through the chairman and shalldecide by MAJORITY VOTE without delay.
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13
Avail of Local Absentee Voting privilege when not registered
in the precinct where they are assigned. The voter can onlyvote for National and Local Elections up to Party-List
Representatives
Vote in their precinct provided their absence shall not be
more than 20 minutes.
ONLY ONE BEI MEMBER AT A TIME!
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14
BEI MEMBERS SHALL NOT:
1. ENGAGE IN ANY PARTISAN POLITICAL ACTIVITY;
2. TAKE PART IN THE ELECTION, EXCEPT TO DISCHARGE
THEIR DUTIES AND TO VOTE
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THERE SHALL BE AT LEAST ONE (1) DEPED SUPERVISOR
OFFICIAL WITH ONE (1) SUPPORT STAFF FOR EVERYVOTING CENTER
IN CASE OF POLLING CENTERS WITH MORE THAN TEN
(10) CLUSTERED PRECINCTS , AN ADDITIONAL DEPED
SUPERVISOR/OFFICIAL WITH ONE (1) SUPPORT STAFF
SHALL BE CONSTITUDED, AS FOLLOWS:
NO. OFCLUSTEREDPRECINCTS
NO. OF DepEd
SUPERVISOR OFFICIAL
NO. OF SUPPORT
STAFF
1 TO 1011 TO 20 1 1
21 TO 30 2 2
and so forth using
the same ratio 3 3
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WHO ARE ENTITLED TO TWO (2) WATCHERS IN EVERY POLLING PLACE?
1. EACH CANDIDATE
2. REGISTERED POLITICAL PARTY OR COALITION OF POLITICAL PARTIES DULYREGISTERED WITH THE COMMISSION AND FIELDING CANDIDATES IN THE
ELECTION.
3. DULY ACCREDITED CITIZEN’S ARM.
THE TWO WATCHERS SHALL SERVE
ALTERNATELY, IN EVERY POLLING PLACE.
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CANDIDATES FOR SENATOR, CANDIDATES FOR
MEMBER, SANGGUNIANG PANLALAWIGAN ORPANLUNGSOD OR BAYAN, or ARMM REGIONAL
LEGISLATIVE ASSEMBLY BELONGING TO THE SAME
PARTY OR COALITION, SHALL COLLECTIVELY BE
ENTITLED TO ONE (1) WATCHER
If, BECAUSE OF LIMITED SPACE, all watchers cannot be
accommodated in the polling place, preference shall be
given to the watchers of:
the dominant majority party
dominant minority party
citizen’s arm.
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Other civil, professional,business, service, youth
and any other similar
organizations shall be
entitled to COLLECTIVELY appoint ONE WATCHER in
every polling place, upon
prior authority of the
Commission.
WATCHER
BUSINESS
YOUTH
CIVIL SERVICE
PROFESSIONAL
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1. REGISTERED VOTER of the city or
municipality comprising the precinct
where he is assigned.
2. Of GOOD REPUTATION.
3. Has not been CONVICTED BY FINAL
JUDGMENT of any election offense orany crime.
4. Knows how to READ and WRITE
Filipino, English or a local dialect.
5. Not related within the FOURTH CIVILDEGREE OF CONSANGUINITY OR
AFFINITY to the BEIs in the polling
place where he seeks appointment as
watcher.
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NOT LATER THAN APRIL 28, 2013,independent candidates, registered parties,
organizations or coalitions authorized by the
Commission shall SUBMIT to the Election
Officers concerned:
names and signatures of their
representatives authorized to appoint
watchers in the city or municipality.
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1. Deliver their appointments to BEI chairman upon
entering the polling place. The chairman shall RECORD the names in the
minutes with a notation under their signatures thatthe watchers are not disqualified.
2. Not speak to any member of the BEI or to any voter, oramong themselves, in such a manner that would distractthe proceedings of the BEI.
3. The watchers representing the dominant majority and
dominant minority parties and PPCRV, shall, IF
AVAILABLE, affix their signatures and thumbmarks in theERs.
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1. WITNESS and INFORM themselves
of the proceedings of the BEI.
2. TAKE NOTE of what they may see orhear.
3. TAKE PHOTOGRAPHS of the :
proceedings and incidents, if
any, during the voting and
counting of votes Printed election returns
ballot boxes
NOTE:CANNOT take
photographs of
ballots in possession
of voters.
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File a protest against any irregularity orviolation of law which they believe mayhave been committed by:
the BEI
any BEI member or any person
Obtain from the BEI a certificate as tothe filing of such protest and/or theresolution thereof
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BEIs shall get the forms,documents and supplies earlyin the morning of election day.
