Proposed FYs 2021-2023 CIP Budget

Study SessionJaime Boscarino, Finance Director

April 13, 2021

Item No. 9A

• Staff Presentation• City Council Discussion• Public Comments• Recommendations

Study Session 4/13/21 City Council Meeting

Budget Process

• Part of biennial budget process• 2-Year CIP Budget• 5-Year CIP Plan• FYs 2021-2023

• 132 Total Projects ~ $111.0M

FY’s 2021-2023 CIP Budget Calendar

Oct 2020

CIP Kickoff Meeting

Nov 2020‐March 2021

Staff Development and Review

March, 31, 2021

Capital Facilities 

Committee

April 12, 2021

Planning Commission

April 13, 2021

City Council Study Session

June 8, 2021Operating /CIP  

Budget Adoption

www.tobudget.orgwww.tobudget.org

The Budget Process

Social Media Outreach

• The CIP Budget is a “Strategic Five-Year Planning” document

• Funding based on available Fund Balance/Net Position

• CIP Projects can be Multi-Funded• The CIP Project book is presented to

the Planning Commission for General Plan Consistency

• General Fund – Capital Reserves supports CIP Projects (Facilities/Library/Stormwater/Theatres)

Background – CIP Budget

CIP BUDGET FORMAT

Summary Section

Deferred Requirements

CIP Projects by Category Section

CIP Projects by Fund Section

DescriptionProject Manager

JustificationComments

City Council GoalConsistency to the General Plan

Operations ImpactCity Council CIP Priority

FundingPicture

Project Detail Sheets

City Council CIP Priorities• City Council established guidance for prioritizing capital projects in

February 2009 & updated in April 2015 to add City Council Top Priority to Priority 1

Priority 1 – Address Health & Safety, Legal, and Regulatory Requirements or a Top City Council Priority

Priority 2 – Necessary, but not essential, and there could be consequences, if deferred

Priority 3 – Nice to do and would contribute to quality of life, but not essential

Proposed FYs 2021-2023 CIP BudgetNo. Category FY 2021/22 FY 2022/23 Total Carryover

1 Street * $ 11,127,340 $ 14,372,700 $ 25,500,040 $ 9,371,476

2 Wastewater 10,314,000 6,853,000 17,167,000 12,546,057

3 Housing 16,273,050 0 16,273,050 0

4 Water 6,020,000 8,450,000 14,470,000 21,160,225

5 Facility 10,570,000 2,422,000 12,992,000 1,009,727

6 Transportation/Traffic 5,075,500 4,550,400 9,625,900 5,207,700

7 Landscape/Streetscape 3,190,000 3,550,000 6,740,000 246,000

8 Stormwater 2,491,750 3,770,250 6,262,000 0

9 Open Space 844,000 70,000 914,000 2,844,223

10 Library 100,000 750,000 850,000 320,000

11 Undergrounding 110,000 60,000 170,000 117,700

Total $ 66,115,640 $ 44,848,350 $ 110,963,990 $ 52,823,108

*Deferred Maintenance $18.4M

10-YEAR CIP BUDGET HISTORY

92

104 115

125

132

80

90

100

110

120

130

140

150

$-

$25.0

$50.0

$75.0

$100.0

# of

Proje

cts

Millio

ns

Housing Undergrounding Open Space LibraryStormwater Facility Transportation/Traffic Landscape/StreetscapeWastewater Streets Water Total Projects

$94.5

$48.3$59.8 $59.8

$111.0

CIP THEMES

• Maintenance City – Aging Infrastructure• Affordable Housing/Homelessness• Deferred Street Maintenance• Environmental Sustainability• Stormwater Program• Landscape Improvements

• Economic development - biotech• Address homelessness• Comprehensive General Plan update• Post-pandemic recovery• Reinvigorate creative economy • Climate & Environmental Action Plan• Land management system• Campus Master Plan• Budget & infrastructure• Waste hauler implementation

