1. Admission of New Vessels 2. Management Manuals 3. 4 ...
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Agenda 1. Admission of New Vessels 2. Management Manuals 3. Data Placement of the New Vessel 4. Feedback and Warnings MEMBER OF
Transcript of 1. Admission of New Vessels 2. Management Manuals 3. 4 ...
Agenda
1. Admission of New Vessels
2. Management Manuals
3. Data Placement of the New Vessel
4. Feedback and Warnings
MEMBER OF
TEK Management Corp.
You Sail, We Manage MEMBER OF
Admission of New Vessels
Application + Minimum Documents
Application Review
Inform the Applicant
Payment of Management Fees
Inform General Manager
Issuance of Manuals, Checklists & Forms
Approval by RO Data Entry of the Vessel
Sending of Manuals/Forms +
Familiarization
Monitoring of the Vessel, Notifications to the Client, Internal Audits and
Inspections
Quotation +
Agreement
The processes vary depending on the Safety Management Manual, National Legislation, Agreements
with the Company or Special Regulations.
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Admission of New Vessels
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We use SIRE System in order to collect the documents that must be submitted for the application to Management.
Review which of those requirements does not apply, regarding the Type and Flag of Vessel.
Management Manuals
Printing & Sending
Approval By RO Last
Issuance & Review
First Review
First issuance
ISSUANCE OF MANAGEMENT
MANUALS
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First Issuance
• Edition of Originals. • First Printing.
Last Issuance
• Second Printing. • Review before approval.
Approval by RO
• Sealed and Stamped • Proceed with last printing.
Feedback from Vessel/Owner
Management Manuals
• Review of the manuals by RO.
The processes will vary according to the corresponding RO
• Fill the requirements for a determined RO. • Fill the Requisition if necessary. • Provide the Virtual Copy to the RO in order to be approved.
Phase 1 Phase 2 Phase 3
Issuance of Approval
Letter
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Management Manuals
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Copy of the Company
Copy of the Vessel
Once approved, 2 copies must be printed.
The manuals must be complemented by their respective forms and supplements.
One package must be prepared in order to be sent to the vessel.
Management Manuals
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COMPANY PROCEDURES
• Guidelines for the Company to implement SMS. • Company Policies and Procedures for
maintenances.
SAFETY PROCEDURES
• Guidelines to implement SMS onboard. • Way to include Crew on SMS verification
onboard.
CHECKLISTS & FORMS
• Monitoring of activities onboard. • Record onboard and in the office.
Management Manuals
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All the manuals, including SMM, are sectioned and bookmarked in order to navigate easily.
Click on the Bookmark to go to desired section.
Management Manuals
MEMBER OF
All the manuals, including SMM, are sectioned and bookmarked in order to navigate easily.
Click on the Bookmark to go to desired section.
Management Manuals
MEMBER OF All the manuals, including SMM, are sectioned and bookmarked in order to navigate easily.
Click on the Bookmark to go to desired section.
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Management Manuals
Other Manuals issued by the Company:
Garbage Management Manual Plan
Volatile Organic Compounds
SOLAS Training Manual
Ballast Water Management Plan
Ship Security Plan
SOPEP / SMPEP & many others
All the manuals are bookmarked to navigate easily.
Data Placement of the New Vessel
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Manuals
• Manuals have to be saved in Auditable Binders. • Properly sectioned and named.
Vessel Documents
• Saved according to SIRE. • Duly placed in Auditable Binders
Monitoring Forms
• Including Letters, Advisory Notes and other Admin Forms. • Checklists and Forms from SMM.
Virtual Documents
• Manuals + Vessel Docs + Monitoring Forms saved virtually. • Clear scanned copies have to be available.
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Data Placement of the New Vessel
Prepare Auditable Binders.
Prepare adhesive and insertable labels.
Save carefully each manual in their corresponding Binder.
Manuals to be properly sectioned and named.
Auditable Binders preferable Black or Blue
Data Placement of the New Vessel
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Data Placement of the New Vessel
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Data Placement of the New Vessel
Prepare Auditable Binders.
Prepare adhesive and insertable labels.
Save the documents, properly, according to SIRE
Continuously updating.
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Data Placement of the New Vessel
Management Forms are the necessary and important documentation used in the relationship between vessel and Company.
Forms must be kept in Auditable Files in both the vessel and the company.
Forms shall be filed as indicated in section “Checklists and Forms” from SMM.
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Data Placement of the New Vessel
Monitoring Forms have been divided in the next categories:
Administration. Accounting. System. Navigation. Operations. Personnel. Purchasing. Technical. Safety. ISPS. Emergency. Office.
According to time, forms are classified as:
Occasionally. Monthly Yearly
Forms are grouped according to their classification and based on the time they have to be filled.
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Data Placement of the New Vessel
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Data Placement of the New Vessel
Form Code
Revision
Frequency
Logo & Title
Reference
Forms must be sent to Head Office as a proof of Good Performance of SMS.
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Data Placement of the New Vessel
All notices to the vessel and owners have to be filled in Administrative files.
Advisory Notes. Ship Particulars. Letters. Transmittals. SAT’s. Inspection Reports. Quotations & Invoices.
Warnings and Advices are issued as Advisory Notes.
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Data Placement of the New Vessel
All the documentation has to be saved, also, virtually in order to be edited and updated.
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Data Placement of the New Vessel
The Good Order is imperative in the Saving of Documents
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Data Placement of the New Vessel
LSP & LSA saved according to the
provisions of SIRE
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Feedbacks and Warnings
Warnings are prepared with the purpose of advising the vessel in order to avoid unnecessary detentions, claims or any other situation that would endanger the vessel.
Appropriate Feedbacks are procured in order to help the owner, vessel, Company and the Superintendents stay updated and in good order, all the shipboard operations.
Good Monitoring
Polite Warnings
Appropriate Feedbacks
Proper and Good
Management
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Feedbacks and Warnings
Excel - Control of Certificates is used to provide information about the expiration dates of the certificates required by SIRE (Vessel Documents).
The input data is date of issue, dates of inspections (where applicable), windows and expiration dates.
3 months bofore
expiration Green Color
2 months before
expiration Yellow Color
1 month before
expiration or
Expired
Red Color
Feedbacks and Warnings
Feedbacks and Warnings
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Feedbacks and Warnings
Warnings are published by Advisory Notes.
As an appropriate knowledge of Advisory Notes, they have to be signed and stamped (if applicable) as a proof of acceptance in order to take into account all Corrective Actions.
Advisory Notes are also issued to notify any change in Management Manual, National/International New Regulations, information about Inspection Windows or Circulars.
Advisory Notes
Corrective Actions
Safety on Shipboard Operations
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Feedbacks and Warnings
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TEK Management Corp.
Phone: +507 397-3671 Fax : +507 397-3671 EXT 11
General Manager: Capt. Michelle Mendoza G. Operations Department: Eng. Bustavino González D. [email protected] [email protected] Designated Person: Lic. Katherine Calderón C. [email protected] Superintendent: [email protected]