EXCEPT IN CASE OFEARLY DELIVERY asauthorized by COMELEC
City/Municipal Treasurersshall distribute the specific
forms, documents andsupplies per precinct/clustered precincts.
27
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SUPPLIES AND MATERIALS FOR TESTING AND SEALING
ELECTION FORMS
A6 – TS Test Ballots 10 Pieces
A9 – TS Manual Election Returns 1 Piece
A11 Minute of Testing andSealing; Voting and Counting
2 Pieces
A12 - C Paper Seal for PCOS Box 1 Piece
ENVELOPES
A17 – TS For Counted Test Ballots, ERsand other reports
1 Piece
Envelope for Minutes of Testing and Sealing; Voting
and Counting2 Pieces
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A. FROM CITY/MUNICIPAL TREASURER
CEF NO. FORMS AND SUPPLIES RATE OF DISTRIBUTION ELECTION FORMS
A3 Poster Indicating the clustered precincts’ number 1
Piece A6 Official Ballots 1 1 pc. per voter
A11 Minutes of Voting and Counting of Votes 1 Set of 2 copies A12 Paper seals 75 Pieces
A14 Certificate of Receipt of Official Ballots, Other Forms and Supplies by BEI 3 Pieces A27 Official Receipt of Election Returns 30 Pieces
ENVELOPES FOR VOTING AND COUNTING A15 For Rejected, Half of torn Unused Official Ballots, Other Half of Torn Unused Official Ballots 3 Pieces A17 For Election Returns 30 Pieces
OTHER ENVELOPES A18 For Minutes of Voting and Counting of Votes 1 Set of 2 Piece
A18-A For Back-up Memory Card, Initialization Report, Audit Log, and Precinct Statistical Report 6 Pieces A19 For Key of Ballot Box 3 Pieces
OTHER FORMS
A30/A31 Temporary Appointment of Chairman/Poll Clerk/ Third Member/ Support Staff 10 Pieces
A35 Certificate of Challengers or Protest and Decision of the BEI 10 Pieces
A39 Oath of Voter Challenge for Illegal Acts 10 Pieces
A40 Oath of Identification of Challenged Voter 10 Pieces
SUPPLIES
Seal Locking Security Seal for Printer Cover and Memory Card Ports 2 PiecesBond Paper (long) 20 Pieces
Ballot Secrecy Folder 12 Pieces
Thumbprint Taker 1Pcs. Per Precinct
in a cluster
Plastic Seal for the Ballot Box 5 Pieces
Indelible Stain Ink 5Bottles PerPrecinct in a
cluster
Instruction to Voters 1
Pcs. Per Precinct
in a clusterBall pens 4
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1. Two (2) copies of the Precinct
Computerized Voters List (PCVL),
a. One (1) copy for posting outside the polling
place
b. The other copy for use by the BEI during thevoting
2. One (1) copy of the Election Day
Computerized Voters List (EDCVL)
B. FROM THE ELECTION OFFICER
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3. Copies of APPOINTMENT and OATH
of Office of the BEI and Support
(A5 and A5-A)
4. PCVL and EDCVL should all be DULY
CERTIFIED by the Election
Registration Board.
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DUTIES OF THE BEI UPON RECEIPT OF THE FORMS AND
SUPPLIES
1. CHECK the different election
forms, documents and supplies
and the quantity actually
received.
2. . SIGN a Certificate of Receipt
(A14) in three copies.
3. PLACE the official ballots in a
corrugated box provided by theCommission.
4. DELIVER the original copy to the
City/ Municipal Treasurer.
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Temporary Appointmentof Chairman/PollClerk/Member (Annex“A”)
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Certificate of Challengeor Protest and Decision of the BEI (Annex “B”)
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Oath of Voter Challengedfor Illegal Acts(Annex “C”)
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Oath to Identify aChallenged Voter(Annex “D”)
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MAY 13, 2013
Sun Mon Tues Wed Thu Fri Sat
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 28 29
30 31
13
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if there are voters within thirty (30) meters in front of the polling place who have not yet cast their votes,
Voting after 7:00 pm allowed:
7:00 am until 7:00 pm
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40
Voters shall cast their votes in the
POLLING PLACE DESIGNATED by the
Commission. The poster indicating the
clustered precinct number (A3) shall be
prominently posted near or on the door of the polling place.
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OPTIONAL:
Especially in highly urbanized cities
Ask the following question:
1. What measure/s did you adopt in 2010
to manage queueing problems?
Using your handouts as guide, write
down your crowd management plan forthe May 13, 2013 elections.
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REGISTERED VOTERS:
All registered voters whose names appear
in the EDCVL only , unless their names aremanually crossed out from the EDCVL with
the following annotations, duly signed by
the EO:
a. The voter has transferred to another
district/city/municipality
b. The voter has died.
