01General Documents-BTAL-Intoduction to LEGEND

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LEGENDcom

RESOURCE BOOK


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Introduction toLEGENDcom

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CONTENTSCONTENTS.......................................................................................................................................2

Disclaimer......................................................................................................................................2 RESOURCE MATERIAL...................................................................................................................3

INTRODUCTION TO LEGENDcom ..............................................................................................3ATTACHMENT: LEGENDcom Tipsheets...................................................................................7

Disclaimer

Every effort has been made to ensure that the material presented in this topic is accurate as at thepublication date shown. Nevertheless, this material is issued by the Victoria University and FCGCorporate Pty Ltd on the understanding that:Victoria University and FCG Corporate Pty Ltd, their officers, authors, or any other persons oragencies involved in the preparation of this publication expressly disclaim all or any contractual,tortious, or other form of liability to any person (purchaser or reader of this publication or not) inrespect of the publication and any consequences arising from its use, including any omissionmade, by any person in reliance upon the whole or any part of the contents of this publication.No person should act on the basis of the material contained in this publication without obtaining

advice relevant to his or her own particular situation and without considering and takingprofessional advice as may be necessary.

Victoria University & FCG Corporate Pty Ltd 2009

These materials are produced by FCG Corporate Pty Ltd on behalf of Victoria University for use on itsAustralian Immigration Law courses. No persons shall copy or reproduce any parts of the materials herein

for any other purpose without express authorisation or permission.


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Introduction to LEGENDcom

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RESOURCE MATERIAL

INTRODUCTION TO LEGENDcom

LEGENDcom is an electronic database of migration and citizenship legislation and policy documents which is availableby subscription. LEGENDcom is a powerful decision-support tool that is based on the LEGEND system used by staffwithin the Department of Immigration and Citizenship (DIAC), and can also be used by people, e.g. lawyers andmigration agents, who require access to the most up to date migration and citizenship legislation and policy in order toprovide advice to clients on migration or citizenship matters, or for undertaking research in migration..

For registered migration agents, the Migration Agents Registration Authority (MARA) state that subscribing toLEGENDcom is sufficient to meet the Code of Conduct requirement to hold a professional library. Any queries regardingprofessional library requirements should be made directly to MARA.

LEGENDcom CONTENTS AND ACCESS

LEGENDcom contains current and historical versions of the following: Migration Act 1958 and associated Migration Regulations (since 1 September 1994) Citizenship Act 1948 and associated Citizenship Regulations (since 10 April 1997) Other Migration and Citizenship related legislation Procedures Advice Manual 3 Migration Series Instructions Australian Citizenship Instructions Legislative Instruments (including Section 499 Directions and Gazette Notices).

Updates are made toLEGENDcom on an ongoing basis so that changes to legislation and other material are generallyavailable on the day they come into effect. LEGENDcom also contains fillable PDF versions (not all forms are fillableelectronically) of current departmental forms, which can be saved on the computer. The forms can be completed in morethan one session if necessary, and can be printed prior to lodgement. However, these forms cannot be submittedelectronically. They must be printed, signed, and submitted in hard copy.

LEGENDcom is accessible through the Internet 24 hour a day, and provides a powerful search engine which allows theuser to search across current and/or historical legislation and policy information at a set point in time. Searches can alsobe refined for finding complex or specific information. Related legislation and policy documents are hyperlinked to eachother and pop-up boxes provide value-added information in the form of explanations, background, and links to relatedinformation.

All students on the Graduate Certificate of Australian Immigration Law and Practice at Victoria University have access toLEGENDcom through WebCT.

LEGENDcom SUBSCRIPTIONS

Purchasing a subscriptionPurchase of a subscription is done initially through DIACs LEGENDcom online subscription service. However, it givesthe subscriber the option of paying for the subscription either online (preferred) or offline. Subscription for LEGENDcomrequires full payment for twelve months access in advance. Payment by instalments is not permitted.

