1

ERP

What are Enterprise Resource Planning (ERP) Systems? Incredibly large, extensive software packages used

to manage a firm’s business processes. Standard software packages that must be

configured to meet the needs of a company Database programs with the following functions:

Input Storage/Retrieval Manipulation Output

28,610+ Tables in SAP

2

ERP

Who are the big ERP vendors? SAP, the German juggernaut

Systeme, Anwendungen, Produkte in der Datenverarbeitung, or

Systems, Analysis and Products in Data Processing. Don’t be a sap!

Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft) Microsoft Great Plains, aimed at smaller

companies SAP Business One is competing product

3

SAP R/3 Enterprise

FIFinancial

Accounting

COControlling

WorkflowPPProd.

Planning

SDSales &Distrib.

MMMaterials

Mgmt.

QMQualityMgmt.

PMPlantMaint.

HRHuman

Resources

AMAssetMgmt.

PSProjectSystem

4

SAP R/3 Enterprise

OracleDB2

MSSQL

SAP can use anumber of database programsto actually store the data.

FIFinancial

Accounting

COControlling

WorkflowPPProd.

Planning

SDSales &Distrib.

MMMaterials

Mgmt.

QMQualityMgmt.

PMPlantMaint.

HRHuman

Resources

AMAssetMgmt.

PSProjectSystem

FIFinancial

Accounting

COControlling

WorkflowPPProd.

Planning

SDSales &Distrib.

MMMaterials

Mgmt.

QMQualityMgmt.

PMPlantMaint.

HRHuman

Resources

AMAssetMgmt.

PSProjectSystem

5

Configuration

Configuration is the process of making standard software fit your business. SAP, as an example, has:

Over 8000 configuration decisions Data structuring

Sales divisions, distribution channels Rewriting Code (Modifications)

Not recommended because of compatibility problems when updated versions of the software are installed.

Customization Writing code at SAP-specified user exits

Third-party software solutions

6

Fitter Snacker Company

ManufacturingProcess

Inputs Outputs

FI

CO

MaterialMaster

VendorMaster

Pricing

Cust.Master

Pricing

BasicData

CalendarsCurrencies

7

Three-tier Client/Server Architecture

USER PCsUSER PCs

ApplicationServer

ApplicationServer

ApplicationServer

ApplicationServer

DatabaseServer

8

Two Tier Client/Server System(Training Configuration)

User PCs

Database andApplication

Server

9

SAP vs. MS Office

Database andApplication

Server

Nothing is saved on your PC. Only things saved on ourserver in Missouri are saved, and they are saved for good.

10

Saving in Windows vs. SAP

In Window Applications, you save often so you don’t lose everything when you get the Blue Screen of Death:

11

In SAP, there are very few delete options:

Don’t save if things don’t look 100% correct! Exit the transaction and start over

Saving in Windows vs. SAP

12

Clients in SAP R/3

What is a client? A way to separate data in the system In some ways, a separate database Also, a table entry

FieldMandt

201

201

201

202

202

Column (attribute)

Row(Record)

Client

13

Fitter Snacker SetupFitter Snacker Setup

SAP 5 ServerClient 501

01 Fitter Snacker

02 Fitter Snacker

03 Fitter Snacker

99 Fitter Snacker

Client 502

01 Fitter Snacker

02 Fitter Snacker

03 Fitter Snacker

99 Fitter Snacker

Client 503

01 Fitter Snacker

02 Fitter Snacker

03 Fitter Snacker

99 Fitter Snacker

14

Data Set Number (##)

I am data set number 00, not you!

Enter Cred. Contr. area ##CR and Currency USD

15

SAP 5 System Landscape

201Config.

202CATT Test

203FS Master

501FS Student

502FS Student

503FS Student

16

Logging On – SAP Gui

To log on to an R/3 system with the SAP Gui, you need the proprietary SAP Gui (Graphical User Interface) software loaded on your system and an internet connection

Account onSAP R/3 System

in Missouri

Internet Connection

PC with SAP Gui

17

SAP Gui Configuration

First, you need to tell the SAP Gui which system you want to log into:

If you don’t haveany systems defined,click on New Item

18

System Definition (provided by UCC)

Text description (free)

Address of system (e.g.sapd.umsystem.edu)

SAP Router usually not required

R/3 System Selected

System NumberFrequently 00, but not always

System IDLogical name of system

19

Configured SAP Gui

Select System: double-click or Logon button

20

Logging On

Enter Client

Enter User (R/3 Account)

Enter Password (R/3 Account)

Don’t worry about language—English will default in

21

Logging On

On the first time logging in toa new account, you will haveto change the password—tryTo remember your newPassword WITHOUT WRITINGIT DOWN!

Then a message or two

Then . . . .

22

Success!

SAP Easy Access•Master Data Entry•Transaction Data Entry

23

Implementation Guide (IMG)

Where ConfigurationTakes Place

24

Data Types

Master Data Data that is relatively stable

Materials, Customers, Vendors

Transaction Data Data that is relatively temporary Stored at various stages of a business

processCustomer orders, purchase orders, production

orders, customer payments

25

Transaction Data

Transactions flow down the river of time