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Support for Metrology Infrastructure in AlbaniaIPA 2008 project

Twinning Project Fiche

1. Basic Information

1.1. Programme: IPA 20081.2. Twinning number: AL 08 IB FI 051.3. Title: Strengthening of the national metrology infrastructure and achievement of international recognition.1.4. Sector: 03.011.5 Beneficiary country: Public Procurement Agency, Contracting Authorities, Ministry of Economy, Trade and Energy.

2. Objectives

2.1 Overall Objective

To assist the Government of Albania to achieve EU standards as required under the SAA in the areas of Metrology .

2.2 Project PurposeTo contribute to the reduction of technical barriers to trade and to facilitate international trade through the increased quality of products produced in Albania.

2.3 Contribution to AP/NPAA / EP/ SAA:

The European Partnership Document of 2007 defines as priorities to ensure improved functioning, taking into account EC practices, of the body responsible for metrology and calibration, to ensure administrative capacities to implement SAA requirements in this area, and to progress in transposing New and Global Approach and Old Approach directives.

SAA article 75 specifically refers to the need to provide assistance for institutional strengthening of metrology, eventually leading to membership to EU agencies (EURAMET, WELMEC)

EC Progress Report 2008: The 2008 EC Progress Report noticed some progress in the area of metrology, mentioning the fact that the new law on metrology sets up a decentralized metrology system and deregulates some metrological activities such as calibration. At this point the Commission notes that the preparations in this field are at an early stage. This highlights the need for a continuity of the community assistance.

2.4 Link with MIPD:

The MIPD 2007-2009 has among its stated objectives under European Standards - trade: defines the need to support the establishment and capacity building of agencies and institutions required for the implementation and enforcement of the sectoral policies, including mechanisms for verification of EU compatibility of government policies and draft laws.

2.5 Link with National Development Plan

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The National Strategy for Integration and Development (2007-2013), emphasizes that Albanian Government will further work in fulfilling of the obligations deriving from SAA, chapter of Internal Market, free movement of goods (metrology, standardization, certification, and accreditation).

2.6 Link with Sectoral investment plans

Implementation of National Strategy on metrology prepared within CARDS 2003 project and World Bank project “Business Environment reform and Institutional Strengthening”; and of sectorial strategy on Quality Infrastructure adopted by the Albanian Government require the necessary means and financial support to be implemented. Metrology (measurement) system is the most costly component of the Quality infrastructure system. It consists of national reference measurement standards, calibration and testing laboratories, infrastructure for inspection and supervision. An adequate metrology institute covering most of measurement areas costs more than 40 mil EUR and requires about 150 qualified staff to operate and it takes 15-25 years to develop with very strong government commitment. The main problem is the time required for the development of the metrology system. Normally it will be around 15 years from now, but this puts a lot of constraint on development of the internal market in Albania and fulfilling of the commitments at national level with regard to the EU accession.

3. Description

3.1 Background and justification:

Most of Acquis Communautaire implementation is linked to an operational measurement infrastructure (ex. food, environment monitoring, health care, hygiene, technical safety, consumer protection, etc) which require traceable and reliable measurements to the institution responsible for the metrology (General Directorate of Metrology). In providing reliable and accurate measurement for the industry and testing of products produced in Albania, that will be exported its necessary that Albanian metrology infrastructure is well established and recognized at international level (EURAMET membership). Around 40% of the European Union directives are related to measurements by establishing essential requirements for measuring instruments, measurement methods or various materials in practically every sector. A weak metrology system in Albania will lead later in delay in the maturity and integration of other stakeholders as standardization, accreditation, inspection, etc), knowing that establishing or upgrading a metrological system takes a lot of efforts in terms of financial and human resources. During the period 2004-2007 the DPM was supported by the National Programme CARDS 2003 with project CARDS 2003 Albania Metrology”, with a budget of 1.3 mln EUR, where 0.9 mln EUR was spent in technical assistance which included, legislation development, consultancy, training and public awareness, and the rest 0.4 mln Euro is invested in measurement equipment. Within the CARDS 2003 “Albania metrology”, measuring equipment for establishment of national standards in mass, pressure, temperature voltage and resistance for limited ranges was supplied and related trainings of the technical staff was delivered. Nevertheless, the needs of industry and enforcement bodies are constantly increasing and can not be covered by the limited supply through the CARDS 2003 project. For example, no equipments for calibration of humidity, volume and flow, density, acoustic, frequency, chemistry are available at the General Directorate of Metrology.

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The investments in measurement equipment should be associated with the training of the technical staff. (approximately 22 new staff is expected to join DPM and 12 is the number of the current staff in the department of scientific and industrial metrology). Due to the unique and complicated nature of national measurement standards laboratories there are no local providers for such trainings. The Albanian experts could be trained at the national metrology institutes of Member states.

