1. Agenda Environmental Updates Progress on 2014 High Priorities: Energy/Water Consumption (5 min...
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Transcript of 1. Agenda Environmental Updates Progress on 2014 High Priorities: Energy/Water Consumption (5 min...
2
Agenda
Environmental Updates Progress on 2014 High Priorities:
Energy/Water Consumption (5 min – Charles) Natural Resources (5 min – Gainer) Regulated Waste (5 min – Proctor) Water Quality (5 min – Van Dyke)
Today’s Task: Annual Review of Environmental Aspect Categories Proposed Ranking of Priorities for FY 2015 Next Steps Discussion/Questions
3
News From EnvironmentalChange to Facility Multimedia Environmental Audit Process (CP-
8530) - findings (LF 342) will be issued to OUMs (or designee) to allow: Transparency of issues Designation to appropriate personnel for corrective actionManagement of systemic issues
LaRC received two Blue Marble Awards from HQsEMS Management Review conducted at Center Leadership
Council on August 11th – No actions resultedEnergy and Environmental Functional Review (HQ Audit)
scheduled for December 2014 Energy and Water ProgramTechnical Environmental Requirements Environmental Management System
4
Environmental CategoriesAir Emissions Natural ResourcesCultural Resources Remediation/ RestorationFleet Management Solid Waste (Non-hazardous) Energy/Water Consumption Sustainable Acquisition Environmental Impacts Review Sustainable Facilities Fuels, Oil and Lubricants Toxic SubstancesHazardous Materials Water QualityRegulated Waste
FY 2014 High Environmental Priorities
5
Energy and Water Conservation
This priority is being addressed by the Energy Efficiency Team
Objective: Reduce energy in Goal Subject facilities by 3% annually and water consumption by 2% annually as required by National Energy Conservation Policy Act and Executive Orders 13423 and 13514
Point of Contact: Bobby Charles
Energy and Water Conservation
6
Not Yet Meeting Goal Meeting Goal
Goal Subject Facilities Energy Use Intensity Reduction Water Use Intensity Reduction
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
0%
5%
10%
15%
20%
25%
30%
35%
9.7%
9.9%
8.1%9.8% 9.3%
13.3%16.0%
22.0%
Goal Actual
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
0%
5%
10%
15%
20%
25%
30%
1.0%
15.8%
15.3%
18.7%
24.3%
18.0%
Goal Actual
Energy and Water Conservation2014 Targets
7
Target Deadline Status Comments
1. Complete $1.47M Energy Efficiency Upgrade Project for HVAC Replacements in B1195/1225/1244 and Retro-commissioning of 11 buildings
6/30/2014 Complete
2. Complete Steam Metering Design 3/31/2014 Complete
3. Develop a process/tool to more quickly identify water consumption anomalies
6/30/2014 Complete
Energy and Water Conservation2014 Targets
8
Target Deadline Status Comments
4. Solicit, prioritize, and implement small energy projects identified by Facility Coordinators and Facility Environmental Coordinators
9/30/2014 In Progress
Call for projects completed March 14. 35 projects submitted. All but 2 projects completed, those remaining are in progress.
5. Initiate a program to incorporate energy management data into GIS
9/30/2014 Complete
Program initiated with GIS - development will continue thru 2015
6. Continue participation in Agency-wide computer power management program development
9/30/2014 Complete
7. Develop “shutdown” setting for Center-wide building HVAC control
3/31/2014 Complete
Energy and Water Conservation Program Update
9
Center-wide Energy Competition – held in February 2014; winners recognized in News@LaRC article, at Earth Day Energy and Water Booth, and with new competition signs
FY14 CECR Energy Efficiency Improvements Project $1.65M (reduced from $3.03M) Retro-commissioning of 16 buildings, Lighting retrofit in Building 1195 – CMOE task in progress
Retro-commissioning of 4 buildings for 15 x 15 sustainable buildings mandate – CMOE task in progress
FY 14 CECR Utility Metering Project – Design complete to install 43 steam meters. Evaluating proposal for installation from CMOE with intent to award task by end of September
COD Energy Account – Spent $200K on service contracts, small energy efficiency projects, and other energy related expenditures
Completed 36 facility energy audits
10
Natural ResourcesObjective: Expand and improve LaRC’s natural resource management program
Point of Contact: Mary Gainer
Natural Resources2014 Targets
11
Target Deadline Status Comments
1. Finalize and begin implementing Integrated Natural Resource Management Plan (INRMP)
6/30/2014 Complete
2. Develop 2-year tree planting plan/map 6/30/2014
Complete3. Submit proposed 2-year tree planting plan/map to Master Planning, VITAL, and COD
9/30/2014 Complete
Natural Resources Program Update
12
Begun mitigation to compensate for tree removal, which will fund tree replacements
Challenge remains on large landscaping projects to plant/maintain healthy trees, shrubs
Secured $5k in funding for tree plantings for late September- October
LaRC is starting to partner more with LAFB which has a well established NR program. Looking to partner on deer, turkey and fox management issues.
