1 Accounts Payable, Accounts Receivable and Fund Balance with Treasury Weekly Status Review February...

1

Accounts Payable,

Accounts Receivable and

Fund Balance with Treasury

Weekly Status Review

February 25, 2009

National Aeronautics and Space Administration

Agenda Slide

• Status of Critical Contact Center Systems

• Customer Contact Center Metrics

• Status of Critical IT Systems

• Invoice Workload - Daily Document Imaging Volumes

• AP Daily Performance Metrics

• AP-AR Outstanding Issues

• FbwT Daily Reconciliation Status

• FBwT Outstanding Issues

• Internal Controls

• Audit Activity

• Weekly-Status of ORR Action Items - NSSC

• Weekly-Status of ORR Action Items - Dryden, Marshall, SSC

• Weekly-Upcoming Events

• Feedback

2

3All times Central

Status of Critical Contact Center Systems

Telephone System is operationalCalled 1-877-NSSC123, listen to recording and menu

and connect to an agent.Daily at 7:00 a.m.

Remedy Help Desk is operationalLogged in and checked the Console, Flashboards and

Bulletin Board.Daily at 7:00 a.m.

Centergy Server is up Checked Quickcom and the Reader Board. Daily at 7:00 a.m.

Centergy Manager is operational Logged in. Daily at 7:00 a.m.

Voicemail – After Hours Messages – cleared

Checked voice message light to confirm messages have been read and deleted.

Daily at 7:00 a.m.

Emergency After Hours Requests entered into Remedy

Checked Remedy to confirm any after hours inquiries have been input.

Daily at 7:00 a.m.

After Hours Telephone messaging system is operational

Called 1-877-NSSC123 after hours recording. Verify option 1 rolls to voice mail and option 2 rolls to after hours on-call Manager.

Daily at 7:00 p.m.

Quality and Accuracy of InformationRandomly selected live calls and email responses

reviewed.Daily

Time to Answer Reviewed time to answer Centergy and Report. Daily

4

Customer Contact Center Metrics Calls by Inquiry

Cumulative Total

Reporting Period Total Routed to Level 1 Routed to Level 2 Routed to Level 3 Open

Resolved/Closed Aging

Number of Contacts 11100 244Number Tickets Opened 11100 244 72 162 10 75 169 127AP 9586 209 114

AWMS 441 17 13 4 2 15 4IPAC 41 4 4 3 1 4

Employee Inquiry 1903 29 4 25 14 15 17Vendor Inquiry 6128 131 49 82 36 95 68

Vendor Change 55 3 3 1 2 1Cost 22

Workflow 341099 74 6 6 5 1 13

Other 888 19 4 15 5 14 7AR 814 24 10

IPAC 72 4 4 1 3 2Customer Inquiry 198 1 1 1 1

Billing Inquiry 135 9 1 8 2 7 3Collection Inquiry 196 5 1 4 1 4 2

Check Claim 1 1Check Policy Questions/Issues 1 1 1 1

Customer Change 2Cost 2

Other 207 4 3 1 1 3 1FBWT 348 11 3

AP Inquiry 4AR Inquiry 3

Payroll Inquiry 16Grants Inquiry 10Other Inquiry 315 11 2 9 3 8 3

System Support Calls 352 0 0AWMS 336

Pay.govaCART 15

SAP Workaround (IAW) 1Kofax-IR

CIDT

Customer Inquiries- Calls by Inquiry Type - 2/17/09 - 2/20/09

5

Customer Contact Center Metrics

Aging Help Desk Tickets

0

10

20

30

40

50

60

70

80

90

100

>1 <=5 >6 <=15 >16 <=30 >30 >60

82

29

2 1

8

2

0

3

0

00

AP AR FBWT Other

6

Status of Critical IT Systems

SYSTEM STATUS DOWNTIME UPTIME COMMENTS

AWMS GREENGREEN

IAW GREENGREEN

ACaRT GREENGREEN

KOFAX-IR GREENGREEN

PCC GREENGREEN

PAY.GOV GREENGREEN

CIDT GREENGREEN

REMEDY GREENGREEN

SAP GREENGREEN

S-FTP GREENGREEN

TechDoc GREENGREEN

Workload - AP Document Imaging Volumes(All Input Sources - Mail, Fax, Email, FTP)

9

Performance Metrics for Key Indicators February 1 – 20, 2009

Notes:

(3) Data includes interest payments paid via FI invoices.(4) Utility penalties are reflected as interest.

(1) Green ≥ 98%, Yellow < 98% and ≥ 97%, Red < 97%(2) Green ≤ $200, Yellow > $200 and ≤ $300, Red > $300

Note: The interest payment data is based on when the payments have confirmed with Treasury (clearing date). Because of the time lag between the payment run date and getting the confirmed transactions from Treasury, these two areas will not equal until month-end.

Center# of

Payments Total $ Amount# of Interest Payments

Total Interest Amount

% On Time

Interest per $1M

ARC 321 32,513,502.03 7 2,057.40 98% $ 63 DFRC 145 8,802,259.20 3 187.22 98% $ 21 GRC 569 28,359,406.93 1 284.75 100% $ 10

GSFC 1118 137,589,942.83 35 1,894.13 97% $ 14 HQ 380 28,113,597.38 13 495.36 97% $ 18 JSC 574 256,354,145.83 37 16,764.17 94% $ 65 KSC 324 65,327,502.48 8 1,502.25 98% $ 23 LaRC 893 32,335,554.37 18 2,635.99 98% $ 82 MSFC 381 135,303,533.10 19 9,722.18 95% $ 72 NSSC 52 4,101,912.88 1 106.36 98% $ 26 SSC 119 23,813,549.34 4 1,669.50 97% $ 70

Grand Total 4,876 $ 752,614,906.37 146 $ 37,319.31 97% $ 50

10

Performance Metrics for Interest February 1 – 20, 2009

INTEREST REASON CODES1A NSSC Technician Delay 11 Delay in Receipt of Cost1B NSSC Systems Delay (AWMS/Tech Doc) 12 Late Receipt of Invoice

2 Late receipt of PO/Contract 13 Late Approvals4 Late Goods Receipt 14 Funds Not Available5 Other (Requires Explanation) 15 Treasury Delays7 SAP/Software Related 16 PO/Correct Requires Corrections8 CMM/Software Related 18 Failure to Notify of Improper Invoice9 Calculation Error 19 Other Delays Within Paying Office

10 Misdirected Invoice 20 Technician Delay (Center)

Note: This interest payment data is based on when the payments are put on a proposal (payment run date).

Reason Codes

Total # of Interest Payments

Total $ Amount of Interest Payments

% of Total Count

% of Total Dollar Amount

1A 26 6,019.28$ 14% 11%1B 3 237.92$ 2% 0%4 3 190.38$ 2% 0%5 7 2,735.60$ 4% 5%7 1 4.26$ 4% 0%

11 5 1,814.77$ 3% 0%12 34 25,001.75$ 18% 46%13 63 12,771.95$ 34% 23%14 39 1,512.83$ 21% 3%16 2 185.94$ 1% 0%20 1 3,973.02$ 1% 7%

Total 184 54,447.70$ 100% 100%

11

ARC Interest Breakdown February 1 – 20, 2009

INTEREST REASON CODES INTEREST REASON CODES

1A

1B

2

4

5

7

8

9

10

11

12

13

14

15

16

18

19

20

Other Delays Within Paying Office

Technician Delay (Center)

Funds Not Available

Treasury Delays

PO/Correct Requires Corrections

Failure to Notify of Improper Invoice

Misdirected Invoice

Delay in Receipt of Cost

Late Receipt of Invoice

Late Approvals

Other (Requires Explanation)

SAP/Software Related

CMM/Software Related

Calculation Error

NSSC Technician Delay

NSSC Systems Delay (AWMS/Tech Doc)

Late receipt of PO/Contract

Late Goods Receipt


Center Dates Total Payments Amounts Reason Code

ARC2-Feb 1 53.80$ 12

2-Feb Total 53.80$ 5-Feb 1 32.62$ 01A5-Feb 1 23.11$ 01A5-Feb 1 149.18$ 55-Feb 1 957.98$ 13

5-Feb Total 1,162.89$ 11-Feb 1 338.60$ 13

11-Feb Total 338.60$ 17-Feb 1 502.11$ 13

17-Feb Total 502.11$ Unconfirmed 19-Feb 1 6.84$ 13Unconfirmed 19-Feb 1 1,841.09$ 13

19-Feb Total 1,847.93$ Unconfirmed 20-Feb 1 51.98$ 13

20-Feb Total 51.98$

12

DFRC Interest Breakdown February 1 – 20, 2009


1A

1B

2

4

5

7

8

9

10

11

12

13

14

15

16

18

19

20



Funds Not Available

Treasury Delays



Misdirected Invoice



Late Approvals




Calculation Error




Late Goods Receipt



DFRC2-Feb 1 83.93$ 1-A

83.93$ 3-Feb 1 55.86$ 1-A

55.86$ 5-Feb 1 47.43$ 1-A

47.43$ Grand Total 3 187.22$

13

GRC Interest Breakdown February 1 – 20, 2009


1A

1B

2

4

5

7

8

9

10

11

12

13

14

15

16

18

19

20



Funds Not Available

Treasury Delays



Misdirected Invoice



Late Approvals




Calculation Error




Late Goods Receipt



GRC6-Feb 1 284.75$ 12

6-Feb Total 284.75$ Grand Total 1 284.75$

14

GSFC Interest Breakdown February 1 – 20, 2009


1A

1B

2

4

5

7

8

9

10

11

12

13

14

15

16

18

19

20



Funds Not Available

Treasury Delays



Misdirected Invoice



Late Approvals




Calculation Error




Late Goods Receipt


GSFC2-Feb 1 49.48$ 142-Feb 1 28.09$ 132-Feb 1 19.03$ 142-Feb 1 1.58$ 142-Feb 1 1.44$ 142-Feb 1 1.29$ 142-Feb 1 1.20$ 14

