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AGENDA COMMUNITY DEVELOPMENT

COMMITTEE

Wednesday, November 7th, 2007 5:00 p.m. Lanark Lodge Temporary Council Chambers Sharon Mousseau, Chair 1. CALL TO ORDER 2. DISCLOSURE OF PECUNIARY INTEREST 3. APPROVAL OF MINUTES

Suggested Motion: “THAT, the minutes of the Community Development Committee meeting held on October 3rd, 2007 be approved as circulated.”

4. ADDITIONS & APPROVAL OF AGENDA

Suggested Motion: “THAT, the agenda be adopted as presented.”

5. DELEGATIONS & PRESENTATIONS

i) 2008 Marketing Plan and Update. Rideau Heritage Route Tourism Association, Anne Marie Harbec

6. COMMUNICATIONS

i) Municipality of Brockton: Requesting the Province to Revisit the Mandate of the

Conservation Authorities – attached, page 5. ii) Township of Rideau Lakes: Rideau Canal – Remove Threat of Mining –

attached, page 6. iii) Town of Smiths Falls: Uranium Mining and Rights of Property Owners –

attached, page 7. iv) Rideau Canal Advisory Committee: 2007 Rideau Waterway Symposium –

Brining the World to Us – attached, page 8. v) 07-10-26 Councillor Communication Package – attached, page 10.

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Suggested Motion: “THAT, the communication items for the November Community Development Committee meeting be received for information.”

7. REPORTS

i) Report #T-08-2007 Tourism Information – attached, page 12. Tourism Manager, Marie White.

Suggested Motion: “THAT, Report #T-08-2007 of the Tourism Manager be received as information only.”

ii) Report #PD-22-2007 Information – attached, page 20.

Planning Approvals Administrator, Sylvia Coburn. Suggested Motion:

“THAT, Report #PD-22-2007 of the Planning Approvals Administrator for the period September 25th, 2007 to October 26th be received as information.”

iii) Report of the Valley Heartland Community Futures Development Corporation – attached, page 32. Valley Heartland, Executive Director, John Doherty.

Suggested Motion:

“THAT, the Valley Heartland Community Futures Development Corporation Report be received as information.”

iv) Report of the Lanark County Municipal Trails Corporation (LCMTC) (verbal).

Councillor Susan Freeman.

a) September 27th Minutes (excluding attachments) – attached, page 43. b) October 29th Minutes (excluding attachments) – attached, page 49. Suggested Motion: “THAT, the report of the Lanark County Municipal Trails Corporation (LCMTC) (verbal) be received as information.”

v) Report of the Eastern Ontario Trails Alliance (EOTA) (verbal). Councillor Susan Freeman. Suggested Motion: “THAT, the Report of the Eastern Ontario Trails Alliance (EOTA) (verbal) be received as information.”

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vi) Report of the Community Forests Sub-Committee (verbal). Councillor Susan Freeman.

a) October 25th, 2007 Minutes (excluding attachments) – attached, page 59.

Suggested Motion: “THAT, the Report of the Community Forests Sub-Committee (verbal) be received as information.”

vii) Report of the Mazinaw-Lanark Forest Management Committee (verbal).

Councillor Bob Fletcher. No Report. Next Meeting: To be determined. viii) Report of the Algonquin Land Claim Negotiating Committee (verbal).

Councillor Wendy Laut. Suggested Motion:

“THAT, the Report of the Algonquin Land Claim Negotiating Committee be received as information.”

ix) Report of the Lanark County Agricultural Advisory Sub-Committee (verbal). Councillor Richard Kidd.

No Report. Next Meeting: November 15th, 2007 at 7:30 p.m.

x) Report of the Lanark County Seven Wonders Steering Committee (verbal). Councillor Bruce Horlin.

No Report. Next Meeting: To be determined.

8. CONFIDENTIAL REPORTS

None.

9. NEW/OTHER BUSINESS None.

10. ADJOURNMENT

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COMMUNICATIONS

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COUNCILLOR COMMUNICATION PACKAGE

Friday, October 26th, 2007 1. Local Authority Services: Natural Gas Newsflash Newsletter – Fall Issue – attached,

page 2.

2. Local Authority Services: Electricity Newsflash Newsletter – Fall Issue – attached, page 4.

3. Township of Brock: Request the Ministry of the Environment to Acknowledge Paper Fibre Biosolids as a Waste – attached, page 7.

4. Township of North Dumfries: Requests the Province of Ontario to Increase the Fees and Royalties Charged to Aggregate Operators – attached, page 8.

5. AMO Alert No. 07/052: Key Campaign Promises 2007 Impacting Municipal Government Roles and Responsibilities – attached, page 9.

6. Environmental Compliance Conference 2007 – attached, page20. 7. FCM Member’s Advisory: Municipal Partnership Program – attached, page 22. 8. AMO Alert No. 07/054: $64 Million COMRIF Top-Up Funding Should be Accessible To

All Rural and Small Urban Municipalities – attached, page 24. 9. FCM Member’s Advisory: FCM’s Green Municipal Corporation Opens Carbon Offset

Market to Canadian Municipalities – attached, page 25.

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REPORTS

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THE COUNTY OF LANARK

COMMUNITY DEVELOPMENT COMMITTEE November 7, 2007

Report #T-08-2007

of the Tourism Manager

TOURISM INFORMATION REPORT

1. STAFF RECOMMENDATIONS It is recommended that:

i) The report of the Tourism Manager be received as information only.

2. PURPOSE

The purpose of this report is to update the Community Development Committee on tourism projects and programs to date.

3. BACKGROUND

Goals and objectives were identified in the 2007 budget. In addition, funding from Valley Heartland has enabled a series of development workshops.

4. DISCUSSION

i) Exceptional Workshop Series Registrations are now being accepted for the Exceptional Workshop series.

November 8 Marketing with Meaning November 27 Serving them right: Superhost Certification

ii) 2007 Travel Guide and Road Map Distribution of the Travel Guide is complete, and the Map distribution continues. The August inventory report indicated a distribution of 7000 guides and maps were picked up across Ontario, and the September inventory report indicated a distribution of 9400!

iii) 2008 Travel Guide and Road Map

2008 renewals continue to be received with payment. RFP’s for the 2008 Travel Guide and Map (Design and Printing) have been closed. A meeting of the LCTA Board took place on November 5 to determine the successful bidders.