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Any voter or watcher may challenge any person
offering to vote for:
Not being REGISTERED.
Using the NAME OF ANOTHER.
Suffering from an EXISTINGDISQUALIFICATION.
In such case, BEI shall require challenged voterto present proof of:
Registration
Identity
Qualification
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BEI SHALL IDENTIFY the voter, in the VRR orEDCVL, through his/her:
photograph or
fingerprint orspecimen signatures
In the absence of the above-mentioned proof of
identity:any BEI member may identify under oath a
voter, and such act shall be reflected in the Minutes.
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45
A VOTER or WATCHER may challenge any person
offering to vote on the ground that he:
1. Received or expects to receive, paid, offered
or promised to pay, contributed, offered or
promised to CONTRIBUTE MONEY or ANYTHING
OF VALUE as consideration for his vote or forthe vote of another; or
2. Made or received a promise to
INFLUENCE THE GIVING OR WITHHOLDING
of any such vote; or3. Made a BET or is interested directly or
indirectly in a bet that depends upon the
results of the election.
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46
To be able to vote,
challenged voter shall TAKE ANOATH before the BEI that he
has not committed any of the
acts alleged in the challenge.
If voter REFUSES to take an
oath, the challenge shall be
sustained and the voter shallnot be allowed to vote.
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47
BEI shall record in theMinutes:
All CHALLENGES and
OATHS taken inconnection therewith.
DECISION in each case
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48
5. The ballot box shall REMAIN LOCKED during
voting.
1. Voters shall vote in the ORDER OF THEIR ARRIVAL in
the polling place.
2. No watcher shall ENTER THE PLACE RESERVED for the
voters and the BEI, nor MINGLE AND TALK with the
voters.
3. No persons CARRYING FIREARMS OR DEADLY WEAPONS
shall enter the polling place, except those expressly
authorized by the Commission.
4. There shall be NO CROWDING OF VOTERS and
DISORDERLY BEHAVIOR inside the polling place.
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49
1. Members of the BEI and SUPPORT STAFF.
2. Watchers who shall stay only in the SPACERESERVED for them.
3. REPRESENTATIVES of the Commission.
4. TECHNICAL SUPPORT STAFF assigned in the
voting center duly designated by the
Commission.
5. Voters CASTING their votes.
6. Voters WAITING TO CAST their votes.
7. Jail/Prison Escorts escorting detainee
voters.
8. Support Staff of the SBEI-PWD,
Monitoring Groups, Representatives of
the CHR.
9. OTHER persons who may be specifically
authorized by the Commission.
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50
1. Any Officer or Member of the AFP or
the PNP.
2. Any PEACE OFFICER or any ARMED
PERSON belonging to any extra-legal
police agency, special forces,
reaction forces, strike forces, CAFGU,
barangay tanods or other similarforces.
3. All other kinds of armed or unarmed
extra-legal police forces; and
5. Any barangay official, whether
elected or appointed.
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The Board may, BY MAJORITY VOTE, if
it deems necessary, order the detail
of a policeman or any peace officer
for:
1. PROTECTION of the BEIs and
the PCOS Machine.
2. PROTECTION of election
documents and paraphernalia.
3. Maintenance of PEACE AND
ORDER.
Note: They shall stay outside the
polling place near enough to be easily
called by the Board at anytime. Such
order shall be entered in the Minutes.51
PROHIBITION ON VOTING
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52
1. BRING the ballot, secrecy folder or marking pen outside of thepolling place.
2. SPEAK with anyone other than as herein provided.
3. PREPARE his ballot without using the secrecy folder or EXHIBITits contents.
4. FILL his ballot accompanied by another, except in the case of an illiterate or person with disability.
5. ERASE any printing from the ballot ,or PUT any distinguishingmark thereon.
6. USE of carbon paper, paraffin paper or other means of making
a copy of the contents of the ballot, or otherwise make use of any other scheme to identify his vote, including the use of communication devices.
7. INTENTIONALLY TEAR or DEFACE the ballot; and
8. DISRUPT or ATTEMPT to disrupt the normal operation of thePCOS.
PROHIBITION ON VOTING
PREPARATION OF BALLOTS FOR ILLITERATE
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Assistance in the Preparation of Ballot
A voter shall be allowed to vote as illiterate or
person with disability (PWD) unless such fact is
indicated in the EDCVL. If so, he may be assisted
in the preparation of his ballot, by any:
a) Relative within the fourth civil degree of
consanguinity and affinity; or
b) Any person of his confidence who
belongs to the same household; or
c) Any member of the BEI.
A person who is physically impaired may also be
assisted in feeding his ballot into the PCOS by
the Third Member/Support Staff.