2-Feb Total 102.11$ 3-Feb 1 595.82$ 113-Feb 1 29.98$ 1a

3-Feb Total 625.80$ 4-Feb 1 5.72$ 14

4-Feb Total 5.72$ 5-Feb 1 88.88$ 145-Feb 1 55.25$ 145-Feb 1 4.42$ 145-Feb 1 3.94$ 145-Feb 1 1.13$ 145-Feb 1 1.13$ 145-Feb 1 1.03$ 145-Feb 1 1.03$ 145-Feb 1 5.59$ 145-Feb 1 3.34$ 145-Feb 1 3.24$ 135-Feb 1 2.11$ 13

5-Feb Total 171.09$ 6-Feb 1 706.04$ 1a

6-Feb Total 706.04$


GSFC Interest Breakdown (Continued) February 1 – 20, 2009


1A

1B

2

4

5

7

8

9

10

11

12

13

14

15

16

18

19

20



Funds Not Available

Treasury Delays



Misdirected Invoice



Late Approvals




Calculation Error




Late Goods Receipt


9-Feb 1 18.18$ 119-Feb Total 18.18$

11-Feb 1 6.70$ 1411-Feb 1 4.53$ 14

11-Feb Total 11.23$ 12-Feb 1 109.10$ 1112-Feb 1 19.50$ 01a

12-Feb Total 128.60$ 17-Feb 1 4.53$ 1417-Feb 1 70.54$ 1417-Feb 1 17.29$ 1417-Feb 1 16.69$ 1417-Feb 1 10.15$ 14

17-Feb Total 119.20$ unconfirmed 18-Feb 1 185.00$ 13

18-Feb Total 185.00$ 19-Feb 1 4.15$ 1419-Feb 1 2.01$ 14

19-Feb Total 6.16$ unconfirmed 20-Feb 1 55.31$ 01bunconfirmed 20-Feb 1 23.44$ 14unconfirmed 20-Feb 1 1.87$ 1aunconfirmed 20-Feb 1 15.44$ 01aunconfirmed 20-Feb 1 1.74$ 01aunconfirmed 20-Feb 1 397.81$ 13

20-Feb Total 495.61$

HQ Interest Breakdown February 1 – 20, 2009


1A

1B

2

4

5

7

8

9

10

11

12

13

14

15

16

18

19

20



Funds Not Available

Treasury Delays



Misdirected Invoice



Late Approvals




Calculation Error




Late Goods Receipt



HQ10-Feb 1 39.39$ 1a10-Feb 1 2.65$ 1a

10-Feb Total 42.04$ 11-Feb 1 81.03$ 13

11-Feb Total 81.03$ 12-Feb 1 3.24$ 1312-Feb 1 1.62$ 13

12-Feb Total 4.86$ 13-Feb 1 95.40$ 1313-Feb 1 3.24$ 1413-Feb 1 1.13$ 1313-Feb 1 1.04$ 1313-Feb 1 153.27$ 1313-Feb 1 47.94$ 1313-Feb 1 12.57$ 13

13-Feb Total 314.59$ 17-Feb 1 52.84$ 13

17-Feb Total 52.84$ unconfirmed 18-Feb 1 145.86$ 13unconfirmed 18-Feb 1 56.27$ 13unconfirmed 18-Feb 1 16.40$ 13unconfirmed 18-Feb 1 6.62$ 13


17

JSC Interest Breakdown February 1 – 20, 2009


1A

1B

2

4

5

7

8

9

10

11

12

13

14

15

16

18

19

20



Funds Not Available

Treasury Delays



Misdirected Invoice



Late Approvals




Calculation Error




Late Goods Receipt



JSC2-Feb 1 860.43$ 122-Feb 1 358.08$ 122-Feb 1 244.63$ 122-Feb 1 378.02$ 122-Feb 1 19.15$ 122-Feb 1 2,353.57$ 12

2-Feb Total 4,213.88$ 3-Feb 1 2.81$ 123-Feb 1 2.28$ 13

3-Feb Total 5.09$ 5-Feb 1 20.44$ 145-Feb 1 3.87$ 145-Feb 1 4.50$ 125-Feb 1 36.91$ 14

5-Feb Total 65.72$ 6-Feb 1 4.83$ 13

6-Feb Total 4.83$ 10-Feb 1 2,383.32$ 1210-Feb 1 615.23$ 1210-Feb 1 997.58$ 1110-Feb 1 3,015.86$ 1210-Feb 1 320.49$ 1210-Feb 1 154.87$ 1410-Feb 1 4.40$ 14

10-Feb Total 7,491.75$ 11-Feb 1 10.46$ 12

JSC Interest Breakdown (Continued) February 1 – 20, 2009


1A

1B

2

4

5

7

8

9

10

11

12

13

14

15

16

18

19

20



Funds Not Available

Treasury Delays



Misdirected Invoice



Late Approvals




Calculation Error




Late Goods Receipt


11-Feb 1 10.46$ 1211-Feb Total 10.46$

12-Feb 1 4,400.52$ 1212-Feb 1 379.94$ 1212-Feb 1 5.55$ 1212-Feb 1 50.85$ 1212-Feb 1 8.47$ 1212-Feb 1 5.40$ 1212-Feb 1 13.06$ 1212-Feb 1 5.52$ 1212-Feb 1 1.43$ 1212-Feb 1 15.14$ 1312-Feb 1 8.11$ 13

12-Feb Total 4,893.99$ 13-Feb 1 7.36$ 12

13-Feb Total 7.36$ 17-Feb 1 15.60$ 1217-Feb 1 28.53$ 01A17-Feb 1 1.07$ 12

17-Feb Total 45.20$ unconfirmed 18-Feb 1 34.78$ 4

18-Feb 1 25.89$ 1318-Feb Total 60.67$

unconfirmed 19-Feb 1 3.13$ 16unconfirmed 19-Feb 1 6.57$ 12unconfirmed 19-Feb 1 1,467.98$ 12unconfirmed 19-Feb 1 29.75$ 01Aunconfirmed 19-Feb 1 1,093.79$ 12

19-Feb Total 2,601.22$

19

KSC Interest Breakdown February 1 – 20, 2009


1A

1B

2

4

5

7

8

9

10

11

12

13

14

15

16

18

19

20



Funds Not Available

Treasury Delays



Misdirected Invoice



Late Approvals




Calculation Error




Late Goods Receipt



KSC2-Feb 1 275.01$ 1A2-Feb 1 10.87$ 4

2-Feb Total 285.88$ 4-Feb 1 902.51$ 5

4-Feb Total 902.51$ 11-Feb 1 31.47$ 1411-Feb 1 116.44$ 12

11-Feb Total 147.91$ 13-Feb 1 129.54$ 1-B

13-Feb Total 129.54$ 17-Feb 1 10.66$ 13

17-Feb Total 10.66$ unconfirmed 19-Feb 1 115.93$ 13unconfirmed 19-Feb 1 6.46$ 13

19-Feb 1 24.34$ 1219-Feb 1 1.41$ 12


20

LaRC Interest Breakdown February 1 – 20, 2009


1A

1B

2

4

5

7

8

9

10

11

12

13

14

15

16

18

19

20



Funds Not Available

Treasury Delays



Misdirected Invoice



Late Approvals




Calculation Error




Late Goods Receipt



LaRC2-Feb 1 4.96$ 142-Feb 1 374.35$ 132-Feb 1 112.86$ 132-Feb 1 1,812.68$ 132-Feb 1 10.16$ 132-Feb 1 1.57$ 132-Feb 1 1.57$ 132-Feb 1 1.11$ 13

2-Feb Total 2,319.26$ 5-Feb-09 1 79.76$ 135-Feb-09 1 34.69$ 13

5-Feb Total 114.45$ 6-Feb 1 34.87$ 136-Feb 1 98.46$ 13

6-Feb Total 133.33$ 10-Feb 1 3.15$ 5

10-Feb Total 3.15$ 11-Feb-09 1 1.69$ 1411-Feb-09 1 43.12$ 13

11-Feb Total 44.81$ 12-Feb-09 1 6.53$ 1a12-Feb-09 1 4.26$ 7

12-Feb Total 10.79$ 17-Feb-09 1 10.20$ 14

17-Feb Total 10.20$ unconfirmed 18-Feb 1 53.07$ 1Bunconfirmed 18-Feb 1 779.42$ 1A

18-Feb Total 832.49$ unconfirmed 19-Feb 1 83.61$ 13unconfirmed 19-Feb 1 18.57$ 13unconfirmed 19-Feb 1 28.43$ 13unconfirmed 19-Feb 1 40.42$ 13


