1. GENERAL INFORMATION · 2012. 3. 6. · distrital emergency committees as mandated by Law...

EUROPEAN COMMISSIONDIRECTORATE GENERAL FOR HUMANITARIAN AID AND CIVIL PROTECTION – ECHO

SINGLE FORM FOR HUMANITARIAN AID ACTIONS

1. GENERAL INFORMATION

1.1 Name of Humanitarian Organisation/Country of registration

CROIX-ROUGE - FIN

1.2 Title of the Action

Strengthened capacities for Disaster Management in the area of confluence of Parana and Paraguay Rivers in Paraguay

1.3 Area of intervention (country, region, localities)World Area Countries Region

America PARAGUAY Department of Ñeembucú

1.4 Start date of the Action

Start date 18/04/2011

If the Action has already started explain the reason that justifies this situation (urgent Action or other reason)

1.5 Duration of the Action in months

18 months 1 days

1.6 Start date for eligibility of expenditure

Is the start date for eligibility of expenditure equal to the date of submission of the initial proposal?

No

If yes, explain expenses charged to the budget between date of initial proposal submission and start date ofthe action

If no, enter the start date for eligibility and explain

18/03/2011

establishment of project offices in Asuncion and in the fieldtranslation and dissemination of project documentscontacts with the stakeholders in the area of action

1.7 Requested funding modalities for this agreement

Co-financing

In case of 100% financing, justify the request

1.8 Urgent action

No

1.9 Control mechanism to be applied

P

1.10 Proposal and reports

Submission date of the initial proposal 17/01/2011

Purpose of this submission REVISED PROPOSAL

ECHO reference 2011/00047/RQ/01/02

Date of this submission 16/03/2011

2. NEEDS ASSESSMENT

Reference: 2011/00047/RQ/01/02 16/03/2011

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2.1 Date(s) of assessment; methodology and sources of information used; organisation/person(s) responsiblefor the assessment

In June and July of 2010, the assessment team of the Paraguayan Red Cross (PRC) integrated by the Coordinator of thenational branches (Rocio Yubero), Chief of Disaster Risk Reduction Office (Rebeca Gamarra), Operative support (ArianaBernal), specialist in the work with sub national governments (Jorge Martin) and agronomist engineer and responsible forearly recovery (German Amarilla), performed an evaluation of the risk and disasters preparedness condition in thedepartments and communities of Itapúa, Ñeembucu, Misiones and Alto Parana Department are located in the basin ofParana River which have suffered heavily from floods during the year 2009 and beginning of 2010.

The methodology carried out for the evaluation, consisted of- interviews with the people in charge of the management of risk reduction structures of the departments and municipalities ofthe intervention area.- To complement this, the set of risk reduction and disaster preparedness indicators developed through the DIPECHO IVwere applied at departmental, municipality and community level- participatory assessment in the communities

Based on the level of flood damages and losses created by floods in 2009 and 2010, 15 most affected communities wereidentified in the Paraná Basin.

In October 2010, an update of the evaluation that took place in June and July was made, and with PRC members (RocioYubero, Jorge Martin, German Amarilla) and the delegate of Finnish Red Cross (Sanna Salmela-Eckstein). This missionserved for reaffirming the commitments of participation, support and involvement in the implementation of a potentialDIPECHO VII in the basin of the Paraná River.

The conclusions of the the Paraguay Country Document and the final report of the the SSD Flood Operation implemented bythe PRC and Finnish Red Cross (2009 and 2010) were taken into account in the final analysis of the needs assessment.

2.2 Problem statement and stakeholder analysis

Affected by the climate variability called ENSO (El Niño - Southern Oscillation), Paraguay is one of the South Americancountries that have suffered significant socio-economics impacts caused by extreme events like flooding, droughts, hail, andstorms. Weather variability and climate change are already adversely affecting people especially in poor communities in theParaná basin.

At the end of the 20th century and beginning of 21st century, disasters caused by flooding in Paraguay have caused moredeaths, have affected more lives and created more economic damages than any other kind of disaster registered. Several ofthese floods occurred in the basin of Parana River and in the more remote region of the southern part of the country wherethe Parana and Paraguay Rivers meet in the Department of Ñeembucu.

Parana River has it headwaters in Brazil, from where it flows to southwest to Paraguay, creating a natural boundary at thesouthern and east with neighbouring countries. The basin of Parana River is developed by approx. 100 dams, including thegreat hydroelectric dams of Itaipu and Yacyreta located in cross-border area of Paraguay-Brazil and Paraguay- Argentinarespectively. The water dammed upstream and releases of water downstream have changed the natural characteristics ofthe Parana River and adds to the problem field of flooding with damages to infrastructure, properties and agriculturalproduction.

Early warning systems (EWS) practically absent, cities and communities have become vulnerable to floods caused by rainsin high part on the basin of Parana River in Brazil, heavy rainfall on the basin of Parana River in Paraguay and water releasesof the dams downstream threaten lives.

The intervention area of the action, the Department of Ñeembucu is characterized as a zone with scarce economicresources, limited spaces for crops and problems connected to water and sanitation. Climate conditions in recent years havesignificantly affected the shape and livelihoods of the Department of Ñeembucú, which has developed a "culture of water" away of life closely linked to water. This has led to development of crops suited to wetland areas where 85% of the territory iswater. The natural selection has favored varieties resistant to moisture but also has left them completely vulnerable todrought. In fact, the periods and intensity of rainfall have varied significantly and severely affect the normal development oftraditional crops; this creates a state of uncertainty that desperate family who choose to migrate, thickening poverty belts ofnearby towns and cities.

The main stakeholders for the action are (see annex for more details):

National Emergency Secretariat (NES): coordination and continuity national level

Ministry of Agriculture and Livestock (MAL): technical assistance to small farmers, replication and follow-up

Ministry of Education and Culture (MEC): DRR in schools

Catholic University - Science and Technology (S&T): research

United Nations Development Program (UNDP): linkages to coordination at municipal level

Municipal risk reduction structures (emergency): emergency operation centers

PRC Branch: continuity and linking the beneficiary population to the stakeholders

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2.3 Summarise findings of the assessment (include full report in annex, if relevant) and link these to the Action

organization and training of members for EOC is inadequate. Although the departments and the main cities ofthe departments in the Paraná River Basin have emergency or disasters management structures (departmental ordistrital emergency committees as mandated by Law 2615/95) and all of them with the exception of Ñeembucú, havean Emergency Operation Center (EOC), they require reactivation, better organization and training for their members.This is planned to be achieved through the action jointly with the National Secretariat of Emergency and advisorypartners (UNDP) e.g.with the revision of the EOCs structures, training and revision of the operation protocols,contingency plans and risk maps.late observation and perception of hazards due to poor understanding of the problematic of the risks andnon-existent early warning systems : the area of action consists of both rural and urban habitats that havedifferent realities and require thus different actions. The assessment makes it clear that in both cases, the efficientearly warning systems are lacking. Panic and disruption during emergencies can be reduced with timely availabilityof information. Although flooding in the basin of Parana River, has become recurrent, there are not yet systematicallycompiled studies of the impacts. The proposed action includes a technical study including the affected zones in theDepartment of Neembucú and a pilot for a local early warning system in the main city Pilar.small farmers constitute a group of especially high vulnerability for recurrent disasters (droughts and floods).In 2008 and part of 2009, the rural population of Ñeembucu went through an atypical drought, with loss of production(agricultural and livestock), which forced the small producers to change the seasonal calendar of their production andtry new subsistence practices. A previous work of the PRC with the framers on agricultural recovery(post-emergency) in the zone has been capitalized as recommendations for alternative practices from thebeneficiaries regarding the recurrent changes in climate. The proposal capitalizes this experience by working onadaptation of their crops toward innovative practices in cultivation, preservation and storage in order to reduce the riskof losses from the effects of climatic changes. This would contribute to the reduction of their risks and to theimprovement and application of community emergency plans. disaster management scale up only during disasters and little know-how and skills of contingencymeasures, planning or mitigation : the observation during the field visits in the department of the area of theaction points out that the issue of risk reduction remains a subject rarely treated by local actors. However, during anemergency situation, local actors are active and present in their risk management structures (EmergencyCommittees). Emergency over, these structures are soon disintegrating. No resources are available for risk reductiontasks between emergencies when the capacities should be maintained and developed. The action proposed by theproject is promoting the importance of disaster risk reduction, with the socialization and better understanding of thetopic. Similarly it promotes activities related to the national platform of risk reduction (recently created in Paraguay)by disseminating key messages about priorities in Risk Reduction related to the Hyogo Action Frameworkemphasizing the safety and resilience of the communities through awareness campaigns, community education andcommunication in the sphere of influence of the project.