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iv) Travel Media Network The following writers expressed interest in coming to Lanark County for familiarization tours on specific story ideas: Rick Boychuk, (Editor, Canadian Geographic) Minerals: OMYA Marble Observation Tower, Murphy’s Point Mica Mine Bruce Sach (Freelance) Stamps: Looking for local stamp collectors New Hotel: Interested in the Hungry Planet and Code’s Mill Katharine Fletcher (Freelance/Capital Parent/Forever Young) Christmas Lights, Gardens, Famous medical sites, active family adventures, nature, environment, travel. Tom Van Dusen (Ontario Farmer/Ottawa Sun) Agriculture/Farming: Lanark Local Flavour.

v) Media Coverage

October 10, Perth Courier County Welcomes new Tourism Manager (attached on page 3) October 19, EMC A feature on the Tourism Manager, Marie White. October 23, The Lanark Era

Lanark Highlands Small Business Awards. October 24, The Perth Courier The Hungry Planet is featured as a Chamber Award Winner. October 30, 2007 Rick Mercer Report Rick Mercer suggested that viewers stop by Heritage House Museum in Smiths Falls to check out the purse exhibit. A-Channel Garry Welsh is participating in a television interview regarding downtown shopping in Perth. Award Winner Judy Dempsey (Hungry Planet) will also be appearing in the same episode. November 3, Ottawa Sun Tom Van Dusen featured Lanark Local Flavour. November Issue, Ontario Farmer This provincial agricultural publication features an article about Lanark Local Flavour written by Tom Van Dusen.

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October 10, Perth Courier

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vi) Trade & Consumer Shows Megatrax Snowmobile Show, Ottawa The 6th annual Megatrax snowmobile, ATV and Trailer sponsored a booth for the LCTA to display at the show on October 20 & 21, 2007. In partnership with District 1 snowmobile club, we shared staff and volunteers. LCTA was given excellent placement as the first booth at the entrance! There were 5203 attendees, and Lanark County was a destination of interest to those in attendance. Presence in the Ottawa market fits well with our overall marketing strategy. There were several inquiries about ATV trails. Next: Outdoor Sportsman Show, Harrisburg Pennsylvania In February, LCTA will be attending this world-class consumer show, a proven market for Lanark County; Pennsylvania. Current volunteers include: Jim Cruise, Rhodena Bell, Doug and Maggie Moore.

vii) Partnerships

Beckwith Economic Development During their Physician Recruitment Initiative, the Township of Beckwith will be utilizing the County’s promotional materials to help show the recreational benefits of living and relocating to the area.

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Lanark County Museum Association A co-operative trillium application between LCTA and LCMA will be drafted for the March 1 deadline. The application may include: 1. Webpage Development for Museums to use as links to regional sites 2. Print Campaign, showing clusters of attractions 3. Series of Online Coupons for Attractions 4. Coupons Page in the LCTA Guide 5. 10-month contract position for project administrator

Team Tourism (Smiths Falls) As a follow up to the community input sessions, a planning meeting has been scheduled for November 7, 2007 at Heritage House Museum to identify tourism demand generators and discuss image and branding of the area. Product development is a common goal for 2008 (i.e. Cultural Heritage Tours). Rideau Heritage Route As part of the Tourism tent at the International Plowing Match held in the united counties of Leeds and Grenville, Lanark County was able to showcase tourism, and member publications were made available (added value). Approximately 16,000 people attended the event. During a preview of RHR’s draft marketing plan, LCTA is glad to see some cost-sharing opportunities for advertising in major Ontario publications like the Summer Experience Guide and Ontario’s Best Fall Drives. There has been some discussion in the RHR group about the possibility of a Destination Marketing Fee, a collaborative signage program and a series of hospitality workshops. Direction Ontario This provincial, bilingual publication requested photos of Lanark County for editorial. Ontario Tourism Marketing Partnership - Summit Held in Ottawa from October 3 & 4, this conference was very educational in terms of new tourism trends and what is happening on provincial and federal levels. It also proved to be a very successful networking event. A familiarization tour has been discussed with Rick Boychuk and his senior editor (Canadian Geographic magazine). Findings: Travel Trends

More to do in less time Activities becoming “Experiences” Geo-Tourism is still prominent Increased influence of the internet Demographic Changes, shifting demands (i.e. GIS mapping on websites)

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Canadian Tourism Commission identifies three demographic segments of nine travel to Canada:

Authentic Experience Traveler: experience nature, geography “go where few have been” concept (Lanark County may address this group through forestry, mining, pristine waters)

Cultural Explorer: experience the “way of life” (Lanark County Traditions)

Free spirit: looking for “bragging rights” (i.e. concert-goer, seeks photos

with celebrities, travels with friends)

Showing that Lanark County is on the right track: Federal and Provincial plans are consistent with the Regional plan presented to County Council in May. From Canada’s plan:

Branding (i.e. Ontario, “there’s no place like this”; Canada, “keep exploring”; Regional, “A World Heritage Destination”)

Product Development: Weekend Getaways /Family getaways/Unusual adventures, 4-season product (Ontario, “Pursue your passions”)

Membership Retention (Ontario: Regular emails with vacation ideas) Strategic Partnerships (Ontario Tourism is committed to collaborative

consultation, “Work together to win together”, CTC will work with DMO’s & regional partnership based organizations)

Research & Statistics: Tourism in Canada is 75% domestic 25% international Internationally, Canada ranks in the top 5 as a place to live or visit

Although Canada maintains a very positive image, it is a narrow perspective. The tourism sector must provide compelling reasons to visit… Key market insights from the Canadian Tourism Commission (CTC):

Canada means: Self Expression, Freedom, Emotion, Exploration Provide authentic ways to experience geography, people and culture

From Ontario’s plan:

Research & Statistics

New Destination Management Strategy More than Marketing (i.e. raise community profiles) Community Input Sessions (i.e. workshop series) Resource Alignment (i.e. strategic planning sessions) Customer Service Strategies (i.e. Nov. 27 workshop)

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Brand Campaigns Sub-brands (i.e. Lanark Local Flavour) Domestic Market Strategy (i.e. Ottawa market)

Program Activities & Experiences Product Development (i.e Cycling Tours, Architecture Tours) Partnership Opportunities (i.e. Packaging)

Lanark County offers the umbrella to achieve common objectives, liaising with local operators, municipalities, and provincial/federal industry advisors.

Seven Wonders of Lanark County Meeting Colour & Black & White Logos have been established. Jack FM, Lake 88 and the EMC have offered in-kind sponsorship. The County has signed an agreement with Jack FM for $5000 in coverage. The launch is yet to be determined. A poster and nomination form is in development. Lanark Highlands Small Business Awards A presentation about the importance of partnerships and giving a successful example of cultural heritage tours, generated much interest from business owners in Lanark Highlands. A familiarization tour has been planned November 2, where Marie White will meet the business operators in person. Beyond the City Lights Planning Meeting Potential Venues, themes and speakers have been established. MPI Snow Day The Perth Hotel has partnered with Lanark County Tourism to provide an experience for 25 to 50 meeting planners on February 7, here from Ottawa viewing the new hotel at Code’s Mill.

viii) Recent and Upcoming Events November 8 Marketing with Meaning Workshop, Almonte November 9 Destination Lanark Highlands Meeting, Lanark November 12 Lanark Local Flavour Meeting November 13 CGIS web development November 14 Municipal Stakeholders Group November 15 Valley Heartland Interim Report – Verbal November 15 Agricultural Advisory Committee November 20 Eastern Ontario Trails Network November 23 Warden’s Banquet November 26 Rideau Waterway Symposium, Kingston November 27 Serving them right: Superhost Certification December 3-7 Prepare for Office Move December 3 LCTA Board Meeting

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5. ANALYSIS AND OPTIONS none

6. FINANCIAL IMPLICATIONS The County contribution towards the funding application (for the Publicity Campaign) is $2000, already approved in the 2007 budget process.

