1 DISH D ata I nformation SH aring Steering Committee Meeting 5.8.08.
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Transcript of 1 DISH D ata I nformation SH aring Steering Committee Meeting 5.8.08.
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DISH DISH
DData ata IInformation nformation SHSHaringaringSteering Committee Steering Committee
MeetingMeeting5.8.085.8.08
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Meeting PurposeMeeting Purpose
Management Team Activities & Management Team Activities & Accomplishments UpdateAccomplishments Update
Project UpdateProject Update Schedule UpdateSchedule Update Public Relations UpdatePublic Relations Update Questions & AnswersQuestions & Answers
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Project UpdateProject Update
Management UpdatesManagement Updates– Weekly/Bi-Weekly Management Team Calls Weekly/Bi-Weekly Management Team Calls – On Going Technical Solutions MeetingOn Going Technical Solutions Meeting
• Typically ½ - Full Day Joint Design SessionsTypically ½ - Full Day Joint Design Sessions
• Feb – Apr Focus: Finalize Process & Interface design Feb – Apr Focus: Finalize Process & Interface design based upon “Data Only” approach approved at based upon “Data Only” approach approved at January Steering Committee MeetingJanuary Steering Committee Meeting
– Completed ACSES ICON Control DocumentCompleted ACSES ICON Control Document– Quarterly meetings with CPR (next one Quarterly meetings with CPR (next one
5/22/08)5/22/08)
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Project UpdatesProject Updates
Judicial User Group Meeting (Diana) Judicial User Group Meeting (Diana) CSE User Group Meeting (Chris)CSE User Group Meeting (Chris)
– 4/1: Pilot Counties4/1: Pilot Counties– 4/29: Full User Group4/29: Full User Group
ACSES ICON Interface Control Document (Chris)ACSES ICON Interface Control Document (Chris)– What is it?What is it?
Implementation Has StartedImplementation Has Started– Network connectivity establishedNetwork connectivity established– ““Hello World” services developed & testing startedHello World” services developed & testing started– FSR # Request Service implementedFSR # Request Service implemented
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Case Init Request (Stip)
Case Init Request Acknowledgement
Icon Web Service
FSR # Request (Docket #)
FSR # Request Acknowledgement (FSR #)
ACSES Web Service
Support Order
Support Order Acknowledgement
ACSES Web Service
ACSES ICON
JudicialClerk
CSETech
JudicialClerk
APA CASE INIT DATA FLOW FOR STIP
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3
2
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Stipulated APAStipulated APACase EstablishmentCase Establishment
Case Init RequestCase Init Request– No Data Entry By JudicialNo Data Entry By Judicial– No Paper Filed By CSENo Paper Filed By CSE– No Sorting, Stamping, Docketing Files By No Sorting, Stamping, Docketing Files By
JudicialJudicial– Guaranteed data consistency between CSE & Guaranteed data consistency between CSE &
JudicialJudicial Real-time assignment of FSR & Docket Real-time assignment of FSR & Docket
NumbersNumbers
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Stipulated APAStipulated APACase EstablishmentCase Establishment
Support OrderSupport Order– No Data Entry By CSENo Data Entry By CSE– Guaranteed data consistency between CSE & JudicialGuaranteed data consistency between CSE & Judicial– Automated Processes in ACSESAutomated Processes in ACSES
• Update Case Maintenance Paternity and/or support orderUpdate Case Maintenance Paternity and/or support order• Close APAClose APA• Start court order establishmentStart court order establishment• Put up hearing (Temp APA)Put up hearing (Temp APA)• Notification to techNotification to tech
– Under consideration for automationUnder consideration for automation• Verify Order (easy ones)Verify Order (easy ones)• JudgmentsJudgments• Ledger InitiationLedger Initiation• RPDRPD
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Stipulated APAStipulated APACase EstablishmentCase Establishment
Shortens Time to EstablishShortens Time to Establish Reduces Effort for CSE & JudicialReduces Effort for CSE & Judicial Improves Data ConsistencyImproves Data Consistency CSE File Of Record (Paper or Electronic)CSE File Of Record (Paper or Electronic)
– Need to Review File Retention Policies & PracticesNeed to Review File Retention Policies & Practices Request for CopiesRequest for Copies
– Minute orders can be used to satisfy request for Minute orders can be used to satisfy request for certified copies of orderscertified copies of orders
– CSE will have to provide copies of other documents CSE will have to provide copies of other documents on requeston request
– Can CSE provide a certified copy of the order?Can CSE provide a certified copy of the order?
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Case Init Request (Temp)
Case Init Request Acknowledgement
Icon Web Service
FSR # Request (Docket #)
FSR # Request Acknowledgement (FSR #)
ACSES Web Service
Support Order
Support Order Acknowledgement
ACSES Web Service
ACSES ICON
JudicialClerk
CSETech
JudicialClerk
TEMP APA CASE INIT
Support Order
Support Order Acknowledgement
ACSES Web Service
JudicialClerk
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3
2
4
5
HEARING
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Temporary APATemporary APACase EstablishmentCase Establishment
Similar to Stipulated APASimilar to Stipulated APA Hearing Schedule Information exchanged in Hearing Schedule Information exchanged in
Case Init Request (CSE) or Support Order Case Init Request (CSE) or Support Order (Judicial) depending on who controls docket(Judicial) depending on who controls docket
CSE will deliver paper documents to court and CSE will deliver paper documents to court and Judicial will maintain a paper file.Judicial will maintain a paper file.– Timing of transfer depends on county/district practicesTiming of transfer depends on county/district practices
Some counties do not do temporary orders Some counties do not do temporary orders today. This case needs to be addressed.today. This case needs to be addressed.