21

MSFC Interest Breakdown February 1 – 20, 2009


1A

1B

2

4

5

7

8

9

10

11

12

13

14

15

16

18

19

20



Funds Not Available

Treasury Delays



Misdirected Invoice



Late Approvals




Calculation Error




Late Goods Receipt



MFSC2-Feb 1 2.32 5

1 25.74 131 118.03 51 59.09 131 94.09 111 42.99 131 54.78 13

397.043-Feb 1 44.85 1-A

44.855-Feb 1 1,549.61 5

1 3,973.02 205,522.63

9-Feb 1 18.82 139-Feb 1 3.27 139-Feb 1 3.04 139-Feb 1 10.80 59-Feb 1 2,632.03 13

2,667.9610-Feb 1 738.78 14

738.7812-Feb 1 71.62 1-A

71.6217-Feb 1 182.81 16

182.81unconfirmed 18-Feb 1 147.81 13unconfirmed 18-Feb 1 64.11 1-A

211.9219-Feb 1 96.49 14

96.49unconfirmed 20-Feb 1 226.35 1-Aunconfirmed 20-Feb 1 6,491.35 12unconfirmed 20-Feb 1 55.23 13unconfirmed 20-Feb 1 144.73 4

6,917.66

NSSC Interest Breakdown February 1 – 20, 2009

22


1A

1B

2

4

5

7

8

9

10

11

12

13

14

15

16

18

19

20



Funds Not Available

Treasury Delays



Misdirected Invoice



Late Approvals




Calculation Error




Late Goods Receipt


NSSC12-Feb 1 106.36$ 13



23

SSC Interest Breakdown February 1 – 20, 2009


1A

1B

2

4

5

7

8

9

10

11

12

13

14

15

16

18

19

20



Funds Not Available

Treasury Delays



Misdirected Invoice



Late Approvals




Calculation Error




Late Goods Receipt



SSC3-Feb 1 2.32$ 01A

3-Feb Total 2.32$ 4-Feb 1 24.18$ 134-Feb 1 331.90$ 134-Feb 1 1,311.10$ 13

4-Feb Total 1,667.18$

Grand Total 4 1,669.50$

24

Discounts Performance Metrics February 1 – 20, 2009

Center# of Discounts

Taken$ Amt. of Discounts

Taken# of Discounts

Lost$ Amt. of

Discounts LostARC 3 $ 219.45 0 $ - DFRC 2 $ 1,367.63 2 $ 137.96 GRC 1 $ 100.77 1 $ 24.35 GSFC 1 $ 2,660.90 3 $ 3,381.13 HQ 1 $ 6.36 0 $ - JSC 10 $ 8,369.94 10 $ 8,203.05 KSC 8 $ 1,117.00 0 $ - LARC 0 $ - 1 $ 30.78 MSFC 3 $ 88.54 5 $ 310.97 NSSC 0 -$ 0 $ - SSC 5 $ 3,486.78 3 $ 343.09

Grand Total 34 $ 17,417.37 25 $ 12,431.33

25

Transition Status of FI Invoicesas of February 20, 2009

Center Vendor Center NSSC

DFRC 43 DFRC 74 31 105 1 7 3 7 87 105MSFC 0 MSFC 66 162 228 2 0 39 48 139 228SSC 0 SSC 2 0 2 0 0 0 0 2 2Total 43 Total 142 193 335 3 7 42 55 228 335


ARC 0 ARC 6 113 119 19 0 0 9 91 119GRC 6 GRC 29 3 32 0 0 3 0 29 32KSC 31 KSC 57 197 254 18 30 18 9 179 254LARC 18 LARC 0 95 95 9 0 8 3 83 103

Total 55 Total 92 408 500 46 30 29 21 382 508


JSC 20 JSC 109 183 292 6 0 5 45 236 292HQ HQ 891 11 902 0 4 0 16 706 726GSFC GSFC 15 477 492 45 0 0 98 349 492

Total 20 Total 1015 671 1686 51 4 5 159 1291 1510

Totals a/o 02/20/2009

Note:1. Estimated workload less than anticipated.2. This does not include the 29 FI invoices that were processed by MSFC and paid by NSSC after Go-Live on September 1, 2008.3. CBA payments have been on time.4. No issues with FI invoices.

PaidRejected

Wave 2# of FI IPAC's Wave 2

# of FI Inv. Rec'd from

Total

Parked awaiting Action

Posted PaidRejected

Processed Total

Processed Total

Wave I# of FI IPAC's Wave I


Total


Posted

Wave 3# of FI IPAC's Wave 3


PaidProcessed

TotalTotal


Rejected Posted

26

Current Status of Invoicesas of February 20, 2009

Total # of Unpaid

Invoices Total $ of Unpaid

Invoices # Parked

# Awaiting Payment (Posted)

Potential Issues

ARC 316 34,859,245.34 185 131 29DFRC 139 8,049,374.34 45 94 1GRC 567 28,459,612.94 249 318 14GSFC 883 150,593,392.60 512 371 130HQ 585 39,042,185.37 334 251 70JSC 324 179,593,014.62 163 161 21KSC 273 48,769,219.34 98 175 11LaRC 700 34,600,942.01 385 315 20MSFC 413 135,748,018.01 204 209 35SSC 66 8,586,638.78 44 22 2Grand Total 4,266 668,301,643.35$ 2,219 2,047 333

Note: Total invoices excludes IPAC(s) and Reversals.

Payment due date for overdue invoices is based on the invoice receipt date.

Parked invoices includes invoices that are awaiting VIP or VPP action, out for cost/funding, 103/105 input, and approval.

Parked invoices include invoices routed through AWMT and SAP Workflow.

27

Look AheadFebruary 23 – March 1, 2009

Total # of Unpaid

Invoices Total $ of Unpaid

Invoices # Parked

# Awaiting Payment (Posted)

ARC 27 2,413,601.48 13 14DFRC 4 656,136.49 3 1GRC 42 2,098,588.00 9 33GSFC 80 30,186,241.57 38 42HQ 42 2,447,988.82 16 26JSC 36 33,744,710.77 12 24KSC 23 11,154,174.16 16 7LaRC 51 1,354,100.09 35 16MSFC 77 31,034,653.96 19 58SSC 3 347,015.19 1 2Grand Total 385 115,437,210.53$ 162 223

Note: Total invoices excludes IPAC(s) and Reversals. Parked invoices includes invoices that are awaiting VIP or VPP action, out for cost/funding, 103/105 input, and approval.

28

Accounts Payable

Outstanding Issues

29

Accounts Receivable

Outstanding Issues

Outstanding Issues Center POC Open Req. Due Date CompleteSR# 149030 – NEED TO CHECK SOD IMPACTS FOR PAYROLL VS AP VS AR

Status: Impact AssessmentSR# 162912 – CMP, FIDO, AND TROR REPORTINGStatus: Impact AssessmentSR# 164898 – DEVELOP A REPORT TO TRACKING SLI

Status: Impact Assessment

All Teri Green 01/12/09 02/12/09

All Teri Green 08/05/08 08/28/08

All Teri Green 02/03/09 04/15/09

Daily Reconciliation StatusARC FBWT/FMS 224 Reconciliation Aging

Document Date Item Reason Balance

September 2008

9/25/2008 1500039475 PY 03 correction of canceling funds - pending center correction 3,254.77

9/25/2008 1500045313 PY 03 correction of canceling funds - pending center correction 158.00

9/25/2008 1500039476 PY 03 correction of canceling funds - pending center correction (2,510.77)

9/27/2008 See recon PY 03 correction of canceling funds - pending center correction 12,141.22

9/29/2008 1500050392 PY 03 correction of canceling funds - pending center correction 1,014.28

9/29/2008 1500050395 PY 03 correction of canceling funds - pending center correction 858.21

Total September 2008 SOD 14,915.71

December 2008

12/8/2008 206525 OMP/FBI pending center approval (91.50)

Total December 2008 SOD (91.50)

January 2009

1/28/2009 206624Pending NSSC A/P processing ( Rejection of December IPAC 3403248 that partially cleared November IPAC 206495 ) (97.00)

1/28/2009 206625 Pending NSSC A/P posting (28.25)

01/07/2009 3003458 Pending center A/R posting 800,000.00

01/05/2009 203989 Pending cost action by center (219.00)

Total January 2009 SOD 799,655.75

February 2009

2/19/2009 69411044 (59,989.88)

2/19/2009 34085640 Pending cost action by center (24,932.37)



2/19/2009 34085640 Pending cost action by center (24,932.37)

2/19/2009 69411045 (19,342.95)

2/19/2009 69411049 (18,764.57)

2/19/2009 69411051 (15,721.47)

2/19/2009 69411047 (9,372.87)

2/19/2009 69411048 (5,569.29)

2/19/2009 69411046 (5,423.97)

2/18/2009 206657 (8,957.25)

2/18/2009 2720204 Pending cost action by center 134.00

2/16/2009 209950 Pending cost action by center (34.00)

2/13/2009 3403274 Ext TDY Taxes Pending NSSC PR posting 3,448.24

2/13/2009 3403276 Ext TDY Taxes Pending NSSC PR posting 4,479.14

2/12/2009 082A1P1I Pending center cost action (106,450.70)

2/12/2009 082A1OQA Pending cost action by center (6,306.68)

