1 CENSUS 2011 Presentation Standing Committee on Finance 25 August 2010.
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Transcript of 1 CENSUS 2011 Presentation Standing Committee on Finance 25 August 2010.
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CENSUS 2011
Presentation
Standing Committee on Finance
25 August 2010
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Outline of the Presentation
Importance of the census Insights into SA Census taking Mandate for 2011 Census Data collected Organisation Milestones Concerns Conclusions
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Importance of Conducting the Census
This momentous endeavour generates diverse: Demographic and socio-economic information
that enhance policy decision-making. It also gives insight into performance in
relation to the implementation of government policies and programmes
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Previous Censuses Undercount Census 1996 : 10% Undercount Census 2001 : 17% Possible contributors:
Inconclusive planning and lack of capacity Failed advocacy and publicity campaigns Incomplete and accurate address list Payment of field staff - timing Untargeted recruitment of staff Inefficient and ineffective training of staff Inadequate fieldwork organization Inadequate quality assurance and monitoring processes Hard-to-count groups – no clear strategies
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What will make a successful census 2011
Lessons learnt during the two censuses and community survey forming the base for planning
Successful program testing across all processes Proper planning and management of processes Proper process monitoring and evaluation Well thought out partnership programs Simplified census processes (Keep all processes simple) Streamlined decision-making process within the project
and organization
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Census 2011 Mandate
To plan and manage the design, collection, processing and dissemination of an accurate census 2011 within the stakeholders definition with the aim of: Enumerating all persons within the country without
omissions or duplicationProvide universal and relevant data that meets the
country’s and international needs
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To ensure proper coordinated and integrated planning
To conduct a comprehensive advocacy and publicity exercise in support of all census processes
To conduct a compressive testing of all processes
To produce comprehensive and relevant data items, questionnaire and census products
Meeting our mandate
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To conduct verification and validation of all demarcated
EAs and also perform listing of all dwellings in the country
To enumerate each and every person in the country
without omission and duplication
To accurately convert information from the questionnaires
into electronic data and produce primary tables
Disseminate census data and products (in partnership)
Meeting our mandate Cont
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Benefit of data collected Provide the base and platform for:
Measurement for evidence-based decision making
Rational planning both at provincial and municipal level Monitoring and evaluation of projects across
municipalities Municipal budget allocation Poverty measurement and comparability across
municipalities Resource allocation for implementation of programmes Tool for bench-marking changes within the province
and municipalities over time (20 years now) Census 1996, 2001 and 2007 Community survey
collected similar data
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Kind of data to be collected
Population distribution within each province
Housing type in urban and non-urban areas
Distribution of households
Type of water source, distance traveled, access to water
Toilet facilities
Type of energy/fuel source, access to energy
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Kind of data to be collected - Cont
Income distribution Migration within the province Refuse removal - % of households having access to
refuse removal Telephones lines within the province Disability type and distribution
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Management and advisory Committees
The Project nerve center Day to day monitoring and evaluation of project plans
and activities /Tracks progress on a daily basis
Technical committee Technical advisory arm of the project
Census Steering committees• To advise the project on matters relating to technical,
operational in nature
National advisory committee Advises the Statistician-General on strategic issues
related to the project
Provincial and District Steering committees Same roles as the national steering committee
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Fundamental Improvements
Project governance structure in place Been able to conduct tests on most of the processes Conducted pilot and on time Introducing a wider advocacy and publicity program from
national to grassroots level using the partnership approach with the stakeholders
Questionnaire more user-friendly to both the field workers and respondents
Strategies with regard to the reduction of undercount identified and documented
Involvement of all the stakeholders on all the census processes
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Fundamental Improvements Cont
Aiming at providing Data that has minimal imputations
Data that has minimal adjustments
Data that truly represents the country’s dynamics
Data timeously
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Where are we now?
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Milestones to respond to the mandate
All plans concluded - September 2008
All tests done before pilot - September 2009
Pilot data collection - October 2009
Pilot data processing - July 2010
PES study results - End August
Dress Rehearsal - April 2010 – March 2011
Listing for main census - October 2011
Data collection main - October 2011
Main data processing - December 2012
Final results - March 2013?
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Planning Overall Census strategy in place Component strategies in place Operational plans in place Budget compiled The Census governance model in place The project plan in place though under rigorous tests Various Census committees and composition agreed
upon The Project nerve center – In operation Technical team – In operation Census Steering committees Census Advisory committees Provincial and regional advisory committees
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Integrated field ops. The Fieldwork integrated methodology agreed upon
Targeted publicity, listing, data collection by a single and same person per EA
The Integrated methodology documented
Tested during the mini-test and pilot
Strategies with regard to the reduction of undercount identified and documented
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Integrated field ops. Geographical support
Demarcation of EA’s in progress though at a very slow pace
Map referencing of DU’s/ tested in GP
Validation of EA’s (Office-based) in progress
Methodology for EA verification in progress
68% place name demarcation; 49% EA demarcation. Aim is to
have complete demarcation by January 2010
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Integrated field ops.
Publicity
The strategy as regards publicity and advocacy agreed upon and documented
Use of targeted publicity by fieldworkers at EA level
Wider advocacy through partnership structures across the country and various committees
Wider publicity through print and electronic media
Partnerships with State institutions, private sector & Public
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Integrated field ops. Enumeration
The time it takes to do the entire field work monitored
Revised ratio’s of different levels of supervision
1 FWC: 5 supervisor 1 Supervisor: 4 Enumerators Reduced administrative burden Improved supervisory time; focus on quality Conducted various tests (mini-tests) Independent QA by M&E
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Data Processing and Analysis
Data processing solution agreed upon: Mini test processed on time Pilot processed with some delay Design and layout of questionnaire Finalisation of processing strategy
Analysis unit formed within the Census Capacity being built in this regard
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PES
Refinement of methodology
Capacity building
Timing of PES field work
Specifications for automated and manual
matching
Sample for dress rehearsal ready
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Operational Bench Mark
Dissemination
The thinking and key areas of collaboration in place Workshops/Exhibits at various conferences or shows Presentations Installation of Community Profiles, targeting particularly
all three levels of government Training sessions on Stats SA products StatsOnline (Stats SA’s website) Special requests for 2011 Census data Meetings Annual User Satisfaction Survey
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Challenges to date
Additional space requirements (Temporary)
Recruitment at EA level (still being tested)
Consolidating the 1st level of supervisionEA creationBudget (2011/12)
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Things to be tested Effectiveness of publicity programme
Participation of various stakeholders Delivery of material
Segregation of duties for different management levels (National, Provincial and District)
Quality assurance methodologies and procedures Progress reporting PES methodology Recruitment, appointment, administration, payment,
termination and reconciliation (RAAPTR)
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Conclusions • Organisation on track to undertake Census
• Continuous testing of systems and institutional arrangements
• Finance challenges are being addressed with National Treasury
• Ongoing research on methodologies for PES, monitoring and quality assurance, publicity research, geography and other evaluation measures.