13
Regulated WasteObjective: Improve awareness of and conformity with LaRC Waste Management policies
Point of Contact: Mason Proctor
Regulated Waste2014 Targets
14
Target Deadline Status Comments
1. Develop survey for FECs to anonymously submit concerns/issues relating to program/duties
3/31/2014 In Progress
Drafted questions, but survey not conducted this year.
2. Revise LaRC Specifications to include Environmental documents in required submittals
3/31/2014 Complete
3. Revise SAA Weekly Inspection Checklist to include Universal Waste requirements
12/1/2013 Complete
4. Explore including FEC and waste management responsibilities in Performance Plans
9/30/2014 Complete
Working w. OHCM on correspondence for both FECs and Supervisors on responsibilities and performance measures.
Regulated Waste Program Update
15
Integrated NEPA and COD Design ReviewsImproved consistency w. providing guidance and getting
feedback from PM’s and project teams in waste related requirements
Various Procurement Mechanisms - CMOE (Jacobs), Army Corps of Engineers, GSA, LaRC Procurement
Lack of contractor awareness of LaRC requirements increases risk to Center
Requires increased oversight and inspections from LaRC
16
Water QualityObjective: Improve water quality and reduce quantity of water discharged from Center
Point of Contact: Peter Van Dyke
Water Quality2014 Targets
17
Target Deadline Status Comments
1. Update MS4 Program Plan to address new permit requirements, stormwater regulations, and the Chesapeake Bay TMDL.
9/30/2014 Complete
2. Provide presentation to upper management on upcoming requirements and discuss future budgeting options
9/30/2014 Complete
Developing Chesapeake Bay TMDL Action Plan to determine funding needs.
3. Complete annual rainfall vs. sanitary outflow analysis 9/30/2014
Complete
Water Quality Update
18
Tree Box Filter Task – Utilizing SII funding, SPEEB is executing $180k in tree box filter installations. These are micro-bioretention systems for roadways and parking areas. Approx. 6 units should be installed. http://www.filterra.com/media-2009/filterra.html
Water Quality Update
19
Pilot trial for permanent catch basin sediment filter.
One was purchased and installed to capture sediment in gravel road area as pilot.
Water Quality Update
20
Expansion of riparian buffers through plantings and “no mow” areas.
Buffers provide host of environmental benefits such as reducing stormwater runoff, increasing infiltration rates, protecting shorelines, increasing habitats, etc.
21
Annual EMS Environmental Review Process
Assess Environmental
Aspects
Identify High Environmental
Priorities
Set Objectives Targets for
Upcoming Year
Complete Objectives and Target During Year
Cycle Repeats on Fiscal
Year Basis
22
Environmental Planning ProcessIdentification of High Environmental Priorities and Goals for FY2015Environmental personnel have gone through the process of
identifying, categorizing, and ranking LaRC’s environmental priorities, based on NPR 8553.1B process:
.
3. Group and Assign Aspect
Categories
5. Determine Impact
Severity Score
8. Set Objectives, Targets, and Programs
7. Determine Overall Risk
Ranking
6. Determine Risk
Probability Score
4. Categorize Environmental
Impacts
2. Identify Environmental Aspects and
Impacts
1. List Activities,
Products, and Services
We have “taken a stab” at identifying what we think are the highest priorities, but now we need your input!
23
Environmental CategoriesAir Emissions Natural ResourcesCultural Resources Remediation/ RestorationFleet Management Solid Waste (Non-hazardous) Energy/Water Consumption Sustainable Acquisition Environmental Impacts Review Sustainable Facilities Fuels, Oil and Lubricants Toxic SubstancesHazardous Materials Water QualityRegulated Waste
Per NPR 8553.1, each Center is required to analyze and rank the above in terms of potential impact or benefit to determine which are HIGH ENVIRONMENTAL PRIORITIES.