2/12/2009 082A1OUX Pending cost action by center (189.20)

2/12/2009 N0105513 Pending AR action 1,445.63

2/12/2009 773R2589 Advance pending center posting 622,500.00



2/11/2009 10955016 Advance pending center posting 6,452.00

2/5/2009 207438 Pending center funding (2,986.00)

2/5/2009 206640 Pending center back up (367.25)

2/5/2009 208112 Pending center information (302.00)

2/5/2009 207146 Pending center funding (34.00)



2/3/2009 3403269 Advance pending center posting (50,000.00)

2/3/2009 3403270 Advance pending center posting (17,000.00)

2/2/2009 10954770 Pending center A/R posting 380.00

2/4/2009 Labor adjustments 0.12

2/17/2009 1500011439 1,571.25

2/18/2009 1500013040 PCS Taxes 5,214.28

2/9/2009 90206018 DIT (89.00)




2/12/2009 625018 Advance pending center posting 271.05












Total February 2009 SOD1,885,079.70

Daily Reconciliation StatusDFRC FBWT/FMS 224 Reconciliation Aging


June 2008

June 2008 90601751rejection of March - Feb IPAC Cor. - DFRC to correct originally 318.69 - postings to rejection in September 1,036.27

Total June 2008 SOD 1,036.27

July 2008

July 2008 785E0634

FI to be processed by DFRC -- Will clear with Jan 224 submission - per 1/15/09 telecon discussion with Vicki, however SAPdocument #1500009099 does not reference IPAC 785E0634 (539.00)

July 2008 785E0635FI to be processed by DFRC - orig. ($2,833.00) entered in SAP with wrong sign - doubled (2,833.00)

July 2008 10950287 GSA to be processed by DFRC (313.26)

July 2008 M0758813 Overposting of April IPAC M0758813 -DFRC to correct 164.40

Total July 2008 SOD (3,520.86)

August 2008

August 2008 849C6650Overposting of May IPAC 849C6650 -DFRC to correct - original amount $64472.59 -FI to be processed by DFRC (IPACs posted with wrong sign) (672.38)

Total August 2008 SOD (672.38)

September 2008

9/5/08 M0760176 FI pending Cost action by Center (30.64)

9/8/08 849D3300 DLA Businses Systems (566.86)

9/10/08 785G2897 Pending Cost action by Center 60.00

9/11/08 773N9074 Reversals pending corrections (118.92)

9/18/081500041151, 1500045651 YC006 8/31/2006 & 11/14/2005 by user id DF 002563 & DF001881 (1,113.88)

9/25/2008 1500045278 24MM303640 (doc date 9/28/2007) (963.00)

Total September 2008 SOD (2,733.30)



October 2008

10/20/08 785I2457 Pending receipt of goods by Center (20,646.00)

10/10/08 849D6030 Pending Cost action by Center & goods receipt (13,662.56)

10/07/08 M0760489 Pending goods receipt (75.80)

Total October2008 SOD (34,384.36)

November 2008

11/7/2008 785I5863 Pending cost & as per center waiting on a corrected bill (33,991.00)

11/7/2008 849D7636 Fedmil (19,207.26)

11/6/2008 M0760782 Pending cost and goods receipt; Fedmil (1,300.30)

Total November 2008 SOD (54,498.56)

December 2008

12/11/2008 849D9340 Fedmil (2,673.30)

Total December 2008 SOD (2,673.30)

January 2009

1/6/2009 785K2683 Pending center cost action (7,484.00)

1/8/2009 1400000734 Maria Elena Chavon Travel ( Reversal for 1400025276) 391.29

Total January 2009 SOD (7,092.71)



February 2009

2/2/2009 849E2101 Reversal of TREASDOC#90601829 (60.59)

2/2/2009 849E2102 Reversal of TREASDOC#90601830 308.81

2/4/2009 785L2579 Fedmil (2,967.00)

2/4/2009 2719934 Items Received; Awaiting Center Cost Action (153.86)

2/5/2009 5200355 Pending Cost Action by the Center 4,207.04

2/5/2009 M0761621 Fedmil (43.46)

2/12/2009 849E3161 Awaiting Bill Information for Processing by the NSSC (35,935.42)

2/12/2009 220-9-002 Returned Check 20,450.00

2/17/2009 220-9-003 Returned Check 13,000.00

2/19/2009 2720291 Pending Cost Action by the Center (41,053.00)

2/19/2009 785M1031 Pending NSSC AP Processing (2,751.07)


2/19/2009 785M1032 Pending NSSC AP Processing (318.53)

2/19/2009 785M1106 Pending NSSC AP Processing 4.65





2/18/2009 785L9863 Pending Cost Action by the Center (12,455.42)






February 2009 (Cont.)


2/18/2009 M0761773 Pending NSSC AP Processing (212.00)


2/18/2009 785L9865 Pending Cost Action by the Center (1,083.08)

2/18/2009 2720242 Pending Cost Action by the Center (667.57)

2/18/2009 90601843 Pending NSSC AP Processing (318.69)



2/18/2009 90601841 Pending NSSC AP Processing 313.26

2/18/2009 300016 Pending NSSC AR Processing 4,500.00

2/19/2009 300017 Pending NSSC AR Processing 1,030.36



2/17/2009 2720186 Pending Cost Action by the Center 3,594.80

PCS Taxes 2/18/2009 1,311.51

Total February 2009 SOD (445,819.93)

GRC FBWT/FMS 224 Reconciliation Aging

Daily Reconciliation Status


January 2009

1/9/2009 11804846 DOI; Pending NSSC AR processing (6,572.97)


February 2009

2/2/2009 10954745 Personal property; pending center processing 208.00


2/2/2009 10954766 Personal property; pending center processing 1,105.60





2/13/2009 785L8832 Sent to DI 2/18/09; routed for full cost (10,044.08)


2/18/2009 11245497 Recycling; pending NSSC AP processing 1,193.85

2/17/2009 600046 Pending NSSC AR processing 162.01

2/18/2009 1500011498 Document reversal; pending NSSC AR correction 207.76

Total February 2009 SOD 11,221.14

Daily Reconciliation StatusGSFC FBWT/FMS 224 Reconciliation Aging


May 2008

5/15/2008SAP 1500009734 Reclearing SR repost 1300112418 prior month 234,382.31

Total May 2008 SOD 234,382.31

June 2008

6/30/2008SAP 1500009877 1500009306 rec NNG06CA42C correct date, posted 2/10/2009 (180,150.00)

6/17/2008SAP 1500009732 Reclearing SR repost 1300125983 prior month (0.60)

Total June 2008 SOD (180,150.60)

July 2008

7/15/2008SAP 1500009733 Reclearing SR repost (74.74)

Total July 2008 SOD (74.74)

August 2008

August 2008SAP doc 1300163420 1300163420 rev for 1300023236 treasnasa 05368 11/18/2005 0002615600044 GS023422 (1,950.90)

Total August 2008 SOD (1,950.90)

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging


September 2008

Sept 2008 Researching (7,890.50)

Sept 2008 1300184203 1300184203 NS00027 (travel) (7,238.04)

Sept 2008 1300190478 1300190478 by GS 39075 157.12

Sept 2008

1600011058 1600011059 1600011060 Correction of cancelled fund from May 2008 by GSFC (150.00)

Labor XB variance GSFC Labor accountant to fix (Balance is from pay period 18 2008 0.01


October 2008

October 2008

DEP # 101313

Pay.gov related to SR158066 for cancelled funds, need OCFO approval to collect to misc receipts 106.19

October 2008 DEP # 4 Deposit belongs to HQ 50.00

October 2008 Dep 109002 SAP reversal 1700034301 276.75

October 2008 Bank of America correction variance SR 157202 15,146.77

Total October 2008 SOD 15,579.71

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging


November 2008

11/20/2008 Z6244218 TRAC IPAC (3,867.35)

11/19/2009 1500012293 Jan 2009 SOD correction 1,405.32

11/17/2008 N0103135 Pending funding (1,289.56)

11/17/2008 082A1II1 Partial Posting reversed anticipating rejecting IPAC, working with center to process (17,777.08)

11/6/2008 082A1HAR Partially cleared; 533 Needs Cost (3,109.76)

10/24/2007 1400000356 Post coll to FI DOC SR14179 YEA SAP 1400000356 (23,547.70)

10/24/2007 1400000358 REF ADV SO14179 SAP 1400000358 (18,752.30)

2/5/2007 1500006176 SAP #1500006176 SR158078 Orig 5600677603 Re-entry by GS052476 (2,078.20)

2/5/2007 1500006178 SAP #1500006178 SR158078 Orig 5600677613 Re-entry by GS052476 (9.99)

4/25/2007 1500006180 SAP #1500006180 SR158078 Orig 5600719632 Re-entry by GS052476 (1,785.00)

5/24/2007 1300015915 SAP #1300015915 rev for 1300096750 TREASNASA 07316 Rpouliot (1,413,383.30)

2/14/2007 1300020500 SAP #1300020500 rev for 1300049304 TREASNASA 07852 Rpouliot (1,027,557.14)



9/23/2008 1300012706 SAP 1300012706 rev by GS010991 1300188065 TREASNASA 08470 (271,400.56)

8/19/2008 1300012703 SAP 1300012703 rev by GS010991 for 1300164418 TREASNASA 08410 (410,534.89)