7. LOCAL MUNICIPAL IMPACT

The funding proposal through Valley Heartland addresses the interests of the local municipalities and the business community by increasing the profile of tourism and brings together existing tourism networks.

A contribution is requested from the Municipal Stakeholders Group.

8. CONCLUSIONS

none 9. ATTACHMENTS

none

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THE COUNTY OF LANARK

COMMUNITY DEVELOPMENT COMMITTEE November 7th, 2007

Report #PD-22-2007

Planning Approvals Administrator

INFORMATION REPORT

1. STAFF RECOMMENDATIONS It is recommended that:

The report of the Planning Approvals Administrator for the period September 25, 2007 – October 26, 2007 be received as information.

2. PURPOSE

The purpose of this report is to update Members of the Committee on the activities of the Planning Approvals Department.

3. BACKGROUND Land Division Committee (a) The Committee took the following actions with respect to consent applications

considered at the regular meeting held on October 22, 2007:

PROVISIONAL CONSENT GRANTED: • B07/104, Joyce Mary Edwards – Pt. Lot 2, Concession 10, Township

of Montague. • B07/105 & B07/106, Charles Hollinger – Pt. Lot 5, Concession 10,

Township of Lanark, now in the Township of Lanark Highlands. • B07/108, Ronald & Elizabeth Lee – Pt. Lot 6, Concession 7,

Township of Ramsay, now in the Town of Mississippi Mills. • B07/109, Gordon James Headrick – Pt. Lot 4, Concession 11,

Township of Drummond, now in the Township of Drummond/North Elmsley.

• B07/110, James Harry Morris & Caroline Olive Morris – Pt. Lot 16, Concession 4, Township of Dalhousie, now in the Township of Lanark Highlands.

• B07/111, Bruce Arthur Burnette & Heather Elaine Burnette – Pt. Lot 24, Concession 1, Township of Beckwith.

• B07/113, William Jordan & Keith Jordan – Pt. Lot 18, Concession 2, Township of South Sherbrooke, now in Tay Valley Township.

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• B07/114, Valerie Wyman & Byron Budd – Pt. Lots 2, 3, 4 & 5,

Concession 10, Township of Montague. • B07/115, Grant Blair Suffel & Patricia Sybil Suffel – Pt. Lot 2,

Concession A, Township of Montague. • B07/116, 2999994 Canada Inc. – Pt. Lot 28, Concession 7, Township

of North Elmsley, now in the Township of Drummond/North Elmsley. • B07/117, Janice Margaret Ann Shaw – Pt. Lot 28, Concession 7,

Township of North Elmsley, now in the Township of Drummond/North Elmsley.

• B07/118, Roger Perrin Shaw – Pt. Lot 28, Concession 7, Township of North Elmsley, now in the Township of Drummond/North Elmsley.

• B07/119 to B07/128, 2031847 Ontario Ltd. – Lots 8, 9 & 10, Plan 1222, Town of Carleton Place.

• B07/129, Richard Gordon Carley & Kathryn Jayne Carley – Pt Lot 27, Concession 4, Township of Montague.

(b) Mervin C. Tosh has appealed against condition 2d) of the decision of the Land

Division Committee granting a provisional consent to Application B07/075 by Keith Charles Blades and Penelope Marian Blades for lands described as Pt. Lots 16 & 17, Concession 9, Town of Almonte, now in the Town of Mississippi Mills. Condition 2d) pertains to the approval of a right-of-way across the lot to be retained to give the lot to be severed access to the Mississippi River waterfront. The proposed right-of-way abuts the appellant’s property line.

Subdivisions

(c) Part Lot Control Exemption – By-law No. 51-2007 passed by the Town of

Carleton Place on September 11, 2007 was approved by the Chief Administrative Officer on October 11, 2007 pursuant to his delegated authority. The effect of the By-law is to divide adjust the lot boundary between two single family lots in the Northridge Estates (458 and 462 Dufferin Street).

(d) Sadler Estates Subdivision - Pursuant to “Step 4 – Consultation” of the Procedures Manual for Plans of Subdivision, a copy of the Status Report by the Planning Approvals Administrator to the authorized agent on September 28, 2007 is attached for the information of the Committee.

(e) Steeplehill Holdings Subdivision - A subdivision application and draft plan were

received on October 25, 2007 from Roger Stewart for Steeplehill Holdings Inc. for lands described as Lots 76-78,Lots 80-85, Lots 105-110, Lots 124-133 & Pt. Lots 61 & 123 & Pt. Carmel Street, Section Q, Plan 3389 in the Town of Carleton Place. The applicant proposes to create 28 lots for single family residences on municipal services and fronting on existing streets (Peter, Santiago, Lenore & Miguel Streets). Municipal Plan Review services will be performed by Kevin Mooder, Jp2g Consultants Inc. The submission is currently being reviewed by staff to determine completeness as to the information and material required under Section 51(17) and (18) of the Planning Act.

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4. DISCUSSION

Not applicable.

5. ANALYSIS AND OPTIONS

Not applicable.

6. FINANCIAL IMPLICATIONS

None.

7. LOCAL MUNICIPAL IMPACT

None. 8. CONCLUSIONS

Not applicable. 9. ATTACHMENTS i) Status Report for Sadler Estates subdivision (September 28, 2007).

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MINUTES SIXTH BOARD MEETING OF 2007

LANARK COUNTY MUNICIPAL TRAILS CORPORATION The Board met on Thursday, September 27th, 2007 at 5:00 p.m. at Lanark Lodge, Christie Lake Road, Perth, Ontario. Members Present: Daniel Sisty, Public, President

Paul Frigon, Public, Secretary Councillor Susan Freeman

Janet Noyes-Brown, Public Lois Dewey, LGL District Health Unit

Councillor Val Wilkinson, Municipal Representative Mary Kirkham, Adjacent Land Owner Peter Wagland, Chief Administrative Officer Les Humphreys, Public

Staff/Others Present: Jamie Dickey, Facilities & Fleet Manager, Public Works Amanda Mabo, Council and Clerk Services Assistant

Absent: David Percival, Public, Vice-President

Councillor Bruce Horlin Mayor Paul Dulmage, Municipal Representative

Steve Allan, Director of Public Works

LCMTC BOARD OF DIRECTORS

Chair: Daniel Sisty, Public, President 1. CALL TO ORDER The meeting was called to order at 5:11 p.m. A quorum was present. 2. DISCLOSURE OF INTEREST None at this time.