During the drafting of this project fiche are closely taken into account the key recommendations given in the final report of CARDS 2003 project as following:

1. Developing of the secondary legislation 2. Establishing of a decentralized metrology system 3. Consolidation of calibrations vs. verifications 4. Metrology in chemistry

Within the finished CARDS 2003 “Albania Metrology” a national strategy on establishing and developing the Albanian metrology system towards the EU integration was adopted. Therefore, this new phase concerns of the implementation of this strategy, something which has also been provided for in SAA article 75. Implementation of national strategy on metrology has received the support of the Albanian government for financial support with the World Bank project BERIS, which will be executed within 2007-2011. The project budget is Euro 5.05 million. The BERIS project component “Strengthening Enterprise Sector's Capability to Export” will support the upgrading of the national metrology infrastructure by financing the design, construction of a modern metrology laboratory/facility with proper environmental devices. It will also assist in strengthening staff skills for headquarter and regional centres. Design, supervision and construction of new metrological centre, and (iii) training programs in EU-based metrology services and requirements, including study tours for selected staff of the DPM to metrology institutes of EU and accession countries, and (iv) measurement equipment are the next components of the project. Support could also be provided for the DPM’s efforts to join selected EU organizations in the areas of calibration laboratories and legal metrology, including verification and type of approval such as EURAMET and WELMEC. So far under this component, support is provided for the following: (i) preparation of a national metrology strategy, including an action plan for consolidation of provincial and district metrology laboratories. The procedures for the design and supervision of new building have started. With the support given through CARDS 2003 project and World Bank project is still a need for financial support in order to fulfil the basic requirements for a metrological infrastructure compatible with EU practices and recognised at regional and international level.

Beside the national strategy, a new law on metrology, compatible with EU requirements and practices was elaborated with EU assistance. Although legal metrology is, reasonably set up, scientific metrology is developing slowly, and industrial metrology is only slowly becoming market orientated. Drafting national regulations on non automatic weighing instruments (NAWI directive), regulations on the control of pre-packages and bottles as measuring containers started three years ago. In the process numbers of public and private institutions were involved. There is still need for expertise, training and equipment supply in order to fully adopt and implement the prepared regulations. The Albanian National Plan on fulfilling of SAA obligations has determined as priorities the adoption and implementation of all New and old approach Directives on metrology. Therefore

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further assistance is required in terms of preparing and adopting the secondary legislation which includes adoption of EU directives on measuring instruments (22/2004 EC); provisions of (71/316/EEC) on the approximation of the laws of the Member States relating to common provisions for both measuring instruments and methods of metrological control, etc.One of the presently most important international arrangements in metrology field is a Multilateral Recognition Arrangement on national standards and calibration and measurement certificates issued by national metrology institutes signed by more than fifty countries all around the world (CIPM MRA). Although Albania signed the Arrangement on 15 October 2007, it is still far from the international recognition of national standards and calibration certificates.

The basic requirements for full membership of EURAMET (European Association of National Metrology Institutes) and international recognitions are:

The traceability routes to the SI should be identified and have been in operation for at last three years;

The National Metrology Institute (DPM) shall show evidence of appropriate participation in international comparisons

The metrology infrastructure implemented in the country. The quality system in use at the National Metrology Institute of the country Therefore, urgent support in developing legislation/regulations, implementation quality management system (ISO 17025) in the General Directorate of Metrology and Calibration; training of personnel and increasing of the technical competence of the staff that operates with national measurement standards, and investment supply of measurement standards and equipment is sought.

To cope with highly demanding tasks to be performed by DPM as Albanian National Metrology Institute (i.e. EURAMET full membership), change in the structure of DPM staff shall be achieved as well. It is important to increase the qualifications and the number of staff that are working on most demanding tasks, crucial for overall performance of DPM as a national metrology institution. This relates most demanding calibrations, participation in EURAMET inter-comparisons and in Quality system presentation, participation in other international research and other projects and activities as well as implementation of different international documents, starting with EU directives, WELMEC and OIML guides, ISO and other international standards. Seminars for industry, test and measurement laboratories, inspectors and other interested parties shall be organised as well to increase the quality of measurements in the country. This do not necessary mean to increase the overall number of DPM personnel which is the implementing institution of this project.

3.2 Linked activities Within the CARDS 2003 project “Albania Metrology” (EUROPAID/85154/C/SV/AL) measuring equipment for establishment of national standards in mass, voltage, pressure and temperature was supplied. Nevertheless, the needs of industry and enforcement bodies are constantly increasing and could not be covered by the limited supply through the EUROPAID/85154/C/SV/AL project.

The proposed activities are a continuity of CARDS 2003 due to the new requirements stemming from the new law on metrology, which requires applying of new standards accordingly, as aforementioned. The new equipment will be distributed and improve the infrastructure for the all technical areas as mentioned in the project fiche;

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Regarding the legal approximation process, CARDS 2003 project has assisted DPM in drafting of the new law “On Metrology”, as well as provided support in drafting the first draft of the Council of Minister Decision “Recognition of National Measurement Standards” which is still in the consultation process in the Line Ministries. A key recommendation given in the final Report of CARDS 2003 was the further transposition and adoption of the secondary legislation; Drawing upon the recommendations this project shall provide assistance for the proper implementation of the new law and the relevant by-laws focusing on MID, NAWI directives.