Tables with additional information

See Annex 2.2 a and 2.2.b for details on needs assessment and analysis.

3. HUMANITARIAN ORGANISATION IN THE AREA OF INTERVENTION

3.1 Humanitarian Organisation's presence in the area of intervention: brief overview of strategy and current orrecent activities in the country

International Red Cross and Red Crescent Movement is acknowledged as one of the global pioneers of DisasterPreparedness with a community-based approach. The guiding principles for National Societies in Disaster Risk Reduction areoutlined in key strategic documents like Hyogo Framework for Action, Global Alliance on Disaster Risk Reduction, IFRCStrategy 2020 and Framework for Community Safety and Resilience. In South American region, IFRC Regional RiskReduction Program and Regional Reference Centres are supporting the work of National Societies. In 2011 the Movementwill develop South American Disaster Risk Management Framework for next 5 years.

Finnish Red Cross (FRC) International Cooperation Strategy for 2008-2011 focuses on Disaster Preparedness and othercommunity-level programming, promoting Disaster Preparedness activities at community and institutional level. FRCoperational strategy is two-fold: to provide regional multilateral support to IFRC, complemented by bilateral direct support tosister National Societies in the region.

The action proposed by this project is part of the action lines of the Strategy 2020 and the Strategy of Disasters and RiskManagement of the Paraguayan Red Cross National Society (PRC).

In Paraguay, the cooperation between Finnish Red Cross and Paraguayan Red Cross, since 1990 to date summarize asfollows:

1990 - Project of Disaster Preparedness in the basin of Rio de la Plata (Paraguay, Argentina y Uruguay) "Camalote",focused on the work with communities affected by flooding.2007-2008 - Project DIPECHO V in the South American Chaco (multi-hazard) implemented by the InternationalFederation of Red Cross and Finnish Red Cross with local partners of Argentine, Bolivian and Paraguayan RedCross societies. In the Paraguayan Chaco the action covered 11 indigenous communities settled on the banks

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Cross societies. In the Paraguayan Chaco the action covered 11 indigenous communities settled on the banksof Pilcomayo river. 2008-2009 - Drought operation in the Paraguayan Chaco (Presidente Hayes y Boquerón) was an emergencydecision from ECHO, the approach of the operation focused on the increment of response capacity of localgovernments (departmental and municipals) and in the creation and activation of the Emergency Operation Centers,with provision of equipment in the WASH sector. 2009-2010 - DIPECHO VI - Promoting risk reduction initiatives and disaster preparedness in communities mostvulnerable to the drought in the Department of Boqueron, focused on strengthening the sub national governmentcapacities and on work with 12 indigenous communities.2009-2010 - Operation of response to flooding and creation of capacities in the banks of Parana River in SouthernParaguay, a SSD took place in the four departments of the south region (area of intervention of the current proposal).This action focues on the organization of local structures in order to strengthen and link them to the most affectedcommunities.

The button "Annex" can be used to attach an area map of intervention

3.2 Actions currently on-going and funding requests submitted to other donors (including other EC services) inthe same area of intervention - indicate how overlap and double funding would be avoided

The DIPECHO VII proposal from International Federation of Red Cross and Red Crescent Societies (IFRC) forms part of theIFRC Regional Disaster Risk Reduction Programme coordinated and implemented by the programme for South America(Andean Countries and Southern Cone-Mercosur), which is partly funded by Finnish Red Cross during the three-year-period2010-2012 with funds from Finnish Ministry for Foreign Affairs. All the activities and results have been designed in acomplementary fashion and overlapping and double funding is avoided and controlled as of the identification phase.

4. OPERATIONAL FRAMEWORK

4.1 Exact location of the Action (include map of project location)World Area Countries Region Location

America PARAGUAY Department of Ñeembucú (6) Municipalities of Pilar, Mayor Martínez,Villalbín, Paso de Patria, Isla Umbú andHumaita; and (11) communities

Map of project location (reference)

See annex 4.1

The 11 communities are located in the 5 municipalities in the following way:

Mayor Martínez: Communities of Cabrera Cue and Fuente Cué

Villalbín: Communities of San Francisco and San Francisco II

Paso de Patria: Communities of Costa Paraná and Pueblo

Isla Umbu: Communities of Costa Pucu, Camba Cua and Boquerón

Humaita:Communities of Tuyucue and Paso Cornelio

4.2 Beneficiaries

4.2.1 Total number of direct beneficiaries 42.953

Total number of direct beneficiaries: 42953 people. The 533 beneficiaries identified as small farmers (point 4.2.3), areincluded in the number of 1.100 people from the 11 communities involved in direct DRR actions.

Tables with additional information

Beneficiaries Total(people)

DIRECT People from communities involved in the project in direct DRR actions(1) 1100Members from sub-national governments, municipalities and from Paraguayan Red Cross informed,trained, equipped (2)

80

Local Early Warning System beneficiaries from 6 municipalities (3) 41355Children, teenagers and teacher informed and trained (4) 190People from municipalities and communities informed through communication campaign (5) 4121Small farmers involved in the Project (6) 533

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Notes: (1) 25 members from each community with their family (x4 ) in 15 communities; (2) 10 members per 7 sub-nationalgovernments, plus 10 PRC members;(3) population living in 6 municipalities included in the action (4); 25 students in 6schools, plus 40 teachers; (5) 30% of population that have TV and/or radio from Department of Neembucu according tothe survey data; (6) 119 families from 11 communities according to the survey in the point 4.2.3. See annex table 4.2.3.for details.

4.2.2 Status of the direct beneficiaries (multiple options possible)

IDPs No

Refugees No

Returnees No

Local population Yes

Others (e.g. for Grant Facility, thematic funding, etc ...) No

4.2.3 Specificities of direct beneficiaries (please elaborate, refer to groups as appropriate, e.g.unaccompanied minors, disabled, children, ex-combatants ...)

Total Men Women People over 65 years People under 18 years old Female-headed households Infants (under 1 year old)

533 270 263 19 174 14 10

100 % 50,7 49,3 3,6 32,6 11,8 1,9

4.2.4 Direct beneficiary identification mechanisms and criteria

The identification of direct beneficiaries was based on the recognition of the most affected zone by flooding, and on theexperience provided by the Paraguayan Red Cross in continuing the work process already opened under SSD's disasterresponse (2009-2010)

The eleven most affected communities have a common difficulty in terms of development and vulnerability, with little or noinvolvement of institutions that could provide them institutional support or organized ways to manage emergencysituations, risk reduction or recovery for crops loss due to the impact of climate change.

