1 Cross-Agency e-Gov Portal Implementations Presenter: Cliff Zhonggang Li, CEO,
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Transcript of 1 Cross-Agency e-Gov Portal Implementations Presenter: Cliff Zhonggang Li, CEO,
2
Introduction of FLRules
Background:
Regulatory Rule, Statute, Court Case, Administrative Procedure Act
eRulemaking and public participation (notification and comment)
Initiatives: Federal regulations.gov, GPO FDSys, NARA eArchiving
Characteristics:
Cross-agency content authoring
Content data management by designated publisher agency
Public access, print vs ePublishing (Quick Demo)
3
Introduction of eOMA
Background:
Bacteria testing, Analyte, Matrix, and Equipment
Initiatives: USDA/FSIS eCAM
Characteristics:
Cross-organization content authoring
Content data management by the Trade Association
Public access, print vs ePublishing (Quick Demo)
4
Between FLRules and eOMA
Different Fields / Knowledge
Different Applications
Different Interfaces
Different Data Structures
Same publishing/archiving engine
Same approach
5
FLRules Milestones
10/20/05 Contract execution 01/06/06 Release #1, user can read notices in the first eFAW issue
1st FAW issue was entered and published online by publisherPublic search interface is done;
03/15/06 Release #2, a functional eRulemaking systemEmail notification system, and Public Comment systemFLRules.org is linked and released officially
06/30/06 Release #3, eFAW fully functionalAgency Interface is released, training startsMove hosting to Central Computing Facility, DOS
11/10/06 Release #4 FAC fully functional integrated with FAW, support history versions
most agencies are using the new system;
Iterative Development
Quick Deployment
6
FLRules Stats January 6 - December 31, 2006
Notices: 10172 in Register Issues: 52
Final adopted rules: 20833 by about 170 agencies
Agency users assigned role(s): 459 for 293 agencies
Subscribers: 879Search profiles for notification: 620
Notification emails sent: 9669
Operation side: No extra Staff added during the transition handling eRule, Legacy system, and print;
7
Standards and Approaches
Open Archive Information System (OAIS)
Service Oriented Architecture (SOA)
Portal Application XML
Avoid born-obsolete designs – lessons learnt through case studies of approaches adopted by some states
8
SOA Matrix: Users
Stake HoldersTrade Associations, AttorneysActivists, Major industry players
Individual Citizens
Small Businesses, Professionals
Agency UsersManagementStaff membersRulemaking staff
Legislature Users
Joint Committee
Publisher
9
SOA Matrix: Services
Live Demo:
Access Issue is no longer if users can access regulatory information Question is how they access
Presentation a Rule’s spiral life cycle presented in or outside Register/Code
Linking/Reference related websites
Public Participation/User Interaction
10
Legacy system: Publisher is between Agencies and Public
No Rule databaseOnly identify which agency userOriented to publisher
12
Current Document FlowA
rch
ive
Bu
sin
ess
Pro
cess
Domain Staff
Create, ModifyContent
Finalize, Approve
Web design, Print
********
Administrative Staff
IT and Production Staff
Public User
Document accessible
************************ **************** Finalize,
Approve
Document accessible
Web design, Print
Create, ModifyContent
Agency
******** ****************Create, ModifyContentCreate, Modify
Content
Document accessibleDocument
accessibleAgency
Web design, Print
Finalize, Approve Web design,
PrintFinalize, Approve
******** ****************
******** **************** Document accessibleOrganize, Edit
Archivist Finalize, Approve
Web design, Print
Access,Subscribe for Changes
IT and Production Staff
Domain Staff Administrative Staff
Statute, Regulations, Meetings, Press Release, Announcement, History, and other communications
13
Archive Portal (eRule, …)
Cross Agency Information PortalA
rch
ive
Bu
sin
ess
Pro
cess
Agency Staff
Public User
******** **************** Document accessibleOrganize, Edit
Finalize, Approve
Web design, Print
Access,Subscribe for
Changes
Archive / Portal Administration
Staff
Statute, Regulations, Meetings, Press Release, Announcement, History, and other communications
Customization, Middleware
One-stop information access and subscription,
magnify public participation
ERuleMaking Process ComparisonN
otic
e B
ased
Boo
k B
ased
Staff
Download Proof Framemaker Assemble********
Staff Staff Staff
Staff
Agency
N o t i c e O r i e n t e d P r o c e s s
B o o k O r i e n t e d P r o c e s s
BigDoc
A noticePublish
****************
Proofread Edit
Agency
eRuleMaking Process
Print Electronic
Age
ncy
Pub
lishe
rP
ublic
PS FileExport
PDFExport
Qu
eue
Ret
urn
MinorFixes
ManualAdjustment
PaperPrint
Word HTML
Merge Notices
Confirm
Big DocPDF
Invoicing(Automatic)
AgencyAdministrator
GeneralEditor
CommentEditor/Reviewer
Payment Profile
RuleEditor
ERuleDB
Ok?