Online payment can be made by credit card, and gives immediate access to LEGENDcom (except for Non-profitOrganisation or Library subscription where verification must first be made).

Offline payment can be made by cheque and will take considerably longer as some payment options may take 10working days to clear after receipt by the department, in which case access to LEGENDcom will be available oncepayment has been received and cleared and an invoice issued (except for renewal subscriptions).


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Online subscriptionsSubscription

TypeDescription Cost in A$

FullThis subscription is for customers who wish to access the legislation,policy, and fillable forms.

1,340 plus 580 per

secondary licence

Non profit

Provides the same access as a Full subscription, but at a reducedcost.

To be considered a non-profit organisation customers must show thatthey do not charge fees for providing migration assistance and thatthey assist those clients who would not otherwise have the option ofaccessing migration assistance. For more information on whatevidence is required to establish non-profit status contact theLEGENDcom Help Desk.

700 plus 580 persecondary licence

Limited

This subscription is for customers who do not require the fillableforms.This version of the product contains legislation and policy only.Secondary licences cannot be purchased with this subscription.

You should only select this subscription type if you are certain that nomore than one user needs to access LEGENDcom at any one time.

1,230

Library

This subscription is limited to those libraries listed as a participatingdeposit library on the Department of Finance and DeregulationsAustralian Government Information Management Office (AGIMO)website.

This list includes State and Territory public libraries, the NationalLibrary and university libraries.

Free

DVD VersionA DVD version ofLEGENDcom can only be purchased in addition to one of the online subscription types mentionedabove at a cost of AUD$280 per year. The DVD version enables a subscriber to accessLEGENDcom when travellingand may not have Internet access. The DVD has the same content and functionality as the online version; however,DVDs are only produced three times a year (broadly in line with the department's major legislative change cycles). Forthe most current legislation, policy etc., it is important to rely on the online version where possible as changes may haveoccurred since the DVD was produced.

How many subscriptions are required?Only one subscription is required per organisation. Each subscription includes a primary licence. More than one personcan share a licence as long as they do not access the product at the same time. Secondary licences can be purchased ifmore than one person needs access to LEGENDcom at the same time (except Limited subscription, which includes onlya primary licence).

The subscriber needs to decide the number of people within the organisation who require access to LEGENDcom atany one time. This will determine the total number of licences required for that organisation. For example, if five userswill need to access LEGENDcom at once, then one subscription including a primary licence and four secondary licenceswill be required.

Renewal subscriptions

Four weeks before the LEGENDcom subscription expires, a renewal reminder notice will start to appear upon eachlogon toLEGENDcom. If the subscription has not yet expired the user can either renew immediately or defer renewal


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and go to the LEGENDcom product. If the user chooses to renew immediately then the new subscription will onlycommence the day after the existing one expires, and the subscriber will keep the same Logon ID and password.

If the subscription has already expired then it needs to be renewed before the product can be accessed. A messagemay appear: You do not have a current active account for LEGENDcom, in which case the subscriber will need to

TIPSHEETSTipsheets providing advice on how to use LEGENDcom are designed to assist new users and can be accessed inLEGENDcom through the Help functions on the Homepage. Copies of the Tipsheets are also included here as anattachment.

Tipsheet topics include: Overview introduces the LEGENDcom product and its functionality Searching outlines the Basic and Advanced search functions, and how to refine searches inLEGENDcom Menus explains the functions of the LEGENDcom Menus and how they may help with navigating Copying and Printing outlines the most effective ways to copy and print information from LEGENDcom Hints provides tips on using LEGENDcom more quickly and efficiently

LEGENDcom HELP AND TRAININGInformation sessions on LEGENDcom are available FREE to all subscribers and prospective subscribers. The durationof each session is approximately 2 hours. Face-to-face sessions are scheduled from time to time and telephonesessions are available upon request.

