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Before your AGM Begins!

Meeting Preparation for the Board members

Be Prepared: Meet in advance as a group to assess the Agenda and formulate answers to possible questions (the Treasurer and the Auditor should pay particular attention to this point).

Be familiar with the Standing Orders (see notes below)

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Before your AGM Begins!: Set the scene (the right location)

Pick an appropriate venue: A successful AGM separates the social and business aspect of meetings (see notes below).

Appropriate seating: All seating should be arranged to allow a clear view of the top table and the board members (nobody to hide behind pillars!).

Board of Directors and Supervisory Committee at the top table: Any person who will address the meeting should be seated at the top of the room.

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Welcome to the XXXXXXXXXX XXXX Credit Union AGM

Type date and Location here

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Type over this text to add names hereType over this text to add names here

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AGM Agenda1. Ascertainment that a quorum

is present;

2. Adoption of standing orders;

3. Reading and approval of the minutes of the last annual general meeting and of any intervening special general meeting;

4. Report of directors;

5. Report of the treasurer and consideration of accounts;

6. Report of the auditor;

7. Declaration of dividend and rebate of interest (if any);

8. Report of the credit committee;

9. Report of the supervisory committee;

10. Report of credit control committee;

11. Report of membership committee or membership officer;

12. Report of planning and development committee;

13. Report of education committee;

14. Report of any sub-committee;

15. Report of the nominating committee;

16. Appointment of tellers;

17. Election of auditor;

18. Election of directors;

19. Election of supervisors;

20. Any other business;

21. Announcement of election results;

22. Adjournment or close of meeting.

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CREDIT UNION INVOCATION

Lord, make me an instrument of Thy peaceWhere there is hatred, let me sow love;where there is injury, pardon;where there is doubt, faith;where there is despair, hope;where there is darkness, light;and where there is sadness, joy.O Divine Master, grant that I maynot so much seek to be consoled as to console;to be understood as to understand;to be loved as to love;for it is in giving that we receive,it is in pardoning that we are pardoned,and it is in dying that we are born to eternal life.

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First 2 Items on the Agenda

1. Ascertainment that a quorum is present.

2. Adoption of Standing Orders.

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3. The Minutes of the Last AGMread by (add name here), Secretary

The Secretary must read the minutes in full at the AGM.

Note: Any highlights or points placed here are not a replacement for the reading of the minutes.

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4. Report of the Board of Directors

You may choose to place highlights or headings here.

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5. Treasurer’s Report presented by (name)

Report of the treasurer, consideration of accounts and approval of treasurer’s honorarium

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6. Auditor’s Report

Prepared by XXX XXXXXX, senior partner, Snatchit, Grabitt & Runn & Co.

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INCOME 200X 200Y

Interest on Members Loans

Other Interest Receivable & Similar Schedule 1

Net Interest Income

Other Income Schedule 2

Total Income

EXPENDITURE

Salaries

Other Management Expenses Schedule 3

Depreciation

Provision for Bad & Doubtful Debts

Bad Debts Recovered

Provision for Taxation

Total Expenditure

6. Auditor’s Report: Income & Expenditure Account 30 September 200X page 1

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200X 200Y

Total Expenditure

ADD

Undistributed surplus 01 October 200Y

Dividend Over-provided for last year

LESS

Transfer to General Reserve

Proposed Dividend

Proposed Loan Interest Rebate

Undistributed Surplus 30 September 200X

6. Auditor’s Report: Income & Expenditure Account 30 September 200X page 2

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ASSETS 200X 200Y

Cash and Balances at Bank

Deposits and Investments

Loans to Members

Less: Provision for Bad & Doubtful Debts

Tangible Fixed Assets

Prepayments and Accrued Income

Total Assets

LIABILITIES

Bank Overdraft

Proposed Dividend

Proposed Loan Interest Rebate

Other Liabilities, Creditors, Accruals & Charges

MEMBER RESOURCES

Member Shares

General Reserve

Other Reserves

TOTAL LIABILITIES

6. Auditor’s Report: Balance Sheet 30 September 200X page 1

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ASSETS 200X 200Y

Cash and Balances at Bank

Deposits and Investments

Loans to Members

Less: Provision for Bad & Doubtful Debts

Tangible Fixed Assets

Prepayments and Accrued Income

Total Assets

LIABILITIES

Bank Overdraft

Proposed Dividend

Proposed Loan Interest Rebate

Other Liabilities, Creditors, Accruals & Charges

MEMBER RESOURCES

Member Shares

General Reserve

Other Reserves

TOTAL LIABILITIES

6. Auditor’s Report: Balance Sheet 30 September 200X page 2

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200X 200Y

Opening Cash & Investments

RECEIPTS

Member Shares

Members Loans Repaid

Members Loan Received

Investment Interest Earned

Bad Debts Recovered

Other Receipts

(Increase)/Decrease in Prepayments

TOTAL

6. Auditor’s Report: Cash Flow Statement page 1

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200X 200Y

DISBURSEMENTS

Members Shares Withdrawn

Members Loans Granted

Dividends Paid

Loan Interest Rebate Paid

Operating Expenses

Fixed Assets Purchased

Other Disbursements

(Increase)/Decrease in Other Liabilities

Accruals and Charges

TOTAL

Closing Cash and Investments

6. Auditor’s Report: Cash Flow Statement page 2

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200X 200Y

Institutions/Banks

TOTAL

6. Auditor’s Report: Deposits and Investments

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6. Auditor’s Report Highlights

Bullet points go here

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7. Declaration of Dividend & Rebate of Interest

The Dividend for this year

is X.XX%

The Rebate of Interest for

this year is X.XX%

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8. Report of the Credit Committee

Highlights

Names of the members of the Credit Committee go here

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9. Report of the Supervisory Committee

Highlights/summary here

Names of the members of the Supervisory Committee go here

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10. Report of the Credit Control Committee

Highlights

Names of the members of the Credit Control Committee go here

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11. Report of the Membership Committee

Highlights

Names of the members of the Membership Committee go here

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12. Report of the Planning & Development Committee

Highlights

Names of the members of the P & D Committee go here

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13. Report of the Education Committee

Highlights

Names of the members of the Education Committee go here

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14. Report of the XXX Sub-Committee

Highlights

Names of the members of the XXX Sub-Committee go here

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15. Report of the Nominating Committee

Highlights

Names of the members of the Nominating Committee go here

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Optional extra slide

Amendments to Standard Rules arising from BDM

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Elections16. Appointment of Tellers

17. Election of Auditor (List the name(s) of the candidate(s) here)

18. Election to fill vacancies on the Board (List the names of the candidates here)

19. Election to fill vacancies on the Supervisory Committee (List the names of the candidates here)

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20. Any Other Business

List items here

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21. Announcement of Election Results

The Auditor

Election to fill vacancies on the Supervisory Committee

Election to fill vacancies on the Board of Directors

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22. Adjournment or close of the meeting

Thank you for your participation and support.

We look forward to another successful year of service in our community.

Good Evening