AND PERSON WITH DISABILITY (PWD)
PREPARATION OF BALLOTS FOR ILLITERATE
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54
Assistance in Using the PCOS
ALL Assistors must be of voting age.
Only the BEI Members may assist an illiterate or person with disability more
than three (3) times.
AND PERSON WITH DISABILITY (PWD)
PREPARATION OF BALLOTS FOR ILLITERATE
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55
In all cases, the poll clerk shall:
First VERIFY from the illiterate or person with disabilitywhether the latter had authorized the assistor to helphim to cast his vote.
The shall, in the presence of the illiterate or person withdisability, prepare the ballot using a ballot secrecyfolder.
The assistor shall bind himself in writing and under oathto FILL THE BALLOT STRICTLY in accordance with the
instructions of the voter and NOT TO REVEAL THECONTENTS thereof, by affixing the signature in theappropriate space in the Minutes.
AND PERSON WITH DISABILITY (PWD)
PREPARATION OF BALLOTS FOR ILLITERATE
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56
ALL polling places of the precincts where there
are PWDs shall be located at the ground floor of
the voting centers. For this purpose, the EOs
shall coordinate with the proper school or
building officials.
AND PERSON WITH DISABILITY (PWD)
PREPARATION OF BALLOTS FOR ILLITERATE
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AND PERSON WITH DISABILITY (PWD)
PWDs, Senior Citizens and detainee voters voting in
their respective polling places shall be afforded their
right to an express lane and made to vote as soon as
they arrive.
PROHIBITION AGAINST PREMATURE
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During voting, no member of the BEI shall make
ANY ANNOUCEMENT as to:
Whether a certain registered voter has already
voted or not
As to how many have already voted
As to how many so far have failed to vote
Any other fact tending to show or showing the
state of the polls
Any statement at any time, except as witness
before a court or body as to how many persons
voted
PROHIBITION AGAINST PREMATURE
ANNOUNCEMENT OF VOTING
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PRELIMINARIES OF VOTING
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• SEC. 44 Preliminaries to the
voting. – The BEI shall:
a) Meet at the polling place at
six o’clock in the morning of
Election Day;b) Ensure that the PCOS box
and the ballot box are inside
the polling place;
PRELIMINARIES OF VOTING
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c) Set-up or arrange the polling place in
accordance with, whenever practicable,
the Lay-out of Polling Place provided in
Annex “E”;
d) Post one (1) copy of the PCVL of each
precinct in the cluster, near or at the door
of the polling place, preferably the
pages/sheets are spread out to give free
access to voters who are checking their
names in the list, if there is space;
PRELIMINARIES OF VOTING
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e) For precinct/clustered precinct with persons
with disability (PWD) whose polling place isnot on the ground floor but have been
provided with an accessible polling place
and detainee voters (DV) the BEI of the said
regular polling places shall, using the EDCVL-PWD and/or EDCVL-DV:
1) Annotate the PWDs’/DVs’ names in the
EDCVL with “PWD/DV”
2) Affix his initial beside the annotation
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3) Enter in the Minutes the
number of PWD/DV andthe fact that their names
were annotated with
“PWD/DV”
4) In the presence of the
SBEI-PWD/DV support
staff, segregate the ballots
allocated for the PWD/DV,and insert the same in a
folder;
PRELIMINARIES OF VOTING
PRELIMINARIES OF VOTING
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5) Place the folder inside an envelope, close
the envelope and seal the envelope usinga paper seal. The envelope and paperseal shall be provided by the SBEI-PWD/SBEI-DV support staff
6) Affix their initials on the paper seal; and
7) Turn over the envelope containing thePWD/DV ballots to the SBEI-PWD/SBEI-
DV support staff, as the case may be
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f) Show to the watchers and the public presentthat the:
1) PCOS box is sealed;
2) Ballot box is empty and thereafter, locked
with four (4) plastic seals;3) Package of official ballots is duly sealed,
and thereafter break the seal.
g) Remove the paper seal of the PCOS box;
h) Open the PCOS box;
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PRELIMINARIES OF VOTING
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i) Check whether the following
are inside the PCOS box:
1)Checklist contents of the
box;
2)PCOS machine;3)Power cord of the PCOS;
4)One (1) envelope containing
spare iButton;
5)Thirteen (13) rolls of official
thermal paper;
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PRELIMINARIES OF VOTING
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6)Three (3) security PINs of the BEI;
7)One (1) PIN for re-zeroing which shall remainin the PCOS box;
8)Modem/BGAN, if any; and
9)Two (2) copies of the Minutes.
There shall be at least one (1) Modem in every
polling center, or one (1) BGAN in every polling center without local telecommunication signal.
