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Annexure-I

Details of Material

Group Sl. No.

SIL Material Code

Description

Quantity Required

Unit Specifications

Group-I 1. 6521 11051 Q.D.P.S. Grey 4800

Litres Attached

2. 6521 31003 Q.D. Steel Grey 24000

Litres Attached

3. 6522 01003 QD Thinner 15000

Litres Attached

Group-II 4. 6521 11053 Stoving EPDXY HLPS Beige 16000

Litres Attached

5. 6521 20011 Stoving Steel Grey 18000

Litres Attached

6. 6522 00006 Maching/ Stoving Thinner 20000

Litres Attached

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Annexure-III

CHECK LIST (Tender No. and due date

(Please ensure that following documents/details have been enclosed /accepted)

Sl. No. Particulars Status Please tick

(√)

1 Every page of tender duly signed, stamped and attached. Yes

2 Validity of offer 90 days from the tender opening date Yes

3

Quoted prices (tick one option only and cross other) A) Shall be firm during the period of supply - Accepted

OR (B) Shall vary as per price variation formula (Refer Annexure ‘VII’)-

Accepted and Enclosed

Yes

Yes

4

Following declarations on party letterhead enclosed a) We hereby certify that we have not been blacklisted by any Public

Sector Undertaking/Public Department. b)We have gone through the terms and conditions given in your above

tender form, is accepted and agreed by us

Yes

5 Price bid-:party to indicate excise duty, sales tax / VAT etc

- All column of price bid filled up in the price bid Yes

6 Price quoted shall be in figure and also in words in price bid Yes

7 The delivery term shall be “FOR SIL Stores”, Yes

8 The Payment term shall be “45 days direct credit from the date of receipt of

material at SIL”. Yes

9 S.I.L. reserves the right to reject any offer due to non-compliance with the above conditions and/or non-receipt of this form in duly filled condition - Agreed

Yes

10 For delivery term FOR SIL, Transit insurance shall be at party’s end and it should be included in quoted basic rate.

Yes

11 Integrity Pact document accepted and Signed by Party Yes

12 Cost Sheet ( As per Annexure-VI) filled & attached Yes

13 Declaration that the party is the manufacturer of the items Enclosed Yes

14

Vender to undertake declaration on the letter head about supply of

material uninterrupted supplies as per SIL’s monthly/ fortnightly delivery

schedule Enclosed

Yes

15 FOR NEW VENDORS ONLY:

(In addition to sl. No. 1 to 14 the following are also applicable)

(a) Vendors should attach proof of OEM supplier Yes

(b) Filled vendor registration Format.- Enclosed Yes

(c ) Company profile and brochure along with documents related to manufacturing and testing facility for the tendered items Enclosed.

Yes

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Annexure-IV

COST – SHEET

Name of the Party : Enquiry No.: Date : Page :

Address of the Party :

Assembly No. :

Part No. :

Item Description :

Drawing No. :

Product (Model) :

(A) Material Cost Per Piece:

Description Details

Raw Material Specification

Raw Material Rate Per Unit

Raw Material Input Weight

Gross Material Cost

Finished Weight

Scrap Weight/Part

Scrap Rate

Credit Scrap Recovery

Process Loss

Other Directly Purchased Items

Number, Quantity & Rate

Cost of the above items

Net Material Cost per piece

(B) Conversion Cost Per Piece:

Opn. No.

Process Name

Machine Rate/ Unit

Base Unit

No. of Strokes

Conversion Cost(Rs)

Net Conversion Cost Per Piece :

Other Overheads

Description Details

Labour Overhead Cost

Inventory Carrying Cost

Profit

Packing & Forwarding

Transportation

Excise Duty

Sales Tax

Net Rate of the Part

Strike off where not Applicable.

Assembly No. to be filled by SIL.

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Annexure-V

PRICE BID

SUPPLIER’S NAME: Tender No.

Date: Signature of Supplier

Seal:

Groups

Sl. No.

Material Code

Description

Quantity Require

d

To Be filled by vendor

Basic Rate /ltr(exclusive

taxes) ( in Rupees)

HSN CODE

IGST (%)

IGST (%)

SGST (%)

In digit

s In words

Group-I

1. 6521 11051 Q.D.P.S. Grey

4800

2. 6521 31003 Q.D. Steel Grey

24000

3. 6522 01003 QD Thinner

15000

Group-II

4. 6521 11053 Stoving EPDXY HLPS Beige 16000

5. 6521 20011 Stoving Steel Grey

18000

6. 6522 00006 Maching/ Stoving Thinner

20000

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Annexure-VI

SIL – SPECIAL TERMS AND CONDITIONS Criteria for quantity distribution shall be as follows:-

The following Special Conditions without any deviation needs to be adhered to:

1. Check list must be filled up and enclosed by vendors.

2. The Bidder may opt for FIRM/ PV Clause. However in case of L1/L2 offers FIRM/PV Clause the following

scenario /circumstance that may emerged will be addressed as follow :-

Sl.