Other key recommendations given in the final report of CARDS 2003 are the establishment of a decentralized metrology system, consolidation of calibrations versus verification and development of metrology in chemistry. Following the National Strategy and Business Plan prepared under CARDS 2003 and the new Law on metrology, Albania shall have a decentralized system which needs to be strengthen and upgraded accordingly. Development of metrology in chemistry, by involving all stakeholders in the country is one of the examples that the national standards holder system will be developed through IPA 2008 in that direction.Acknowledging the fact that the training activities undertaken by CARDS 2003 project were very useful especially in the field of mass, volume, length, electrical and temperature measurements, as well as gambling machines, these trainings were specifically related to a general introduction and to limited parts of the measurements areas. According to the new strategy, the staff of DPM will be increased which leads to the need that under IPA 2008 project, relevant trainings should be provided. Besides, building upon the experience of CARDS 2003 project, trainings need to be extended to more specific sub-fields of the measurement areas, and to a higher level of the technical expertise for these areas that already had trainings under CARDS 2003 project. The World Bank project “Business Environment Reform and Institutional Strengthening”, component “Strengthening the MSTQ system in Albania”, aims at strengthening the capacity of the General Directorate of Metrology (DPM), including modernizing the metrology infrastructure and, in particular, construction of a modern metrology centre, to perform basic measurements and calibrations services. As it was aforementioned, the project will have a positive effect on all the other previous and future projects aimed at strengthening measurement capabilities as related to measurements by provision of recognised traceable measurements and it has no overlapping components with other projects.

The project proposed is a continuation of CARDS 2003 project and it is intended to improve its sustainability.

3.3 Results:

3.3.1 Process of legal approximation of MID, NAWI directives into the national regulations, completed – secondary legislation developed/revised, approved and validated.

3.3.2 Regulations on technical and metrological requirements of measuring instruments subject of legal control; on national reference measurement standards developed and adopted

3.3.3 Training needs analyzed, material developed, training performed, certificates issued.

3.3.4 New measurement areas are established and operational, providing services to the industry and testing laboratories (CAB), humidity, acoustics, time and frequency, AC current, electrical power.

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3.3.5 The national network of metrology in chemistry is established, and fully functioning according to EU requirements and practices.

3.3.6 Expanded technical capacities of calibration laboratories in the field of mass, temperature, electrical quantities, volume & flow, pressure, dimensional measurements (speed radar, tachometers) etc.

3.3.7 Four regional Centres are having adequate capacities and are fully operational.3.3.8 Metrological supervision structure (market surveillance in metrology) established

and runs properly.3.3.9 Training of technical staff in laboratories and in situ carried out (in Albania and

in Member States’ national metrology institutes).3.3.10 Quality managment system according to ISO 17025:2005, implemented and the

documenation ready for presentation at the EURAMET Techncial Committee of Quality.

3.3.11 Action plan for the traceability routs of measurement areas prepared and implemented.

3.3.12 The International recognition achieved at least by three measurement areas i.e mass, temperature, pressure, electrical quantities, etc, (EURAMET membership).

3.3.13 Technical specifications for measurement equipment and IT software are developed.

3.3.14 Measurement equipment for reference measurement standards laboratories and IT facilities are installed and operational.

3.3.15 Internal/external auditors and technical assessors according to ISO 17025 and ISO 17020 are trained and certified

3.3.16 The national network of national reference measurements standards is established and holders of reference measurements standards are designated.(inside and outside the DPM, such as Universities, research institutions, etc).

3.4. ActivitiesLegislation development

Revision and development of secondary legislation with special focus to adoption of MID directive 22/2004 EC, NAWI Directive 90/384 EEC, internal procedures and verification procedures etc.;

Evaluating and verifying the detailed plan of implementation of the measures for meeting the requirements and reaching the EURAMET membership, including investment plan and preparing specifications of necessary measurement equipment and related software.

Evaluating and verifying the action plan for implementation of Aquis, revision/development and proposals for the secondary legislation, including the WELMEC guides.

Capacity building Ensuring of the traceability of measurements in thermometry, electricity, volume, flow,

length and, mass and related quantities force, pressure, down to the service sector, industry and other customers and participation in proficiency testing schemes and inter laboratory comparisons (bilateral and regional) at least with three measurement areas.

Assessment of needs/developing a policy and establishing of traceability chain in the field of chemical measurements (organic and inorganic, pH meter, etc)

Expanding of existing measuring areas and development of metrological infrastructure for the new measurement areas: acoustic and vibration, humidity, density, etc

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Supporting the institutional building development of the DPM, especially with respect to the establishment of Albanian Metrology institute within DPM, its leading and coordinator role with the national metrology infrastructure, verifying the conformity with the standards requirement.

Development of metrological inspection structure (regulation and procedures) in line with EU requirements, training on risk analysis, pre-assessment, evaluation of internal procedures. Introducing of the QMS according to ISO 17020.

Pre-assessment of the existing quality system of DPM and DPM laboratories according to ISO 17025 : 2005 requirements; implementation of the quality system in DPM aiming at its presentation and taking of the confidence by the Technical Committee of EURAMET (European Association of National Metrology Institutes).

Establishment of the IT network for communication of DPM with regional centres (software, development of a database, computers and relevant accessories)

Hands-on support for preparation of calibration and measurement capabilities (CMC’s) and their submission to the EURAMET Technical Committee for revision.

Preparation of detailed technical specifications for the necessary measurement standards, auxiliary equipments and related software, for DPM laboratories

Trainings Development and delivery of training to the new staff of General Directorate of

Metrology and Regional Centres, Universities, research institutes, covering -but not limited to uncertainty calculation-, application of quality systems; delivery of trainings on development of calibration procedures and measurement methods for the new measurement areas, etc

Delivery of trainings to the higher level of technical expertise for the measurement areas of mass, temperature, pressure, electrical quantities, in order to achieve the international recognition (EURAMET membership).