4.2.5 Describe to what extent and how the direct beneficiaries were involved in the design of the Action

Feed-back and recognition for the topics and methods of the proposed action was received in the needs assessmentphase in discussions with beneficiary focal groups. In the reviews with local stakeholders it has become evident thatthere is need to continue the process initiated with sub national governments for further development of the capacitiesand strengthening the response system of distinct municipalities in connection to the national level coordination (NSE).

4.2.6 Other potential beneficiaries (indirect, "catchment", etc ...) 76.348

Catchment population for the communication campaign and benefits from local Early Warning System potentially reachto the entire the population of the department of Neembucu (76.348 persons).

4.2.7 Direct beneficiaries per sector

(1) 41.355 local Early Warning System beneficiaries include the local population from 6 municipalities included in theaction, this number includes 1.100 community members from 11 communities and 80 members from 7

Sector Number of beneficiariesDP/ Local Risk Management (1) 41.355DP/ Information, Education and Communication (2) 4.311DP/ Livelihoods and economic assets protection (3) 533Totals (4) 42.953

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sub-national governments and Paraguayan Red Cross volunteers who participate in the DRR/DM trainings.

(2) 4.121 persons (2.523 persons from the 6 municipalities directly involved with the action and 1.598 persons from othermunicipalities of the Dept. of Ñeembucú) who have radio and/or TV, 150 schoolchildren and 40 teachers.

(3) 533 small farmers

(4) Total beneficiaries of the Action include Local risk Management sub-sector´s 41.355 persons (includes the localpopulation and schoools from Information, Education and Communication sub-sector and small farmers from Livelihoodsand economic assets protection sub-sector) and additionally 1.598 persons from other municipalities of Dept. ofÑeembucú.

Sector Nb beneficiaries/sector

Disaster preparedness 42.953

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2011/00047/RQ/01/024. OPERATIONAL FRAMEWORK

4.3.1 OPERATIONAL OVERVIEW OF THE ACTION : Logical framework

.

.

.

Title of the ActionStrengthened capacities for Disaster Management in the area of confluence of Parana and Paraguay Rivers in Paraguay

principal objectiveTo support strategies and complement existing strategies that enable local communities and institutions to better prepare for, mitigate and respond adequately to naturaldisasters by enhancing their capacities to cope and respond, thereby increasing resilience and reducing vulnerability in Paraguay

Intervention logic Objectively verifiable indicators Sources of verification

specific objectiveUrban and rural communities in theDepartment of Ñeembucú havedeveloped their capacities for disasterrisk management

indicator 1

target value

Communities identify and know theirrisks and have community emergencyplans, DRR equipment and implementmitigation actions

source of verification 1Document of base line study, VCAdocument, contingency plans, deliveryrecords

indicator 2

target value

Sub-national governments havecontingency plans, protocols and workprocedures and have incorporated theDRR in their operational structures.

source of verification 2base-line, contingency plans,simulation drill exercise reports

indicator 3

target value

Early Warning System (EWS) forfloods, designed, installed andfunctioning in the Municipality of Pilarat the end of the project

source of verification 3EWS design and technical report, EWSnewletter

indicator 4

target value

A hydro meteorological studyconducted in the Ñeembucú area,distributed, shared and published withthe stakeholders

source of verification 4Study report

indicator 5

target value

Communities have improved theiragricultural productivity and practiceswith the information, techniques andrecommendations of the action.

source of verification 5Cultivation calendar and cultivationcatalogue of crops more resistant torainfall fluctuations, food storagedesign and register

Risks and assumptionsLikelihood of heavy rains, floods andother natural hazards can result in theisolation of some remote communitiesaffecting the normal development ofactivities.Lack of involvement of authorities orcommunities could undermine thecontinuity/sustainability of the DRRaction.

11 communities

7 sub-nationalgovernments

1 municipal EWS

1 study

11 communities

GRANT AGREEMENT

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result 1Communities and sub-nationalgovernments have strengthened theircapacities in local risk management,with application of community basedmethods and tools, creation of an EarlyWarning System and robust localemergency response structures.

indicator 1.1

targetvalue

Local actors have actively identifiedand promoted DRR and DM actionsby the end of the project

source of verification 1.1Analysis of base-line and end-linestudies, community emergency plans,contingency plans at municipal anddepartmental level

indicator 1.2

target value

Vulnerability and capacity analysesmade to identify key risks andvulnerabilities

source of verification 1.2Report of daily activities; VCAdocuments; Community risk maps;Report of community mitigation ordevelopment activities planned andrealized as a product of VCA process

indicator 1.3

target value

Community emergency planselaborated and tested

source of verification 1.3Report of daily activities, inc.participant lists; community emergencyplans; simulation/drill exerciseevaluation reports

indicator 1.4

target value

Contingency plans elaborated andtested by sub-national governments

source of verification 1.4Activity report of the project, inc.participant lists; local authority registers and documents; contingencyplans and their validation reports;simulation/drill exercise evaluationreports

indicator 1.5

target value

EWS pilot designed and functioningsource of verification 1.5Study, activity report, EWS protocols

result 2Greater awareness and understandingof risks and risk reduction is achievedthrough an awareness, communicationand information campaign. Thecampaign will relate to RRD, impactsof climate variability and climatechange, the importance of an EarlyWarning System with the aim that awider target population will be betterprepared to confront emergency anddisaster situations.

indicator 2.1

target value

Schools are better prepared throughtraining, have formulated safe schoolplans that have been put into practicein drill exercises.

source of verification 2.1Agreement with the Ministry ofEducation, school emergency plans, partcipantlists, drill exercise reports, inc.evaluation of the exercises

indicator 2.2

target value

International Day of Risk Reduction2011 and 2012 celebrated to raiseawareness on Disaster Risk Reductionin coordination with other stakeholders

source of verification 2.2Activity report of the International Dayof Risk Reduction, media report

11 communities and7 sub-national govts

At least 11community VCAs

11 Communityemergency plans

7 Contingency plans

1 EWS pilot project

6 Schools

2 Events

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indicator 2.3

target value

Awareness, information andcommunication campaign focused onRRD, climate variability and changeand Early Warning System (EWS)

source of verification 2.3Agreements with community radiostations and local TV, radio and TVspots, broadcast review, a study

indicator 2.4

target value

Paraguayan Red Cross web page andDESAPRENDER platforms used todisseminate initiatives, actions andtools at national and regional level

source of verification 2.4RRD portal in the PRC web page,action related information andawareness materials and studies inDESAPRENDER platform

result 3Communities have built livelihoodsresillience of small-scale farmers andimproved their technical and materialpreparedness for flood risk mitigation

indicator 3.1

targetvalue

Small farmers in rural communitieshave applied recommendedsustainable crop practices leading to anew and tested crop calendar adaptedto climate variability

source of verification 3.1Technical report of the sustainablecrop practices and crop calendar,delivery records, follow-up registers

indicator 3.2

target value

Communities have incorporatedappropriate post-harvest technologiesto mitigate flood risks and improveresilience at the face of recurrentemergencies

source of verification 3.2Technical report of post-harvesttechnologies, delivery records,follow-up registers

1 campaign at leastfor 6 months

2 Portals

1 Crop calendartested in 11Communities

15 Communities

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activity 1.1Vulnerability and capacity analysis

activity 1.2Disaster preparedness training with elaboration of contingency plans

activity 1.3Preparation and installation of the early warning system

activity 2.1Protected Schools programme

activity 2.2Communication campaign and impact study

activity 2.3Knowledge sharing with stakeholders in the project and on the DIPECHO platform

activity 3.1Charaterization of the 11 communities in relation to climate change adaptation and the planned livelihoods support activities

activity 3.2Developing and strengthening practices for flood and climate variability resistant cropping

activity 3.3Identification and provision of post-harvest technologies, including training in their use

PreconditionsNational Secretariat of Emergency (NSE) and the sub national governments have formally agreed to participate in the relevant activities and processes.