6/25/2008 Numerous SR157202 by GSFC (3,979,751.04)

6/17/2008 1300012705 SAP 1300012705 rev by GS0109911300125983 TREASNASA 08633 (388,624.47)

5/14/2008 1300012704 SAP 1300012704 rev by GS010991 1300112415 TREASNASA 08749 (386,383.25)

Numerous

Re-entry BANKCARD TRX 1010.5100 entered 11/7/08 GS052476 (11,861.78)

NumerousRe-entry BANKCARD TRX 1010.6100 entered 11/7/08 3,745,236.71

NumerousRe-entry Bankcard Trx 1010.5100 entered 11/25/08 GS052476 (97,950.68)

NumerousRe-entry Bankcard Trx 1010.6100 entered 11/25/08 GS052476 1,806,705.68

NumerousRe-entry Bankcard Trx 1010.5100 entered 11/26/08 GS052476 (30,670.87)

NumerousRe-entry Bankcard Trx 1010.6100 entered 11/26/08 GS052476 2,220,265.24

11/06/08 to 11/21/08 Blank Fund 1500002783 1500002785 1300015915 1500006415 GS052476 GS010991 (0.03)




December 2008

12/16/2008 N0103923 Partially cleared Pending funding (899.10)

12/9/2008Pay period 25 2008 Payroll T2008 Doc Type XB pp25=.06 & pp26- .72 (0.78)

7/30/2008 1500006796Reversal doc by center GS007122 This .25 is the balance from the July SOD for collection that transitioned to NSSC in August 0.25

12/29/2008 81224013 DITS Unconfirmed From Previous Day SR 162048 (3,366.82)


January 2009

1/26/2009 1500004236 ITS foreign payment 793.59

1/22/2009 785L0412 Need to route for costs in full. 01/23/09 (174,942.26)

1/22/2009 85517526 SAP 1500011260 1,885.18

1/21/2009 849E1559 DFAS fuel IPAC (64,032.70)

1/16/2009 849E1314 DFAS fuel IPAC 48,749.45

1/16/2009 849E1315 DFAS fuel IPAC 48,749.45



1/16/2009 10954447 Personal Property 15,364.00

1/16/2009 082A1MWU 533 contract needs cost, will be costed next month (23,359.68)

1/15/2009 2711451 DFAS fuel IPAC (97,498.90)


1/15/2009 849E1005 DFAS fuel IPAC (64,259.96)

1/13/2009 N0104709 Need to route for costs in full 1/15/09 (1,137.03)




1/2/2009 Z6246195 Sent to travel. Awaiting 1300#. 01/13/09. 313.79

1/20/2009 Payroll T2009 (0.06)

1/6/2009 Payroll T2009 Payroll T2008 doc type XB PP 09/01 0.14




February 2009

2/16/2009 DEP #157074 (1,127.59)

2/11/2009 DEP# 150056Partial 1400000993 480,670.95

2/9/2009 DEP # 150054Partial 1500003341 133.02

2/5/2009 DEP # 13317 NSSC AR to process (567.00)

2/4/2009 DEP # 100010 NSSC AR to process 10,425.17


2/3/2009 DEP # 150051Partial 1500012265, 1500011431 274,119.30

2/3/2009SAP 1600000483

J. Barcus FedEx Refund (108.25)


2/17/2009 206652 (28.25)

2/17/2009 209673 (2,366.00)

2/17/2009 209946 (19,113.00)

2/17/2009 210157 (5,451.00)

2/17/2009 11085889 (5,281.25)



2/17/2009 14310304 (16,229.00)

2/17/2009 22085427 (5,000.00)

2/17/2009 27951852 (6,456.03)

2/17/2009 27951853 (4,405.47)

2/17/2009 27951854 (594.39)

2/17/2009 27951855 (37,832.41)

2/17/2009 69411024 (12,151.58)

2/13/2009 91250083 162.60

2/13/2009 082A1PE4 (1,584.63)

2/13/2009 082A1PE5 (5,194.95)

2/13/2009 082A1PE6 (229,808.79)

2/13/2009 082A1PE7 (42,700.07)

2/13/2009 082A1PE8 (54.67)

2/13/2009 082A1PE9 (85.21)

2/13/2009 082A1PEA (22,334.79)



2/13/2009 785L8909 (20,320.21)

2/12/2009 082A1P1L 167.16

2/12/2009 785L8218 7,464.55

2/12/2009 N0105505 (2,531.40)

2/11/2009 849E2470 Need to route for costs in full 2/17/09 (41,502.81)

2/10/2009 209163GPO (15,199.00)

2/9/2009 082A1O6DPartially cleared (43,897.65)

2/6/2009 785L3862 Need to route for costs in full 2/11/09 (99,725.93)

2/5/2009 207137GPO (1,526.00)

2/5/2009 207829GPO (5,430.00)

2/5/2009 208976GPO (5,109.00)

2/3/2009 3403268Advance, Center to post 17,200.00

2/3/2009 3403269Advance, Center to post 50,000.00

2/3/2009 785L3020Need to route for costs in full 2/4/09 (66,803.68)

2/3/2009 785L3063Need to route for costs in full 2/4/09 (140,767.99)



2/9/2009SAP 1300053834

rev for 1300050576 Treasnasa 09788 (352,753.77)

2/9/2009BC5109/01-16R000

354,229.53

2/2/2009 2711467Erroneous collection transferred to HQ (50.00)

2/12/2009 222-9-008 Cancellation for sch 90210005 Gerbeer Scientific, Inc 42,682.00

2/10/2009 220-9-007 Cancellation for sch 90205034 Canon Business Solution 479.21

2/9/2009 220-9-006 Cancellation for sch 90204047 Canon Business Solution 1,195.20

2/13/2009 1500004247 ITS foreign payment 10,006.31

2/17/2009 Payrol XB Doc (0.03)

2/3/2009 Payroll T2009 0.17

2/18/2009 DIT (2,442,374.67)

Net February 2009 SOD (2,311,938.18)

Daily Reconciliation StatusHQ FBWT/FMS 224 Reconciliation Aging


May 2008

05/05/08 1500010547 15000010547 ref doc: 001668740001 W30—NS000146 posted reversal on 1/22/09 (32,303.00)

Total May 2008 SOD (32,303.00)

August 2008

8/1/2008 14000042561400004256 rev by 1400018934 Advance 1500020622,3,4,5,6 4/16/07; provided documentation to HQ; working with John Emery and Wanda Brown; Trading Partner issue 977,485.00

8/1/2008 1400042571400004257 doc #070000466 Advance 1500020622,4,5 4/16/07--provided documentation to HQ; working with John Emery and Wanda Brown; Trading Partner issue (763,889.00)

8/1/2008 1500038054REVERSAL DOC #1500038054 DOC DATE 6/14/04 for Doc 1500023893-GS035971HQ; 02/18/09 HQ researching (59,105.05)

8/1/2008 1500038058REVERSAL DOC #1500038058 DOC DATE 6/14/04 for Doc 1500023893 - GS035971HQ; 02/18/09 HQ researching (1,773.15)

8/1/2008 1500038060REVERSAL DOC #1500038060 DOC DATE 6/14/04 for Doc 1500024768 - GS035971HQ; 02/18/09 HQ researching (24,498.54)

8/1/2008 2802286 State Dept--training issue –NSSC/HQ to process (5,626.55)

8/1/2008 11804724 Payroll Dept of Interior---NSSC to research 68.14

Total August 2008 SOD 122,660.85

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging


September 2008

9/22/2008 91247047 SAP entry is over stated 0.30

9/22/2008 2802311 Payroll PCS Tax; contacting Labor cost analyst at HQ for processing (1,796.40)

9/30/2008 14309938 NSSC AP to process (56,392.00)

9/22/2008 14309937 GMLOB – Rejected with #00206437 - 00206438 (2,924.00)

9/22/2008 1400018062 ADV #1500009028 - NS000026 (0.60)

9/23/2008 1500040138treasnasa 08468 BRIDGES IN ORGANIZATION-disbursement move 5600951388--NS000567. Certified invoice #2213; payment was made on 9/16/08

4,605.50

9/22/2008 1500040137 treasnasa 08535 BRIDGES IN ORGANIZATION--NS000567

660.00

9/22/2008 1500042262082514410029 SAP 1500042262 vendor 109844 GS046789HQ doc date of 7/20/2005 processed in SAP on 9/23/08. RFO researching - 2/18/09 6.90

9/22/2008 1500042261082514410030 SAP Doc 1500042261 with a doc date of 7/20/2008 posted in SAP on 9/23/08 for vendor 109844 GS046789HQ. RFO researching - 2/18/09 0.20

9/22/2008 150003727508270709 SAP Doc # 1500037275 with a doc date of 1/17/2006 processed in SAP on 9/3/08 for vendor 107323 GS046789HQ. RFO researching - 2/18/09

27,167.87

9/22/2008 150003727608273752 SAP Doc # 1500037276 with a doc date of 2/15/2006 processed in SAP on 9/3/08 for vendor 107323 GS046789HQRFO researching - 2/18/09

20,870.60


19,162.41


18,159.42


7,202.26

Total September 2008 SOD 36,722.86



November 2008

11/20/2008 28402879 William Coleman—estimated date of clearing – 2/20/09 (11,206.00)


