1 Clerk of Course & Marshal August 2014 © Copyright 2013-2017 Ontario Swimming Officials...

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Clerk of Course & Marshal

August 2014

© Copyright 2013-2017 Ontario Swimming Officials Association

© Copyright 2013-2017Ontario Swimming Officials’ Association

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Today

Role of Clerk of Course Location Responsibilities Scratches Relays Meet Routine

Marshal Role Routine

SeedingQuestionnaire – 15 minutesReview (answers)


3Clerk of Course

Referee

StarterChief Timekeeper

AssistantChief Timekeeper

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Timers

Timers

Timers

Timers

Timers

Timers

StrokesAndTurns

MarshallingArea

Chief FinishJudge

Recorder/Scorer

Marshal


4Clerk of Course

Referee

StarterChief Timekeeper

AssistantChief Timekeeper

{{{{{{

Timers

Timers

Timers

Timers

Timers

Timers

StrokesAndTurns

MarshallingArea

Chief FinishJudge

Recorder/Scorer

Clerk ofCourse

Marshal


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RefereeAssistant

Chief Timekeeper

{{{{{{

Timers

Timers

Timers

Timers

Timers

Timers

StrokesAndTurns

Clerk ofCourse

MarshallingArea

Chief FinishJudge

Recorder/Scorer

Located on Deck Assisted by Marshal(s) Purpose is to:

Run/ manage an effective meet Efficient dispersal of cards Reasonable marshalling of swimmers Sets the tone for the meet

Marshal


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RefereeAssistant

Chief Timekeeper

{{{{{{

Timers

Timers

Timers

Timers

Timers

Timers

StrokesAndTurns

Clerk ofCourse

MarshallingArea

Chief FinishJudge

Recorder/Scorer

Intent of Seeding?To ensure that no swimmer is more than half a pool away from the fastest swimmer in the heat.

Marshal


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Clerk of Course

Responsibilities: Assign swimmers to lane positions Appoint assistants If pre-seeded, ensure correct positions Inform swimmers of heat and lane Scratch swimmers who fail to marshal when called Combine heats (if instructed by the Referee) Police the working deck Report swimmers to the Referee for undisciplined acts Receive the official relay teams from team officials


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Clerk of Course

Responsibilities: Advise Referee when swimmers assembled:

Check swimmers into marshalling area Control swimmers from check-in until turned over to the

Referee Inform the Referee of the number of heats and swimmers in

each heat Inform the Referee of any Para swimmers who may need

extra time


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Clerk of Course

Responsibilities: Ensure Finalists (A) are present before turning over

Consolation (B) finalists to the Referee Reseed (if necessary) from Consolation (B) when

Finalist does not appear CSW 3.6.1 Once entered in an event, a swimmer who

is not an alternate, may only withdraw or “scratch” from that event without penalty according to rules set down by the Provincial Section or written in the Meet Information package.


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Clerk of Course

Responsibilities: CSW 3.6.2

HEATS & FINALS: Scratch Deadlines shall be clearly stated in the Meet Information.

TIME-FINAL EVENTS: For individual events or relays that are Timed Finals, the Scratch Deadlines shall be clearly stated in the Meet Information.

CSW 3.6.3

PENALTIES: Penalties for failure by a swimmer to scratch from Preliminaries, Finals, or Timed Final events shall be clearly stated in the Meet Information.


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Responsibilities: CSW 3.6.4

‘NAME CHANGE’ DEADLINES: ‘Name Change’ Deadlines for relays should be stated in the Meet Information and announced at the Coaches Technical Meeting.

CSW 3.6.5 Late or Deck Entries may be allowed at the discretion of the Meet Manager and shall be classified as Exhibition swims.