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i) Retrieve the Minutes from thePCOS box, and:
1) Check if the serial number of the
paper seal used in the PCOS box is
the same as the serial numberrecorded in the Minutes;
2) Enter in the Minutes the number
of ballots as indicated in the
package of the ballots; and the
fact that the PCOS box, and the
package of ballots were shown to
the public with the seals intact.
PRELIMINARIES OF VOTING
PRELIMINARIES OF VOTING
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j) Retrieve the security PIN from the PCOS box and
distribute the same among themselves. The RE-ZERO Pin shall be retained inside the PCOS box. If
there is a need to use the RE-ZERO Pin on
Election Day, inform the Technical Support
Personnel, the reason for the need, and enter
such fact in the Minutes;
k) Retrieve the PCOS from its box;
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PRELIMINARIES OF VOTING
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l) Show to the public that the printer cover of the PCOSand the slots labeled POLL WORKER and
ADMINISTRATOR containing the main memory card
and back –up memory card, respectively, are sealed;
m) Place the PCOS properly on top of the ballot box;
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PRELIMINARIES OF VOTING
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n) Break the plastic fixed length seal of the printercover of the PCOS;
o) Open the printer cover and the Chairman shall take
out the iButton security key;
p) Ensure that the roll of official thermal paper is
properly installed;
q) Close the printer cover;
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PRELIMINARIES OF VOTING
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r) Connect the power adaptor to the PCOS AC power
port (20VAC) and plug the other end to the
electrical outlet. There shall be no passage between
PCOS and its power outlet.
s) Connect the battery to the PCOS DC power port (12
VDC). If there is no power, press with a ballpoint
pen the RESET button located at the top of the
PCOS AC power port.
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PRELIMINARIES OF VOTING
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t) Wait until the PCOS displays the message “BEI AUTHENTICATION
PLEASE INSERT SECURITY KEY FOR AUTHENTICATION”. The
Chairman shall:
1) Place the iButton Security key on top of the iButton Security
key receptacle and apply slight pressure thereon. A message
“PLEASE ENTER SECURITY PIN” will be displayed in the screen.2) Enter the Security PIN
3) Wait until the message “BEI SECURITY KEY VERIFIED” appears
on the PCOS screen. A message “IS THIS THE CORRECT TIME?”,
with “YES/NO” options appearing on the screen.
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4) Select “YES” if the date and time is correct, and
enter such fact in the Minutes.
5) Select “NO” if the date and time is incorrect. The
screen will display “SET YEAR”. Press “+++” if the
year displayed is less than 2013 or press “---” if yearis more than 2013, then press enter. The PCOS will
then display the “SET MONTH” then “SET DAY” then
“SET DATE,HOUR,MINUTE”. Just press either “+++” to
increase or “---” to decrease the month, day, hourand minute then press “ENTER”. After correction of
the date and time has been effected, enter such fact
in the Minutes.
PRELIMINARIES OF VOTING
PRELIMINARIES OF VOTING
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6) Wait until the MAIN MENU is displayed.
u. The certified IT-capable member of the BEI shall perform the
following procedures:
1) Select “OPEN VOTING” from the main menu. The PCOS shall
then:
i. Ask the PIN of the poll clerk who will then enter his PIN,
and press ENTER;
ii. Ask for the second PIN from the third member who will
then enter his PIN , and press ENTER;
iii. Display a message “PIN ACCEPTED”;
iv. Display two (2) options: “INITIALIZE VOTE COUNTERS” and
“PREVIOUS SCREEN”
v. Press the “INITIALIZE VOTE COUNTERS” options of the PCOS.
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The PCOS shall:
1) Display the message “INITIALIZING VOTE COUNTERS
(ENSURING THAT VOTE COUNTERS ARE ZERO)
PLEASE WAIT…”;
2) Display the message “RESULTS HAVE BEEN ZEROED”;3) Automatically print Initializing Report showing zero
(0) vote for each candidate including the geographic
information (province, city/ municipality, barangay,
voting center and individual precinct in the cluster);
PRELIMINARIES OF VOTING
PRELIMINARIES OF VOTING
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4) After printing the Initialization Report, the PCOS will
display the message, “WOULD YOU LIKE TO PRINTMORE COPIES OF THE ZERO TAPE?”, with “YES and NO” options. Press “NO”. The PCOS will display the message“PLEASE INSERT BALLOT”. Now, the PCOS is ready to
accept ballots.w) Detach the Initialization Report, affix their signatures
thereon including those of the representatives of thepolitical parties, candidates or citizens arms present;and
x) The Chairman shall then place the Report inside theenvelope (CEF No. A18-A) for submission to the EOafter the voting.
PRELIMINARIES OF VOTING
PRELIMINARIES OF VOTING
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The BEI, in coordination with the DepEd
Supervisor, shall designate a room to be
used as holding area, when necessary.