Development and implementation of training programs with a special focus on training of trainers and technical assessors for calibration/testing laboratories according ISO 17025 in Albania and abroad; 20 internal and external auditors according to the ISO 9001 and ISO 17025 trained.

Organisation of study tours in Member States National metrology institutes to get overview

Public awareness

Informing the local industry and trade as well as other interested bodies on the new introduced metrological requirements; Preparation and participation in the seminar addressed to industry, public bodies and semi-private organizations as well as NGOs as regards checking the net quantity in pre-packages and utility meters (electricity meters, water meters, and taximeter and measurement systems for liquids other than water).

3.5 Means/Input from the MS Partner Administration

3.5.1 Profile and tasks of the Project Leader

Profile:

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at least 15 years experience in either a national metrology institute or an European metrology organization and, during that period, he/she must have held a senior management position for at least 7 years;

excellent English

Tasks: Assists the RTA with project management; Monitoring and guidance of the whole project Provision of legal and technical advise and analysis Development a project work plan, with a timetable for project implementation,

encompassing all project components and activities, plus the provision of related skills development activities.

3.5.2 Profile and tasks of the RTA One Resident Twinning Adviser (RTA) over a period of 24 months as well as medium/short term experts will implement the above-listed components. The RTA has the responsibility to guide the work of the team. The medium/short term experts will work in close cooperation with the RTA and the staff in order to meet the specific objectives as set out above.

The RTA is expected to fill the following profile:

Minimum 10 years of experience in the field of metrology. Be an administrator from public administration of an EU member's state with expertise

in metrology issues. He/she should have the status of civil/public servant. Very good knowledge of and demonstrated working experience in the establishment

and operation of metrology laboratory in a National Metrology Institute, member of EURAMET and signatory of CIPM MRA, matured in other countries of the region, and/or EU countries, including EU accession countries

Sound comparative knowledge of relevant EU legislative and institutional requirements related to the various components of this project.

Wide knowledge of related good practice/acquis communautaire and demonstrated experience on adoption of New and Old Approach directives on metrology into national legislation.

Solid knowledge of metrology legislation, work methods and procedures. Have excellent management, leadership, communication and coordination skills. Proven abilities of manager in forming an appropriate team of short-term experts. Experience in developing similar projects implemented in other countries. Good training, public speaking and written communication skills. Excellent computer literacy (Word, Excel, Power Point). Excellent command of spoken and written English.

Additional assets are: Sound background in drafting and/or implementing strategies, policies or regulations Previous experience as project coordinator/project manager in similar projects; Some relevant working experience in the new Member States and the Western Balkans; Knowledge regarding the situation and the administrative structures from Albanian would be a plus.

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Relevance of other language skills will be considered as well.

Tasks: Overall supervision of the project implementation and coordination of all activities, as

well as management of the project administration; Coordination of the activities of the team members in line with the agreed work

programmes to enable timely completion of project outputs; Preparation of project progress reports; Permanent contact with the beneficiary RTA counterpart; Liaison with EC Task Manager; Liaison with other relevant projects.

The RTA is expected to ensure, together with the beneficiary administration, the achievement of the objectives listed in 2.1/ 2.2. In order to meet these purposes, and if fully justified, the RTA may propose alternative and/or complementary project activities and/or outputs to those identified in the section 3.4.

3.5.3 Profile and tasks of the medium/ short-term experts

Tasks of medium and short term expertise

Terms of Reference for short-term adviser(s) will be elaborated by Project Leader/RTA at the work plan preparation stage.

Profile of short and medium-term expertise

There should be a pool of short/medium term experts. Their "mix" should be identified by the Project Leader/RTA in the course of designing the delivery of the project. The actual duration of the assignments of each of the short-term expert(s) (in principle from 2 to 8 months) will be defined during the drafting of the twinning agreement. The medium-term expert(s) will work in close co-operation with the RTA and the Beneficiary in order to meet the specific objectives as set out above.

The short and medium- term experts are expected to have: Professional background in the field of metrology At least 8 years of experience in a specialised national administration of an EU Member

State; Solid training skills and experience in organizing training courses Sound knowledge of relevant EU legislative and institutional requirements related to

the various components of this project; Substantial working experience gained within the National Measurement System of an

EU member state; Wide knowledge of the requirements for full (national) membership of Meter

Convention (CIPM Mutual Recognition Agreement), EURAMET (European Association of National Metrology Institutes);

Very good command of English (oral and written); Excellent computer skills (Word, Excel); University degree.

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Additional assets are:

Sound communication skills and previous experience of working in multi-disciplinary and multi-national team;

Sound background in drafting and/or implementing strategies, policies or regulations; Some relevant working experience in the new Member States and the Balkans.