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3. APPROVAL OF MINUTES

MOTION #LCMTC-2007-22 MOVED BY: Susan Freeman

SECONDED BY: Mary Kirkham “THAT, the minutes of the Lanark County Municipal Trails Corporation Board of Directors meeting held on August 16th, 2007 be approved as circulated.”

ADOPTED

4. ADDITIONS & APPROVAL OF AGENDA

i) Under New/Other Business: Non-Attendance of Board Member. ii) Under New/Other Business: November Presentation to Board by Cliff Bennett,

Mississippi Valley Field Naturalists (MVFN). MOTION #LCMTC-2007-23

MOVED BY: Paul Frigon SECONDED BY: Susan Freeman

“THAT, the agenda be adopted as amended.”

ADOPTED

5. DELEGATIONS & PRESENTATIONS i) ATV/ORV Presentation - Deferred to a future meeting.

Susan McLenaghan. ii) K&P Trail - Deferred to a future meeting. Mississippi Valley Conservation.

6. COMMUNICATIONS i) Notes from Stakeholders Meeting, August 28, 2007. ii) COMPILATION: Recreation Agreements.

iii) Greenways: Trails for Today and Tomorrow, Summer 2007. MOTION #LCMTC-2007-24

MOVED BY: Susan Freeman SECONDED BY: Mary Kirkham “THAT, the September 27th, 2007 Lanark County Municipal Trails Corporation Board of Directors Communications be received as information only.”

ADOPTED

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7. REPORTS

i) Review Volunteers Sign-Up Form – Deferred to a future meeting. Director, Lois Dewey. ii) Review: Draft Volunteer Policy Update (verbal).

Director, Lois Dewey & Peter Wagland.

L. Dewey and P. Wagland were meeting after this meeting to review sample policies.

a) Ontario Trails Council Policy – deferred to a future meeting. b) Bruce Trail Association: Volunteer Orientation Booklet - attached, page

8.

iii) Sample Press Release – Deferred to a future meeting.

iv) Discussion: Draft Forest Recreation Policy – Deferred to a future meeting. (Waiting for 1st Draft from Community Forest Sub-Committee)

The Sub-Committee is using the Simcoe County Forest policy as a template. A public meeting will be held once there is a final draft.

v) Round Garden Accessible Trail Update (verbal).

Councillor Susan Freeman.

S. Freeman has spoken to the Director of Public Works and Councillor P. Kavanagh regarding the accessible trail. The Accessibility Sub-Committee is keen to get moving with this project. S. Freeman will set up a meeting with the CAO, Director of Public Works and Fleet and Facilities Manager to look at a potential route.

The RVCA will need to be contacted regarding the flood plain and to find out what type of material can be used to construct the trail on the flood plain.

vi) Discussion: LCMTC Business Plan (verbal).

a) LCMTC Business Plan Template – Deferred to a future meeting. Chief Administrative Officer, County of Lanark, Peter Wagland.

b) LCMTC Mission Statement. Chief Administrative Officer, County of Lanark, Peter Wagland. A business plan is needed before the Board can move forward with a charitable status application.

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The Lanark County Trails Business Plan (2005 Trails Master Plan) can be used as a template. Everything that is not required can be extracted and everything that the constitution requires can remain.

Some of the Community Forest Sub-Committee policies, especially recreational trails use, will also need to be incorporated. General statements could be used to start and then be changed as the business plan evolves. P. Wagland, M. Kirkham and D. Sisty will draft the Business Plan and Mission Statement.

vii) Review: Draft LCMTC Procedural By-Law. Adjacent Land Owner, Mary Kirkham.

No trail committees in Ontario use a procedural by-law. Most use general consensus or they use their constitution. Another option is to adopt a rules of procedure (ex. Robert’s Rules of Order). M. Kirkham suggested to adopt Bourinot’s Rules of Order and also use the Board’s constitution. P. Wagland, will review Bourinot’s and a decision will be made at the next meeting of the Board. Once adopted, copies will be ordered for all members.

viii) Eastern Ontario Trails Alliance (EOTA) Report (verbal). Councillor Susan Freeman.

No report. Next meeting is in October.

ix) Charity Committee Update (verbal).

Members: D. Sisty, P. Frigon, S. Freeman. P. Frigon will draft an application to CRA for charitable status and review the draft with D. Sisty and S. Freeman prior to bringing forward to the Board. The Prescott/Russell Trails Corporation, in 2004, applied to the Trillium Foundation and the Ministry Action Fund and received grants. This Board can do the same once charitable status is received.

x) Discussion: Trans Canada Trail (TCT) Link – Smiths Falls to Carleton Place. a) County Council Resolution.

Chief Administrative Officer, County of Lanark, Peter Wagland. b) Montague Township Trail Designation (verbal). Chief Administrative Officer, County of Lanark, Peter Wagland. c) Beckwith Township Trail Designation (verbal). Chief Administrative Officer, County of Lanark, Peter Wagland.

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P. Wagland has received information from Montague and Beckwith and has found the County resolution regarding the TCT route alignment. P. Wagland is now looking in files for maps associated with the resolution and will report back to the Board once more information is obtained.

d) Mapping of Potential Routes for TCT (verbal).

Facilities & Fleet Manager, J. Dickey & P. Frigon, Secretary.

At this time the County’s consultant, CGIS, is not available to work with the Board. In the meantime, the Board is working with the Mississippi Valley Conservation (MVC) to create a base map for Board use. The map will include layers such as the community forests, wetlands and existing roadways: MVC is currently pulling together already available data layers from the Ontario Geospatial Data Exchange (OGDE) and will produce multiple hardcopies. The basemap will eventually be incorporated into the Counties’ GIS system once arrangements have been made with OGDE – both the County and MVC are members. Staff will set up a meeting between the County, CGIS and MVC to ensure that the GIS mapping data is transferable to the County system. S. Freeman will speak to J. Doherty, Executive Director of Valley Heartland about the possibility of receiving a grant for ongoing mapping work.

8. NEW/OTHER BUSINESS

i) Non-Attendance of Board Member.

The absence of a Municipal Representative, Councillor P. Dulmage, at Board Meetings was raised and the potential impact on obtaining quorum. Councillor S. Freeman will ask Councillor Dulmage if he is able to continue as a member, based on his availability. Sections 21 – 26 of By-Law No. 2007-01 talks about the Board of Directors and Vacation of Office.

ii) November Presentation to Board by Cliff Bennett, Mississippi Valley Field

Naturalists (MVFN).

MVFN has identified a potential route for an ecological trail in part of a County Forest and would like to present their idea to the Board. Staff will contact C. Bennett to arrange a presentation for the November Board meeting.