CITY COUNCIL TOP 10 PRIORITIES FY 21-22

Location Map of CIP Projects

TOP TEN CIP PROJECTS

Project # Project Name Carryover FY 21‐22 FY 22‐23 Total

1. CI5395 Groundwater Utilization at LRGC 15,300,000$        ‐$                      4,600,000$          19,900,000$      

2. CI5538 Pavement Overlay FY 2021‐23 ‐                          7,389,800            10,610,200          18,000,000        

3. MI2633 Housing Assistance Support ‐                          16,273,050          ‐                         16,273,050        

4. CI5492 Conejo School Rd/Willow Ln Improv 5,115,722             ‐                         ‐                         5,115,722           

5. CI5328 Interceptor Phase V ‐ Unit Y2 2,790,000             1,500,000            ‐                         4,290,000           

6. CI5330 Newbury Road Project Area Improv 4,171,400             ‐                         ‐                         4,171,400           

7. CI5652 Westlake Blvd Landscape Improv ‐                          ‐                         3,000,000             3,000,000           

8. MI2558 Pavement Slurry Program FY 2021‐23 ‐                          1,000,000            2,000,000             3,000,000           

9. CI5501 Hampshire Rd/101 Fwy Offramps ‐                          3,000,000            ‐                         3,000,000           

10. CI5441 Fats, Oils, and Grease Stations 297,607                 2,670,000            ‐                         2,967,607           

27,674,729$        31,832,850$       20,210,200$        79,717,779$      

FY 2021-22 & FY 2022-23 CIP FUNDING SOURCES - $111.0M

General Fund (inc. Library) $22,113,150

Gas Tax$14,490,800

Federal/State Grants$8,853,790

Water $17,226,500

Wastewater $20,138,500

Other Enterprise Funds$605,000

Developer Fees/Capital Projects $11,455,700

Lighting/Landscape$6,600,000

Stormwater $1,320,000 Transportation

$1,887,500 Housing $6,273,050

GENERAL/LIBRARY FUNDS

• FY 2021-2023 CIP Budget $22.1M; Carryover $1.9M

• (including Library)• Discretionary funding• General Fund capital reserves• Housing Support• Streets – Transfer Out to

Capital Projects $8.1M ($5.0Mfor deferred maintenance)

Facility$3,392,500

Landscape/Streetscape$525,000

Library$3,663,000

Open Space$540,000

Stormwater$2,806,750 Street

$350,000

Transportation/Traffic$835,900

Housing$10,000,000

GENERAL/LIBRARY FUND PROJECT HIGHLIGHTS

Conejo Creek Southwest Park $1,500,000

Hillcrest Mechanical Systems $900,000 plus $100,000 Carryover

Prefabricated Solar System at Library -$2,548,000

Affordable Housing/ Homelessness Efforts -$10,000,000

GAS TAX FUNDS

FY 2016-17 & Prior FY 2017-19 FY 2019-21

FY 2021-23 Proposed

Total Deferred

2019 PavementManagement Program $23,400,000 $0 $0 ($5,000,000) $18,400,000

• FY 2021-2023 CIP Budget $14.5M; Carryover $0.9M• Funding from Gas Taxes (HUTA), SB1, TDA• Revenue restricted to streets and roads projects

• (pavement maintenance, sidewalks, bicycle lanes)• Previous deferred maintenance

$0.0

$2.0

$4.0

$6.0

$8.0

$10.0

$12.0

$14.0

Millio

ns

Pavement Maintenance NeedsTen-Year Street Improvements Revenue History and Budget Projections General

FundRRAA

Other

Federal

TDA

Gas Tax

Needs

$3.5 M/Year$4.5 M/Year

$6.5 M/Year$8.0 M/Year

HIGHLIGHT OF GAS TAX PROJECTS

Pavement Overlay Arterial $11,367,800 (Total $18,000,000)

Pavement Slurry$1,500,000 (Total $3,000,000)

Curb Ramps$800,000

Sidewalk Replacement$400,000

CAPITAL PROJECTS/DEVELOPER FEES FUNDS

• Proposed FYs 2021-2023 CIP Budget $11.5M; Carryover $6.2M• $8.1M Overlay/Slurry (General Fund Transfer to Capital Projects