Clerk of Course


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Scratches, Substitutions, & Penalties: In all cases refer to the Meet Information package At SNC designated meets, refer to the most recent

SNC rule book (Appendix A): SNC 3.1 Scratch Deadlines SNC 3.2 Preliminaries SNC 3.3 Finals and Time Final Events SNC 3.4 Penalties

Clerk of Course


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Clerk of Course

Relays: Finalized relays must be received at the time of

‘checking in’ with the Clerk of Course Once ‘checked in’ no changes may be made When more than one relay team advances to either

Final (A) or Consolation (B), swimmers may be replaced by other eligible swimmers (provided the replacement was not the cause of a DQ in the same event)


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Clerk of Course

Pre-Meet: Available one hour prior to start Time spent to:

Become familiar with pool deck Check on scratch rules in the Meet Information package Establish rigidity of marshalling Brief Marshal(s) Receive scratch list from coaches Indicate on Clerk’s master heat sheet scratched swimmers


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Clerk of Course

Pre-Meet: You will need:

The meet invitation which provides the rules for the meet Copy of the updated heat sheet Extra blank scratch sheets Pencils, coloured pens/ pencils, and erasers Extra blank relay cards if in use


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Clerk of Course

Pre-Meet: Cardless meets:

Each event is seeded according to whether it is a: Final or timed final Preliminary/ semi-final Dual/ tri-meet

Once lane sheets are printed, any change involves correction of name on the lane sheet(s)

Once heat sheets are printed, any change you must notify office and Referee


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Clerk of Course

Pre-Meet: For sprint events (25m Short Course or 50m Long

Course) which do not start at the ‘finish-end’, you will need both lane timer sheets and heat sheets

Here’s an Idea...For ‘no turns’ events, use lane timer sheets and heat sheets.

- Give the heat sheets to helpers/ S&T at start-end

- Ensures lane assignment

- Give the lane timer sheets to the Timekeepers

- Ensures recording


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Clerk of Course

During the Meet: Tape the heat sheets on the marshalling table and carry

a second copy Announce and/ or post the events being marshalled

Technically the Clerk of Course is NOT required to post events. However, the posting of event numbers does facilitate marshalling.

Technically the Clerk of Course is NOT required to post events. However, the posting of event numbers does facilitate marshalling.


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Clerk of Course

During the Meet: Announce and/ or post the events being marshalled

Any changes made to these heat sheets: Notify the swimmer/ coach, office Notify the Referee, Starter, appropriate Lane Timekeeper(s),

electronics operator Inform Referee and Starter of the number of heats and

swimmers. Consult the Referee regarding combining heats. Relay team paperwork ready (previously sent out/ returned to

Meet Management)


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CSW 2.4.2.1a) Shall be responsible for “checking in” swimmers at the

marshaling area prior to each event;b) Shall have control of the swimmers from the time they are

“checked in” until they are turned over to the Referee;c) Shall have full charge of the working deck insofar as

control of the swimmers is concerned. He/ she shall report undisciplinary acts to the Referee and shall make an infraction report to the Referee of any swimmer who engages in an undisciplinary act while under his/ her control;

Clerk of Course


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CSW 2.4.2.1d) Shall have the authority, if instructed by the Referee, to

scratch swimmers who fail to report to the marshaling area when their heat or event is called for marshaling;

e) Shall seed swimmers in deck-seeded meets, inform swimmers of their heat and the lane assignments, and distribute time cards;

f) In pre-seeded meets, he/ she may be given the authority by the Referee to combine heats and move swimmers from one heat to another.

Clerk of Course


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Clerk of Course

Conclusion of Meet: Turn balance of materials over to Meet Manager/

Assistant Meet Manager If the session has involved preliminaries for finals:

Remain for 30 minutes Receive all scratches for finals Bring to attention of Meet Manager


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Marshal

Assistant to the Clerk of Course: Report at least one hour before start to handle

scratches, deck entries, and coaches scratch meeting Assist in “receiving scratches” from coaches Ensure scratches get to the office to be taken out of the

computer Once heat sheets are updated in office, ask for a new

heat sheet


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Marshal

Assistant to the Clerk of Course: Post numbers of events being marshalled In pre-seeded meet, explain process In deck-seeded meet, call out names of swimmers Determine if missing swimmers are scratches Distribute lane timer sheets to Timekeepers when

starts are at turning end of pool Assist in seeding if required


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Marshal

Assistant to the Clerk of Course: Full control of the pool deck:

Directing swimmers to blocks Keeping coaches out of the marshalling area (use

discretion) When authorized by the Clerk of Course shall:

Scratch non-reporting swimmers Report undisciplinary swimmers (foul language, loud

abrasive attitude, willful damage to pool) Assist in maintaining quiet and stillness on deck prior to

starts When authorized shall report to Referee


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Marshal

Assistant to the Clerk of Course: Clean up the area you are working in Hand in all relay scratched cards to recorder/

scorer or desk control Ask Recorder/ Scorer or desk control if clerk of

course heat sheets are needed prior to trashing


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Seeding

Process: Preference is given to the faster swimmers and the

middle lanes of a pool Order of heats is at the direction of the Meet

Manager (Fastest-to-Slowest, Slowest-to-Fastest) Swimmers without entry times in Time Finals and

Preliminary heats shall be ranked by draw and seeded last

The smallest heat should be three swimmers


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Seeding

Process: With only two swimmers in a heat following

scratches no changes are required except informing the Referee

Swimmers with no Club affiliation (UNATTACHED) are not permitted to participate in relays

Any deck entries are coded as EXHIBITION Any relay that does not meet the meet package

requirements is coded as EXHIBITION One or two members of an Age Group relay team

may come from lower age groups


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Seeding BoardTimed Finals

2nd Last

Last Heat

8 6 5 4 3 27 1LANE

Fastest2nd 3rd4th 5th6th8th 7th

9th12th 11th10th

Assume we have 12 Entries:• 1st heat is the slowest• Last heat is the fastest• Known as HORIZONTALLY SEEDED


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8 6 5 4 3 27 1LANE

Seeding BoardPreliminaries

Last Heat Fastest

2nd

3rd

4th

5th

6th

7th

8th

9th12th

11th

10th

24th

23rd

22nd

21st

20th

19th

18th

17th

16th

15th

14th

13th

Assume we have 24+ Entries• Fastest 3 heats are always VERTICAL SEEDED• Sometimes known as CIRCLE SEEDING• All remaining heats are seeded as for Timed Finals

2nd Last

3rd Last


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Clerk of Course - Evolving

Invitationals: Use of Clerk of Course + Marshalling depends on

the age and experience of athletes

Regional and Provincial Championships: Swimmer assignments may just be posted with no

clerking, or Clerks may be used for positive check-in for long

distance, handing out cards for long distance/ relays if available, and scratches for finals in a prelim/ final event


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Clerk of Course - Questionnaire

Questions before we begin?

We will use the questionnaire for the correct answers

Remember…there may be one or more correct answers for each question

20 minutes


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1. The Clerk of Course has the authority/ responsibility to:

a. Assign swimmers to lane positionsb. Check swimmers for correct positions in lanes if pre-seededc. Inform swimmers of their heat and laned. Supervise and control swimmers on the working decke. Report undisciplined acts to the Refereef. Disqualify swimmers for undisciplined actsg. Call officials to attention for the starth. Advise the Referee when swimmers are assembledi. Check swimmers into the marshalling areaj. Control swimmers from check-in until turned over to the

Referee


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Clerk of Course - Questionnaire1. The Clerk of Course has the authority/ responsibility to:

(continued)k. Ensure the return of a swimmer who leaves the marshalling areal. Scratch swimmers who fail to marshal when called, if instructed by the

Refereem. Appoint assistantsn. Combine heats (when so instructed by the Referee)o. Move swimmers from one heat to another in pre-seeded meets without

consultationp. When there are Consolation (B) Finals, turn the swimmers over to the

Referee only when both Finalists (A Final) and Consolation Finalists (B Final) are on hand

q. Reseed, when moving a Consolation Finalist up to Finals, when deemed appropriate

r. Receive the official relay team form from team officialss. Inform the Referee of the number of heats and swimmers in each heatt. Inform the Referee of any Para athlete who may need extra time for the

start


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2. In meets other than National Championships and National Team Selection Trials, the following rules apply if specified in the Meet Information package: (CSW 3.6)

a. A "late scratch" from Preliminary Heats warrants disqualificationb. A scratch may be made without penalty at any time from