December 2008

1/10/2008 1500007771 SR596-115A NASA-01021 4096 DOC NUM 1500007771 - GS023422HQ

6,161.05

2/6/2003 1500000770 SR596-3-001 NASA-01021 4096 DOC NUM 1500007770-GS023422HQ

151,065.17

7/25/2008 1500034502Deposit 10300--doc num 1500007436 rev doc for 1500034502-GS027442HQ; Training issue, HQ/NSSC to post 02/18/09. 1,355.44

12/5/2008 220-8-015 cancelled check-

350.00

12/4/2008 206524 Pending NSSC A/P processing - correction, GSFC's portion on GSA Fleet. 606.80

12/2/2008 220-8-013 cancelled check--ICB award --KK-Vendor 9088006873 350.00

12/5/2008 1500007468Int. audit report findings entry, then reversed in order to pay Doc 1500074468 reversed by doc 1500010242 (882.54)

12/8/08 988A0KOW Pending Support Documentation 21,960.27

12/8/08 988A0KOX Pending Support Documentation 4,634.64

12/8/08 85517020 FPS Rent Pending Funding (142.80)

12/11/08 9707934 Pending Cost Action by Center (12,796.93)

12/15/08 220-8-033 Cancelled Check , reversed, awaiting correct vendor address to be resubmitted 1,000.00

12/16/2008 2802365State Department Pending Support doc; Remaining balance—travel related, working with center to process (4,035.35)



12/16/2008 220-8-018 Cancelled check - Schedule #81215031 500.00

12/22/2008 Various Payroll $50.00, and $532.28 difference on PCS taxes for pay period 0826 582.28

12/24/2008 220-8-020 cancelled check 500.00

12/31/2008 DEP 75028 Remainder of deposit –Restitution payment from US treasury 100.00

12/5/2008 1500005925 Travel - RFC reversals - NSSC FBWT to work with Travel on corrective action in January 2009 5,333.68

12/5/2009 1500006661 Travel - RFC reversals - NSSC FBWT to work with Travel on corrective action in January 2009 4,842.63

Total December 2008 SOD 184,164.25

January 2009

1/2/2009 849E0200 To be processed by NSSC AP/AR 2.56

1/13/2009 2329293 W30791 –Waiting on supporting documentation as of 01/23/09 415.28

1/14/2009 009P0842 W30615 - Waiting on Funding as of 01/23/09 (53,340.12)

1/16/2009 49273447 Need additional 2009 funding as of 02/18/09 (20,975.00)

1/16/2009 49273444 Need additional 2009 funding as of 02/18/09 (29,820.00)

1/16/2009 2802393 Travel – Training issue to be posted by NSSC/HQ (3,806.38)

1/21/2009 14435920 US DOJ IPAC Researching – working with HQ on cancelled/open funds 2/18/09 2,681,140.62

1/23/2009 25122122 W30711 – State Department (339,784.00)

1/21/2009 220-9-005 Schedule # 90106035 1/7/2009 500.00

1/21/2009

DRN 0075032-004 DEP Travel overpayment—awaiting assistance from travel office. Need TA# 5,965.00

4/3/2007 CD200728 (391.29)

Total January 2009 SOD 2,239,906.67



2/2/2009 Z6247532 TRACS to be processed by travel 417.00

2/2/2009 3102713 TDY A/R (530.15)

2/3/2009 206638 Payment sent by A/R to transfer incorrect funds (1,100.00)

2/3/2009 206639 Collection sent by A/R 1,699.24

2/5/2009 J0635103 GSA -Waiting on Funding (113,824.88)

2/9/2009 2802409 Remainder of State Department to be posted (24,406.78)

2/10/2009 209164 GPO (25.00)

2/10/2009 209162 GPO (306.00)

2/10/2009 009P1255 Waiting on funding (53,927.94)

2/11/2009 776U1171 CAAS: TO be processed BY NSSC (21,434.70)






2/11/2009 776U1170 CAAS: TO be processed BY NSSC (4,633,476.30)

2/12/2009 3403271 WCF 1,227,689.00

2/12/2009 082A1P1S Awaiting Cost (6,692.27)

2/12/2009 N0105504 GSA (15,369.01)

2/12/2009 14310251 GSA (49,175.97)

2/12/2009 776U2196 CAAS: TO be processed BY NSSC (3,877,564.08)

2/13/2009 91250082 6.00

2/13/2009 3403274 (3,448.24)

2/13/2009 3403276 (4,479.14)

2/13/2009 56214645 Awaiting supporting documentation (6,985.00)



2/17/2009 72605825 3,192.00

2/17/2009 209952 (5.00)

2/17/2009 209672 GPO (11.00)

2/17/2009 209675 GPO (65.00)

2/17/2009 206650 (100.00)

2/17/2009 210045 GPO (127.00)

2/17/2009 209945 GPO (175.00)

2/17/2009 93200788 Awaiting supporting documentation (35,625.05)

2/2/2009 220-9-006 Returned Check1,000.00

2/4/2009 220-9-006 Returned Check 787.48

2/5/2009 SAP 1300052743 BA/ALC Switch HQ/GSFC Treasnasa 09667 130.05

2/6/2009 220-9-007 Returned Check 12.75

2/9/2009 '220-9-008 Returned/Schedule 90204024 Smithsonian Astrophysics 2-5-09 104,313.64

2/12/2009 220-9-009 Returned Check 40,436.93

2/13/2009 156180 sap 1500012480 in SAP not in Treasury (225.93)

11/26/2008 1300045709 REF DOC: 027113950001 REV DOC FOR 1300023211 50.00

10/10/2007 1300058032 REF DOC: TREASNASA 07604 REV DOC FOR 1300004028 (733.86)

11/20/2007 1300058100 REF DOC: TREASNASA 07565 REV DOC FOR 1300024866 (417.00)

2/10/2009 1300059151 REF DOC: TREASNASA 09816 REV DOC FOR 1300054429 (20,923.89)


DocumentDate Item Reason Balance

2/10/2009 1300059152 REF DOC: TREASNASA 09816 REV DOC FOR 1300054428 (19,513.04)

2/4/2009 1300061123 REF DOC: TREASNASA 09599 REV DOC FOR 1300054429; 005652900001 4,000.00

2/11/2009 75039 DEPOSIT 3,162.24

2/10/2009 75038 DEPOSIT 131.00

2/18/2009 75040 DEPOSIT 110.00

Total February 2009 SOD (8,275,827.85)

Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging


June 2008

6/30/2008 849B6200 IPAC waiting on credit (814.60)

6/30/2008 849B6699 IPAC waiting on credit (37.28)

6/30/2008 849C1246 IPAC waiting on credit (85.34)



6/30/2008 849C8291 IPAC waiting on credit (2,664.92)

Total June 2008 SOD (3,637.35)

July 2008

7/11/2008 849C9841$422.01 items not yet received per Center. SDR processed on 11/05/08, credit will be issued. ROD submitted on 12/19/98. ROD accepted on 1/12/09. Pending receipt of Credit. (422.01)

Total July 2008 SOD (422.01)

August 2008

8/12/2008 849D2026 Z081930146 - 60.93 SDR submitted on 11/5/08, Pending receipt of credit memo. (60.93)

8/12/2008 849D2027 Fedmil; Debit $535.30 = Items Pending receipt. $2,853.76 = Pending receipt of Credit Memos. 2,318.46

8/15/2008 11804723 NSSC AP to process (68.14)

8/22/2008 2716195Z081920013 Items not yet received. Follow-up email to Center on 11/02/08. Per Center, JSC will submit a ROD. SDR submitted, credit requested on 1/21/09. Pending receipt of credit. (448.86)

8/22/2008 2716196Item not yet received as of 10/27/08; ROD submitted by Center on 11/3/08. Pending receipt of credit memo. Follow-up email to Center on 1/29/09. (3,625.65)

Total August 2008 SOD (1,885.12)



September 2008

9/5/2008 M0760175GSA $301.25 PO Z081160024 does not exist, look for credit. Emailed Center on 1/29/09 asking if a ROD should be submitted. As of 1/30/09, Center is working RODs (301.25)

9/5/2008 2716344

$770.89 Z080570046 1 ordered and 1 received on 6/4/08. Follow-up to Center on 12/30 asking if this is a duplicate charge. Originally ordered 2 but only received 1. JSC cancelled the second one. ROD processed and credit authorized. (770.89)

9/8/2008 849D3299 MILFED $10,309.86 = Pending receipt of items and $840.00 Pending receipt of credit memos. (9,469.86)


October 2008

10/10/2008 849D6029

FEDMIL; Balance pending items not yet received totaling $451.41. (451.41)

Total October 2008 SOD (451.41)

November 2008

11/7/2008 849D7634 Balance of $54.04 Z082950468 Item not yet received as of 11/12/08.

(54.04)

11/7/2008 849D7635

Balance of 229.02 = 192.48 No PO, financial ROD needed, (8.25) research to find out if this is a duplicate credit, and 44.79 items not received. Manually adjust 224 to sync up doc date with January IPAC 849E0356 for $1,025.48.

(229.02)

Total November 2008 SOD (283.06)



December 2008

12/5/2008 M0761054Z083120111. Ordered 6 and received 6. Billed for 8. Filed ROD with GSA. Will receive a credit for 2 @ 3.68 = 7.36 on next billing 12/16.