4. Institutional Framework

The General Directorate of Metrology (DPM) is the responsible institution for metrology in the Republic of Albania, integral part of the quality infrastructure along with standardization, accreditation, market surveillance and conformity assessment. DPM operates under the Minister of Economy, Trade and Energy and it carries out its functions pursuant to law no 8975 of February 14, 2008 “On metrology” replacing the Law no 8996 date 30.01.2003 “On legal units of measurements and control of measuring instruments (metrology)”, and to its respective by laws. DPM is responsible and performs its activities in all metrology categories:

1. Scientific and Industrial Metrology

o National Measurement Standardso Calibration Laboratories

2. Legal Metrology (including regional branches)

o Type approval o Verification Laboratories

3. Metrological Supervision

Metrological Inspection Control Laboratories

Pursuant to the order of Prime Minister nr. 112 date 06.08.2008 “On organization and structure of DPM”, DPM is organized in three technical departments:

i) Department of Scientific and Industrial Metrology

The Department of Scientific and Industrial Metrology at DPM, deals with the development of metrology science and with the measurement traceability. The mission of scientific and industrial metrology is to realize (create), and maintain the national reference measurement standards in accordance with national needs, with an optimal use of the capacities and capabilities within the country; to offer calibration services to producers and users of measuring instruments for being competitive in the internal and global market. It consists of the following laboratories:

Laboratory of Dimensional Measurements Laboratory of Force, Pressure, Hardness Laboratory of Mass Measurements Laboratory of Volume and Flow Measurements Laboratory of Temperature and Humidity Measurements Laboratory of Electrical Measurement Laboratory for Testing of Gambling Machines Laboratory for Chemistry and Precious Materials

Basically the same measurement infrastructure is used for scientific and industrial metrology.

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ii) Department of Legal Metrology Legal Metrology is an important and traditional function of the state. Main traditional activity of Legal Metrology in Albania is performed in the field of consumer protection from incorrect measurements in the field of official and commercial transactions. The key activities are designing and building the national legal metrology system which provides for accurate and reliable measurements in the fields of:

official and commercial transactions in goods and services health protection, environmental protection and general technical safety

Legal metrology is an important, horizontal and/or inter-sectoral and interdisciplinary activity. It involves various fields, such as protection of health, environmental protection, trade, agriculture and others activities of ministries or institutions. In order to ensure a well functioning of legal metrology system is needed a closely collaboration with individual ministries or institutions. The department of legal metrology coordinates the operations and performances of four regional centres, in Tirana, Fieri, Korca and Lezha. The key activity of regional centres is verification of legally controlled measuring instruments;

iii) Department of Metrological Supervision This is a newly established department with the key activity enforcement of the law on metrology and related sub laws dealing with the control of net quantity of pre-packaged products

The new directorate of MS has start activities with staff of 18 employees geographically distributed in Tirana, Fier, Korca and Lezha including the director. This department closely cooperates with market surveillance authorities in the country, especially within the Ministry of Economy, Trade and Energetic.

iv) Department of Supporting Resources This department dealing with finance, administrative, human resources, public relations, services and maintenance .

The tasks and responsibilities of General Directorate of Metrology and are defined by the law on metrology. The DPM is responsible and has the ownership of national reference measurement standards. The measurement equipment that will be supplied under the project will be installed in the laboratories of General Directorate of Metrology which is responsible for ensuring the measurement traceability to the international measurement units (SI) international system of units. A number of institutions and economic operators (Union of Chambers of Commerce, Research Institutes etc.) are contributing to metrology national system through the metrology council, where various ministries, research institutes, public and private bodies are represented.

There are several institutions which perform various tests and chemical analysis in the field of food, water, environment, health hygiene etc. Such institutions are designated as reference institution by the legislation. Having an adequate infrastructure and technical competence, these institutions have the potential laboratories for ensuring of measurement traceability in the filed of metrology in chemistry according to internationally accepted standards.

5. Detailed Budget in Euros

The beneficiary will provide in kind contribution in the form foreseen in the twinning manual.

Total budget of the action: € 1 million.

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Programme SupportInvestmentSupport (I)

InstitutionBuilding (IB)

Total Programme(

=I+IB)

National Co-financing

IFI TOTAL

Twinning 1,000,000 1,000,000 0,000 0 1,000,000Measurement

equipment Supply contract,

2,000,000 2,000,000 400, 000 0 2,400,000

Total 2,000,000 1,000,000 400,000 3, 400,000

6. Implementation Arrangements

6.1. Implementing Agency

The European Commission Delegation in Tirana will be responsible for tendering, contracting, payments and financial reporting, and will work in close cooperation with the beneficiary. The Programme Manager at the EC Delegation, OPS I, will be Mark Reilly, Rruga e Durresit, no. 127/1, Tirana, Albania. Tel: + 355 42 228 320 Fax: +355 42 270 678 e-mail: [email protected]

6.2 Main counterpart in the Beneficiary Country:

Project leader: Ms Myrvete Pazaj, General Director; General Directorate of Metrology, Sami Frasheri St 33, Tirana, Albania Phone: +355 42 233 174, Fax: + 355 42 228 244Email: [email protected]

[email protected]

Ms. Majlinda HoxhaDirector of Department of Scientific and Industrial Metrology General Directorate of Metrology Sami Frasheri St 33, Tirana, Albania Phone: +355 42 233 174, Fax: + 355 42 228 244Email: [email protected]

6.3. Contracts:

The project will be implemented through one twinning agreement.

Contract Contract Value ( € )2010

Project: Strengthening of the national metrology infrastructure and achievement of international recognition.

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mailto:[email protected]





Contract = TwinningComponent 1. Revision and development of secondary legislation Component 2. Evaluating and verifying detailed implementation for EURAMET membership

Component 3, Action plan for implementation of secondary legislation

€1,000.000

Total € 1,000.000

7. Implementation schedule (indicative) 7.1. Launching of the call for proposals (date) November 20097.2. Start of the project activities (date) October 2010 7.3. Project completion (date) October 2012 7.4. Duration of the implementation period (number of months) 24 months

8. Sustainability:

The sustainability of the project rests entirely upon the Government of Albania as a whole in the fostering of a professional, merit based public administration.

