020416 Clearlake City Council Progress Report

8/20/2019 020416 Clearlake City Council Progress Report

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FYE 2016Mid-Year

Progress/AchievemenCity of Clearlake

Greg Folsom, City Manager


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City CouncilPriority Goals

for FYE 2016


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City Council Priority Goals for FYE 2016

As part of the budgeting process, the City Council crpriority goals in five different areas:1. Economic Development

2. Finance

3. Code Enforcement

4. Public Safety5. Other Priority Projects

In all, there were 36 separate “goals” identified.


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FYE 2016 Priority Goals –Economic Development

Lakeshore Drive Plan ImplementationHighway 53 Corridor/Shopping Center

Complete General Plan Update and EIR

Begin Zoning Code and Design Guidelines and Zoning MUpdate

Park Master Plans for Highlands, Austin, and Redbud Pa

Develop Impact Fees

Work to Establish Planning/Economic Development Staff

Continue to Support Healthy City Programs and Projects

Items in red are in process or completed


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Lakeshore Drive PlanImplementation• Developing the Visitors Center

• Frontage Improvements toHighlands Park

• Include a Complete Streets Policy

in the General Plan• Direct City resources to Code

Enforcement and blightremediation along the corridor –Beautification Corridors (Zones)

–Demo Austin Park resort property


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Highway 53 Corridor/Shopping Center• Tentative Purchase and Sale Agreement (PSA) with Develo• Agreement in concept on PSA with Successor Agency Over

Board• Need to meet with Taxing Entity Boards for agreement in c

regarding PSA•

Will return in open session to City Council for approval• Will return to taxing entities in open session for approval

Complete General Plan Update and EIR• Contract with consultant executed• Two Planning Commission Workshops completed reviewin

documents and maps•

On track for August 2016 City Council Public Hearing



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Begin Zoning Code and Design Guidelines and ZMap Update• On hold until General Plan Update is more fully defined• Project will begin and end in FYE 2017

Park Master Plans for Highlands, Austin, and RedParks•

Highlands Park master plan is completed.• Austin Park has just begun• Redbud Park is on hold until area of study is identified

Develop Impact Fees• On hold until General Plan Update identifies needed improvem• This will begin and end in FYE 2017


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Work to Establish Planning/Economic Developmen• Gary Price Consulting has been brought on to assist with Pl

• City Manager has Economic Development responsibility

Continue to Support Healthy City Programs and Pr• Meetings are on Thursdays, so City Manager is unable to at

• Finance Director will begin attending


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FYE 2016 Priority Goals –Finance

Continued Development of Budget Format

Continue Review of Grant Opportunities andFoundation Funding for Application Submittal WAppropriate

10 Year Capital Improvement ProgramUpdate Fee Schedule and Determine Cost Recove

Opportunities

TOT Audit



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Continued Development of Budget Format• The budget will continue to improve and staff is consid

moving budget online for greater transparency

Continue Review of Grant Opportunities andFoundation Funding for Application Submittal WAppropriate• Hired consultant to assist in CDBG administration

10 Year Capital Improvement Program


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10 Year Capital Improvement Program• On hold until General Plan update identifies long term

facility requirements

• Will begin and end in FYE 2017

Update Fee Schedule and Determine Cost RecoOpportunities• In process to be completed before or along with FYE 201 budget

TOT Audit• On hold until justification for expense can be determine


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FYE 2016 Priority Goals –Code Enforcement

Health and Safety

Abandoned Vehicles

Animal Control

Weed Abatement

Refuse CollectionPark Signage

Business and Residential Address Visibility



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Health and Safety• Code Enforcement efforts focused on Marijuana and H

and Safety issues

Abandoned Vehicles• City has a small amount budgeted for significant probl•

Waiting for authorization from County to proceed usinAVA funding

Animal Control• Made improvements to interim facility• Additional staffing• Negotiating for property to build new facility


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Weed Abatement• Worked with Fire District to send out abatement notice July and will do so again this year

Refuse Collection• Working with Clearlake Waste Solutions to bring a Uni

Garbage Collection ordinance to Council in Spring

Park Signage• Signs are being designed and will be put up in the Spri

Business and Residential Address Visibility• Ordinance is being prepared for Council consideration


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FYE 2016 Priority Goals –Public Safety

Emergency Preparedness Plan Update

Law Enforcement Enhancement

Phone System

Citation Authority and Administrative Penalties

Road Maintenance Items in red are in process or completed


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Emergency Preparedness PlanUpdate• Preparation in process

Law Enforcement Enhancement• Near fully budgeted staffing level

(sworn only)• Community Policing enacted

• Dedicated Traffic Officer appointed

• Homeless Liaison appointed

• Marijuana Specialist appointed


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Phone SystemMid-year budget item for Dispatch Console upgrade

Citation Authority and Administrative Penaltie• In process and should come to Council before end of FY


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FYE 2016 Priority Goals -Public Safety

Road MaintenanceReplaced 60’ of drain pipe in

Lakeshore Dr.

Replaced 60’ of drain pipe inMeadow Brook Rd.

Replaced collapsing culvert inOgulin Canyon Rd.