The holding area will be used by the
voters waiting for their turn to vote. The
voters shall sit/arrange themselves on a
first come first serve basis.
NOTE: Giving numbers to the voters to
determine their sequence of voting is
strictly prohibited.
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PRELIMINARIES OF VOTING
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79
1. The voter will LOOK FOR
HIS NAME in the PCVL
posted near the door of thevoting center and
DETERMINE HIS PRECINCT
NUMBER and SEQUENCE
NUMBER.
PROCEDURE:
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PRELIMINARIES OF VOTING
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80
2. The voter will APPROACH
ANY MEMBER OF THE BEI
OR ITS SUPPORT STAFF, IF
ANY, AND STATE HISNAME, PRECINCT
NUMBER AND SEQUENCE
NUMBER.
PROCEDURE:
BEI
BEI
BEI
PRELIMINARIES OF VOTING
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81
3. The BEI or the
support staff shall
VERIFY IF THE NAME
OF THE VOTER IS IN
THE EDCVL.
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82
4. If his name is found, his fingernails
shall be checked for any indelible ink
stain. If stained, the voter shall be
directed to LEAVE the polling place after
informing him the reason thereof.
5. If the fingernail is not stained, Establish
the identity of the voter.
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83
6. If satisfied with his identity, the name of the voter
shall be distinctly announced to be heard throughout
the polling place. If not satisfied with his identity, the
voter shall be directed to leave the polling placeinforming him of the reason thereof.
7. If the voter is not challenged, or having been
challenged, the QUESTION HAS BEEN DECIDED IN HISFAVOR, require the voter to sign in the EDCVL. In case
of illiterate voters, or PWDs who cannot sign, requires
the Chairman to write VOTED in the signature box .
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84
8. Thereafter, the voter shall be directed to the
Chairman who shall:
a.) Authenticate the ballot by affixing his
signature at the designated space of the front of the
ballot. NOTE: Failure to authenticate the ballot shall
not invalidate the ballot but shall constitute an
election offense.
b.) Show to the voter that the ballot beinggiven is not torn or smudged, and has not yet been
filled up
c.) Place such ballot inside the ballot secrecy
folder.
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85
d.) Give the ballot secrecy folder and the
marking pen to the voter with the instruction that the
ballot shall be kept clean and free from unnecessary
markings.
e.) Instruct the voter on HOW TO FILL-UP THE
BALLOT PROPERLY.
f.) Direct the voter to fill-up the ballot in the
designated voting area.
ONLY THE CHAIRMAN shall issue the official
ballots, and NOT MORE THAN ONE (1) BALLOT
shall be issued at one time.
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86
VOTING shall be conducted in the following
manner:
1. The voter shall FILL HIS BALLOT BY FULLY
SHADING THE OVALS beside the names of the
candidates and the party, organization or
coalition participating in the party-list systemrepresentation of his choice.
2.The voter shall then APPROACH THE PCOS,
INSERT HIS BALLOT in the ballot entry slot and
wait until the message “CONGRATULATIONS.YOUR VOTE HAS BEEN REGISTERED” appears on
the screeen.
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87
3. The Third Member/Support Staff shall
MONITOR the PCOS screen to make sure that the
ballot was successfully accepted. Thereafter,
apply indelible ink to the voter’s right forefinger
nail or any other nail if there be no forefingernail; and
4. Instruct the voter to return the ballot secrecy
folder and marking pen to the Third
Member/Support Staff, and then leave thepolling place.
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1. Receive the accomplished ballots by the PWD/detainee
voters before the close of voting hours on election day.2. Upon receipt of the sealed envelope containing the
accomplished ballots as submitted by the SBEI-PWD/SBEI-
DV support staff, enter such fact in the Minutes.
3. Announce to the public that the accomplished ballots of
PWDs/DVs and torn unused ballots, if there are any, have
been received.
4. Open the envelopes only when all the voters in the
clustered precincts have finished voting.
5. Feed the ballots to the PCOS machine.
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6. One half of the torn unused ballots shall be placed inside
the envelope for the purpose (CEF No. A15) for submission to
the EO, and the other half of the torn unused ballots inside
the other envelope (CEF No. A-15) which shall be deposited
inside the ballot box.
7. Enter such fact in the Minutes.
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90
1. Voter will LOOK FOR HIS NAME in the
PCVL posted near the door of the voting
center and DETERMINE HIS PRECINCT AND
SEQUENCE NUMBER.
2. Voter will APPROACH THE BEI OR THE
SUPPORT STAFF OR IN-CHARGE OF THE
PRECINCT.
3. The voter will GIVE HIS SEQUENCE
NUMBER IN THE PCVL,NAME AND
ADDRESS and other data concerning his
person.