9. Cross cutting issues

9.1. Equal Opportunity

The principle of equal opportunity will be integrated into all stages of the project implementation, which it is also in conformity with the Albanian Constitution which provides for equal opportunity for men and women be treated equally despite of their race, nationality, gender, origin, religious and political beliefs.

9.2. Environment NA

10. Conditionality and sequencingThe implementation of the project requires the full commitment and participation of the senior management of the General Directorate of Metrology

The Beneficiary shall:

a) Ensure that appropriate staff is made available to work with the EU twinning partner(s). Counterparts for each of the objectives will be appointed to facilitate the implementation of the respective activities of the twinning project;

b) Be responsible for the selection of trainees - in consultation with the EU experts - as well as for providing the EU experts with legislation and any other documents necessary for the implementation of the project;

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c) Ensure that appropriate staff for training are made available, that trainees are released from their duties during their training and that once trained they are retained in post;

d) Ensure that staff trained under this project are permitted to remain in post and not subject to arbitrary and frequent transfer into posts where their newly acquired skills are of no use or dismissed without due cause/process. To address this, a detailed database of what training was provided to which person should be maintained by the implementing partner(s) to allow for monitoring of the investment in future to ensure those trained have not been transferred;

e) Shall provide all possible assistance to solve any unforeseen problem that the EU twinning partner(s) may face;

f) Fully support the RTA with accommodation, trainings rooms and logistical assistance.

Equally, the Twinning team, as led by the Twinning Resident Adviser must ensure full collaboration with the counterparts at the institution. Communications should be open and consistent. The Twinning team must carry out activities in the interest of the institution, and maintain its involvement at all stages of activities.

11. Investment criteria

10.1 Co-financing: Co-financing will come from the beneficiary in the form of provision of accommodation, training rooms, electricity and telephone, staff salaries, etc.

10.2 Additionality: IPA assistance under this project will not overlap with funds provided by the national budget or other bilateral support

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ANNEXES TO PROJECT FICHE

1. Logical framework matrix in standard format 2. Implementation Chart3. Contracting and Disbursement Schedule by Quarter 4. Reference to feasibility /pre-feasibility studies5. List of relevant Laws and Regulations 6. Reference to relevant Government Strategic plans and studies (may include Institution Development Plan, Business plans, Sector studies etc)

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ANNEX I - LOGFRAME PLANNING MATRIX FOR twinning fiche Support for Metrology Infrastructure in Albania

Programme name and number

Contracting period expires:3 years following the date of conclusion of the Financing Agreement

Disbursement period expires : One year after the end date for the execution of contracts

Total budget: €1,000,000 IPA budget:€1,000,000

Overall objective Objectively verifiable indicators Sources of Verification AssumptionsTo assist the Government of Albania in strengthening the national metrology infrastructure in line with EU standards.

Quality management system fully implemented and application for presentation submitted to EURAMET TC-Q,

Number of accredited laboratories Number of regulations/legal acts adopted Number of calibration services provided to

industry Number of testing and calibration laboratories

traceable to DPM

National macroeconomic figures , periodical and annual report from the Institute of Statistics

SAP report (trade sector) EC annual progress report

Reports of ministries responsible for trade, agriculture and finance

Project reportsConference reports

Project purpose Objectively verifiable indicators Sources of Verification AssumptionsThe purpose of this project is to support the General Directorate of Metrology to fulfilling of the conditions for full membership in EURAMET, and aligning of the Albanian metrology legislation nad practices with these of EU members; increasing of technical competence of DPM;

Gaps in legislation eliminated. Progress report to present the quality management

system at EURAMET TC Q uality 3 DPM laboratories accredited by the end of 2010

C annual progress report Reports of ministry responsible for metrology Project reports

Conference reports Annual report of EURAMET Technical

Committee for Quality Annual reports, Accreditation reports

Official bulletin of Chamber of Commerce and Industry.

Reports from certification bodies

Political support from the Government continued.

Construction of the new metrological centre progresses accordingly

Commitment of the business society to increase the quality of the products

Commitment to align with the acquis communautaire

Results Objectively verifiable indicators Sources of Verification Assumptions

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LOGFRAME PLANNING MATRIX FOR Project Fiche – continued

Results Objectively verifiable indicators Sources of Verification Assumptions Process of legal approximation of MID, NAWI

directives into the national regulations, completed – secondary legislation developed/revised, approved and validated.

Regulations on technical and metrological requirements of measuring instruments subject of legal control; on national reference measurement standards developed and adopted

Training needs analyzed, material developed, training performed, certificates issued.

New measurement areas are established and operational, providing services to the industry and testing laboratories (CAB), humidity, acoustics, time and frequency, AC current, electrical power.

The national network of metrology in chemistry is established, and fully functioning according to EU requirements and practices

Expanded technical capacities of calibration laboratories in the field of mass, temperature, electrical quantities, volume & flow, pressure, dimensional measurements (speed radar, tachometers) etc.

New measurement laboratories in the field of acoustics, humidity, time and frequency, electrical quantities, density, etc) are established and operational

Four regional Centres are having adequate capacities and are fully operational.

Metrological supervision structure (market surveillance in metrology) established and runs properly.

Training of technical staff in laboratories and in situ carried out (in Albania and in Member States’ national metrology institutes).