22ndnd Support Order is exchanged even if no Support Order is exchanged even if no change from Temp Orderchange from Temp Order
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Case Init Request (Default)
Case Init Request Acknowledgement
Icon Web Service
FSR # Request (Docket #)
FSR # Request Acknowledgement (FSR #)
ACSES Web Service
Support Order
Support Order Acknowledgement
ACSES Web Service
ACSES ICON
JudicialClerk
CSETech
JudicialClerk
DEFAULT APA CASE INIT
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4
2
3
5
Judge Signs Order
Hard Copy Documents Delivered
Hard Copy Of Signed Order Delivered
CSETech
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Default APADefault APACase EstablishmentCase Establishment
Similar to Stipulated & Temporary Similar to Stipulated & Temporary APAAPA
CSE delivers paper documents to CSE delivers paper documents to court at time of initial filingcourt at time of initial filing
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Stipulated APA Modification
Stipulated APA Modification Acknowledgement
Icon Web Service
Support Order
Support Order Acknowledgement
ACSES Web Service
ACSES ICON
CSETech
JudicialClerk
STIPULATED APA CASE MODIFICATION
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2
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Support Order
Support Order Acknowledgement
ACSES Web Service
ACSES ICON
CSETech
JudicialClerk
CSE INITIATED MODIFICATION(Not Stipulated APA Modification)
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2
Hard Copy Documents Delivered
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Notice Of Motion To Modify
Notice Of Motion To Modify Acknowledgement
ACSES Web Service
Motion Disposition
Motion Disposition Acknowledgement
ACSES Web Service
ACSES ICON
JudicialClerk
JudicialClerk
JUDICIAL INITIATED MODIFICATION
3
1
Support Order
Support Order Acknowledgement
ACSES Web Service
JudicialClerk
4
Hearing Schedule
Hearing Schedule Acknowledgement
ACSES Web Service
JudicialClerk
2
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FSR # Request (Docket #)
FSR # Request Acknowledgement (FSR #)
ACSES Web Service
Support Order
Support Order Acknowledgement
ACSES Web Service
ACSES ICON
JudicialClerk
JudicialClerk
NonAPA SUPPORT ORDER
3
2
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ACSES ICON
CSETech
CSE CASE CLOSURE(All Case Types)
1Hard Copy Documents Delivered
CSE Active Status
CSE Active Status Acknowledgement
Icon Web Service
ACSES ICON
CSETech
CSE Withdraws/Reenters A Case
1
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Requiring Further ConsiderationRequiring Further Consideration
CSE Document Retention Policies and CSE Document Retention Policies and PracticesPractices– Some counties indicate they prune files over timeSome counties indicate they prune files over time– Stipulated APA: CSE has only copy of documentsStipulated APA: CSE has only copy of documents
Request for document copies at CSE officesRequest for document copies at CSE offices Are some counties not using DocGen for Are some counties not using DocGen for
some APA documents?some APA documents? Some counties currently pre-assign Some counties currently pre-assign
FSR/Docket #sFSR/Docket #s
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Requiring Further ConsiderationRequiring Further Consideration
Some counties do not do Temporary Some counties do not do Temporary Orders: Need to address this scenarioOrders: Need to address this scenario
Need to clarify when documents are Need to clarify when documents are transferred to court & what is transferred to court & what is transferredtransferred– TempsTemps– DefaultsDefaults– Modifications (not stipulated)Modifications (not stipulated)– Case ClosureCase Closure
Project ScheduleProject Schedule 5/08 – 7/085/08 – 7/08
– Focus on implementing Case Init Request & FSR/Docket # Focus on implementing Case Init Request & FSR/Docket # AssignmentAssignment• Services & System ModificationsServices & System Modifications
– Reassess project schedule based on knowledge gained Reassess project schedule based on knowledge gained during this initial implementation cycleduring this initial implementation cycle
Potential rollout of FSR/Docket # Assignment in 2008Potential rollout of FSR/Docket # Assignment in 2008 Tentative Rollout Schedule:Tentative Rollout Schedule:
– Weld Pilot – 2Weld Pilot – 2ndnd Quarter 2009 Quarter 2009– Jefferson Pilot 2Jefferson Pilot 2ndnd/3/3rdrd Quarter 2009 Quarter 2009– Statewide Rollout 3Statewide Rollout 3rdrd/4/4thth Quarter 2009 Quarter 2009– Final Grant Evaluation – 3 months after statewide rolloutFinal Grant Evaluation – 3 months after statewide rollout
Extension may be necessary – When do request? Extension may be necessary – When do request?
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Public RelationsPublic Relations
Grant Rollout Conference April 22Grant Rollout Conference April 22 NCSEA Tele-talk MayNCSEA Tele-talk May CACSEA PresentationCACSEA Presentation JBITS Regional TrainingsJBITS Regional Trainings CFSC Conference JuneCFSC Conference June NCSEA Annual Training Conference AugNCSEA Annual Training Conference Aug OCSE 18OCSE 18thth National Conference Aug National Conference Aug
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Questions & AnswersQuestions & Answers