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iii) Trails Photos.

L. Humphreys made the Board aware that he has electronic photos of various trails. The first set of photos is of the section of the K&P trail between Lavant and Snow Road. This section of the trail is currently beneath a swamp. Other photos are of a section of the Grand Trunk Line trail from Sharbot lake to Glen Tay which chewed up from ATV’s. The EOTA has someone going along various trails to ensure they are safe. They replaced a bridge earlier this year. Councillor S. Freeman spoke to EOTA about OMYA’s offer to provide white rock for the trail. The trail would need to be graded and then the rock placed on top. A rep from EOTA was going out to look at the rock to see if it was suitable. The County’s grader may be suitable

to be used to grade the base of the trail. Staff will report back at the next meeting.

9. NEXT MEETING

Monday, October 29th, 2007 at 8:30 a.m. at Lanark Lodge.

10. ADJOURNMENT The meeting adjourned at 6:18 p.m. on motion by P. Wagland and S. Freeman.

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MINUTES SEVENTH BOARD MEETING OF 2007

LANARK COUNTY MUNICIPAL TRAILS CORPORATION The Board met on Monday, October 29th, 2007 at 8:30 a.m. at Lanark Lodge, Christie Lake Road, Perth, Ontario. Members Present: Daniel Sisty, Public, President

David Percival, Public, Vice-President Paul Frigon, Public, Secretary Councillor Susan Freeman, County of Lanark

Janet Noyes-Brown, Public Lois Dewey, LGL District Health Unit

Councillor Val Wilkinson, Municipal Representative Mary Kirkham, Adjacent Land Owner Les Humphreys, Public

Staff/Others Present: Jamie Dickey, Facilities & Fleet Manager, Public Works Amanda Mabo, Council and Clerk Services Assistant Maria MacDonald, Council and Clerk Services Assistant

Absent: Councillor Bruce Horlin, County of Lanark

Mayor Paul Dulmage, Municipal Representative Peter Wagland, Chief Administrative Officer, County of Lanark

LCMTC BOARD OF DIRECTORS

Chair: Daniel Sisty, Public, President 2. CALL TO ORDER The meeting was called to order at 8:37 a.m. A quorum was present. 2. DISCLOSURE OF INTEREST None at this time.

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3. APPROVAL OF MINUTES

MOTION #LCMTC-2007-25 MOVED BY: Susan Freeman

SECONDED BY: Paul Frigon “THAT, the minutes of the Lanark County Municipal Trails Corporation Board of Directors meeting held on September 27th, 2007 be approved as circulated.”

ADOPTED

4. ADDITIONS & APPROVAL OF AGENDA

iii) Under New Business: Trans Canada Trail Meeting Update. iv) Under New Business: Risk Management Manual. MOTION #LCMTC-2007-26

MOVED BY: Susan Freeman SECONDED BY: Paul Frigon

“THAT, the agenda be adopted as amended.”

ADOPTED

5. DELEGATIONS & PRESENTATIONS i) K&P Trail – attached, page 12.

Mississippi Valley Conservation, Paul Lehman. No formal traffic study of the trail has been completed.

The Trail bed is starting to deteriorate.

ATV’s are hard on the trail beds.

Secondary use permits/agreements can layout certain conditions (ex. Snow

plowing). No fees are currently charged but conditions must be followed (ex. hours of operation, condition of trails). Enforcement can be a problem but the Conservation Authority works with land owners to meet their requirements and reach a balance for both parties.

Education to the general public is needed to make them aware that it is a

private trail maintained by landowners.

Mississippi Valley Conservation (MVC) has not approached the Province for any grants.

Lanark Highlands grants building permits along the K & P trail but only for lots with existing entrances. No new entrances are permitted.

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The K & P is a private trail. MVC owns the right of way of the K & P Trail and it is presently registered in their name. There is no property survey done at present and this will make it difficult to transfer the property to a private individual. It can however be transferred to another public body such as LCMTC. The MVC would like to transfer the K & P Trail in the next 2 years because they do not have the funds to manage the trail.

Approximately 300 metres of the South end near Snow Road of the K & P Trail is privately owned and the owner has closed that portion. There are other sections that cannot be travelled through in Frontenac. The County of Frontenac has formed a Trails Committee and received $28,000 in funding. The MVC has not yet approached Frontenac.

The LCMTC is not in the position to offer assistance at this point because it is still in its infancy and the K & P Trail would be to large an undertaking at this point in time.

There is no end to the contract with the logging trucks for traveling to the trail. Although loggers have done a lot of work to the roads leading to the trail, they are also very hard on them.

ATV’s have also been identified as being destructive to the K & P Trail.

ALBA has been contacted in the passed. It does not cross the K & P Trail.

Lanark Highlands provides limited grading and winter road maintenance to the trail in two sections. At this point, no new agreement would be forthcoming since liability is an issue (ex. the culverts, no guard rails). It needs to be designated as a township road before any changes would occur. Any new properties are notified that the municipality has no responsibility to maintain the road access.

ii) ATV/ORV Presentation – attached, page 30.

Susan McLenaghan.

S. McLenaghan introduced herself as being pro trails, ATVs and ORVs but recognizes their impact on trails. Initially, ATVs and ORVs were meant to have access to fuel and to cross municipal roads only to travel to the next trail. Frontenac County allows ATVs to travel on municipal roads and Lanark Highland does not. Leakage from the border is a concern for Lanark County and Lanark Highlands as the boundaries are not marked and riders do not know when they cross over. S. McLenaghan attended the MVCA Conference regarding Climate Change and asks that consideration be included in the LCMTC Policies since most municipal Official Plans do not consider climate change. Climate change will have an impact on how residents recreate and will create additional stress on forests. The forests are still recuperating from the ice storm and it is anticipated that

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they will become dryer and more susceptible to fire. The County needs to plan and start thinking about the future of the County forests. The wet lands in the Baird Trail are being destroyed by ATVs. ATVs are accessing the trail from adjacent property. There is an enforcement problem. It was suggested that the Public Works staff could police the trails during the hunting season and enforce the no camping policy. The Police Service Boards within the County of Lanark are being requested for a consistent approach to enforcing ATV infractions. At present, there is no uniformity on how each Police Service within each Municipality is being enforced. The Provincial Government is doing a comprehensive review of the use of ATV on roads. The Board is convinced that the issue will not be addressed at the Provincial level therefore the Board will continue to lobby and discuss the issue. It will be left at the local level to work with established clubs to regulate the proper use of ATVs on site specific trails. The Province of New Brunswick have trails along side their roads for ATV use, Noise and corridor is already there from the existing road and damage to the forest trails is be minimized. The Board recognizes that a comprehensive trail system is needed in the County so ATVs can go on site specific trails that can accommodate the muddy trail that they enjoy.

The Board recessed at 10:13 a.m. The Board reconvened at 10:24 a.m. 7. COMMUNICATIONS

i) Kate’s Lake.