Quality managment system according to ISO 17025:2005, implemented and the documenation ready for presentation at the EURAMET Techncial Committee of Quality.

Internal/external auditors and technical assessors according to ISO 17025 and ISO 17020 are trained

Action plan for the traceability routs of measurement areas prepared and implemented.

The International recognition achieved at least by three measurement areas i.e mass, temperature, pressure, electrical quantities, etc, (EURAMET membership).

National regulation published in OF (Official gazette)

Number of secondary legal acts adopted and/or implemented.

Number of calibrations per year

Number of types of calibrations performed in that year

Number of customers that used calibration services

% coverage by DPM/ of metrology services in Albania

Market share of DPM in calibrations in Albania

Number of publications per year

Average time per calibration (min, mean, max)

Number of tests performed

Number of types of products tested

Number of customers that used DPM testing and analysis services

% coverage by DPM of testing services in Albania

Reports of ministry responsible for trade

Project reports

events reports

Interim reports,

DPM newsletter

DPM annual report

Official Journal

EC annual progress report

Official

Annual reports,

Accreditation reports

Official bulletin of Chamber of Commerce and Industry.

Reports from certification bodies

Necessary legal acts adopted by the relevant institutions

17


Technical specifications for measurement equipment and IT software are developed.

Measurement standards, auxiliary equipment and related software for reference measurement standards laboratories and IT facilities are installed and operational.

The national network of national reference measurements standards is established and holders of reference measurements standards are designated.(inside and outside the DPM, such as Universities, research institutions, etc).

Market share of DPM in testing and analysis in Albania

Average time per test or analysis (min, mean, max)

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19


Activities/Components or input Means Sources of verification AssumptionsMS Project Leader (Member States project leader (24 months, TF 30 000 EUR)

Tasks: - Assists the RTA with project

management;- Monitoring and guidance of the whole

project- Provision of legal and technical advise

and analysis- Development a project work plan, with a

timetable for project implementation, encompassing all project components and activities, plus the provision of related skills development activities.

MS Project leader : 2 working months over 24 consecutive months

Total budget : 1 000,000 EUR

The DPM is committed to the reform and to improve its capacities in order to respect the SAA requirements.

.

Staff available, committed and devoted to training

Overall supervision of the project implementation and coordination of all activities, as well as management of the project administration;Advise on copyright standards and practices in EU Member States;Coordination of the activities of the team members in line with the agreed work programmes to enable timely completion of project outputs;Preparation of project progress reports;Permanent contact with the beneficiary RTA counterpart;Liaison with EC Task Manager; Liaison with other relevant projects.

Resident Twining adviser: 24 consecutive months

Analysis, assessment/revision of There should be a pool of short/medium term experts.

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the legal framework on metrology in Albania

Inputs on development of secondary legislation with special focus to adoption of MID and NAWI directives, internal procedures and verification procedures etc.;

Support to develop the necessary measures for implementation of legislation

Their "mix" should be identified by the Project Leader/RTA in the course of designing the delivery of the project. The actual duration of the assignments of each of the short-term expert(s) (in principle from 2 to 8 months) will be defined during the drafting of the twinning agreement

Assessment of the existing status of quality management system at DPM

Developing an plan of corrective/ preventive actions,

Supporting the implementation of corrective/preventive actions and continual improvement

Supporting the preparation of documentation for presentation of quality system at EURAMET Technical Committee of Quality.

If necessary provide trainings for DPM laboratories staff

Re-Assessment and follow up of the existing laboratories (mass temperature, pressure, electrical quantities, volume, length, force), written inputs for the new ones including of measurement standards, working conditions, traceability chain, working procedures, measurements methods, measurement uncertainty, since the CARDS 2003 project.

Supporting the organization/participation in laboratory inter comparison / proficiency schemes

Supporting to develop the appropriate traceability routs, calibration procedures, validation of measurement methods, improve quality management system in the laboratory; and the necessary measures

21


Hands-on support for preparation of calibration and measurement capabilities (CMC’s) and their submission to the EURAMET Technical Committee for revision.

Preparation of detailed technical specifications for the necessary additional measurement standards, auxiliary equipments and related software, for DPM national reference standards measurement laboratories, under the contract 2 (Lot X)

Analysis of the existing situation of metrology in chemistry in Albania

Coordination with the reference institutes in the field of health, hygiene, environment, food, etc) in Albania

Supporting the determination of the medium term strategy for establishing metrology in chemistry in Albania

Drafting of expert recommendation for the efficient set up of Metrology in Chemistry (including an action plan for immediate implementation)

Establishment of the IT network for communication of DPM with regional centres (software, development of a database, computers and relevant accessories)

Study tours Study tours

Trainings courses abroad 15 Albanian experts, Hosting institutions

Training events in Albania Lecturers short term expert

Publication of leaflets, guides, translation of legal acts and quality documentation

22


23


ANNEX II: Implementation chart

Project: Support for the General Directorate of Metrology2009Novemb

erT

DecemberT

2010January

TFebrua

ryT

MarchD

AprilD

MayD

JuneD

JulyD

AugustD

SeptemberC

OctoberC

NovemberI

DecemberI

2011January

IFebrua

ryI

MarchI

AprilI

MayI

JuneI

JulyI

AugustI

SeptemberI

OctoberI

NovemberI

DecemberI

2012January

IFebrua

ryI

MarchI

AprilI

MayI

JuneI

JulyI

AugustI

SeptemberI

OctoberI

NovemberX

DecemberX

2013January

X

D = DesignT = TenderingC = Contracting period

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I = ImplementationX = Closure