Fund)• Levied on new development projects• Used to construct public facilities• Decrease in Developer Fees due to build-out

HIGHLIGHT OF CAPITAL PROJECTS/DEVELOPER FEES FUNDS

Westlake/TO Blvd Widening$1,733,000

Erbes/Sunset Hills Intersection Improvements

$450,000

Lawrence/Teller Intersection Improvements

$26,500 plus $1,036,300 carryover

LIGHTING & LANDSCAPING FUNDS• Proposed FYs 2021-2023 CIP Budget $6.6M, Carryover $132,576• Funded by Landscape Assessment District & Ad Valorem Property Tax

Westlake Blvd Landscape Improvements

$3,000,000

Traffic Signal Upgrades Projects $1,360,000 TO Blvd Landscape Improvements

$2,000,000

STORMWATER FUND• Proposed FYs 2021-2023 CIP Budget $1.3M• Projects needed to meet permit requirements• Funded by Countywide Stormwater Assessment

• Inadequate to meet capital requirements – General Fund Support

Catch Basin Trash Control Devices $300,000

Watershed Management Plan $100,000

Malibu Creek TMDL$750,000

FEDERAL/STATE GRANTS FUNDProposed FYs 2021-2023 CIP Budget $8.9M; Carryover $5.8M

Rancho Rd Sidewalk and Bike Lanes

$1,780,000 carryover (Total $2,129,100)

Los Feliz Sidewalks$898,000 carryover (Total $2,838,000)

Conejo School Rd/Willow Lane Improvements$3,150,347 carryover

(Total $5,115,722)

FEDERAL/STATE GRANTS FUND

Flood Mitigation Projects$2,135,250

(Total $2,842,000)

MSC Microgrid$2,000,000

(Total $2,500,000)

Hampshire Rd/101 Improvements

$2,654,100 (Total $3,000,000)

WATER FUND PROJECTS

Lone Oak Emergency Generator $400,000

Groundwater Utilization $4,600,000 plus

$15,300,000 carryover

Wilder Reservoir Improvements $2,000,000

Site Improvements at Reservoirs & Pump Stations

$1,200,000 plus $800,000 carryover

• Proposed FY 2021-23 CIP Budget $17.2M, Carryover $23.0M

• Funded by Capital Component portion of Water Rates, Connection Fees

Wastewater Fund Projects

Cogeneration Upgrade $2,441,000

Interceptor Phase V – Unit Y2$1,500,000 plus $2,790,000

carryover

Fats, Oils, Grease Station $2,670,000 plus $297,607

carryover

• Proposed FY 2021-2023 CIP Budget $20.1M, Carryover $12.6M• Funded by Wastewater Component of Wastewater Rates,

Connection Fees

TRANSPORTATION FUND PROJECTS

Transit Technology Upgrades $400,000

Bus Shelter Enhancements$400,000

• Proposed FY 2021-2023 CIP Budget $1.9M• Majority of funding from federal grants & TDA funds• Projects will not move forward if grant funding is not awarded

OTHER ENTERPRISE FUNDS• Golf Course

• Proposed FY 2021-23 CIP Budget $550,000• Parking Lot Renovation• Miscellaneous Improvements

• Solid Waste Fund• Proposed FY 2021-23 CIP Budget $55,000; plus $12,374

carryover• MSC Microgrid• Climate Action & Environmental Plan

HOUSING FUNDS PROJECTS• Proposed FY 2021-2023 CIP Budget $6.3M

• Housing Successor Fund & Housing In-Lieu Trust Fund

• General Fund additional $10.0M• Affordable Housing• Homelessness

SUMMARY

• Proposed FY 2021-2023 CIP Budget $111.0M, 132 Projects• Maintenance community• Aging infrastructure• Affordable housing & homelessness• Reducing deferred street maintenance• Financially prudent

Respond Rebuild Recover

1. Receive information on Proposed FY 2021-22 and FY 2022-23 Capital Improvement Program Budget.

2. Schedule a Public Hearing for June 8, 2021.

RECOMMENDATIONS

Discussion