1 Excel 2010 - - - - - Intro-InterfaceIntro-Interface.
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Transcript of 1 Excel 2010 - - - - - Intro-InterfaceIntro-Interface.
1
Excel2010- - - - -
by Cliff BeachamCPA, MBA, MCDBA,
Chartered Accountant (S.A.)
Intro-Interface
Copyright © 2007 Prentice-Hall. All rights reserved
2
Opening ScreenGrid – complete with grid lines – just like a lined piece of paper
Whole lot of stuff up here
Some more stuff down here
Rows have row numbers
Columns have column letters
Copyright © 2007 Prentice-Hall. All rights reserved
3
Opening Screen – the top partMenu bar
Ribbon
Formula Box
Name Box
QAT =Quick Access Toolbar
Worksheet
Row numbers Column labels = letters
Function handle
Copyright © 2007 Prentice-Hall. All rights reserved
4
Showing/Hiding the ribbon (Ctrl – F1)
Showing the ribbon – not minimized
RtClk – ‘Minimize the ribbon’
Hiding the ribbon - minimized
RtClk – Uncheck ‘Minimize the ribbon’
orCtrl – F1
or 1xClk here
Copyright © 2007 Prentice-Hall. All rights reserved
5
Giving Excel commands
EG: 1xClk on the menu and the subsequent icon
Almost all computer programs work the same way. You can either:
ALT-{letter} will trigger menu commands
The ALT key displays the keyboard shortcut which will activate a menu command.
1. use the mouse to click (or double click) a menu item or an icon or
2. you can use the keyboard to enter a sequence of letters (or numbers)
to select a further item or execute a command
There are also CTRL-{letter/number} combinations that will trigger some commands directly
A general idea for you to think about!
Copyright © 2007 Prentice-Hall. All rights reserved
6
Giving Excel commands
1xClk on the menu and the subsequent icon
Menu bar
ALT-{letter}
ALT key shows the shortcut
Copyright © 2007 Prentice-Hall. All rights reserved
7
Opening Screen – the top part
At the bottom of each section there is a secton title
And to the right there is a small button with an arrow – 1xClk it and a dialog box-window appears that extends the commands for that section
Copyright © 2007 Prentice-Hall. All rights reserved
8
Opening Screen – the bottom part
View mode
Status bar
Status
Copyright © 2007 Prentice-Hall. All rights reserved
9
View of Screen – Page Layout View (Landscape)
Copyright © 2007 Prentice-Hall. All rights reserved
10
HandyCalcHighlight the range
Read the item Count
And the Sum
Copyright © 2007 Prentice-Hall. All rights reserved
11
Non-contiguous cellsHighlight the non-contiguous range
Read the item Count
And the Sum
Copyright © 2007 Prentice-Hall. All rights reserved
12
Screen – the Zoom slider
Zoom slider
Keyboard Shortcut: Use Crtl-Scroll wheel (Mouse) - will zoom the worksheet
Do it now and watch the zoom slider change
Copyright © 2007 Prentice-Hall. All rights reserved
13
The TABSThere are usually 3 Worksheets in a new Workbook
You can create more worksheets by 1xClk on this icon
This is the Navigation control so you can move the TABS area left or right
RtClk here (in the Nav control) to see a dropdown list of TABS
This scroll bar will move the workbook left or right in the screen
Copyright © 2007 Prentice-Hall. All rights reserved
14
The TABSRtClk a TAB This drop-down list appears
Copyright © 2007 Prentice-Hall. All rights reserved
15
Moving the QAT (Quick Access Toolbar)
The QAT appears above the menu by default
RtClk the QAT and a popup menu appears – like this
And now it is shown below the menu (and the ribbon)
Select the item ‘Show Quick Access Toolbar Below the Ribbon’
Copyright © 2007 Prentice-Hall. All rights reserved
16
Adding items to the QAT (Quick Access Toolbar)
Let us add the Set Print Area command to the QAT
Find the command in the ribbons
This icon is the required shortcut
The Command sequence is:Page Layout Menu >> Select the Print Area icon >> RtClk it and this window appears
RtClk it again and this window appears – select this item ‘Add to Quick Access Toolbar’
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That’s all folks!
The End
by Cliff BeachamCPA, MBA, MCDBA,
Chartered Accountant (S.A.)
Copyright © 2007 Prentice-Hall. All rights reserved
18
Excel Questions
Why would you name a range instead of using the address?
How would you select a worksheet you cannot see?
Are columns numbered or lettered?
What does 2xClk mean?
How do you minimize the ribbon – the shortcut?
What does the fx next to the formula bar mean?
Where is the icon to minimize the ribbon?
How do add a worksheet?
How do you zoom the worksheet?
Why add an icon to the QAT?