25


ANNEX III

Contracting and disbursement schedule by quarter

Contracting and Disbursement Schedule by Quarter

2010

3Q

20104Q

20111Q

20112Q

20113Q

20114Q

20121Q

20122Q

Contract Twinning

(Componen

ts 1, 2, etc )

Contracte

d

€

1,000,00

0

120,00

0

120,00

0

100,00

0

100,00

0

120,00

0

120,00

0

100,00

0

Disbursed

20123Q

20124Q

2013

1Q

2013

2Q

2013

3Q

2013

4QContract Twinning(Components 1, 2, etc, )

Contracted

€ 1,000,000

120,000

100,000

Disbursed

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Annex IV

Reference to relevant reports/documents

Reference to Assessment Report carried out under the Regional CARDS 2006 Project “Quality Infrastructure”:

To cope with highly demanding tasks to be performed by DPM as Albanian NMI in the future (i.e. EURAMET full membership), change in the structure of DPM staff shall be achieved as well. It is important to increase the qualifications and the number of staff that are working on most demanding tasks, crucial for overall performance of DPM as a national metrology institution. This relates most demanding calibrations, participation in EURAMET inter-comparisons and in Quality system presentation, participation in other international research and other projects and activities as well as implementation of different international documents, starting with EU directives, WELMEC and OIML guides, ISO and other international standards. Seminars for industry, test and measurement laboratories, inspectors and other interested parties shall be organised as well to increase the quality of measurements in the country. This do not necessary mean to increase the overall number of DPM personnel.

Main development needs of Metrology in Albania, for the future are: Metrological equipment:

to upgrade measurement standards and other metrological equipment as needed to support calibration and verification activities of measuring instruments in Albania and successful implementation of EU directives;

Trainings of personnel: to prepare laboratories for accreditation;

Measurement traceability: to find solutions for self sustainable approach in assuring regular calibrations of Albanian national/reference measurement standards,

Participation in international comparisons and/or proficiency testing by achieving good results;

Transition from legal to industrial metrology (increase in industrial metrology calibrations).

Preparation of EU harmonised secondary legislation. Introducing new important areas (metrology in chemistry, etc); Developments in quality management system (scientific and industrial metrology,

legal metrology, metrological surveillance).

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Annex V

List of relevant laws and Regulations

Laws:

Reference list of relevant laws and regulations:

Law no.9875 date 14.02.2008 “ On metrology” Decision of Council of Ministers nr. 1160 date 13.08.2008 “On approval of

Regulation on national measurement standards Decision of Council of Ministers nr. 1162 date 13.08.2008 “On legal units of

measurements”. Decision of Council of Ministers no. 1161 date 13.08.2008 “Regulation on bottles as

measuring containers. Decision of Council of Ministers no. 1351, date 03.10.2008 «On technical and

metrological requirements of legally controlled measuring instruments”. Decision of Council of Ministers

Decision of Council of Ministers no. 410, date 21.06.2006 “On technical requirements and conformity assessment procedures of non-automatic weighting instruments”, but not fully implemented

Reference to National Action Plan for the implementation of the SAA

More specifically, the legislative initiatives to be taken, in the medium term have been listed by the Albanian authorities as: Revision of Law no. 9875 date 14.02.2008 “ On metrology” Revision of Decision of Council of Ministers no. 410, date 21.06.2006 “On

technical requirements and conformity assessment procedures of non-automatic weighting instruments”, but not fully implemented

Decision of Council of Ministers nr. 1160 date 13.08.2008 “On approval of Regulation on national measurement standards

To transpose the New Approach Directive 2004/22 EC (MID) into a decision of Council of Ministers

Reference to MIPD

The MIPD 2007-2009 has among its stated objectives under European Standards - trade: defines the need to support the establishment and capacity building of agencies and institutions required for the implementation and enforcement of the sectoral policies, including mechanisms for verification of EU compatibility of government policies and draft laws.

Reference to National Development Plan

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The National Strategy for Integration and Development (2007-2013), emphasizes that Albanian Government will further work in fulfilling of the obligations deriving from SAA, chapter of Internal Market, free movement of goods (metrology, standardization, certification, and accreditation).

Reference to national / sectoral investment plans

Existing Metrology System in Albania is not completely compatible with international and EU practices. However all the stakeholders realize this and there is a strong commitment to transform the existing system to an EU and WTO acceptable one.

Since most of the experience comes from old classical legal metrology, almost all staff needs coaching in industrial and scientific metrology. It may even take some time to go from verification to calibration mentally. This is also mentioned in the CARDS Inception Report

Most of the existing equipment is old, and in some case almost missed. A major upgrade is necessary. There are some new equipment procured within CARDS 2003 Programme and there will be some equipment to be purchased within the IPA Project. Many systems are used both for metrology and verification. This is allowable, provided that traceability is sustained according to metrological rules.Traceability is established only in limited areas. Some laboratories use the traceability obtained from the manufacturer, some get their equipment calibrated by other metrology institutes, and rest have no traceability. The existing system is not up to the international standards. Along with the investment and procurement programs, the training of the technical staff has to be solved.

End of Twinning Fiche____________________________________________________

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