Kate’s Lake is a walking trail accessed off the New Road coming from Highway #511 and Darling 6. The trail is approximately a 2 ½ hour walk to Kate’s Lake in the County Forest. ATV’s are widely used on the New Road. The Board agreed that Kate’s Lake Trail should remain a non-motorized trail. Public education, signage and physical barriers were suggested to prevent motorized use. The Board suggested that the Kate’s Lake Trail be used as a template and test area to see if the public adhere to the rules of the trail.

ii) Ontario Trails Council: e-Bulletin – October 2007.

iii) Trail Conditions.

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MOTION #LCMTC-2007-27

MOVED BY: Susan Freeman SECONDED BY: Les Humpreys “THAT, the October 29th, 2007 Lanark County Municipal Trails Corporation Board of Directors Communications be received as information only.”

ADOPTED

7. REPORTS

i) Update: Celebration of Trails: Request for Proposal Engaging Youth on Trails August 2007 - Deferred to a future meeting. Facilities & Fleet Manager, Jamie Dickey.

ii) Review: Volunteers Sign-Up Form - Deferred to a future meeting.

Director, Lois Dewey. iii) Review: Draft Volunteer Policy Update (verbal).

Director, Lois Dewey & Peter Wagland.

b) Ontario Trails Council – Volunteer Recruitment: Tips from the Field- Deferred to a future meeting.

c) Bruce Trail Association: Volunteer Orientation Booklet - Deferred to a future meeting.

iv) Sample Press Release - Deferred to a future meeting.

v) Discussion: Draft Forest Recreation Policy (verbal).

Councillor Susan Freeman. Councillor S. Freeman provided an update on the Draft Community Forest Recreation Policy. The Community Forest Sub-Committee discussed how the inner forest needs to be protected and the requirement for permits for hunting and other activities within the forest in order that the County is aware of who is in the forests. The Community Forest Sub-Committee is adapting the Simcoe County Forest Policy and hope to forward a draft of the policy to the LCMTC by mid November or December of 2007 for comment. The Sub-Committee recognizes it will be a staged approach in enforcing the Policy. Once the LCMTC comments are incorporated, it will go to County Council and an Open House at the County and Lanark Highlands will be scheduled to hear comments from the public.

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vi) Round Garden Accessible Trail Update (verbal). Councillor Susan Freeman. Councillor S. Freeman met with the Director of Public Works and Councillor P. Kavanagh who is a member of the Lanark County Accessibility Advisory Sub-Committee to walk the potential trail. The trail will go down to the river and back around behind the Round Garden for about a ½ km trail. A wheelchair accessible platform will be built overlooking the river. The public will be able to park at the Round Garden and walk the trail. The Director of Public Works has met with the Conservation Authority regarding the trail being built in the flood plain. The trail would be allowed with restrictions on how the platform is built as piers are not allowed in the river bed. The engineering piece can only be done in very dry conditions. It is hoped that Tay Valley Township will waive the building permit. Councillor S. Freeman is seeking advice from Contractor since the price of building the platform is more expensive than anticipated. The Town of Mississippi Mills built a platform between Martin Street and Spring Street in Almonte. Councillor S. Freeman will investigate. A large sign including brail will be erected. Councillor S. Freeman brought forward an application for funding for signage from the Perth & District Community Foundation. MOTION #LCMTC-2007-29

MOVED BY: Susan Freeman SECONDED BY: Val Wilkinson “THAT, the LCMTC Board authorize Councillor Susan Freeman to proceed with the application for funding for signage to the Perth & District Community Foundation prior to the deadline of November 2nd, 2007”

ADOPTED

The Board also suggested that at some point they must determine the difference between a municipal pathway and a trail.

vii) Discussion: LCMTC Business Plan (verbal). a) Draft LCMTC Business Plan - Deferred to a future meeting.

Chief Administrative Officer, County of Lanark, Peter Wagland. A template was circulated to the Board members. – attached, page 50.

b) Draft LCMTC Mission Statement - Deferred to a future meeting. Chief Administrative Officer, County of Lanark, Peter Wagland.

viii) Review: Draft LCMTC Procedural By-Law (Bourinot’s Rules of Order) (verbal). Chief Administrative Officer, County of Lanark, Peter Wagland.

The CAO has reviewed the Bourinot’s Rules of Order and feels it is adequate.

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MOTION #LCMTC-2007-28

MOVED BY: Val Wilkinson SECONDED BY: Mary Kirkham “THAT, the Lanark County Municipal Trail Corporation adopt the Bourinot’s Rules of Order as their procedural By-Law”.

ADOPTED ix) Eastern Ontario Trails Alliance (EOTA) Report (verbal).

Councillor Susan Freeman.

Councillor S. Freeman was not able to attend the last EOTA meeting but did note that one of the EOTA members was from Frontenac County and she is interested in meeting with the member to find out what they are doing with their newly developed Trails Committee.

x) Charity Committee Update (verbal).

Members: D. Sisty, P. Frigon, S. Freeman. a) Review Charitable Status Application.

Secretary, Paul Frigon. The Charity Committee met and an application is being drafted for submission to Canada Revenue Agency for charitable status. D. Sisty will contact The United Counties of Prescott/Russell for a copy of their application since they were successful in receiving charitable status. P. Frigon has looked at the application and Item #4 will be the most difficult since it requires detailed information regarding all programs, activities and fundraising events. Councillor S. Freeman has gathered information regarding Item #4 and will forward it to P. Frigon.

xi) Update: Trans Canada Trail (TCT) Link.

a) County Council Resolution.

Chief Administrative Officer, County of Lanark, Peter Wagland. County Staff are retrieving the County Council Resolution and related Schedules, from storage. They believe a recommendation was made after Chris Tyson’s presentation in 1997 to the Economic Development Committee.

b) Montague Township Trail Designation. Chief Administrative Officer, County of Lanark, Peter Wagland.

The TCT is not designated in Montague’s Official Plan. However, the Rideau Trail is provided in an overlay to their Official Plan and will be kept on file for future reference.

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c) Beckwith Township Trail Designation. Chief Administrative Officer, County of Lanark, Peter Wagland.

The Township of Beckwith trails map was circulated and reviewed.

e) Update: Mapping of Potential Routes for TCT (verbal) – attached, page 53. Facilities & Fleet Manager, J. Dickey & Secretary, P. Frigon. In 1998, the MVC created a map identifying the TCT route between Smith Falls and Carleton Place, as well as a secondary route. However, they are unsure about any changes that may have occurred since then. Councillor S. Freeman is to confirm with the local municipalities the location of their primary and secondary routes.

xii) Update: Non-Attendance of Board Member - Deferred to a future meeting. Councillor Susan Freeman. xiii) Update: OMYA’s White Rock Donation for Trails (verbal).

a) White Rock Suitability. Councillor Susan Freeman.

