1 CLUB PRESIDENT TRAINING Toastmasters Leadership Institute II January 2004 Toastmasters...

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CLUB PRESIDENT TRAINING

Toastmasters Leadership Institute II January 2004

Toastmasters International Club Officer training material/information and personal experience were used in developing this handout and providing the training session.

Tel: 508-233-4259 Fax: 508-233-4775

Email: [email protected]

Raymond Valvano, DTM

Paul D. Stackpole Service Club 7034

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WHY JOIN TOASTMASTERS?

Personal Growth

Educational

Social

Job

3

PRESIDENTSet club goals

Plans of action

Delegate

Monitor progress

Coach team members

Recognize achievement

Look for successor

Inspire

Motivate

Has vote at District & Regional Conferences & International Convention

4

Immediate Past President

Guidance

Heads Club Officer nominating committee

Helps with Distinguished Club Program

Resource of knowledge

5

CLUB SUCCESSMembership Needs

Member Interest

Survey

Member Retention

New Members

Semi-Annual/Officer

List

High Value Items

CTM ATM DTM CL

AL HPL

Officer Training

Speechcraft

Youth Leadership

Club Sponsor

Semi-Annual/Officer

List

6

CLUB BUDGETExisting Funds

Source of Funds = Dues, Other

Planned Spending

Contests & Awards

Educational

materials

Administrative Items

Unplanned Spending

Postage Rate Hike

Equipment Breakage

0r Lost

Room fee

???

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JANUARY 2004Goals:1. Club Officer

Training

2. Club Officer Installation

3.

Actions:1.

2.

3.

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

1 2 3

4 5 6 7 8 9 10 TLI at MIT

11 12 13 14 15 TLI at Marlboro

16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

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FEBRUARY 2004Goals:1. Club

Membership Drive

2.

3.

Actions:1.

2.

3.


1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29

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MARCH 2004Goals:1. Begin Inter-

national Speech Contest for Club, Area

2. Begin Dues Collection

3. Club Proxies4. Mention Spring

Conference

Actions:1. 2. 3. 4.


1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20 Club Contest deadline

21 22 23 24 25 26 27 Area Contest completed

28 29 30 31

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APRIL 2004Goals:1. Semi-annual

Report Due

2. Division Contest

3. Nomination Committee – ½yr

4. Spring Conference

Actions:1.

2.

3.

4.


1 Club Dues at TI

2 3

4 5 6 7 8 9 10 Division Contest completed

11 12 13 14 15 16 17

18 19 20 21 22 23 24 Spring Conf at Waltham

25 26 27 28 29 30

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MAY 2004Goals:1. Club Officer

Elections – ½ yr

2. Mention Regional Conference

3.

Actions:1.

2.

3.

4.


1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31

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JUNE 2004Goals:1. Region VII Conf. 2. DCP Ends3. Mention

International Convention

4. Club Officer List to TI – 1/2yr & 1yr

5. Review Club Progress

6. TLI

Actions:1. 2. 3.


1 2 3 4 Region VII Conf at Westford

5 Region VII Conf at Westford

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 Hail & Farewell

25 26

27 28 29 30 Club Officer List at TI

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JULY 2004Goals:1. New District &

Area & Club Officers/Install

2. New DCP

3. Mention International Convention

4.

Actions:1.

2.

3.


1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

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AUGUST 2004Goals:1. District Officer

Training

2. International Convention

3.

Actions:1.

2.

3.


1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 International Convention at Reno

19 International Convention at Reno

20 Inter-national Conven-tion at Reno

21 International Convention at Reno

22 23 24 25 26 27 28

29 30 31

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SEPTEMBER 2004Goals:1. Begin Humorous

Speech Contest

2. Begin Dues Collection

3. TI Anniversary Membership Dr

4.

Actions:1.

2.

3.


1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30

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OCTOBER 2004Goals:1. Semi-annual

Report Due2. Club, Area,

Division Contest3. Nomination

Committee – All4. Mention Fall

Conference5.

Actions:1. 2. 3.


1 Club Dues at TI

2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

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NOVEMBER 2004Goals:1. District Fall

Conference

2. Club Officer ½ yr Replacements

3.

Actions:1.

2.

3.


1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30

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DECEMBER 2004Goals:1. Club Officer List

to TI

2. Transition Period – ½ yr

3. Club Officer Installation

4.

Actions:1.

2.

3.

4.


1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30 31 Club Officer List at TI

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Create a Vision of Club Success

Feature quality programming Require manual speeches Expect effective evaluations Encourage active participation Keep membership at charter

strength Be enthusiastic

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Plan to Make Your Club Vision a Reality

Communicate your vision Use Executive Committee Meetings to set

and achieve goals Set membership / educational goals Make every meeting outstanding Provide harassment-free environment Make your Club a Quality Club Motivate performance / track progress

using DCP

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Qualities of a Super Team

Committed to quality performance

Creative methods of removing obstacles

Visible / accessible to others

Driven to achieve, exude energy,

excitement, and commitment

Work together

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Ensure Successful Club Administration

Encourage officers to attend

training sessions

Verify that officers attend training

Confirm all paperwork is turned

in to WHQ

Search for Club leaders

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Represent the Club

Act as liaison between

Club / Area / District

Participate in and vote at

Area / District functions

Vote at the International Convention

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Executive Committee Meetings

Review progress

Verify all officers are fulfilling

responsibilities

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Conduct Effective, Enjoyable Meetings

Contact VPE before each meeting

At meeting, verify all assignments are

filled and that participants are ready

Make sure meeting begins / ends on time

Enthusiastically welcome

members / guests

Follow parliamentary procedure

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Goals:1.

2.

3.

4.

Actions:1.

2.

3.

4.


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