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CRS and ICT for Development

ICT4D PortfolioOgnen Plavevski

Architect, ICT4D Solutions

March 30, 2011

ICT4 Development Conference

Lusaka, Zambia

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Introduction

• Ognen Plavevski• GKIM Department• Architect, ICT4D Solutions

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Agenda

• Business Case• Portfolio Introduction

• Objectives• Audience• Range of Solutions• Outputs

• Portfolio Details• Portfolio Range• Report Topics• Project Plan• Lessons Learned

• Moving Forward• ICT4D Considerations• ICT4D Innovation Fund• Ongoing Update Process

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Why ICT4D?

• Better Communication• Collect data rapidly• Provide timely feedback to stakeholders

• Greater Impact• Access to information that improves decision

making and empowers local communities• Ability to Scale

• Scale programs up faster• Reach more people at reduced cost per person

• Efficiency• Technology that pays for itself by eliminating

expenses associated with conventional approaches

• Competitiveness• Rapid growth of donor demands for and sister

NGO investments in technology

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Portfolio Objectives

What is the ICT4D portfolio?• Detailed overview of successfully implemented ICT project solutions

Who is it for?• Targeted for staff designing and proposing new field projects or trying to

strengthen current projects

What are its objectives?

•Leverage the strengths of previous CRS projects.

•Understand which technology, meets your needs.

Knowledge Sharing

•Minimize duplication of effort.

•Stop reinventing the wheel.

Reusability

•Complete projects faster and more efficiently.

•Utilize existing technical skills.

Speed to Implement

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Portfolio Audience

• Summarized version of the report targeted at management1. Executive

• Functional overview, lessons learned, project plans, and cost analysis useful in project design

2. Technical Advisors

• Technical details needed for solution implementation3. IT

Specialists

• Past performance write-up to include in proposals4. Business

Developers

What are the portfolio audiences?The portfolio contains data targeted at several audiences, making it ideal for everyone

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Portfolio Outputs

Descriptions of Field Tested ICT4D Solutions • Executive level overview; including estimated cost ranges• Functional and technical overviews• Consolidated lessons learned & challenges faced• Future implementation guidance, costing, and planning templates• Past performance record

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Estimators

What is the purpose of an estimator?Provides a tool, that allows for fast time and cost estimates to be produced, based on previous project experiences. These estimates can be used to determine solution suitability, develop a project plan or feed into a donor application.

Example Estimator Output – ABC NigerA range of input factors, account for the different outcomes.

Estimated timeframe from start to finish, based on parallel work streams.

Technical and Change FTE costs estimated separately

Budgets based on previous implementation costs, that can easily be changed to allow for the most up to date estimates

Note: Estimates do not contain participant FTE time (only project based effort).

Scenario 1 Scenario 2 Scenario 3Scenario Description

- 1 Country- 1 Language- 10 mobile phones- 2 Trainers- 2 Support Staff- 1 Year Project Duration

- 1 Country- 1 Language- 30 mobile phones- 6 Trainers- 3 Support Staff- 1 Year Project Duration

- 1 Country- 4 Language- 100 mobile phones- 20 Trainers- 5 Support Staff- 1 Year Project Duration

Time Frame for development 1.5 months 1.5 months 2 months

Tech Setup Labor FTE (Days) 71 71 83

Change Setup Labor FTE (Days) 76 76 85

Technology / Logistics Budget $2,200 $2,800 $4,900

Run Budget $400 $550 $980Run Labor FTE (Days) 20 20 21

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Portfolio Outputs

Example Project Plans• Basic project delivery methodology• Change & Technology project plan templates• Detailed task explanations

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Portfolio Outputs

Cost Estimators• Provides cost estimates for project proposals, donor

responses, or to populate project plans• User driven input interface• Estimates by project life cycle stages• Technology and change management focused outputs• FTE time and material costs

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Portfolio Outputs

Selection Matrix• A simple questionnaire that takes into account your needs

and recommends the best suited ICT4D portfolio that matches your requirements

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Portfolio Outputs

Selection Matrix• Contains entire ICT4D database of Projects

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ICT4D Portfolio Range

Link -> https://global.crs.org/communities/KnowledgeAndInnovation/ICT4D/Conference%20Material/20100311%20Nairobi%20Conference%20External%20post%20conference%20update.pptx