No Conditions Remarks Conclusion

1 L1 – Firm

L2 – Firm

No change in rates during the period

of Purchase Order.

In other words, vendor who

have emerged L1 at the time

of bid opening shall have to

maintain their status as L1 in

case of invoking of price

variation to maintain their

allotted share of 60% of

tender quantity. However,

SIL reserves the right for

reallocation of tender

quantity in case of price

variation and emphasis will

only be given for adhering to

L1 rates.

2 L1 – Firm

L2 – Price Variation

L1 has to match with L2 rates in case

of price decrease of L2 due to raw

material rate decrease.

3 L1 – Price Variation

L2 – Firm

L2 has to match with L1 if price of L1

decrease due to raw material rate

decrease. In case of price increase

due to raw material increase, SIL will

not allow any price higher than L2.

4 L1 – Price Variation

L2 – Price Variation

Prices of both L1 & L2 will be

reviewed as per inbuilt Price variation

clause. However L1 has to maintain

his status as L1 only.

3. Vendor should submit prevailing / authenticated Raw Material invoices/ documents for items.

4. The distribution shall be in ratio of 60:40% between L1:L2. However SIL reserves the right not to place order on

L2, if they do not match their rates with L1, otherwise 100% order qty. shall be placed on L1 source.

5. The payment terms shall be 45 days direct credit from the date of receipt of material at SIL.

6. The supply shall be strictly as per SIL specifications.

7. The vendors are required to submit offer with delivery term on “FOR SIL STORE” basis only.

8. The quantity distribution shall be made in the ratio L1:L2: 60:40.

9. (a) New vendors who will participate first time in tender enquiry or the vendors who are undeveloped for the

subject items and will participate in the tender enquiry shall be dealt by SIL’s Vendor Development Deptt. as

per policy. The sealed tender document of all new vendors/ undeveloped vendors shall be handed over to

Vendor Development Deptt. immediately by tender committee.

(b) However the quantity considered for developmental order through new vendors will be 25% of the SIL

annual requirement. The short listing of suitable / capable parties among new vendors shall be done by the

Committee constituted by the management of SIL.

(c) In case of any query the new vendor may visit SIL and contact In-charge of Vendor Development Deptt.

10. Offer from only manufacturers will be considered.

Item Group No. Distribution (in %)

L1 Source L2 Source

Group-I 60% 40%

Group-II 60% 40%

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11. All updates, amendments, etc., will be posted only on the above websites from time to time, as and when

required, until tender is opened. There will be no publication of such updated, amendments, corrigendum, etc.,

through newspapers or any other media.

12. Extra for new vendors:

a) Vendors should attach proof of being OEM/ manufacturing company for the same commodity.

b) Filled vendor registration format has to be enclosed.

c) Company profile and brochure along with documents related to manufacturing and testing facility for

the tendered items has to be enclosed.”

13. In case of response by startups without prior turnover and prior experience , the suitability on quality and

technical specification shall be evaluated under vender development route of the company and if found

suitable shall be considered for participation in the future tenders.

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Annexure-VII

SCOOTERS INDIA LIMITED LUCKNOW

PRICE VARIATION FORMULA :( Column B & C to be filled by vendor at the time of submission of offer).

Sl. No.

Part No. Descriptions

Rates Awarded

as per P.O.

Element

Revised Rate As on…….. Input RM

Specification

Weight / piece (in Kg)

Ref. RM Rate as prevailing on P.O.

date (in Rs.)

Ref. RM Rate (*) as on at the time of half year end

(in Rs.)

Increase per piece

A

B C D E F= Cx(E-D) G= A+Fa+Fb+Fc

1. 6521 11051 Q D P S Grey

X

(a) × × × ×

(b) × × × ×

(c) × × × ×

2. 6521 31003 Q.D. Steel Grey

X

(a) × × × ×

(b) × × × ×

(c) × × × ×

3. 6522 01003 QD Thinner

X

(a) × × × ×

(b) × × × ×

(c) × × × ×

4. 6521 11053 Stoving EPDXY HLPS Beige X

(a) × × × ×

(b) × × × ×

(c) × × × ×

5. 6521 20011 Stoving Steel Grey X

(a) × × × ×

(b) × × × ×

(c) × × × ×

6. 6522 00006 Maching/ Stoving Thinner X

(a) × × × ×

(b) × × × ×

(c) x x x x

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*CONDITIONS:

1. Price will be reviewed half yearly in a financial year and will be considered if variation is beyond ± 5%. In any case escalation beyond 10% of the material cost

for the whole year shall not be allowed.