Local population shows commitment and has agreed to participate in the community level activities.

Climate and road conditions permit access to communities and meeting places with communities.

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4.3.2 MORE DETAILED INFORMATION PER RESULT - result (1)

Details

Result's short description

Communities and sub-national governments have strengthened their capacities in local riskmanagement, with application of community based methods and tools, creation of an Early WarningSystem and robust local emergency response structures.

global cost (eur) 186.180,00 Eur

Sector Disaster preparedness

Sub-sector Local disaster management components

number of beneficiaries 41355

status of beneficiaries IDP population refugees returnees others

Detailed description

Sub sector Status NumberCommunitypreparedness Community people 1.100

Local CapacityBuilding

Local authorities, members of sub-national governments,PRC volunteers 80

Early Warning System Municipalities authorities and members 41355


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Objectively verifiable indicators

1/5 - Objectively verifiable indicators

Short description target value

Local actors have actively identified and promotedDRR and DM actions by the end of the project

11 communities and7 sub-national govts

Sources of verification Detailed description

Analysis of base-line and end-line studies,community emergency plans, contingency plans atmunicipal and departmental level

Communities, municipalities and departmental government have actively identified andpromoted Disaster Risk Reduction and Disaster Management Actions by the end of theproject.



Vulnerability and capacity analyses made to identifykey risks and vulnerabilities

At least 11community VCAs


Report of daily activities; VCA documents;Community risk maps; Report of communitymitigation or development activities planned andrealized as a product of VCA process

At least 11 Vulnerability and Capacity Analyses (VCAs) elaborated through participatorymethods and analyzed by the community members with gender approach during the firstquarter of the project. 11 communities of the 6 municipalities (Mayor Martinez, Villalbín,Paso de Patria, Isla Umbu and Humaita) from the Department of Neembucú have theircommunity assessment of the risks, hazards, vulnerabilities and capacities, including riskmaps and actions to transform the identified vulnerabilities into capacities to better confrontemergency and disaster situations, to mitigate risks and to seek community development incoordination with other community level actors.



Community emergency plans elaborated and tested 11 Communityemergency plans


Report of daily activities, inc. participant lists;community emergency plans; simulation/drillexercise evaluation reports

Community emergency plans elaborated in 11 communities through participatory methods(using as a guide the IFRC´s "Better be Prepared" series´module 1: Education,Organization and Community Preparation for Risk Reduction), shared, tested insimulation/drill exercises with the local community members and stakeholders, andvalidated by the respective municipalities.



Contingency plans elaborated and tested bysub-national governments 7 Contingency plans


Activity report of the project, inc. participant lists;local authority registers and documents; contingency plans andtheir validation reports; simulation/drill exerciseevaluation reports

7 contingency plans (1 departmental and 6 municipal) elaborated through participatorymethods by local authorities and stakeholders, shared, tested in simulation/drill exercisesbefore the last quarter of the project and approved by the sub-national governments and thedepartmental emergency operations centre. The guidebook elaborated by the IFRC´sreference centre on institutional disaster preparedness will guide the elaboration process ofthese contingency plans.



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EWS pilot designed and functioning 1 EWS pilot project


Study, activity report, EWS protocols 1 municipality of the Ñeembucú Department has a hydro meteorological study and an EWSpilot design with proper technologies installed for it and protocols made.


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Activities

1/4 - Activities

Start date 01-04-2011

End date 30-06-2011

Short description

Vulnerability and capacity analysis


Execution of a survey based on the risk reduction and disaster preparedness indicators ofthe IFRC (product of the DIPECHO IV and DIPECHO V) in three levels (communitarian,municipal and departmental)followed by a vulnerability and capacity analysis at the beginning in community level

2/4 - Activities


End date 31-07-2012

Short description

Disaster preparedness trainingwith elaboration of contingencyplans


A local volunteers' team under the supervision of the responsible technicians(Communitarian Diagnosis, Climate Change, Health) will develop the communitarianactivities in the thematic modules related to disasters preparedness and the participatoryelaboration of communal emergency plans There will be a Basic Administration for Risk Management Workshop - BAGER - for representatives of municipalities and departmental governments that will operate of theEmergency Operation CentersEOCs will be strengthened through workshops to train their members in issues related totheir structure and functioning according to the IFRC Manual of Organization andFunctioning of Emergency Operation Centers. Workshop is organized in the Department ofÑeembucú.Participatory Methodology will be used, based on the material of IFRC's Emergency andContingency Plans for review and elaboration of emergency and contingency plans carriedout through workshops with members of the several institutions that are part of the EOC. guidelines to establish the local emergency structure (Councils and Committees) for the 6municipalities and 1 departments.

3/4 - Activities


End date 31-07-2012

Short description

Preparation and installation of theearly warning system


Awareness Lectures of Early Warning System -EWS will be held for the 11 communities ofÑeembucú and identification of specific actions for them.A study of rainfall intensity in urban areas is going to be done to determine levels of earlywarning in the Municipality of Pilar. The main objective of this study is the temporal andspatial knowledge of heavy rains in Pilar which may determine the levels of alert in the cityanalyzing historical data including satellite data. A network of rain gauges and hydrometricinstruments are installed in the city to measure rainfall during one year which allows adetailed knowledge of the spatial variability.Workshops for population and authorities held to disseminate the understanding of thefunction of EWSDeveloping of early warning system design and implement a EWS as a pilot project in theMunicipality of Pilar, as a result of a study provided by the Catholic UniversityThe project will cooperate intensively with the municipal government of Pilar in order tohand over the maintenance of EWS with the support and under supervision of SEN and thedepartmental government of Ñeembucu. The project seeks to create an official link with the bi-national entity of Yacyreta togetherwith the Meteorological Board of DINAC to strengthen the sustainability of SAT regionally.The communities are offered to make local work plans and agreements with the authoritieson the potential activities that the project will generateFollow-up guidelines for municipal authorities and beneficiary population to ensurte thewell-functioning of the system after the actionMeetings with National Emergency Secretariat, departmental government and municipalityof Pilar and Bi-national entity Yacyreta to work on EWS coordination mechanisms.

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4/4 - Activities


End date 31-08-2012

Short description

Creation of Emergency OperationCentre in at departmental level inÑeembucú.


IFRC methodology Emergency Operations Centre Management will be used to create andtrain the EOC members.EOC will be equipped.


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Means and costs

1/11 - Means and costs

Short description cost

Vulnerability and capacity analysis 1.473,00 Eur


-training and diagnosis in 11 communities



Base-line and end-line 2.411,00 Eur


-in 18 locations



DRR tools application for 11communities including communityemergency plans

20.230,00 Eur


DRR tools application for 11 communities including community plans and simulation/drillexercisesShort-term technician to supervise and support to the community trainings in HealthyCommunity, EWS/climate change



SAT equipment in 11 communities 1.945,00 Eur


-pluviometers (rain gauges) or other community-based SAT equipment



Local early warning system designand installment 15.000,00 Eur


EWS equipment



Rainfall intensity study 10.000,00 Eur


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Workshops 15.715,00 Eur


Workshops to increase disaster risk management including Early Warning Systemknow-how and skills at municipality and department level

Workshops of elaboration and revision of contingency plans for Municipalities andDepartment.Workshops for strengthening EOCs and to train members in management and disasterresponse issuesCourses and workshops for representatives of authorities (sub national and departmentalgovernments in DRR issues and disasters management)Workshops for sub-national governments in EWS



Emergency Operations Centre inthe Department of Ñeembucú 10.000,00 Eur




Vehicles and maintenance 11.834,00 Eur


There will be one vehicle rented permanently for 18 months in the Ñeembucú area for travelto project activities in the communities and municipalities. The second vehicle will be rentedtemporarily according to other needs and activities based on the project work plan.