CRS Sector

Tech.Purposes Agriculture Food Security Health Emergency Microfinance Education

Water and Sanitation

Peace Building

Remote Data Collection, Analysis & Reporting •GLCI (x6)

•Project ABC•GLCI (x5)•Project ABC

•OVC•Rapid ER Assessment•Sure Start•Futures

•Disaster Risk Reduction•Rapid ER Assessment•Emer. Capacity Building Project Database

•GLCI (x2)•Protect Urban/Rural Vulnerable Communities

•Project ABC

•Building Partnership for Human Rights in Serbia•GLCI

Education & Awareness (provide information)

•GLCI (x6)•Project ABC •GLCI (x5)

•OVC•Rapid ER Assessment

•GLCI•Rapid ER Assessment

•GLCI (x2) •Project ABC •GLCI

Communication & Training (two-way dialogue)

•GLCI (x3) •GLCI (x4)

•OVC•Rapid ER Assessment•Sure Start•Futures

•Rapid ER Assessment•West Sumatra EQ Response

•GLCI

Tracking (geographic information)

•GLCI (x6)•Project ABC•LIAP

•GLCI (x5)•LIAP

•LIAP•Road Rehabilitation•Global Water Initiative•Rapid ER Assessment

•LIAP•GLCI•Rapid ER Assessment

•Road Rehabilitation•GLCI (x2)

•Project ABC•LIAP•Global Water Initiative

•Global Water Initiative•GLCI

Remote Services

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Project Reports Topics

1. Great Lakes Cassava Projecto Field agent distance learning and

mobile laptop based data collection/ analysis/ reporting

2. Futures – Aids Reliefo Health information system data

collection / analysis / reporting3. Village Health Workerso Health worker SMS based data

collection4. ABC Nigero Villager SMS based literacy learning

and market data access5. Orphans & Vulnerable Children (OVC)o Community health worker mobile

GPRS data collection6. Disaster Risk Reductiono Community representative SMS

based data collection

Portfolio Projects

Executive Summary Project Overview and Outcomeso Backgroundo Challengeo Functional Overviewo Results Achievedo Lessons Learnedo Problems and Solutions

Technical Overview Future Implementation Guidance Technical Vendors Donor / Sponsors CRS Experts Document Library

Report Contents

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Project Plans

Why are project plans included?

Methodology MS Project Plan

Task Descriptions

Guidance to provide assistance to projects on the tasks that need to be completed for a successful ICT4D implementation

Structure help work towards a common implementation framework, ensuring activities are approached in the correct order

Reference provide detailed descriptions of task, ensuring all key activities are considered.

How do I use the Project Plans?Remember: Guidance Only! / Adapt for Your Needs / In-house Support

Consult the following document for more information: https://global.crs.org/communities/KnowledgeAndInnovation/ICT4D%20Portfolio%20Documentation/Portfolio%20Methodology%20and%20Project%20Plans.docx

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Lessons Learned

Lessons learntOutlines the mistakes made and lessons learned that occur across multiple project implementations

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Lessons Learned

Lessons learntOutlines the mistakes made and lessons learned that occur across multiple project implementations

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ICT4D Considerations

ICT4D ConsiderationsConsiderations that should be made when starting any ICT4D project

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ICT4D Innovation Fund

• The ICT4D innovation fund is a pool of $125k from the Global Knowledge and Information Technology Department (GKIT)

• It is available in lots of $25k • Aims to reward country programs for their

innovation and willingness to undertake ICT4D solutions

• Year one awards winners anounced

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ICT4D Innovation Fund

• Attempting to build 80/20 products that are scalable, reusable

• The fund is not there to proliferate different products, but rather to consolidate the use of specific types of products

• Submissions reviewed on a monthly basis• Review the application form for details

https://global.crs.org/communities/KnowledgeAndInnovation/ICT4D%20Working%20Group%20Draft%20Documents/ICT4D%20Innovation%20Fund%20Guidelines.docx

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Ongoing Update Process

All portfolios, estimators, project plans and associated documentation can be found here:

https://global.crs.org/communities/KnowledgeAndInnovation/Pages/ICT4DPortfolio.aspx

Helpdesk solution for requesting ICT4D support. Just email helpdesk@crs.org

Ongoing responsibility for all portfolio maintenance and updates is done by Ognen Plavevski.

Any questions you have on the portfolio and its usage should be sent to - ICT4DWorkGroup@global.crs.org

Any Questions?