05 b 01workflowcustomizing

SAP Workflow Course

Section 5B-1: Workflow Configuration November, 2001

SAP Workflow Course – Section 5B: Workflow Customizing 2

Configuration

Contents:

• Configure the SAP Business Workflow System


Configuration: Objectives

At the conclusion of this section, you will be able to:

• Initiate the steps required to configure the SAP Business Workflow runtime environment


Configuration: Business Scenario

• Now you must start the workflow configuration on the development system

• On each SAP R/3 client you must “enable” the workflow system in order to do workflow development

• Later you will investigate future workflow administration functions


Configuration of the Workflow Environment


RFC Destination


Create RFC User

SWUB

SU01


Maintain the Administration Data

Definition of the general Workflow Administrator

Definition of the genericdecision task used during run time


User Decision as Full Screen

Change and resubmit notification of absenceWithdraw notification of absence

Cancel

Chose one of the decision options. This completes the

processing of this step.

your own attachments.

Title of attachment

Clarify deadline on 23.01.99 with SAP

Creator

Patrick Schmidt

Creation date

11.10.1998

Creation time

16:37:14

Workflow Objects

Decision Edit Goto System Help Notification of absence 00000245 rejected by Hugo Boss

Before your decision, you can display the attachments or objects added to the user decision. You can also add

Reason for leave ban Hugo Boss 11.10.1998 08:14:34

Attachments

Task description

Decisionoptions

User decisioncan be sized


Set Active Plan Version


Activate Deadline Monitoring


Customize Work Item Monitoring

SWU3

SAP R/3

Work item monitoring Edit Goto Environment System Help

Information on monitoring of work items with temporary errors

10:25:0010:25:00

(Background and wait steps only)

13.06.199813.06.1998

Job name

Job no.

Status of monitoring of work items w/ errors

Interval until next rerun

Retry counter for work items with errors

Start date of backg. job

-

Start time of backg. job

SWWERRESWWERRE

1017090110170901

XX

2020

33

(in minutes)


Workflow Verification

SWU3

Start Workflow Verification

List Edit Goto System Help

-

Start Verification Workflow

Event generated

You will find a work item in your integrated inbox which represents a user decision. When you have executed this work item, you will receive two mails (SAPoffice documents). They are the notification items for this user decision and the subsequent background step.

Integrated inbox


Workflow Development Environment:Create Prefix numbers for Standard Objects

You must have an entryfor each system and client you want to use


Personal Workflow Settings: Background

• Why do we need them?

– One workflow log or one work item display is not enough since various user categories work with it, for example:

• Workflow modelers and administrators (require access to all technical information, such as containers, work item IDs, step numbers, all step types, etc.)

• Workflow end users (no technical details, focused on the content of the work item, confused by too much functionality, etc.)

• What functionality is involved?

• Administrator sets the default on a system-wide basis

• Every user can then personalize their own settings


Personal Workflow Settings: Users

Work item displayUser view with ActiveX (32-bit)User view without ActiveXTechnical view

Workflow logUser view with ActiveX (32-bit)User view without ActiveXTechnical view

Other settings

Default values

Personal Workflow Settings of Patrick Schmidt

Work item display

Work item display

Workflow log

Workflow log

Others

Business users

Technical users

Display work item texts in logon languageEnable multiple forwarding of work items(Double)-clicking on an object displays the object in the same window


Configuration: Summary

• The Workflow customizing can be done by using the IMGor the workflow development environment

• Automatic customizing of Workflow is available

SAP Workflow Course

PwC ConsultingTM refers to the management consulting services businesses of the member firms of the worldwide PricewaterhouseCoopers organisation.

2001 PricewaterhouseCoopers. All rights reserved.

05 b 01workflowcustomizing

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