Office running costs 6.724,00 Eur




Personnel 90.848,00 Eur



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Details


Greater awareness and understanding of risks and risk reduction is achieved through an awareness,communication and information campaign. The campaign will relate to RRD, impacts of climate variabilityand climate change, the importance of an Early Warning System with the aim that a wider targetpopulation will be better prepared to confront emergency and disaster situations.



Sub-sector Information, education, communication




Sub sector Status NumberEducation (activities at schools) Children and teachers trained and informed 190Communication Community members, authorities 4121


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Schools are better prepared through training, haveformulated safe school plans that have been putinto practice in drill exercises.

6 Schools


Agreement with the Ministry of Education, school emergency plans, partcipant lists, drillexercise reports, inc. evaluation of the exercises

6 educational centres in 6 municipalities have emergency brigades and safe school plansput into practice. Safe school plans have been tested and validated by the Ministry ofEducation and the school community in simulation drill exercises. The drill exercisesevaluate the improved capacities of the schools to confront emergency and disastersituations. IFRC´s "Better be Prepared" series´ module #4 Protected School and othermaterial agreed with MEC has been used.



International Day of Risk Reduction 2011 and 2012celebrated to raise awareness on Disaster RiskReduction in coordination with other stakeholders

2 Events


Activity report of the International Day of RiskReduction, media report

The two events - one in 2011 and the other in 2012 - organized to celebrate the InternationalDay of Risk Reduction and raise awareness on DRR and climate change adaptation.Trained teachers of the educational centers, have done risk reduction practices withstudents in general, commemorating the International Day of Risk Reduction. Eventscoordinated with the National Emergency Secretariat.



Awareness, information and communicationcampaign focused on RRD, climate variability andchange and Early Warning System (EWS)

1 campaign at leastfor 6 months


Agreements with community radio stations and localTV, radio and TV spots, broadcast review, a study

One massive communication campaign in the intervention zone at least for six (6) monthsdirected to the entire rural, peri-urban and urban population (girls, boys, youth, women, menand elderly) of the Department of Ñeembucú covering themes related to DRR, EWS,emergency operations centre (EOC), climate variability and change. The campaignincludes radio, television and other information and communication materials. A study ofimpact and range of the campaign has been organized to verify the capture andunderstanding of key messages. Professional support has hired for the realization of thecommunication campaign and the impact study.



Paraguayan Red Cross web page andDESAPRENDER platforms used to disseminateinitiatives, actions and tools at national and regionallevel

2 Portals


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RRD portal in the PRC web page, action relatedinformation and awareness materials and studies inDESAPRENDER platform

A portal developed for RRD actions located at the PRC web page and DESAPRENDERplatform used to disseminate initiatives, actions and tools generated during the Action


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Activities

1/5 - Activities


End date 31-05-2012

Short description

Protected Schools programme


produced jointly with the MEC in Ñeembucú and the NSEMEC will provide access to schools for the preparation of the training. The PRC technicalteam will implement the training modules for the Protected School workshop with the schoolemergency plan as an end product. Tested by a drill exercise.

2/5 - Activities


End date 31-07-2012

Short description

Communication campaign andimpact study


A communication campaign about DRR, EWS, climate change and issues related todisaster management, e.g. importance of the Emergency Operations Centre (aimed atcommunities, educational centers and sub national governments) is designed.

Communication campaign involves tv-broadcasting and close collaboration with severalradio stations. This is built on the positive experience achieved through DIPECHO since2008. There will be a radio programme and radio spots. The communication campaign isdisseminated also through papers, website, news bulletin and Red Cross magazine.

Management of the cooperation agreement with local communication channels todisseminate information and coverage actions.Preparation, design and management of internal or external publications aimed at thesub-national governments and other stakeholders.Support and propose communication actions to different offices of communication insub-national and departmental governments to elaborate informational materials about theproject.Communication plan includes design and print of 1000 calendars, leaflets and otherinformative material that will be distributed in communities, schools, municipalities andgovernorate with messages on risk reduction and EWS. Making of at least three (3) spots about climate change and early warning systems andbroadcast, including spots on early recovery and other topics about crops in the area wherethe project is implemented in the Department of Ñeembucú.Production and realization of 2 radio programs weekly of 30 minute long with an emphasison risk management for a period of 6 months in a radio in Ñeembucú zone.A study of the range and impact of the communication campaign

3/5 - Activities


End date 31-10-2012

Short description

Knowledge sharing withstakeholders in the project and onthe DIPECHO platform


a consultation process for the review of the draft for the country documentparticipation in the national workshop (DIPECHO VII) with humanitarian partners.participation in the DIPECHO VII regional workshop.carrying out exchange of information and experience on disaster risk reduction regionallyand between neighbouring DIPECHO action (See Field Coordination 6.1)

4/5 - Activities


End date 31-10-2012

Short description

Commemoration of theInternational Day of Risk Reduction

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The two events for the commemoration of the International Day of Risk Reduction will beorganized, the first in October 2011 and the second in October 2012, in coordination with theNational Emergency Secretariat. Trained teachers of the educational centers, have donerisk reduction practices with students in general, commemorating the International Day ofRisk Reduction.

5/5 - Activities


End date 31-10-2012

Short description

Dissemination through nationaland regional web portals


A creation RRD web portal to the PRC web pageDissemination of all the initiatives, actions


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Means and costs



Protected Schools programme 14.109,00 Eur


- meetings with MEC- trainings and workshops for elaboration of protected school plans and drill exercises in 6schools- technical and supervisory support (1 technician)



Communication campaign 15.939,00 Eur


-1 campaign-1 consultant



Knowledge sharing nationally andregionally 17.857,00 Eur


5 meetings/workshops:

-1 national workshop (National DIPECHO VII)-2 international (Regional DIPECHO VII) workshops (3 participants)-2 international workshops/exchange of experiences (5 participants)



DRR dissemination throughevents and institutionalcommunication

7.000,00 Eur


-Organization of 2 events for International Day of Risk Reduction and dissemination of thekey messages-Support to institutional communication to advance dissemination of project results



National consultation process andCapitalization of the Experiences 7.000,00 Eur


-Hiring a consultant to support the National consultation process leading to updated CountryDocument -Hiring a consultant to conduct the Capitalization of the Experiences


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Vehicle lease and maintenance 11.833,00 Eur








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Details


Communities have built livelihoods resillience of small-scale farmers and improved their technical andmaterial preparedness for flood risk mitigation



Sub-sector Other




Sub sector Status NumberLivelihoodsprotection(small-scale/subsistenceagriculture)

Communitymembers(smallfarmers)

533


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Small farmers in rural communities have appliedrecommended sustainable crop practices leading toa new and tested crop calendar adapted to climatevariability

1 Crop calendartested in 11Communities


Technical report of the sustainable crop practicesand crop calendar, delivery records, follow-upregisters

Small-scale farmers 11 communities in Neembucu have realized experimental practises ofcrop production for the identificación of crop varieties resistant to rainfall fluctuations,applied recommended sustainable methods and practices leading to a new and tested cropcalendar adapted to climate variability and climatic changes, allowing communities toanticipate changes and new climatic conditions.