When face-to-face sessions are scheduled an announcement is posted on the LEGENDcom Homepage and theproposed dates advised. Places will be offered on a first come first serve basis. The number of sessions conducted willdepend on demand. Early registration allows sufficient time to finalise session numbers, date and time (note dates maybe subject to change depending on room availability and attendee numbers). Once numbers are finalised theLEGENDcom Help Desk will advise by email of the session date, time and venue

Introductory information sessions provide practical information and techniques that can be applied in LEGENDcom daily

use. Sessions cover such topics as navigating and searching inLEGENDcom and using fillable forms, and are designedfor new users interested in gaining a basic understanding about LEGENDcom as well as current users who want torefresh their skills.

Intermediate information sessions are for users who want to further develop their skills.

Alternatively theLEGENDcom Help Desk can provide training by telephone. These sessions include similar content toface-to-face information sessions. They can also be customised for the needs of the user. A telephone informationsession can be organised by contacting theLEGENDcom Help Desk. Such sessions need to be booked in advance.

The LEGENDcom Help Desk is manned by DIAC staff and can assist with technical support, subscription queries, andother questions concerning use of the product. The LEGENDcom Help Desk operates between 08.30 and 17.00 hours

(AEST) Monday to Friday (excluding Canberra Public Holidays), and will respond to messages left after 17.00 (AEST) onthe next working day.

Email: [email protected]

Telephone:Australia (toll free): 1800 008 717Outside Australia: 61 2 6264 1584

HARDWARE AND SOFTWARE REQUIREMENTSThe minimum hardware requirements in order to access LEGENDcom are:

Standard machine with 366 MHz Pentium II compatible (750 MHz Pentium III compatible recommended) 128 MB RAM Super VGA (1024 x 768) monitor with 16-bit colour (256 MB RAM recommended) Internet connection (broadband recommended) Mouse or compatible pointing device


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Apple Macintosh and Linux systemsLEGENDcom recommend subscribers use Microsoft Windows based PCs as only limited technical support is providedto those using Macintoshes or Linux. However, a number of clients have been able to access the product successfullythrough Macintosh or Linux systems. Before purchasing aLEGENDcom subscription, it is recommended that a test beconducted to see whether the computer system can support LEGENDcom by testing the sample free version, available

through the linkhttps://www.ecom.immi.gov.au/subscription/legendcom/NXT/gateway.dll?f=templates&fn=default.htm$vid=legendcom:Sample$NPUSERNAME=SampleUser

Internet BrowsersTo ensure security and privacy of information, the LEGENDcom site uses a secure protocol (HTTPS) for alltransmissions of personal data between the users browser and the site. Hence the browser must be able to supportHTTPS for the establishment of a secure connection using 128-bit encryption. If the browser does not support this levelof encryption, then the connection will not be established and the user will not be able to access or submit a subscriptionforLEGENDcom. If the users browser does not support the secure protocol (HTTPS), then the browser needs to beupdated in order to access LEGENDcom.

LEGENDcom supports the following browsers: Netscape Navigator 6.0 or later Microsoft Internet Explorer 5.5 or later Service Pack 2 with Java Plug-in v1.3.1; Java and cookie support must

be enabled

PDF ReaderLEGENDcom includes Adobe fillable forms that can be saved and completed offline. To save the fillable forms and thedata you have entered you need to have Adobe Reader 6.0 or better. Adobe Reader is available by visiting the Adobewebsite and following the instructions for downloading the latest version.

JavaIfLEGENDcom is opened but the Table of Contents is inaccessible (i.e. the grey area on the left of the screen is blank),

this is probably due to Java not being installed on the computer.

If Java is not installed, LEGENDcom can still be accessed by clicking on the HTML tab at the top of the Table ofContents (the grey area to the left of the screen). Alternatively, it is recommended that the Java component bedownloaded direct from the Java website. (We recommend downloading Java by selecting the 'Manual Download' link at


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ATTACHMENTS

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ATTACHMENT: LEGENDcom Tipsheets


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01General Documents-BTAL-Intoduction to LEGEND

Documents

Transcript of 01General Documents-BTAL-Intoduction to LEGEND