1

Community Facilities Unit

The Future Management of 5 Leisure Facilities

• Welcome and introductions

• Facilities within scope

• Context

• Community protections

• Steering groups

• The contract process

• Questions or clarifications

2

Facilities within scope

Woughton on the Green Playing Fields and Pavilion• 2 Artificial grass pitches• 6 Tennis courts (pending lease)• MK Dons Dome (pending lease)• 11 Football pitches• 2 Cricket tables• 1 Baseball diamond• 1 Pavilion with bar, changing rooms, meeting rooms

Woughton Leisure Centre• 4 Badminton court sports hall• 1 Swimming pool• Gym• Aerobics studio• Arts / Dance space• Bar / Meeting room

Facilities within scope

Windmill Hill Golf Centre• 18-hole golf course

• Practice chipping/putting areas

• 28 bay driving range (23 covered)

• Clubhouse with 2 bars

• Kitchen and Function room with bar

• Pro Shop & repairs room

Broughton Community Sports Pavilion• 2 halls, one with badminton court• Meeting room• Changing rooms• 2 Junior pitches• 1 Cricket table / 2 cricket net bays

3

Facilities within scope

Brooklands Community Sports Pavilion• Due to open September 2015

• Sports hall with 2 badminton courts

• Smaller hall with external patio area

• 2 Football pitches

• 2 Junior pitches

• 1 Cricket square

4

Context

• Unprecedented LA budget challenges

• £40m savings to be found over four years

• Strategy: to generate income or potentially stop services

• Core Council services: Adult & Children’s Social Care

• Target is zero subsidy with a preference for an income to MKC

• Investment into existing and new leisure provision

• Additional/improved facilities

• Ideas: fitness, soft play, etc

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6

Woughton on the Green Pavilion

• Woughton on the Green Playing Fields and Pavilion returned to MKC management in October 2010

• Original timetable to externalise management of the facility within 3 years

• Administration wished to see the facility go through the Community Asset Transfer (CAT) Programme

• Removed from CAT due to local objections

• Applied for Fields in Trust status – to dedicate as a public playing field

7

Investment

Investment of £454,000

•Refurbishment of the pavilion: changing rooms, meeting room and bar area

• Installation of new sand filled Astroturf with a new shock pad

• Installation of new floodlights on Astroturf

• Installation of dividing fence on Astroturf

• Refurbishment of car park next to the MK DONS SET Dome

• Refurbishment of tennis hard courts

• Cricket wicket installation

• Creation of additional two changing rooms

• Installation of CCTV

Development of Sporting Programmes

• Hire agreements with sports clubs: MK Hockey Club, MKC Cricket Club, MK Tennis Club, Baseball/Softball, MKDons, MKDons SET.

• Delivery of sports programmes, e.g. Last Man Stands Cricket, Return to Hockey, O2 Touch Rugby, Schools Cricket Festival

• Greater usage from National Governing Bodies of Sport e.g. national training centre for baseball; county training venue for Bucks cricket and hockey

• More bookings and general usage of the facility from community groups and corporate business. 2010 – 67,860 participants 2015 – 95,796 participants

8

9

Contract with Community Protections: Highlights

• The contract will be a lease with detailed service specification and community protections on price and usage

• 10 year contract with a 5 year extension option (subject to performance)

• Charities, leisure trusts and community/voluntary sector organisations bidding must have good experience, credit rating and track record

• Fully repairing and maintenance/risk transfer

• Investment programme across the portfolio: better facilities/programmes and income generation

• Transfer of staff, TUPE/LA Pensions and terms & conditions

10

Contract with Community Protections: Highlights

• MK Sport and Active Communities Strategy: ‘getting MK more active, more often’

• Successful and sustainable future facility management, maintenance and operation

• Maximised facility use meeting local and wider community need with a balanced programme of use

• Inclusive of all ages, abilities, ethnic groups and social classes

• High standards of customer care

• Support for resident clubs, volunteers and organisations to develop and thrive

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Community Protections: The Assets

• Council retains freehold, charitable operator has lease

• Lease obligations: fully maintain, insure and invest in existing and new facilities

• No ability to sub contract

• Open pitch areas: not to exclude public access when not booked

• No fences/gates to restrict public access to open pitches

• No residential development

• Grounds maintenance standards (with buffer zone)

Community Protections: Prices and Usage

• Protected prices for facility hire and use

• No more than annual inflationary increases to prices

• Priority bookings to local groups

• Protections for existing clubs and regular hirers

• Balanced usage programme: variety of activities

• Maximise usage for local and wider community

12

Community Protections: Bookings and Parking Management

• Positive and proactive management of larger bookings to minimise disruption

• Parking management and coordination

• Marshalling and user engagement

• Litter collection and other event management

13

Management Steering Groups

To steer the management and use of the facility

Charitable operator accountable to group

Minimum membership

•Facility manager

•Council’s Leisure representative

•User representative

•Local Parish or Community Council representative

•Council Ward members

•Residents and key stakeholders in the vicinity

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15

Management Steering Groups

Meetings: as required but not less than twice a year

Terms of reference to include:•Balanced programme of use

•Pricing

•Repairs and maintenance

•Operational management

•Balance of local- and borough-wide use

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The Contract Process

The facilities will be divided into two lots

Lot 1• Windmill Hill Golf Centre; Woughton Leisure

Centre; Woughton on the Green Pavilion

Lot 2• Broughton Pavilion; Brooklands Pavilion

A potential tenderer may:

• Bid for Lot 1, or Lot 2

• If bidding for Lot 1 must also include a bid for Lot 2

17

Contract Timetable

• Consultation events at each facility

• Cabinet decision to tender – Autumn 2014

• Tender publication – late 2014

• Cabinet decision to award contract – Spring 2015

• Contract starts – Autumn 2015

18

Over to You

Copies of the presentations and questions and answers for these sessions can be found at:

www/milton-keynes.gov.uk/leisure-tourism-culture/future-management-of-community- facilities

Any comments please email:

leisureservices@milton-keynes.gov.uk

ANY QUESTIONS

OR CLARIFICATIONS?