Communities have incorporated appropriatepost-harvest technologies to mitigate flood risks andimprove resilience at the face of recurrentemergencies

15 Communities


Technical report of post-harvest technologies,delivery records, follow-up registers

Communities have identified and incorporated appropriate post-harvest technologies tomitigate flood risks and improve resilience at the face of recurrent emergencies withtechnical assistance


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Activities

1/3 - Activities


End date 31-03-2012

Short description

Charaterization of the 11communities in relation to climatechange adaptation and theplanned livelihoods supportactivities


Charaterization of the 11 communities in terms of flooding, climate variability and changeimpacts Review of work programme, inc. training, technical assistance, supplies to the communitiesand families. Work will be developed and implemented by the community people. Follow-upwill be performed by technicians of the project work team.

2/3 - Activities


End date 30-06-2012

Short description

Developing and strengtheningpractices for flood and climatevariability resistant cropping


identification of crop varieties of vegetables and extensive crops more resistant to rainfallfluctuations through monitoring of the adviser team for this area. seeds and agricultural inputs provided to the 11 communities of Ñeembucú an alternative cultivation calendar is elaborated and adapted to situations of recurrentemergencies taking into consideration the traditional cultivation calendar in 11 communitiesby technicians hired by the agricultural adviser.

3/3 - Activities


End date 31-03-2012

Short description

Identification and provision ofpost-harvest technologies,including training in their use


appropriate technologies for post-harvest handling (equipment, materials and supplies) willbe provided to families of 11 communities. This includes communal solar dehydrationequipment, glass bottles for storage, silos, tillage equipment and agricultural tools for familylevel use. There will be training to 11 communities for the post-harvest handling technology provided


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Means and costs



Study on production of cultivationcalendar 5.000,00 Eur


-1 consultant



Provision of agricultural inputs forproduction and appropriatetechnologies for post-harvesthandling

49.533,00 Eur


-seeds-



Training to communities for thepost-harvest stage and technologymanagement

13.929,00 Eur








Vehicle lease and maintenance 11.833,00 Eur







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4.3.2 More detailed information per result 4.3.2.4 Other costs

[4713]


Other costs Initial amountinstitutional visibility/communication Visibilité institutionnelle/communication 2.300,00

External evaluation 3.000,00

Total other costs 5.300,00

GRANT AGREEMENT

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4.4 WORK PLAN (E.G. ANNEX GANTT CHART)

Description (the button "Annexes" can be used to attach a document with the workplan)

See the annexed (4.4) Gantt chart for the work plan of the project.

4.5 MONITORING, EVALUATION, AUDIT AND OTHER STUDIES

4.5.1 Monitoring of activities (explain how, by whom)

The monitoring of the action includes the following elements implemented by the project team

Operative work Plan1.Crossing the information generated monthly together with field information.2.Field report, management report, work plan fulfillment, its deviations and difficulties that are analyzed monthly.3.Monthly field visits for event monitoring (interviews with the project's key actors)4.Project review about its progress according to tracking reports and comparison of sources of verification.5.Reports include next period planning and also the estimated resources needed.6.Tools for monitoring and sources of verification:7.Registration documents generated for activities (source of verification)8.Monthly reports with information provide by the members of the Technical Team9.Internal evaluation10.

The logistics' control checks the compliance of contract with the internal rules of the FRC and reports to the administrator aswell as to the project manager. The administrator controls the monthly expenditures and the compliance of establishedadministrative procedures and contracts, using the software applied by the FRC.

Finnish Red Cross regional representative participates in the monitoring by making field visits and organizing a follow-upseminar for harvesting lessons learned in the Finnish Red Cross led DIPECHO projects 2011.

Regional exchange of information and study visits are encouraged between projects for monitoring and evaluation ofprogress.

4.5.2 Please indicate the studies that will be undertaken

An external evaluation during the Action No

An external evaluation after the Action No

An external audit during the Action No

An external audit after the Action No

An internal evaluation or internal audit related to the Action Yes

4.5.3 Other studies

Yes

If Yes, please elaborate

Study on the rainfall intensity for the implementation of EWS, Pilar, ÑeembucúStudy on the fluctuations of the rainfall connected with the agricultural cycle, NeembucuStudy on the capturing and understanding disaster preparedness messages through a massive informationcampaign.

Please remember that for external evaluations, audits and studies financed by the Commission the Termsof Reference have to be agreed by DG ECHO before launching the selection procedure.

5. CROSS-CUTTING ISSUES

5.1 Describe the expected level of sustainability and/or connectedness

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- the management and support strategy of the PRC facilitates the adoption of the information and experience generated inthe work plans and guidelines of the NSE and local governments

- community level activities are implemented by local population in order to enforce the ownership and to provide necessary"meeting points" for the local governments with the vulnerable population

- the early warning system is initiated, designed and produced in cooperation with a national academic institution (CatholicUniversity). In turn, the municipality and the local emergency committees will be assigned the responsibility of maintenanceand use. The handing over of the project product to the operative entity, to the municipality, opens a window for the financialsustainability with funding opportunities from the Bi-national entity Yacyreta (BEY)

- to strengthen the maintenance of the EWS and provide the function with institutional follow-up, cooperation is seeked withDMH-DINAC (Dirección de Meteorología e Hidrología), a national authority in charge of meteorological forecast, studies andevents. DMH has a meteorological station with staff in Encarnación and in Capitan Miranda.

- The project will cooperate intensively with the municipal government of Pilar in order to hand over the maintenance of EWSwith the support and under supervision of SEN and the departmental government of Ñeembucu

- the project seeks to create an official link with the bi-national entity of Yacyreta together with the Meteorological Board ofDINAC to strengthen the sustainability of SAT regionally

- the communities are offered to make local work plans and agreements with the authorities on the potential activities that theproject will generate

5.2 Continuum strategy (Linking Relief, Rehabilitation and Development)

This proposal is part of the Paraguayn Red Cross Disaster Management strategy and contributes also towards theStragegic Goals of the Hyogo Framework for Action 2005-2015. The actions in Southern and Southeastern Paraguay formpart of the global endeavours toward the achievement of two of the HFA Strategic Goals: "Development and strengthening ofinstititutions, mechanisms and capacities to build resilience to hazards" and "The systematic incorporation of risk reductionapproaches into the implementation of emergency preparedness, response and recovery programmes". They address twoHFA Priorities for Action, namely "3. Use of knowledge, innovation and education to build a culture of safety and resilience atall levels" and "5. Strengthen disaster preparedness for effective response at all levels", through Disaster Risk Reductionwork in community, municipal and provincial levels.

The proposed action is part of a longer on-going process of capacity-building for disaster preparedness and riskreduction in the Paraguayan civil society . This action, as one link of the process, contributes to the consolidation,extension and mainstreaming the disaster management programs of the relevant national, departmental and municipalgovernments, acting during emergencies

- continuum between capacity building and response is further emphasized by the central stake-holder role of NSE whichby a law is appointed as a focal point to provide national mechanisms for monitoring the Hyogo Framework for Action.

- vertically (community level to the national level) and horizontally (between humanitarian and development actorsregion-wide), the PRC benefits from its territorial presence provided by the Red Cross national branch system coveringthe entire project area.

- the Red Cross action brings together research institutions, national and local authorities of disaster management,non-governmental organizations and beneficiary population . This facilitates strengthening of preparedness during thetime between actual emergencies and develops improved and applicable local strategies to combat the risk of flooding

- the action generates studies, training and technical solutions to the beneficiary population. The products aresystematized and documented so that the replicability elsewhere in flood zones or cross-border becomes possible.

5.3 Mainstreaming (e.g. Disaster Risk Reduction, Children, Human rights, Gender, Environmental impacts, othersto be specified)

Weather variability and climate change are already adversely affecting people especially in poor communities. Increasedclimate induced risks interacting with other environmental and socioeconomic hazards make preparedness, risk reductionand contingency planning challenging. The problem can be addressed through routine utilization of climate/weather data. Thekey reason for mainstreaming climate change in Red Cross programme work is to adapt early warning and early actionmeans to changing weather phenomena. Preparedness to respond and livelihoods resilience to extreme events are keyareas where climate information can be integrated effectively.

