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CDBG Roles and Responsibilities

For Local Officials

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UGLG Roles and Responsibilities24 CFR 570.486

• Management and Oversight

– UGLG, through elected officials, is legally, financially, contractually and programmatically responsible for CDBG project

– UGLG is responsible to the State and the Federal government even if they have a contract administrator or a sub-recipient relationship

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UGLG Roles and Responsibilities

• Citations

References to applicable regulations and statutes which govern the implementation of CDBG projects

Section 106(d)(6) of HCDA; 24 CFR 58

• Local elected official/clerk/town manager, the UGLG legal counsel and grant administrator - which of these has the responsibility for compliance and implementation of each requirement referenced in the citation?

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UGLG Roles and Responsibilities

• Day to Day Administrative Management

– UGLG should designate a grant administrator to represent their needs and interests on a day to day basis

– Grant Administrator should implement terms of the Grant Agreement, coordinate and direct all grant activities including overseeing contracts with third parties involved in the CDBG project

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UGLG Roles and Responsibilities

• Day to Day Administrative Management

– Grant Administrator should report on a regular basis to the UGLG about project progress, monitor project budget and promptly alert proper authorities when problems arise

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UGLG Roles and Responsibilities

• Financial Management– Proper accounting of funds– Accurate identification of project costs and cash

balances– Proper internal controls

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UGLG Roles and Responsibilities

• Compliance– CDBG Program subject to a number of federal

laws, directives and regulations

– Certain compliance elements require personnel designations

Environmental Review Officer Labor Standards Officer Contract Compliance Officer

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UGLG Roles and Responsibilities

• Project Files

– Establish a system for CDBG files to ensure that they are complete, accurate and open for public review and inspection where applicable

– Maintain files for period of time after closeout as required by applicable laws and regulations

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UGLG Roles and Responsibilities

• Statement of Assurances and Certifications

– Read and understand these documents and what must be done to implement them

– Examples include Affirmatively Further Fair Housing, Drug free workplace, etc.

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UGLG Roles and Responsibilities

• Grant Agreement Contractually binding Document cannot be changed without State

approval UGLG promise of what it intends to deliver

• Sub-recipient Agreements