Fixed numerous other culverts

Patched thousands of potholeswith 93 tons of patch


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FYE 2016 Priority Goals –Other Priority Projects

Municipal Code Update or Rewrite

Chamber Sound System

Shopping Cart Ordinance

Non-Camping Ordinance in Non-Designated Areas

Dog Park Ordinance and Re-evaluate Dogs in ParkOrdinance

Personnel Rules



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Strategic Plan

Senior Center Unfinished Projects

Maintenance Districts

Senior Center Operating Costs

Discussion on Treasurer and City Clerk – Elected orAppointed



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Municipal Code Update orRewrite• Municipal code now online

• Municipal code update to begin in FYE2017

Chamber Sound System• Sound system update complete

• Video system update planned

Shopping Cart Ordinance• Approved and effective as of Jan 9th , 2016


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Non-Camping Ordinance in Non-Designated Are• Anticipated for February 2016 Council meeting

Dog Park Ordinance and Re-evaluate Dogs in ParOrdinance• Dogs in Park Ordinance re-evaluated on December 10, 2015

Personnel Rules• In process and should be completed by end of FY

• Grant funded through PARSAC

Strategic Plan• Due to complexity and time constraints, put off to FYE 2017


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Senior Center Unfinished Projects• Met with Senior Center Director to discuss issues

Maintenance Districts• Maintenance Districts will be a policy requirement in the new

Plan

Senior Center Operating Costs• Working with a solar power company on estimating costs/sa

Discussion on Treasurer and City Clerk – ElectedAppointed• Need to discuss in this FY if going to voters (Feb 25th meetin


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OtherSignificant Achievements

(not part of goals)First Half of FYE 2016


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Other Significant AchievementsCitywide

Made it through the mostdevastating fire season in LakeCounty history with no directimpact on the City• PD and Public Works were

instrumental in assisting Cal Fire,Lake County Fire District, LakeCounty Sheriff’s Office, and LakeCounty Public Works


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New Ordinances Passed:Shopping Cart Ordinance

Responsible Dog Ownership ordinance

Wireless Tower ordinance

Conduct in Public Parks and Beaches ordinance

Pending Ordinances:Medical Marijuana Cultivation ordinance


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City Council Agenda and staff reports are consistenposted on the City website the Thursday/Friday prethe Council meeting

Implemented paperless agenda distribution via iPa

Installed projector screen in Council chambers andincreased number of PowerPoint presentations

Updated Council Norms and Procedures policy

Expanded employee safety/training programIdentified and corrected very serious exiting issue


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Reduced rental rates at the Senior CenterImplemented SmartGov software update

Presented Mid-year budget review one month earlilast year

Presented financial Audit two months earlier

3 First Time Homebuyer Loans for $40,000 each

1 Rehab Loan for $5,187


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Advertised in SF ChronicleLake County insert

Procured additional staffingthrough grant sourcesDrought worker program

Experience Works programMendo-Lake Alternative

Services program


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Other Significant Achievements:Code Enforcement

Abated illegal demolitionof parking lot

Abatement of 36th Aveillegal dump site withCC4C

Worked with KUSD on“Mapping the Aves”project

Demoed former Chamber building on Golf Ave.


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Other Significant Achievements:Police Department

Hired 6 new officers, including 2 from Calistoga PDImplemented Community Policing Program

Purchased 2 new patrol cars

Implemented the use of body cameras

One officer involved shooting that saved life of civi

Personnel completed 765 hours of training (entire year


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Other Significant Achievements:Police Department

Received Grants for:One COPS grant for one officer

School Resource Officer (SRO) funded by Konocti Unified School District(KUSD)

Evidence room expansion

On Duty emergency personnel door

Prisoner transport van

K9 program/Training throughcommunity fund raising

Body Armor replacement grant


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Other Significant AchievementsPublic Works

Installed HolidayBanners in Austin Park

City-wide drainagesurvey nearly complete


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Other Significant AchievementsPublic Works

Received $160,645 Remediation Grant from CalRecyTo be used to demo various red-tagged properties

Received $5,000 CalRecycle GrantPurchased Trash pickers; Bags; and Safety vests

Received APC grant to hire telephone survey consuReimbursed $7,000 for City Engineer through APC


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Priorities forSecond Half of

FYE 2016


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Priorities for 2nd Half of FYE 2016:“Clean”

The City of Clearlake will institutepolicies and programs that willvisibly reduce blight in the City:

• Universal Garbage ordinance

• Focus on Code Enforcement• Beautification Corridors;

Proactive, focused enforcement;Weed abatement

• Demo properties

• Rental Inspection Ordinance


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Priorities for 2nd Half of FYE 2016:“Safe”

The City of Clearlake will institute policies and programwill statistically reduce violent crime in the City:

• Marijuana Cultivation ordinance Joint Code Enforcement/PD partnership

• Community Oriented Policing

• Full staffing levels

• Greater traffic enforcement• Upgraded dispatch communication system

• Increased special enforcement through AB 109 Grantfunding


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Priorities for 2nd Half of FYE 2016:“Well-Managed”

The City of Clearlake will institute policies and programwill improve the image of the City, strengthen its financdemonstrate an understanding of modern governance:

• Improve Customer Service• Enhanced training

• Develop New Revenues• Franchise fees

• Cultivation permits

• Development impact fees

• Updated fee schedule

• Grants


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•

Improve Facilities• Improve roads (requires

additional revenues)

• Build Animal Control Facility

• Phase I of Highlands Park

• Maintain City Properties

• Finish Chamber building• Improve City Hall


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Improve Programs and Processes• Finish General Plan Update

• Update Zoning Code

• Create Design Guidelines

• Improve Citizen Communication and Transparen• Use Nixle system for emergency notifications

• Put budget online

• Greater use of website/Facebook for posting informatio

• Create a City Newsletter


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Discussion

020416 Clearlake City Council Progress Report

Documents

Transcript of 020416 Clearlake City Council Progress Report