Climate change will be mainstreamed in this project through the following actions:

awareness raising actions that allow the communities and local governments to anticipate changes and new climaticconditionsfacilitating a climate informed Vulnerability and Capacity Assessment (VCA) with the communities conducting technical studies to increase climate risk knowledge and to support the design of early warning systemsstrengthening the understanding and monitoring of climate related hazards and risks at all levels, especially at thecommunity and local levelestablishing mechanisms for communicating climate risk information and warnings

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incorporating different forms of climate information and local knowledge into risk mapping, disaster preparednesstrainings and contingency planning at the community and local levelproviding assistance for implementing robust local emergency response structures to address humanitarian needs

Gender: According to Red Cross principles and values all its programmes and projects benefit men and women equally, andthe equal participation and engagement of men and women at all levels is sought and promoted. In the project area there is ahigh number of women-headed households and it is common that women live in marginal condition either marginalized fromcommunity discussion or communal planning. The projects seeks to better take into attention that women are activeparticipants in the decision-making process for their community preparedness and risk reduction

both men and women's opinions have been sought in defining the work areas of the proposal through communityparticipation in the projected action areawomen and men's roles are reflected in the projects' objectives by an emphasis of the vision, understanding,concerns and expertise of the local populationthe action benefits from the application of International Federation Gender training material

Volunteers: The European Commission has designated the year 2011 as "European Year of Volunteering". This framepresents a major opportunity for Red Cross, predominantly a volunteer organization, and it will reflect this in its plans andactions in 2011. The project aims at strengthening the PRC volunteer base by a series of trainings, and the multipleopportunities for learning-by-doing will add into the new capacities acquired. The activities are also expected to lead to anincrease in the PRC volunteer base, and to greater awareness and recognition of this source. UN annually observes theInternational Volunteer Day on December 5 - which will be reflected in the project's activities.

Technological factors and solutions: the action seeks to favor small-scale technologies for mitigation and preparedness ofemergencies and for supporting resilience and agricultural livelihood. Solution are low cost design in order to successfullyhand over the technology to the beneficiaries.

6. FIELD COORDINATION

6.1 Field co-ordination (indicate the Humanitarian Organisation's participation in coordination mechanisms withother relevant stakeholders, e.g. clusters, NGOs, UN agencies, others to be specified as well as the links with theConsolidated Appeal Process, when relevant)

Regionally the International Federation of the Red Cross and Red Crescent Societies has the coordination role withother key stakeholders on DRR on behalf of National Societies (NS) of the Red Cross in the cooperation amongstgovernments, NGOs and civil society. The disaster management is fundamental for the sustainability of risk reductionactions. The IFRC brings together NSs to address common topics and links the Red Cross to other national, regional andinternational disaster management structures.

There is a constant coordination at the level of the IFRC Regional Office in Lima and Buenos Aires. IFRC coordinated all thePartner National Societies intending to submit a proposal to DIPECHO in the South America Region during the formulationstage. This coordination will continue for partners who will effectively implement the program. More detailed discussions havebeen held between the Finnish Red Cross (submitting proposals for Argentina and Paraguay in the area of DP forfloods) and the Netherlands Red Cross/Norwegian Red Cross (DP for floods in Colombia) . This cooperation willcontinue during the implementation of the programs in the form of exchange of experiences between the National Societies ofColombia, Argentina and Paraguay.

At national level, the Paraguayan Red Cross, interacts in national risk reduction forums and in the monitoring meetingsconvene by the delegation of European Commission in Paraguay.

The United Nations Development Program (UNDP) and PRC have worked together in providing assistance to NationalEmergency Secretariat with the aim of coherently strengthening the national and departmental emergency and disastermanagement structures (e.g. during the Small Scale Disaster operation). Good coordination ensures that overlap andduplication of efforts will be avoided and the use of scarce resources will be optimized. UNDP is interested in continuing towork in coordination with PRC in providing assistance and advice to municipal structures during this proposed action.

6.2 National and local authorities (relations established, authorisations, coordination)

The Paraguayan Red Cross, has signed an inter-institutional cooperation agreement with National Secretariat ofEmergency in 2010 for a period of 3 years to work in the disaster risk management issue. The purpose of the agreementis that the PRC provide technical support to the NSE on the issue of risk reduction while NSE accompany the PRC in therelevant disaster management processes e.g. dissemination of the disaster management tools. The PRC also has aconsultative mandate within the structure of the NSE and has a representative on the executive board.

6.3 Co-ordination with DG ECHO (indicate the Humanitarian Organisation's contacts with DG ECHO and itstechnical assistants in the field)

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- monitoring visit of ECHO Quito office technical officer in Asuncion, September 2010- participation in the consultative meeting in Brussels with ECHO, November 2010- consultations of Finnish Red Cross regional representative with ECHO in Quito, November 2010

7. IMPLEMENTING PARTNERS

7.1 Name and address of implementing partner(s)

Paraguayan Red Cross

Brasil 26 esq. José Berges

Asunción, Paraguay

Tel.: (595) (21) 22.27.97 / Fax: (595) (21) 21.15.60

E-mail: [email protected] [email protected]

7.2 Status of implementing partners (e.g. NGO, local authorities, etc.) and their role

Paraguayan Red Cross will have the function of implementing the activities outlined in this proposal, and providing the legalframe for the project execution in the country.

The PRC has a network of branches, consisting of 13 branches in 13 departments (out of the 17 departments that exist);there are also 5 sub-branches in the Headquarters area. This project will be executed in 4 departments of the country (AltoParaná, Misiones, Ñeembucú and Itapúa), where there are PRC branches. The PRC has a solid management and operativestructure with experience for more than 15 years on planning programs and implementing projects in the area.

Paraguayan Red Cross Headquarters will take the responsibility of DIPECHO VII implementation and will coordinate theproposed action with FRC, which is signatory partner to DG-ECHO. The PRC will assume project's coordination andmanagement jointly with the FRC delegate, and it will take care of monitoring and reporting of the proposed action accordingto a Memorandum of Understanding to be signed at the start of the project.

The local Paraguayan Red Cross branches, support the process of work, facilitate and participate actively in actions withlocal authorities and communities. The branches of the local Red Cross will make available their operative and technicalcapacities locally. The Paraguayan Red Cross branches with its members and volunteers is the local stakeholder that hasthe experience and know-how of the work with communities they are part of.

A field office for close support and follow-up for the action is established in the region of intervention in Pilar.

Fluent cooperation with national, departmental and municipal authorities is a necessary condition for the work. See a reviewunder 5.2.

7.3 Type of relationship with implementing partner(s) and the expected reporting by the implementing partner

The Finnish Red Cross and the Paraguayan Red Cross are sister National Societies and members of the Red CrossMovement. Partners have worked together for over ten years developing several programs in Paraguay (see 3.1. for details).A specific collaboration agreement, Memorandum of Understanding, is foreseen to be signed between FRC and PRCregarding the implementation of the project, in order to establish functions and responsibilities of both parties. Thiscollaboration agreement will be part of an overall cooperation agreement framework establishing all current and plannedcooperation between the two National Societies in the coming years.

There will be a Finnish Red Cross delegate assigned to the operation strengthening the management and coordination of theaction, reporting to the Finnish Red Cross headquarters and to the PRC Senior Management. Delegate brings addedprofessional value in the action by closely linking the project with Finnish Red Cross experience in the field and in theheadquarters.

