0.1. TA Tracking and Reporting - No Audio · 9/5/14 7 Technical)Assistance)By)Trainer)Year1to1Date...
Transcript of 0.1. TA Tracking and Reporting - No Audio · 9/5/14 7 Technical)Assistance)By)Trainer)Year1to1Date...
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ECELC Technical Assistance Training
Introduc)on to Tracking Technical Assistance within the Na)onal Early Care and Educa)on Learning Collabora)ves
(ECELC) Project
Gretchen Swanson Center for Nutri)on
ECELC Technical Assistance Training Presenta.on Overview 1. What Is Technical Assistance (TA)?
2. TA and Evalua.on:
a. Why Do We Track TA?
b. The TA Tracking Process
3. The TA Form
4. TA Scenarios and FAQs
5. TA Monthly Reports
What Is Technical Assistance? Technical Assistance (TA) Defini)on The provision of targeted and customized supports by a professional with subject maTer and adult learning knowledge and skills to develop or strengthen processes, knowledge applica.on, or implementa.on of services by recipients.
Characteris)cs of TA • Translates theory into best prac.ces • Rela.onship-‐based • Face-‐to-‐face, technology-‐based, or hybrid
"It wasn't so much about her giving us information; she wanted to hear what we were doing, and then she offered input.”
Training and Educa)on Best Prac)ces Ac)on Period & TA
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What Is Technical Assistance?
About… • BreasXeeding and Infant Feeding • Child Nutri.on • Physical Ac.vity • Screen Time
CONTENT AREAS Technical Assistance includes… • Coaching • Observing • Providing feedback • Informa.on sharing • Resource dissemina.on or
referral
ACTIVITIES
As well as guidance on… • Team building • Educa.ng staff • Facilita.ng change • Facilita.ng project requirements
FACILITATION
What Is Technical Assistance?
What is NOT included as ECELC Technical Assistance… • Administra.ve communica.ons
o Se]ng up site visits o Learning Session reminders o Ac.on Period Task reminders o Ac.on Period Task requirements clarifica.on o ECELC Enrollment assistance o ECLEC s.pend or training hours assistance o Checking-‐in or offering assistance
TA and the ECELC Evaluation Why Do We Track TA?
Provides informa)on on:
• How Trainers provide TA • Frequency • Content areas • Challenges • TA and changes in healthy prac.ces at ECE Programs • ECELC project improvements
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TA and the ECELC Evaluation The Process:
1. Trainers complete TA Forms on iPad Minis® with FileMaker Go®.
2. Trainers submit TA forms –by the monthly deadline.
3. Gretchen Swanson Center for Nutri.on (GSCN) compiles data, shares monthly TA reports.
For Trainers: TA Form Submission Monthly Deadline – 5th Business Day
For GSCN: TA Report
Monthly Deadline – 10th Business Day
The TA Form
TA Form Page 1 TA Form Page 2
The TA Form Items on the form… Sec)on 1
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The TA Form
Sec)on 2
Items on the form…
The TA Form
Sec)on 3 Items on the form…
The TA Form
Sec)on 4
Items on the form…
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The TA Form
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Items on the form…
TA Scenarios and FAQs
Mul)-‐Program or Group TA Types of Group TA from Cohort 1
• Mass emails
• Conference calls • Webinars
• Peer-‐to-‐peer site visits • Working mee.ngs
TA Scenarios and FAQs Mul)-‐Program TA Form Example 1
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TA Scenarios and FAQs Individual Follow-‐up aZer Group TA
Create 2 forms: one for the Group TA, and one for the individual, follow-‐up interac)on with the one Program.
Mul)-‐Program TA Forms -‐ Example 2
TA Scenarios and FAQs What Is a Single Instance of TA?
Site Visits or In-‐Person Mee)ngs • Always document as separate, unique instances. • Phone or email follow-‐up afer in-‐person mee.ngs should be logged separately.
Phone and Email TA
• Follow-‐up or “on-‐going exchanges” -‐ capture on one form, when possible.
• If an exchange begins on one date and ends on another – use the final date.
TA Reporting
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Technical)Assistance)By)Trainer)Year1to1Date
Name APRIL MAY JUNE JULY AUG. SEPT. NOV. TOTAL#)OF)MONTHS)SUBMITTED
Kentucky
Trainer 1
Trainer 2
Trainer 3
Trainer 4
Trainer 5
Trainer 6
Trainer 7
Trainer 8
Trainer 9
L.A. County
Virginia
TA Reporting
TA Reporting
The Monthly and Cumula)ve TA Report Summary
Includes: • Program-‐wide totals and percentages • State-‐by-‐state totals and percentages • Collabora.ve totals and percentages • Number and percent of individual Programs reached • Topic areas addressed
TA Tracking Resources
• TA Protocol – Available on the password protected area of the Let’s Move! Child Care website.
• Your State Project Coordinator
• Nemours
• iPad Mini® and FileMaker Go® Training and Tutorial
• For ques.ons, please contact the TA center at ([email protected])