(7.36)

12/10/2008 2718694 $5,755.12 Pending receipt; Financial ROD submitted on 12/31/08 by Center - unacceptable substitute

(5,755.12)

12/10/2008 4860937

Email to HQ on 12/11/08 for valid PO number. PR is being funded by JSC for this charge and is in the queue to obligate 12/19. Email to Center on 1/7/09 requesting status. Received email from Center on 1/14 asking if issue has been resolved, replied no. Follow-up email to Center on 1/21 requesting a valid PO #. As of 1/28/09, PO NNJ09ZA04I is being created by not yet obligated. Pending action by Center.

(438.00)

12/11/2008 4861212

Email to HQ on 12/11/08 for valid PO number. PR is being funded by JSC for this charge and is in the queue to obligate 12/19. Email to Center on 1/7/09 requesting status. Received email from Center on 1/14 asking if issue has been resolved, replied no. Follow-up email to Center on 1/21. As of 1/28/09, PO NNJ09AZ04I is being created but not yet obligated. Pending action by Center.

(465.00)

12/24/2008 M0761216FEDMIL. $513.89 = Pending receipt of items and $627.60 Pending receipt of ROD (billed for 15 only ordered 9), as of 1/8/09 ROD pending.

(1,141.49)


January 2009

1/7/2009 206557FBI Fingerprints - Requested funding via email to Center on 1/14. To DI on 1/14. Follow-up email to Center on 1/28/09 requesting estimated date that funds would be available. (1,073.50)

1/7/2009 849E0356 FEDMIL - $5,179.93 = Pricing discrepancy between bill and GR in SAP and $12,870.54 = pending receipt of items. (12,870.54)

1/9/2009 849E0819 FEDMIL = $125.10 Pending receipt of items. (107.08)

1/9/2009 849E0820 FEDMIL = $22,006.96 Pending receipt of items and $23,045.88 Pricing discrepancy between bill and SAP. (45,052.84)

1/15/2009 00206580FBI Fingerprints for 11/08. To DI on 1/20. Follow-up email to Center on 1/28/09 requesting the date that funds would be available. (1,610.25)

1/20/2009 2719533 Pending receipt of items (6,128.29)



1/21/2009 2719548 Pending receipt of items (1,644.32)

1/28/2009 02802401 NSSC AR to process IPAC in February 2009 (105.10)




February 2009

2/3/2009 3403270 NSSC AR on 2/9/09 processing 17,000.00

2/5/2009 M0761619 (19.20)

2/9/2009 02802407 Jan 09 State Dept Charges for MSFC 172.90

2/9/2009 02802408 Jan 09 State Dept Charges for KSC 76.61

2/9/2009 02802409 Jan 09 State Dept Charges for HQ 42,481.00

2/10/2009 74702658

Routed for cost through AWMS 2/11/09. Cost denied Period of Performance expired. Requested backup documents from DFAS 2/12/09. DFAS looking for vouchers per email 2/19/09. (9,953.80)

2/11/2009 849E2560To DI 2/11/09. Need to route for cost. Email to Center with complete POL breakdown for all fuel bills for the month. Routed for cost through AWMS 2/19. (21,664.00)

2/11/2009 849E2561To DI 2/11/09. Need to route for cost. Email to Center with complete POL breakdown for all fuel bills for the month. Routed for cost through AWMS 2/19. (175,951.04)

2/11/2009 849E2562TTo DI 2/11/09. Need to route for cost. Email to Center with complete POL breakdown for all fuel bills for the month. Routed for cost through AWMS 2/19. (20,776.09)

2/12/2009 27201740 Need receipt (1,981.39)

2/12/2009 82A1OW5 To DI 2/18. Routed for cost through AWMS 2/19. (16,241.46)

2/12/2009 82A1P1O To DI 2/18. Routed for cost through AWMS 2/19. (19,878.01)

2/12/2009 82A1P1P To DI 2/18. Routed for cost through AWMS 2/19. (14,129.71)

2/12/2009 82A1P1Q To DI 2/18. Routed for cost through AWMS 2/19. (29,036.42)



2/12/2009 82A1P1R To DI 2/18. Routed for cost through AWMS 2/19. (13,118.31)

2/12/2009 785L8121 To DI 2/18. Routed for cost through AWMS 2/19. (2,950.26)

2/12/2009 849E3160 FedMil 539.93

2/12/2009 849E3208To DI 2/12/09. Need to route for cost. Email to Center with complete POL breakdown for all fuel bills for the month. (389,223.52)

2/12/2009 849E3210To DI 2/11/09. Need to route for cost. Email to Center with complete POL breakdown for all fuel bills for the month. (160,140.69)

2/12/2009 N0105506 Pending processing by the NSSC (31,380.80)

2/13/2009 91250084 FedDebt 82.07

2/17/2009 206653FBI FINGERPRINTS. Pending adoption of PR 4200282425. Center requested estimated completion date of adoption of PR via email. 2/18/09. (1,751.50)

2/17/2009 10955203OPM INVESTIGATIONS. Short 6,197.31 in FY 2009 funds. Requested funding via Email to Center 2/19/09. 36.00

2/18/2009 206660 (39,544.00)

2/18/2009 10955224 (240.00)

2/18/2009 10955225 (128.80)

2/18/2009 785L9866 IRIDIUM PHONE (1,895.39)

2/18/2009 M0761771 Purchase Orders not yet available in SAP for remaining items on IPAC M0761771 (5,501.18)

2/18/2009 M0761772 1,077.20

2/19/2009 2330764 (291.40)

2/19/2009 2720296 (12,142.01)



2/19/2009 2720297 (12,080.22)

2/19/2009 785M0332 (413.56)

2/19/2009 785M0488 (3,340.65)

2/19/2009 785M1042 (5,652.09)

2/19/2009 785M1043 (14,763.34)

2/19/2009 785M1111 (15,362.50)

2/19/2009 785M1112 (11,810.14)

2/11/2009 225061 Pending processing by the NSSC 7,986.83

2/12/2009 154932 Pending processing by the NSSC 88.50

2/17/2009 225063 926.40

2/18/2009 612185 138.55

2/19/2009 225065 2,952.31


Daily Reconciliation Status KSC FBWT/FMS 224 Reconciliation Aging


October 2008

10/28/2008 POD Taxes

Payroll variance on PCS Taxes reported for PP200820 (funding issue) POD more than XD & KZ docs in SAP for PP200820. There is a problem with the funding document and SAP will not all the input of the taxable amount reported in PP200820. Travel is working with KSC and the Comp Center to try and get this problem resolved. (1,819.12)

Total October 2008 SOD (1,819.12)

January 2009

1/9/2009 11804847 NBC-POD - Sent to Center to post (4,647.50)

1/30/2009 825037 Advance – Center to post 1200.00


February 2009

2/2/2009 2719784 To Accounts Receivable

8,619.00

2/2/2009 2719785 To Accounts Receivable

72,366.00

2/2/2009 10954829 Personal Property; Center to post

747.90


232.00


549.00

2/9/2009 2802408 Jan 09 State Department charges

(76.61)

Daily Reconciliation Status KSC FBWT/FMS 224 Reconciliation Aging


2/9/2009 10954936 Personal Property; Center to post 17,162.00

2/10/2009 10954974 Personal Property; Center to post 578.40

2/12/2009 N0105515 GSA-waiting on breakdown from Center (26,258.18)

2/12/2009 N0105516 GSA-waiting on breakdown from Center 178.15

2/17/2009 209674Print order for Cycle 19; Sent email requesting approval to Center before processing 02/17; Received approval and routed for cost 2/18 (1,299.00)

2/17/2009 209847Print order for Cycle 19; Sent email requesting approval to Center before processing 02/17; Received approval and routed for cost 2/18 (1,485.00)

2/18/2009 2720206 Sent to DI to be routed for full cost 02/18 (1,231.71)

2/19/2009 2720329 Received backup from Center 02/17; Sent to DI to be routed for full cost 02/19 (69.35)

2/19/2009 2720332 Sent email to Center; Received approval; waiting on correct WBS lines to be costed 02/19 (21,099.04)

2/19/2009 2720334 Received backup from Center 02/17; Sent to DI to be routed for cost of $138.00 02/19 (188.00)

2/19/2009 10955259 Pending NSSC AR processing 2,573.10

2/19/2009 785M1154 (93,128.85)

2/2/2009 825038 Advance - Center will post 173.55

2/3/2009 825039 Advance - Center will post 1,500.00

2/6/2009 825040 Royalty - Center will post 10,324.00

2/10/2009 825041 Advance - Center will post 8,100.00




Daily Reconciliation Status LaRC FBWT/FMS 224 Reconciliation Aging


December 2008

12/11/2008 849D9341

FED/MIL - $12.82 = Line 50 - Pending receipt of credit, Wait for correction in SAP from logistics. Only 7 HD received DLA giving credit for 1 HD. ($53.30) = Line item 37 spoke to DFAS and they are to send a debit charge to wash this credit out next month. Followed up with DFAS on 2/20/09 regarding the credit memos, waiting on reply. 40.48

Total December 2008 SOD 40.48

January 2009

1/8/2009 3003468NSSC AR is working with DOI to clear these IPACs. NSSC AR is to reject IPAC to send $105.10 back to DOI. IPAC 3003468 was done in error. 105.10