8. SECURITY AND CONTINGENCY MEASURES

8.1 Contingency measures (Plan B/ mitigating actions to be taken if risks and assumptions spelled out in thelog-frame materialised)

Risk mapping with scenarios on effects for the action and measures to be taken, see the annex 8.1

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mailto:[email protected]

8.2 Security considerations

8.2.1 Security situation in the field, describe briefly

According to the risk analysis made by the Paraguayan Red Cross, there are no serious security risks that could threatenthe implementation of the action.

8.2.2 Has a specific security protocol for this Action been established?

Standard procedure

If Yes, please elaborate

8.2.3 Are field staff and expatriates informed of and trained in these procedures?

Yes

9. COMMUNICATION, VISIBILITY AND INFORMATION ACTIVITIES

9.1 Planned communication activities (in field and/or in Europe)

The joint Red Cross communication aims to promote the achievements of the project to three major target groups: thenational authorities in Paraguay and in Finland, the Finnish Red Cross' donors and members in Finland, and the generalpublic in Finland and in Paraguay to facilitate a better understanding of international cooperation and community based actionfor the disaster risk management.

This communication and visibility strategy is in line with the information contained in the European Commission'shumanitarian aid "Toolkit for partners on Visibility, Information and Communication" - version September 2009 for actionsfinanced by the Commission.

In Finland, the planned communication activities include:

web stories on the project's progress in the Finnish Red Cross website www.redcross.fia widespread coverage about the project's achievements on the FRC member magazine Avun maailma,distribution c.a.100 000, provided that good communication material are available from the fieldpromotion of the project in FRC's social media, preferably through photographs and photo-galleriespress releases to the Finnish media about the project's achievementsjournalist's visit to the field

The communication actions will be executed in close co-operation with the Red Cross Societies in Argentina and Paraguay inorder to ensure the availability and quality of the communication material needed for the communication actions in Finland.These materials include high-quality photographs, and beneficiary and volunteer interviews from the field.

Additional publicity for the project will be delivered through FRC/ECHO Communication Project "Don't Forget the Silent"in May-June 2011 . A specific website and a 12-page tabloid reaching some 1,000,000 Finns will be published as part of thisproject depicting the cooperation between Finnish Red Cross and ECHO.

In Paraguay, the Paraguayan Red Cross makes available

websitemonthly bulletin andRed Cross magazine for the communication purposes of the action

highlighting the European Commission as the donor and its relevant messages in media interviews, press releases, amongothers. See Annex 9.1. for details on institutional communication plan.

9.2 Visibility on durable equipment, major supplies, and at project locations

Visibility tool Target populationT - Shirts with EU/ECHO logo and Red Cross Partner logos for local staff andvolunteers

Local staff, volunteers, beneficiary communities,local authorities.

Cap with EU/ECHO logo and Red Cross partner logos for local staff and volunteers Local staff, volunteers, beneficiary communities,local authorities.

Stickers (for equipment, office, vehicles) with EU/ECHO logo and Red Cross partnerlogos

Local staff, beneficiary communities, localauthorities, general population.

Identification panels with basic information of the project, EU/ECHO logo and RedCross partner logos placed in each municipality.

General population

Banners in each community with basic information of the project and key messages Beneficiary communities.Brochures with a summary of the project and explanation of the origin of funds Beneficiary communities.

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Inauguration and public acts with the participation of ECHO representatives Local staff, volunteers, beneficiary communities,local authorities.

Information on the project and ECHO as its donor on the FRC an PRC website General public in FinlandPress releases to national mass media General public. (not possible to quantify)

9.3 Planned publication activities

Educational materials, brochures, leaflets and others.Three studies (rainfall, floods and climate variability informed crop calendar and communication of DRR messages)Visual materials generated by development of the projectInterviews, radio broadcasting, newspaper clippings, monthly newsletter of the PRC detailing the progress of theproject, institutional magazine (Kuruzu Pyta), DRR bulletin called Strengths, DRR space on the website of theParaguayan Red Cross: www.cruzroja.org.py

10. HUMAN RESOURCES

10.1 Indicate global figures per function and status Title/function Status Staff nr. Mans / months Comments

Project Delegate Expatriate staff 1 19,00 100% incl. travel costsProject Coordinator Local staff 1 19,00 60%. Responsible nationally for

the implementation of the projectand link with the national andsub-national authorities.Coordinates all the projectactivities and decisions with theFRC Project del

Administrator Local staff 1 19,00 60%. Administers all resources ofthe Project, according to theagreed with Project delegate andcoordinator. Responsible forintegral project financialmanagement and budgetexecution.

Field coordinator Local staff 1 18,00 70%. Responsible for the fieldwork of the Project, verifies theresults of different lines of work inthe communities and with otheractors, coordinates operativetasks, verifies and validates the wo

Administrative assistant Local staff 1 18,00 100%. Responsible for generatingall the information of the budgetexecution, recording expenses,generating financial reports,budgets, procurement, amongothers tasks. Works in the field inthe area

Thematic responsible Local staff 1 19,00 55%. Coordinates all issuesrelated to the Project work team(operations, consultants,assistants and the rest),coordinates with municipal anddepartmental stakeholders,responsible for tracking the

Monitoring officer Local staff 1 18,00 50%. The principal function is tomonitor every other month all linesof work established in the project,report to the DRR ThematicResponsible the results andrecommendations for theexecution of th

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[4713]

11. FINANCIAL OVERVIEW

Financial overview of the action* Initial Budget* Personnel 201.885,00

Disaster management material and equipment 76.478,00

Training and meetings 130.663,00

Vehicles 35.500,00

Office costs and programme support 20.170,00

Visibility 2.300,00

External evaluation 3.000,00

Subtotal direct eligible costs 469.996,00

Direct eligible costs = Sum of amount per result + Other costs469.996,00

Indirect costs (max. 7%) 32.899,72

Total Costs 502.895,72

Funding of action InitialDirect revenue from Action ,00

Contribution by applicant 102.895,72

Contribution by other donors ,00

Contribution requested from ECHO 400.000,00

% of total funding 80

Total Funding 502.895,72

GRANT AGREEMENT

Reference: 2011/00047/RQ/01/02 16/03/2011

page 37/39

12. ADMINISTRATIVE INFORMATION

12.1 FPA number (if applicable)

2008 FPA 8-143

12.2 Name and title of legal representative signing the Agreement

Ms Kristiina KUMPULA - Secretary General

12.3 Name, telephone, e-mail and title of the person(s) to be mentioned in Article 7 of the AgreementName Title Phone Fax E-mail

Kalle Löövi Director of InternationalOperations

+358207012000 +3589654149 [email protected]

Kimmo Juvas Programme Officer +358207012047 +3589654149 [email protected]

12.4 Name, telephone, fax and e-mail of the representative in the area of interventionName Phone / Fax / E-mail Address field office

Ritva Lahti +50766503584 Ave. Vicente Bonilla #115, Ciudad del Saber,Clayton, Panamá

[email protected]

12.5 Bank accountAccount number Bank / Branch address Account holder BIC code / IBAN code

IBAN ONLY Nordea Bank Finland plc CROIX ROUGE FINLANDE - SUOMENPUNAINEN RISTI

30 Aleksanterinkatu FI - 00100 Helsinki FI81 1572 3000 3879 93

Reference: 2011/00047/RQ/01/02 16/03/2011

page 38/39

ANNEX A: PROCUREMENT TABLE

Description of thesupplies, services orworks

Quantity Amount (EUR) Procurement procedure Derogation (Forecast) Launchdate procedure

(Forecast)Contracting date

Comment

Reference: 2011/00047/RQ/01/02 16/03/2011

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1. GENERAL INFORMATION · 2012. 3. 6. · distrital emergency committees as mandated by Law...

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