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91
4. The BEI or the support staff shall VERIFY IF
THE NAME OF THE VOTER IS IN THE EDCVL.
5. Issue a CERTIFICATION to the voter ,
stating that he is a registered voter of theprecinct but there are NO MORE
AVAILABLE BALLOTS FOR USE.
6. RECORD such facts in the Minutes
7. Request the Third Member to
ACCOMPANY the voter to the NEXTPRECINCT belonging to the same councilor
district, where he shall cast his vote.
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92
The CHAIRMAN OF THE PRECINCT where thevoter is directed to vote shall:
Require the voter CERTIFICATION
issued by the Chairman of his precinct.
Record the following
NAME of the VoterPRECINCT NUMBER
Fact that a CERTIFICATION that
there are no available ballots
Write the name of the voter in the
EDCVL OPPOSITE HIS NAME HISPRECINCT NUMBER
Before issuing the ballot, observe Step
a) to f) of section 34 and provision of
Section 35.
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Ballots may be rejected by the PCOS during scanning.
There are THREE (3) TYPES OF MESSAGES if the ballot
is rejected.
a. “AMBIGUOUS MARK”
Let the voter REVIEW HIS BALLOT and
ENSURE that the ovals opposite the names of
candidate/party voted for are FULLY
SHADED. Voter is allowed to RE-FEED his
ballot four (4) times.
b. “MISREAD BALLOT” Let the voter RE-FEED the ballot in FOUR
(4) DIFFERENT ORIENTATIONS.
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94
c. “ INVALID BALLOT”
VERIFY if the ballot belongs to the
precinct. If the ballot BELONGS TO
ANOTHER PRECINCT, the voter shallRETURN the ballot to the Chairman. If the
ballot belongs to the precinct, let the voter
re-feed the ballot in four (4) different
orientations.
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d. In all cases, if the PCOS rejects a ballot, the voter shall return
the ballot to the chairman who shall:Distinctly mark the back thereof as REJECTED;
Require all members of the BEI to SIGN at the back
thereof; and
Place the rejected ballot inside the envelope for rejectedballots (A15).
No replacement ballot shall be issued to a voter whose ballot is
rejected by the PCOS.
Any party objecting to the rejection of the ballots shall reduce
his objection in writing, which the BEI shall attach to and note
in the Minutes.
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The Chairman, in the presence of BEI shall
1. RECORD in the MINUTES the QUANTITY OF
UNUSED BALLOTS.
2. TEAR the unused ballots in half LENGTHWISE.
3. PLACE ½ of the torn ballots in the Envelope For
Rejected ballots, Half of Torn Unused Official Ballots
and Other Half of Torn Unused Official Ballots (CEF
No. A15), and submit said envelop to the EO for
keeping.
4. PLACE THE OTHER HALF in another envelope
(A15), then deposit the same inside the ballot box
for valid ballots. Such fact shall be entered in the
Minutes.
PROCEDURE:
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After voting has been closed, Eight (8)copies of Election Returns will be printed.
The CHAIRMAN shall:
1. ANNOUNCE THE TOTAL NUMBER OF VOTES
received by each candidate; and
2. STATE THEIR CORRESPONDING OFFICES.
The POLL CLERK shall
ANNOUNCE THE POSTING OF A COPY of
the 2nd copy of the ER for national andlocal positions within the polling place.
NOTE: Failure to post the copy of ER shall
constitute an election offense.
PROCEDURE:
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3. The CHAIRMAN shall:
After forty-eight (48) hours,
following the posting, thechairman of the BEI shall DETACH
the posted printed copy on the
wall and keep the same in his
custody.
PROCEDURE:
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Electronic Transmission of
Election results to:
1. MBOC/CBOC
2. Central Server 3. Transparency Server
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1. 22 COPIES OF ERs. (National and Local)
2. STATISTICAL REPORT.
3. AUDIT LOG REPORT
• The Statistical Report and Audit Log Report
shall be placed in the envelope (A18-A) where
the Initialization Report was placed.
• The BEI shall NOT STOP or POSTPONE the
counting until it has been completed, unless
otherwise ordered by the Commission.
The PCOS machine shall generate the three (3) following
reports:
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1. The BEI shall SIGN AND AFFIX THEIR
THUMB MARKS in the ERs.
2. The BEI shall INVIDUALLY FOLD THE
FIRST SEVEN (7) COPIES of ERs.
3. SEAL each of them with SERIALLY
NUMBERED PAPER SEALS, place in
the envelope (A17), and seal the
envelopes.
PROCEDURE:
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4. The ERs for SENATORS AND PARTY-LIST SYSTEM shall be
distributed to the following:
City or Municipal Board of Canvassers;
Commission;Citizens’ Arm, PPCRV;
Dominant majority party as determined by the
Commission
Dominant minority party as determined by the
Commission
Ballot Box;
Provincial Board of Canvassers
For the NATIONAL position:
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One (1) to be posted conspicuously on a wall
within the premises of the polling place or
counter center.