Preliminary heatsc. Scratches from Finals resulting from Preliminary Heats may be

made without penalty if reported to the Clerk of Course within 30 minutes of the end of the Preliminary session

d. Scratches from Finals resulting from Preliminary Heats without reporting to the Clerk of Course shall be barred from all remaining events, including relays, for the day

e. Scratches from Time Finals may be made without penalty if made within the time limit set by the Meet Manager


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3. What is the deadline for finalizing Official Relay Team forms/ cards?

a. Two events prior to the relay eventsb. Fifteen minutes ahead of the estimated

starting time of the relay eventc. At the time of "checking in" with the Clerk

of Course


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4. Once a Relay team has "checked in" with the Clerk of Course:

a. Last minute changes may be made until the race is started

b. Last minute changes may be made if reported to the Head Lane Timekeeper

c. Changes may be made until the Referee blows his first whistle

d. No changes may be made


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5. When a club has more than one relay team advance through a Preliminary heat into a Final (A) Consolation (B) Final:

a. Swimmers may NOT be interchanged from one team to another

b. Swimmers may be replaced ONLY by others who did not participate in the same event in the Preliminaries

c. Swimmers may be replaced by other eligible swimmers, provided they were not the cause of a Relay team disqualification in the same event in the Preliminaries


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6. In Time Finals and Preliminary heats, swimmers without entry times shall:

a. Not be allowed to swimb. Be ranked by draw and seeded lastc. Be randomly seeded in with the other

swimmersd. Be seeded last in alphabetical order of last

name


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7. In a pre-seeded meet in which only two swimmers remain in a heat after scratches, the Clerk of Course shall:

a. Do nothing except inform the Refereeb. Reseed the entire eventc. Reseed the affected heat


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8. In AGE GROUP relay events, the number of swimmers from lower age groups that may be members of the team is:

a. Noneb. Onec. Twod. Three


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9. Swimmers with no Club affiliation are said to be "UNATTACHED“. They are:

a. Permitted to swim with the club of their choice in relay events

b. Not permitted to participate in relay eventsc. Permitted to form a relay team composed

of Unattached swimmers ONLY


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10. If swimmers deck-enter an event, their entry should be marked:

a. Unattachedb. Exhibitionc. De - qualifiedd. Disqualified


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11. Assume that swimmers are ranked, by time, as A, B, C, D, E, F......

a. Seed 5 swimmers in a heat, in a 6 lane pool

6 5 4 3 2 1LANE

AB CD E


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11. Assume that swimmers are ranked, by time, as A, B, C, D, E......

b. Seed 18 swimmers in Time Finals, in a 6 lane pool

6 5 4 3 2 1LANE

F AB CD E

GH IJ KL

MN OP QR


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11. Assume that swimmers are ranked, by time, as A, B, C, D, E...... c. Seed 15 swimmers in Preliminary heats, in a 6 lane pool

6 5 4 3 2 1LANE

F

A

B

C

D

E

G

H

I

J

K

L

M

N

O


6 5 4 3 2 1LANE

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d. Seed 24 swimmers in Preliminary heats, in a 6 lane pool

S

F

A

B

C

D

E

G

H

I

J

K

L

M

N

O

P

Q

R

V WX UT


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e. Seed 10 swimmers in Time Finals, in a 8 lane pool

8 6 5 4 3 27 1LANE

F AB CD E G

HI J


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11. Assume that swimmers are ranked, by time, as A. B. C. D. E......

f. Seed 10 swimmers in Preliminary heats, in a 8 lane pool

8 6 5 4 3 27 1LANE

F

A

B

C

D

EG

H

I

J


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12. The minimum number of swimmers that should be assigned to swim in a heat in a six lane pool is:

a. Twob. Threec. No minimum limitd. Four


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Thank you

Approved by Ontario Swimming Officials Association Board

1 Clerk of Course & Marshal August 2014 © Copyright 2013-2017 Ontario Swimming Officials...

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Transcript of 1 Clerk of Course & Marshal August 2014 © Copyright 2013-2017 Ontario Swimming Officials...