2. No increase shall be considered on account of labour and over head etc.

3. The reference data for Paint / Thinner available in public domain on the website of Govt. of India, DIPP, Ministry of Commence & Industry, % Economic Adviser

for the commodity Paint , Varnishes & Lacquers will be treated as master data . Base rate will be reckoned as the date on which P.O. will be awarded. Further

the difference in Index rates on 6 months period will be applied on 1:1 basis on the settled rates for price variation claimed if it is more than +/-5 %. Incase of

reduction also in same proportion the same criteria will be followed.

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Annexure -VIII

PRICE-BID EVALUATION CRITERIA (1) Bid shall be evaluated on the basis of cost to SIL (as per the basis given below), subject to fulfillment of special terms & conditions for items:-

Sr. No. Factor

1 Basic 1.00

2 Discount

3 Packing & Forwarding

4 Others

5 Freight

(a) Ex-works

(b) FOR SIL

6 Transit Insurance

7 GST

(a) CGST

(b) SGST

(c) IGST

8 Payment Terms (From Table)

9 GST Credit (i.e. total of 7)

Total

Note: (i) Cost to SIL= 1-2 + [ 3+4+5+6+8]

(ii) Landed cost= Cost to SIL+7-8

(iii) Payment terms = Factor applicable x Landed cost (refer table)

The following loading factors shall be applicable w.r.t. different payment terms in number of days for relative evaluation purpose.

Payment Term (in days) (Multicipation factor landed cost)

Credit days Credit

(standard) Credit days

Against delivery

Advance*

75 70 60 45 30 20 15 0 -45

-0.01344 -0.01120 -0.00672 0.00000 0.00672 0.01120 0.01344 0.02016 0.04032

* For illustration only. The loading factor shall be based on no. of days for delivery after advance committed by party.

(2) Quantity distribution shall be made in the ratio of 70:30 between L1 & L2. However SIL reserves the right not to place order on L2, if they do not match their rates with L1, otherwise 100% order quantity shall be placed on L1.

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1) The bids will be evaluated group wise as L1/L2 on the basis of cost to SIL as explained on pre page considering the methodology] and payment factors as per below calculation.

Group

Sl. No.

SIL Material Code

Description

Quantity Required (Litres) (A)

Cost to SIL Rate (Rs.)

(B)

Group-I

1. 6521 11051 Q.D.P.S. Grey 4800

R1

2. 6521 31003 Q.D. Steel Grey 24000

R2

3. 6522 01003 QD Thinner 15000

R3

V1=R1+R2+R3

Group

Sl. No.

SIL Material Code

Description

Quantity Required (Litres) (A)

Cost to SIL Rate (Rs.)

(B)

Group-II

4. 6521 11053 Stoving EPDXY HLPS Beige 16000

R4

5. 6521 20011 Stoving Steel Grey 18000

R5

6. 6522 00006 Maching/ Stoving Thinner 20000

R6

V2=R4+R5+R6

Note :-

The vendor whose V1 value will emerge as lowest will be treated as L1, and bidder whose V1 value will emerge as second lowest will be treated as L2 vendor for the entire Group-I items. Similarly, the vendor whose V2 value will emerge as lowest will be treated as L1, and bidder whose V2 value will emerge as second lowest will be treated as L2 vendor for all the Group-II items.

2) Quantity distribution will be in the ratio of 60%:40% on L1:L2 source. SIL reserves the right not to place order on L2. However order on L2 will be placed only if L2 matches their cost to SIL rates with that of L1.

Annexure IX

18

19

20

21

22

23

Annexure- X

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Annexure-XI

Escalation Matrix of Bidding Organisation

Name of the Organisation:

Tender Enquiry No. :

Due Date :

SL. No. Hierarchy Level Name

Contact Detail

e-mail id Mobile No.

1. Managing Director

2. Chief Executive Officer

3. Head Marketing

4. Finance Head

5. Logistics / Transport I/c

Seal & Signature of Bidder

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Annexure-XII

Details in Respect of Delivery Period and Lead time

Name of the Organisation:

Tender Enquiry No. :

Due Date :

SL. No.

Item Code Item Description

Delivery Period from receiving order (in days)

Minimum Order Qty (in units)

Means of Transport

1.

2.

3.

4.

5.

6.

7.

Seal & Signature of Bidder