Publish Issue
ERule Editor
ERule Submission
Big Doc in Word
Editor
Su
bm
itR
evie
w
Send Notification
Public Subcribers
Comment
Open Public
Search and one-stop Access
Acc
ep
tab
le
Florida Regulatory Process
Legacy Process Current Publishing Process
Age
ncy
Pub
lishe
rP
ublic
Su
bmit
Download
PS FileExport
Download
Sa
veP
ost
InvoiceManualF
ram
emak
er
User
User Name
Payment Profile
Directory & Files
BigDoc
Legacy Submission
ACW Team
Qu
eue
Ret
urn
Mostly
Rev
iew
Publish IssueInvoicing
(Automatic)
Word
ERuleDB
ERule Editor
AgencyAdministrator
GeneralEditor
CommentEditor/Reviewer
Payment Profile
RuleEditor
Ok?
ERule Submission
Search and one-stop Access
Editor
CommentSend Notification
Open Public Public Subcribers
Confirm
PaperPrint
Big DocPDF
Split
Su
bm
it
SpellingStyle
Split – Copy -- Paste
PDFExport
MergeReflection
eRuleMaking Process
Print Electronic
Age
ncy
Pub
lishe
rP
ublic
PS FileExport
PDFExport
Qu
eue
Ret
urn
MinorFixes
ManualAdjustment
Su
bm
itR
evie
wA
cce
pta
ble
Publish Issue
ERule Editor
AgencyAdministrator
GeneralEditor
CommentEditor/Reviewer
Payment Profile
RuleEditor
Word HTML
Confirm
Merge Notices
Ok?
Search and one-stop Access
Big DocPDF
Invoicing(Automatic)
ERuleDB
Public Subcribers
Send Notification
Big Doc in Word
PaperPrint
ERule Submission
Open Public
Editor
Comment
Su
bmit
Download
ACW Team
User
User Name
Payment Profile
Legacy SubmissionSubmit
18
Current FAC Process
Legacy Process Current Publishing Process
Age
ncy
Pub
lishe
rP
ublic
Stamp
Sav
eP
ost
Fra
mem
aker
Agency
Directory & Files
Paper/Disk/Email
ACW Team
Qu
eue
Publish
Word
ERuleDB
Search and one-stop Access
Editor
Send Notification
Open Public Public Subcribers
Confirm
PaperPrint
Big DocPDF
PDFExport
Merge
JAPC
Initiate Change
Printer
ChangeUpdate FilesFTPBig
Doc
Big DocPDF
Editor
19
eFAC Process
Print Process Publishing Process
Age
ncy
Pub
lishe
rP
ublic
Directory & Files
ACW Team
Qu
eue
Return
Review
Publish
Word
ERuleDB
ERule Editor
Agency
Administrator Rule Editor
Ok?
ERule Submission
Search and one-stop Access
Editor
Send Notification
Open Public Public Subcribers
Confirm
PaperPrint
Initiate
JAPCInterface
JAPC
Change
Printer
ChangeUpdate FilesFTP
ApprovalInterface
20
Cross-Agency Platform
Organization Behavior Different motive Different role
ADA 508 Compliance issue Who is responsible, author or publisher?
21
New Services
Content Scope: Rule Text vs Rule Text + Reference Material
Content Volume: Book in print is a natural barrier; so is the workflow around it
Content Media: Supplemental material from Text, Image, nested Table to video, and interactive media
Content Access: Print Publication, On-Demand Printing, Mobile device, ePaper-when?
Latency of Content Preparation Cut-off syndrome + weeks -> on-demand + minutes Now eFAC is using on-demand publishing
MOST IMPORTANTLY: ……
22
Outside the box
Rulemaking and Rule adoption is only the beginning of a rule’s life cycle. The platform can support knowledge-base for rule compliance practice – spiral growth of a rule and its compliance