Councillor S. Freeman will contact OMYA to verify if they are still interested in donating the white rock. There is a need to have specification of material for trails. P. Frigon will contact other communities to see what they using. The Town of Smiths Falls completed a path using white rock. Staff to contact the Town to see if it was satisfactory.

b) Use of County’s Grader.

Facilities & Fleet Manager, Jamie Dickey.

The Township of Tay Valley does not have a grader small enough for spreading the rock. Grading and spreading of the rock would have to be done in the spring. The County grader is too large for grading in the trails. Staff to verify is the County has a drive behind rigger.

8. NEW/OTHER BUSINESS

i) New Business: Trans Canada Trail (TCT) Meeting Update (verbal). Vice-President, David Percival.

D. Percival attended a TCT meeting in Sydenham on August 28th, 2007 and highlighted the following points that were discussed:

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Funding for trail mapping is available from the Ministry of Health and

Development. Trails on Crown property must be by Stewardship Agreement. Insurance

issues were briefly discussed. There is no insurance for motorized vehicles on the TCT.

A grading system was developed A to E. E being not acceptable. The

Board may wish to consider this in the future.

The Cataraqui Trail Group purchased 15 km toward the TCT.

South Frontenac purchased property and a trail is eminent.

A fence budget has been set up for resident properties for next year and some existing fence is being repaired.

ii) Trails Map, Map of Lanark County (verbal)

Secretary, Paul Frigon.

P. Frigon provided a draft map of Lanark County, with roads and topography, that could eventually be used for trail planning purposes. It is being developed by staff from MVC for use by the LCMTC. It is anticipated that Lanark County’s GIS consultant would eventually maintain this type of mapping for the Board’s use. Trails have been identified as a priority in the County’s budget process.

It was also noted that there is a website that you can record your route. This might be a way to handle the public’s use on trails and a means to accumulated data. L. Humphrey has forwarded the details of the website via email. – attached, page 55.

iii) Risk Management Manual (verbal) –attached, page 56.

Adjacent Land Owner, Mary Kirkham.

Risk Management should be in place before the Board proceeds. It would help with Insurance fees. Hike Ontario Risk Management Manual was provided as a reference.

Insurance is presently covered by the County of Lanark. There is a separate insurance specific to trails. In the past, the County has invested in Risk Management documentation. In Newfoundland, they bought a manual for developing trails including Risk Management. Every trail needs a Risk Management Policy.

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9. NEXT MEETING Monday, November 19th, 2007 at 8:30 a.m.

10. ADJOURNMENT The meeting adjourned at 11:30 a.m. on motion by S. Freeman and D. Percival.

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MINUTES SIXTH MEETING OF 2007

COMMUNITY FOREST SUB-COMMITTEE The Sub-Committee met on Thursday, October 25th, 2007 at 6:00 p.m. at the Brown Shoe Building, Rogers Road, Perth, Ontario. Members Present: Chair Councillor Susan Freeman

Councillor Bruce Horlin Councillor Bob Fletcher Councillor Keith Kerr (arrived at 6:12 p.m.) Jim Gilmour, Stewardship Council Jeff Ward, Stewardship Council Coordinator

Staff/Others Present: Brian Anderson, Mississippi Valley Conservation Authority (MVCA) Jamie Dickey, Facilities and Fleet Manager

Amanda Mabo, Council and Clerk Services Assistant Maria MacDonald, Council and Clerk Services Assistant

Absent: Linda Touzin, Ministry of Natural Resources (MNR)

COMMUNITY FOREST SUB-COMMITTEE

Chair: Councillor Susan Freeman 1. CALL TO ORDER The meeting was called to order at 6:01 p.m. A quorum was present. 2. DISCLOSURE OF PECUNIARY INTEREST None. 3. APPROVAL OF MINUTES MOTION #CF-2007-31 MOVED BY: Jeff Ward SECONDED BY: Bob Fletcher

“THAT, the minutes of the Community Forest Sub-Committee meeting held on August 13th, 2007 be approved as circulated.”

ADOPTED

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4. ADDITIONS AND APPROVAL OF AGENDA MOTION #CF-2007-32

MOVED BY: Bruce Horlin SECONDED BY: Bob Fletcher

“THAT, the agenda be adopted as presented.” ADOPTED

5. DELEGATIONS/PRESENTATIONS None. 6. COMMUNICATIONS

i) 31st Annual Forest Health Review.

ii) 2007 Forest Health Update – Southern Region - Kemptville, Pembroke,

Algonquin.

iii) Ontario Terrestrial Invasive Plant Council.

iv) Today’s Ontario Government’s Tree Planting Announcement.

v) Backgrounder: Addressing Climate Change Planting 50 Million Trees in Southern Ontario.

vi) Trees Ontario Foundation: Major Increase in Long-Term Tree Planting in Ontario now Possible.

vii) ANSWERS: Ontario Forest Products Marketing Bulletin.

viii) ANSWERS: Public Communications for Forestry Operations.

ix) 2nd Notice: Ontario Terrestrial Invasive Plant Council.

x) ANSWERS: Dumping.

xi) Forestry Forum Summer 2007 ANSWERS: Public Communications for Forestry Operations.

xii) Letter from Mississippi Valley Conservation (MVC) to Township of Lanark Highlands. B. Anderson will be making a presentation to the Lanark Highlands Environmental Advisory Committee (LHEAC) in November and will follow-up at that time with S. Brownstein.

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xiii) Township of Lanark Highlands: Possible Objectives and Management Plans for the Forests.

xiv) Community Forest Managers Workshop.

xv) ANSWERS: Replacement Cost for Trees.

xvi) Newspaper Article: Young Naturalists Explore Gunn Creek Trail.

xvii) Newspaper Article: Letters Urban Forest Becomes Urban Desert.

The Sub-Committee discussed concerns about the number of trees being cut down and the destruction of the wetlands to accommodate the development along McNeely Avenue in Carleton Place. Questions were raised as to whether the Town of Carleton Place had a Tree Advisory Committee that was consulted. B. Anderson noted that the Town consulted the Mississippi Valley Conservation Authority on a regular basis through the development of McNeely Avenue. S. Freeman will check into the matter with the Town before bringing it forward to the Committee Development Committee.

xviii) DRAFT: Promotion of Good Forestry Practice on Southern Ontario Private Land. This article will be kept to use as a reference for the County’s Tree Cutting By-Law.

xix) Trees Ontario: TOF Soils Workshops.

xx) Environmental Science: Forests and Floods.

xxi) OFSWA Training Schedule.

MOTION #CF-2007-33

MOVED BY: Bob Fletcher SECONDED BY: Bruce Horlin

“THAT, the October 2007 Community Forest communication items be received as information only.”

ADOPTED

7. REPORTS

i) Draft RFP for Inventory of 25 hectare Property (County Road #36) – attached, page 9.