Environmental Planning ProcessIdentification of High Environmental Priorities
24
• Safety• Natural and Cultural Resources• Legal and Regulatory Implications • Performance • Reputation & Stakeholder Relationship• Cost• Schedule
Environmental Planning ProcessIdentification of High Environmental Priorities
Each Environmental Category is assessed based on potential impacts or benefit, including:
Also consider effectiveness of existing management controls
25
Assessment of PrioritiesNext slides we will provide overviews of environmental
categories, including: Details of Environmental category as per NPR 8553.1Comparison with priority ranking from FY 2013 and 2014Comments and metrics, if available
High Priorities:Receive attention from Center managementReported to HQRequire quantifiable targets for improvement during
upcoming yearProposed High Priorities for FY 2014:
Energy/Water Conservation Regulated WasteWater Quality
Intent is to promote
discussion as we go along
26
Assessment of PrioritiesCategory: Air EmissionsIncluding:
• Stationary and point sources• Mobile sources• Ozone depleting substances• Fugitive emissions• Greenhouse gases
FY 2013 FY 2014 FY 2015 Comments
Low Low LowEffective management controls in place. Greenhouse gas reductions addressed
through energy conservation.
Environmental Priority Assessment
Assessment of PrioritiesCategory: Cultural Resources
27
Including:• Archaeological resources • Historic resources
FY 2013 FY 2014 FY 2015 Comments
Medium Medium Medium
Demolitions pose challenges on records/artifact management;
challenge finding staff to identify/organize; storage issues. PA
provides effective controls.
Environmental Priority Assessment
Assessment of PrioritiesCategory: Fleet Management
28
Including: • Alternative fuel vehicles• Fleet size and use
reduction
Environmental Priority Assessment
FY 2013 FY 2014 FY 2015 Comments
Low Low Medium
Reduced vehicle fleet. Exceeding EO goal to reduce fuel use. Challenge meeting EO goal to increase non-petroleum fuel use, AFVs, hybrids
29
Assessment of PrioritiesCategory: Energy/Water Consumption
Including: • Reduction in energy use• Reduction in water use• Use of renewable energy
FY 2013 FY 2014 FY 2015 Comments
High High HighNot meeting EO energy reduction goal.
Management attention to energy consumption, costs, and opportunities for improvement. Continue w. LEED facilities.
Environmental Priority Assessment
30
Assessment of PrioritiesCategory: Energy/Water Consumption Meeting goal to reduce water consumption by 2%
annually as required by Executive Order
31
Assessment of PrioritiesCategory: Energy/Water Consumption
Not currently meeting EO requirement to reduce energy in goal-subject facilities by 3% annually
Meeting long-term goal dependent on future projects/ investment Agency-wide priority
Assessment of PrioritiesCategory: Environmental Impacts Review
32
Including: • Project planning• National Environmental
Policy Act • Mitigation and
Monitoring
FY 2013 FY 2014 FY 2015 Comments
Medium Medium Medium
Successful use of electronic LF 461 submittal and review process; environmental standards and specifications updated. Work w. various
Procurement mechanisms to implement.
Environmental Priority Assessment
FY 09 FY 10 FY 11 FY 12 FY 13 FY 140
20
40
60
80
100
120
140
160
LF 461 Submittals
To Date
33
Assessment of PrioritiesCategory: Fuel, Oils, and Lubricants Including:
• Container storage• Storage tanks• Transformers• Hydraulic systems• Spill prevention, control and
countermeasures
FY 2013 FY 2014 FY 2015 Comments
Medium Medium Medium Tank management and spill prevention efforts continue to improve.
Environmental Priority Assessment
34
Assessment of PrioritiesCategory: Hazardous Materials
Including: • Acquisition, storage and use of
hazardous materials• Emergency planning and
response• Community right-to-know
FY 2013 FY 2014 FY 2015 Comments
High Medium Medium
EPCRA reporting is well managed. Concerns with inventory control, and
CMTS inventory integrity, management of shelf-life.
Environmental Priority Assessment
35
Assessment of PrioritiesCategory: Regulated Waste
Including: Collection, storage, off-site shipment, recycling, disposal of
• Hazardous waste• Medical waste • Energetic waste• State regulated industrial or chemically
contaminated wastes• Universal and special waste
FY 2013 FY 2014 FY 2015 Comments
High High High
Hazardous Waste continues to be most common finding at facilities and
construction/project sites. Violations can result in significant fines.
Environmental Priority Assessment
36
Assessment of PrioritiesCategory: Regulated Waste
Health and safety concernsNon-compliance with
regulations could lead to enforcement action (civil & criminal penalties)
Reoccurring internal issues include:Mislabeling of hazardous
waste containers Failure to keep waste
containers closedFailure to comply with
universal waste requirements
FY09 FY10 FY11 FY12 FY13 FY140
10
20
30
40
50
60
23
3430
16
48
16
Waste Findings- Facility Audits
*NOTE: Recording of audit findings was revised in 2014 due to changes in audit process. Observations
now grouped into finding categories (e.g. Waste Management). Direct comparisons with previous
years would be misleading.