1/9/2009

74403770Rejecting IPAC 3003460 dated 1/7/2009. ALC 00003801 does not process IPAC transactions for FSN 659900, The Pentagon. NSSC AR to correct IPAC. 166.78

1/9/2009

849E0822

FedMil $229.04 = Pending receipt of items in SAP; As of 1/13/09 there are no good receipts in SAP or AWMS. As of 2/19/09 Center Logistics says they are still testing items. Per Center, all of the items have been received but they are in the QA test lab. The items must pass test before they can be realeased. (229.04)

1/15/2009 00205520

GPO - Sent to DI on 1/16/09, waiting on approval and ALI/PLI specifications from Center. As of 1/29/08 & 2/9/09, still pending in AWMS. Per Center on 2/20/09, procurement processed the PR on 2/19/2009, we will need to wait till it shows up in SAP. (1,155.00)

1/20/2009 849E1484

IPAC was pushed back to the Vendor for a credit memo the Center received however the Center was never billed for the original charge. The Vendor rejected the IPAC and stated that these IPACs cannot be processed through the IPAC system per a DFAS Regulation and that these IPACs must be processed through the SDR through DSCP. NSSC AR is working with Center Logistics and the Vendor on getting these IPACs resolved. SDRs were processed. Pending receipt of debit charges from DFAS on the next few bills, no estimated date for receipt of these debit charges from DFAS. 560.84

1/20/2009 849E1492 See comment for IPAC 849E1484 140.21








1/20/2009 849E1497 See comment for IPAC 849E1484 (34.08)

1/28/2009 11804857NSSC AR is working with DOI to clear these IPACs. NSSC AR is to reject IPAC to send $105.10 back to DOI. IPAC 11804857 was done in error. 105.10

1/28/2009 02802401

Correction of IPAC 02802388 from September. NSSC AR is working with DOI to clear these IPACs. NSSC AR is to reverse document 100011662 which will clear $102.31 of this IPAC. Once this document is reversed a correction will need posted by NSSC AR to correct the interest and penalty totaling 2.79 associated with the debt. 105.10

Total January 2009 SOD (119.49)

February 2009

2/5/2009 00206620 GPO - Sent to DI, need approval and ALI/PLI specifications from Christine Williams at LaRC. (5,804.00)

2/10/2009 26016507Transfer of funds from LaRC to NOAA/NCDC; Charge to NASA Account 803/40110; Sent to DI and routed for GRAP on 2/12/09. Routed for cost on 2/18/2009. (3,111.00)

2/12/2009 849E3162

Fed Mil $2,305.73 - Sent Center logistics correction spread sheet on 2/18/09 waiting on response. Per LaRC on 2/18/09, the items making up the balance are at the Center's quality assurance lab awaiting testing. Those items that pass testing will be processed and those that fail will be rejected. (2,305.73)

2/12/2009 849E3212 Jan 2009 Fuel Bill - requested bill from DFAS on 2/17/09. (1,353.66)

2/12/2009 10955128

Recollection of GSA Supply Bill M0760033 dated 8/22/08 that was charged backon 03003336 9/25/08 stating duplicate billing of M0760326. These are two different orders entirely. The Julian date is 8085 on one order and 8023 on the other order. NSSC AP to process. (82.52)

2/19/2009 69411050Full Chargeback of IPAC DRN 00010617 dated 12/8/08, Per Steve Manley a PRISM problem was encountered and the agreement number must be changed. NSSC AP to process. (17,736.93)

2/3/2009 XB Docs Payroll variance XB documents - Center to post 0.03

2/11/2009 220-9-004Cancellation for schedule 90206004 Hersh Acoustical Engin originally paid on 2/9/2009. NSSC AP to process. 33,217.50

2/11/2009 525039 Advance - Center to post 3,000.00

2/12/2009 475009 License Permit down payment - NSSC AR to process 500.00



2/17/2009 157519 NSSC AR to process 576.21

2/17/2009 525040 NSSC AR to process 3,496.78

2/18/2009 525041 NSSC AR to process 31,789.60

2/18/2009 475010 NSSC AR to process 110.85

2/19/2009 525042 Advance - Center to post 1,462.00


Daily Reconciliation StatusMSFC FBWT/FMS 224 Reconciliation Aging


October 2008

10/30/2008 IPAC needs to clear to 1010.5000 40.00

Total October 2008 SOD 40.00

December 2008

12/30/2008 100134051 To reverse out temporary suspense JV 49,826.86

12/31/2008 Manual 224 224 Manual write off adjustment requested by HQ 28,855.58

Total December 2008 SOD 78,682.44

January 2009

2/2/2009 Manual 224 Manual 224 adjustment requested by OCFO (166,167.74)


February 2009

2/3/2009 750041 Travel overpayment pending bill of collection to post 224.50

2/10/2009 750043 Pending NSSC AR processing 100.00

2/11/2009 750044 Advance; pending center processing 32,253.00


Daily Reconciliation StatusNMO FBWT/FMS 224 Reconciliation Aging

Document Date Item Explanation Amount

October 2008

220-8-005 Cancelled check 6,253.52

220-8-001 Cancelled check 2,435.08

220-8-004 Cancelled check 436.58

Total October 2008 SOD 9,125.18

November 2008

11/3/2008 Z26243554 TRACs IPAC pending Center posting 299.48

Total November 2008 SOD 299.48

February 2009

2/11/2009 375035 Advance Center to Post 130,402.00


SSC FBWT/FMS 224 Reconciliation AgingDaily Reconciliation Status


February 2009

2/19/2009 10955260 Personal Property routed to AR 81.60

2/19/2009 082A1PLO Pending backup from customer NSSC AP to post (27,992.62)

2/13/2009 00004V3Y Pending approval by center (3,657.00)

2/13/2009 785L8776 Pending customer information NSSC AP to post 65,864.67

2/13/2009 785L8775 Pending customer information NSSC AP to post 52,691.74

2/13/2009 N0105510 Pending cost action by center 297.60

2/13/2009 N0105509 Pending cost action by center (133,756.92)

2/11/2009 785L7728 Pending backup from customer NSSC AP to post (935.65)

2/11/2009 785L4753 Pending backup from customer NSSC AP to post (52,691.74)

2/11/2009 785L5760 Pending backup from customer NSSC AP to post (65,864.67)

2/9/2009 14436330 Debt Collection pending A/R processing 66,444.03


Center Blank ALC Blank Functional Area

Blank Business Area

Blank Commitment Item

ARC No Variance No Variance No Variance No Variance

DFRC No Variance No Variance No Variance No Variance

GRC No Variance No Variance No Variance No Variance

GSFC No Variance No Variance No Variance No Variance

HQ No Variance No Variance No Variance No Variance

JSC No Variance. No Variance No Variance No Variance

KSC No Variance No Variance No Variance No Variance

LaRC No Variance No Variance No Variance No Variance

NMO No Variance No Variance No Variance No Variance

MSFC No Variance No Variance No Variance No Variance

SSC No Variance No Variance No Variance No Variance

FBWT Continuous Monitoring Program Activities

Daily Reconciliation Status

71

Outstanding Issues Center POC Open Due Complete

Fund Balance with TreasuryOutstanding Issues

72

Internal Controls

Accounts Payable

Recommendation Proposed Resolution Status

The NSSC should designate an individual within the Center's Accounts Payable or Procurement department to update the NSSC Vendor Invoice Processor of changes regarding Center's authority listing. In addition, a back-up designee should be assigned for each Center.

The NSSC AP will obtain invoice approval lists from Center Procurement and Finance and implement a process to receive the POC list for Contract Assignments from Center Procurement. Procedure will require regular updates from and follow-ups to Procurement and Finance to ensure both lists are kept up to date.

Closed

Status of resolution – NSSC Transitioning Process Design Assessment

73

Accounts Payable

Recommendation Proposed Resolution Status

The NSSC Vendor Payment Processor should validate that services have been rendered and the IPAC was approved by the applicable CO or COTR before posting to SAP.

The NSSC sees the process differently. At the time the IPAC is received by NASA the U. S. Treasury has already reduced NASA's funding by the amount of the IPAC transactions so there is little need to hold these transactions out of the accounting system pending some additional approval. Posting the valid and complete transactions upon receipt actually allows NASA records to remain in balance with U. S. Treasury records. Currently the NSSC performs the following IPAC validations based on downloaded information from GOALS: Purchase Order Number, Obligation Amount in SAP, Type Payment, Originating ALC, Customer ALC, Document Reference Number, Dollar Amount, Accomplish Date. After validation, the IPAC is posted to SAP. For Goods Receipt related IPACs the NSSC also checks SAP to ensure the goods receipt transaction has been processed in SAP. For services related IPAC the NSSC posts the IPAC transactions upon receipt/validation and then notifies the responsible activity of the posting and asks for confirmation/approval of services claimed on invoice/IPAC. If the responsible activity disapproves the posting the NSSC will work with the charging entity to reverse the IPAC or take other required action. The NSSC recognizes that not all NASA Centers are using an approval prior to posting process for IPAC. Therefore the NSSC will develop a standard IPAC posting procedure and coordinate it with the OCFO to standardize the process across NASA.

Closed

Internal ControlsStatus of resolution – NSSC Transitioning Process Design Assessment

74

Date Event Location POC

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