A Life Science Study and Assessment of Proposed Selective Harvest on part of the Hands Property Lanark Community Forest Part Lot 6 Concession 4 Geographic Township of North Sherbrooke was performed by David White

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instead of the Request for Proposal (RFP). The report does not mention the species at risk in order to protect them.

K. Kerr arrived at 6:12 p.m.

MOTION #CF-2007-34 MOVED BY: Jim Gilmour SECONDED BY: Keith Kerr

“THAT, the Community Forest Sub-Committee receive the Life Science Study and Assessment of the Proposed Selective Harvest on part of the Hands Property, Lanark County Community Forest, Part Lot 6, Concession 4, Geographic Township of North Sherbrooke for information.

ADOPTED

MOTION #CF-2007-35 MOVED BY: Bob Fletcher SECONDED BY: Jim Gilmour

“THAT, Staff prepare and send out the Request for Proposal to harvest the selective timber on the Hands Property, Lanark County Community Forest, Part Lot 6, Concession 4, Geographic Township of North Sherbrooke”.

ADOPTED

ii) Review Forest Management Plan 1994 – 2014 – deferred to a future meeting.

iii) Review: 2nd DRAFT County Forest Recreation Policy – attached, page 33. Fleet and Facilities Manager, Jamie Dickey. Previous suggestions were integrated into the 2nd draft and the County name was entered were applicable. The Sub-Committee continued to review the Draft Policy where they left off at section #10 Special Use. Suggestions for draft policy: - Front Page: add the word 2nd draft and the date when last revised. - Page 13 Special Use: Special Use Policy was discussed in general whether

use agreements with various Clubs and special events involving the public should be done. A definition of the inner forest is required in the pre-amble of the policy. Councillors B. Fletcher & B. Horlin already have a definition and will forward it to Staff. It is also important to know where the trails are going to be in order not to disturb the inner forest. Large trails would affect the birds, therefore walking and hiking may only be permissible.

- Page 14 Appendix A: No charge for individuals for non-motorized activities. o Walking Hiking: No change. o Cross-country skiing, snowshoeing: The County needs to know when

groups are in the County Forest.

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o Nature appreciation, nature study: The County needs to know when groups are in the County Forest. If permits are issued, they need to be cognisant of hunting season.

o Dogsledding: If it is for commercial purposes a license or lease agreement would be needed.

o Horseback riding: Only on site specific trails. o Dog walking: No change. o Mountain biking: No change. o Snowmobiling: add the word “trail” prior to the word “permits”. o Other off-road motorized vehicles: Staff to check on proper

terminology for motorcycles verses motocross bikes. Bridges on the trail should be checked for maximum weight allowances. Risk Management should be part of the permit. The County will work together to educate the drivers through their respective clubs to avoid damage to wet lands or other protected areas. An agreement is required with the Clubs making them responsible to police their members, as is required for snowmobiles.

o Hunting: Hunting and fishing should be two separate items. This would be site specific. Permit is required which would include their hunting licence number. No camping is to be allowed at anytime.

o Trapping/Bait Fishing: Add site specific. Permit is required which would include their fishing licence number. No camping is to be allowed at anytime.

o Harvesting non-wood forest products: No change. - Page 14 *Exceptions include: No change. - Page 14 Activities Not Permitted: No change. - Page 14 & 15 Special Use: Change to reflect County of Lanark. - Page 15 Timelines: Remove the word “early” in the second sentence.

Change “2008 season” to “the year after the Policy is adopted by County Council”.

- Page 15 Information / Education: Add Recreation Policy to item 5. Add Lanark County and Lanark Highlands to item 4 Public Open Houses.

- Page 15 Stewardship: No change. - Page 15 Conflict Resolution: Change advisory group to Community Forest

Sub-Committee. - Page 15 Enforcement: No change. - Page 16 Enforcement: Remove the Recreation Policy By-Law, Increased

Staffing, OPP and Off Duty Officers paragraphs. In past practice, the ATV companies have donated an ATV to the O.P.P. to police the trails. Staff could solicit the ATV companies for a donation to the O.P.P. or the Conservation Authorities.

- Page 17 Appendix C -General Rules of Etiquette and Walkers & Hikers: No change

- Page 18 & 19 Equestrians: No change. - Page 19 X-Country Skiing: No change. - Page 19 & 20 Snowmobile and ORMV Operators: No change. - Page 21 Appendix D – First paragraph: replace “Lanark County Forest

Public Advisory Group or a subcommittee” with LCMTC.

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- Page 21 Ecological Sustainability: add local municipality comments (ex. is there suitable parking) and remove County of Lanark Planning Division.

- Add an Addendum explaining signage at each trail in the parking lot. Signs will include restrictions, if there is cell phone service, emergency identifying markers (ex. PIN #, GIS #)

- Page 12 Recommendation 8.1: add Ginseng to the prohibited product list since it is an endangered species.

- Add endangered species list and reference on page 14. - Page 23 Appendix E: Staff to provide a sample permit for review for the

next meeting.

Staff will bring back the 3rd draft at the next meeting. Policies on policing and enforcement will be discussed at a future meeting. J. Ward was approached about erecting No Hunting and Camping sings at the Baird Property. Camping in the parking lot is taking place at present. The signs are currently in place but there is no enforcement. Staff to verify with CAO if the permits and use agreements for the trails in the County Forests are with the LCMTC or with the County. If it is with the LCMTC, an agreement will be needed between the County and LCMTC. The County of Frontenac is forming a Trails Committee. North and South Frontenac are on opposite sides on the use of ATV on trails. What they decide will impact the County of Lanark since they are along the border.

The final draft of the Policy will be forwarded to the LCMTC for comment.

iv) Review: DRAFT Theft of Trees in Community Forest Policy - deferred to 2008. Fleet and Facilities Manager, Jamie Dickey.

8. NEW/OTHER BUSINESS

i) Update: Tender Results for Contract #PW-49-2007 Community Forest Red Pine Timber Harvesting Lots 17 & 18, Con 2 & 3, Geographic Township of Darling (Verbal) Fleet and Facilities Manager, Jamie Dickey. Staff received two bids: Lavern Heideman & Sons Ltd for $29,131.98 and Ben Hokum & Sons Ltd for $28,022.58. The successful bidder has two years to complete the project and should start sometime in winter of 2007/2008.

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MOTION #CF-2007-36 MOVED BY: Keith Kerr

SECONDED BY: Jeff Ward “THAT, Lavern Heideman & Sons Ltd be awarded Contract #PW-49-2007 Community Forest Red Pine Timber Harvesting Lots 17 & 18, Con 2 & 3, Geographic Township of Darling.”

ADOPTED 9. NEXT MEETING

Monday, November 12th, 2007 at 5:00 p.m. 10. ADJOURNMENT The Sub-Committee adjourned at 7:47p.m. on motion by Councillor B. Fletcher.