*
37
Assessment of PrioritiesCategory: Regulated Waste
Serious hazardous waste violation identified in May at Building 648 Project
Paint-related hazardous waste disposed in trash dumpster. Failure to follow approved Waste Management Plan.
Self-disclosure to the Department of Environmental Quality
Specialists required to sort, categorize, dispose of waste properly
38
Assessment of PrioritiesCategory: Natural resourcesIncluding:
• Land use and resources• Wetlands and floodplains• Threatened and endangered species• Wildlife• Ecosystems• Oceans and coastal zones
FY 2013 FY 2014 FY 2015 Comments
Medium High MediumNatural resources management program
formalized and gaining visibility. INRMP and Tree Plan implemented.
Environmental Priority Assessment
39
Assessment of PrioritiesCategory: Remediation/RestorationIncluding:
• Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) sites
• Resource Conservation and Recovery Act sites
• Tank sites
FY 2013 FY 2014 FY 2015 Comments
Medium Medium Medium
LaRC is on NPL. EPA supports LaRC on plan to de-list from NPL. Effective program in place. Construction/ demolition project managers have awareness of program
requirements.
Environmental Priority Assessment
Assessment of PrioritiesCategory: Solid waste (non-hazardous)
40
Including: • General trash• Construction waste• Solid waste landfills• Waste prevention and
recycling
FY 2013 FY 2014 FY 2015 Comments
Medium Medium Medium
Diversion rate is high (95% in FY13 due to waste-to-energy steam plant); meeting EO
goals; low regulatory/legal risk. Opportunities to increase recycling.
Environmental Priority Assessment
41
Assessment of PrioritiesCategory: Sustainable acquisition
• Affirmative procurement/ Green purchasing (energy/water efficient products, biobased, etc.)
• Electronics stewardship
FY 2013 FY 2014 FY 2015 Comments
Medium Medium MediumRequirements included in contracts, NF
1707 required for purchases. Opportunities for improvement, but low regulatory risk
Environmental Priority Assessment
2006 2007 2008 2009 2010 2011 2012 201350%
55%
60%
65%
70%
75%
80%
85%
76%74% 75%
77%
68% 67%
81% 82%
Compliance – Annual Data Call
Note – Beginning in 2012 data call does not include P-card purchases (only contracts and large PRs (above micro-purchase threshold)) – per HQ policy.
42
Assessment of PrioritiesCategory: Sustainable facilities
Including: • High-performance and
sustainable buildings • Encroachment
FY 2013 FY 2014 FY 2015 Comments
Medium Medium Medium
Sustainability incorporated in ViTAL planning and new construction. Standards and specifications include sustainable principles. Key personnel trained in LEED & Green Engineering. Meeting
Federal requirement for LEED Silver new construction. Sustainability efforts balanced with
cost constraints.
Environmental Priority Assessment
43
Assessment of PrioritiesCategory: Toxic substances
Including: • Asbestos• Lead products (including paint)• Mercury• Polychlorinated biphenyls• Pesticides/herbicides• Radioactive materials
FY 2013 FY 2014 FY 2015 Comments
Medium Medium Medium High legal/regulatory scrutiny, but management controls are effective.
Environmental Priority Assessment
Assessment of PrioritiesCategory: Water quality
44
Including: • Drinking water• Groundwater• Storm water• Erosion & Sediment Control• Sanitary or domestic wastewater• Industrial wastewater
FY 2013 FY 2014 FY 2015 Comments
High High High
Rapidly changing regulatory environment; new Virginia stormwater regulations, TMDLs,
new permitting requirements, EISA requirements, and climate change impacts. Intense construction and demo activities. Compliance with new regs may require
infrastructure and maintenance investment.
Environmental Priority Assessment
45
Next stepsSeptember 2014: FY14 High Priorities FinalizedOctober 2014: Draft Objectives/Targets Developed, Email
Submittal to Committee for CommentNovember 2014: Objectives/Targets Finalized, Begin
ImplementationDecember 2014: EEFR (HQ Audit)January 2015: Next EMC Meeting
At any time, please feel free to contact Kristen Poultney or Andrea Finley regarding the EMC or any other environmental issue/topic.
Thank You! Your participation is appreciated.
QUESTIONS? DISCUSSION?