Ten (10) accredited major national parties in
accordance with a voluntary agreement among
them, excluding the dominant majority and
minority parties.
If no agreement is reached, COMELEC
shall decide.
Two (2) accredited major local parties inaccordance with a voluntary agreement among
them.
If no agreement is reached, COMELEC shall
decide.
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Four (4) NATIONAL broadcast or print media entities as
determined by COMELEC.
Two (2) LOCAL broadcast or print media entities as
determined by COMELEC.
Four (4) major citizens’ arm and non-partisan
organizations enlisted by COMELEC.
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5. The ERs for LOCAL OFFICIALS AND MEMBERS OF THE
HOUSE OF REPRESENTATIVES shall be distributed to the
following:
City or Municipal Board of Canvassers;Commission;
Provincial Board of Canvassers;
Regional Board of Canvassers in the case of ARMM;
The Citizens’ Arm PPCRV;Dominant majority party as determined by the
Commission;
Dominant minority party as determined by the
Commission;
For the LOCAL positions:
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One copy shall be posted at the polling place or counting
center;
Ballot Box;
Ten (10) accredited major national parties in accordancewith a voluntary agreement among them, excluding the
dominant majority and minority parties.
If no agreement is reached, the Commission shall
decide.
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Two (2) accredited major local parties in accordance with avoluntary agreement among them.
If no agreement is reached, the Commission shall decide.
Five (5) NATIONAL broadcast or print media entities as
determined by the Commission.
Two (2) LOCAL broadcast or print media entities as
determined by the Commission.
Three (3) major citizens’ arms and non-partisan organizations
enlisted by the Commission.
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1. After printing ALL REPORTS and TRANSMISSION OF
PRECINCT RESULTS to all destinations, the PCOS shall
automatically display the main menu.
2. The operator shall press the “SHUTDOWN” option.
b. The PCOS shall AUTOMATICALLY SHUTDOWN.
PROCEDURE:
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PROCEDURE:Upon the termination of the counting of votes and the
announcement of the results, the BEI shall:
1. PLACE INSIDE THE BALLOT BOX the sealed envelopes containing
the following:
Copy of printed ER intended for the ballot box;
Copy of the Minutes intended for the ballot box;
Half of torn unused ballots; and
Rejected Ballots.
2. SEAL THE SLIDING COVER of the ballot box with plastic seal.
five (5) self-locking yellow plastics seals with serial ;
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5. Deliver the ballot box accompanied by watchers, to the city or
municipal treasurer, except the ballot box that will be subjected to
Random Manual Audit.
In case the ballot box delivered by the BEI is not sealed, thetreasurer shall seal the ballot box, and include such fact , including the
serial number of the plastic seal used, in his report to the Commission.
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6. Deliver to the Election Officer the following:EDCVL
PCVL;
Envelope (A11) containing the copy of the
Minutes intended for the Comelec;
Envelope (A15) containing the other half of torn unused official ballots;
Envelope containing Initialization Report,
Precinct Audit Log Report and Precinct
Statistics Report.
The envelopes containing copies of the ERs
intended for the PBOC, RBOC (ARMM) and
the Commission.
The envelope containing the main memory
card for use by the C/MBOC
PROCEDURE:
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PRESERVATION OF THE LIST OF VOTERS
The Election Officer shall keep the EDCVL and PCVL in
a safe place until such time that the Commission gives
instructions on their disposition.
Omission or erroneous inclusion of documents in theballot box. If after sealing the box, the BEI discovers that
some documents or articles required to be placed in the
ballot box were not placed therein, the BEI, instead of
opening it to place therein said documents or articles,shall deliver the same to the EO. The EO shall take
appropriate measures to preserve the integrity of the
documents.
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In no instance shall the ballot box be
reopened to place therein or to take out therefrom
any document or article except in proper cases and
with prior written authority of the Commission thru
the Chairman of the Board of Canvassers concerned
to retrieve copies of the election return or main
memory card which will be needed in any canvass.
In such instance, the members of the BEI , the
treasurer and the watchers shall be notified of thetime and place of the opening of said ballots.
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“LET US NEVER FORGET THAT
GOVERNMENT IS OURSELVES AND NOT AN ALLIEN POWER OVER US. THE
ULTIMATE RULERS OF OUR DEMOCRACY
ARE NOT A PRESIDENT AND SENATORS
AND CONGRESSMEN AND GOVERNMENT OFFICIALS BUT THE VOTERS OF THIS
COUNTRY” FRANKLIN D. ROOSEVELT